SCENARIO

Hospital are the essential part of our lives, providing best medical facilities to people suffering from
various ailments, which may be due to change in climatic conditions, increased work-load, emotional
trauma stress etc. It is necessary for the hospitals to keep track of its day-to-day activities & records of
its patients, doctors, nurses, ward boys and other staff personals that keep the hospital running
smoothly & successfully. But keeping track of all the activities and their records on paper is very
cumbersome and error prone. It also is very inefficient and a time-consuming process Observing the
continuous increase in population and number of people visiting the hospital. Recording and
maintaining all these records is highly unreliable, inefficient and error-prone. It is also not economically
& technically feasible to maintain these records on paper.

Hospitals deal with the life and health of their patients. Good medical care relies on well-
trained doctors and nurses and on high quality facilities and equipment. Good medical care also
relies on good record keeping. Without accurate, comprehensive and up to date and accessible
patient notes, medical personnel may not offer the best treatment or may in fact misdiagnose
the condition, which can have serious consequences. Associated records, such as x-rays,
specimens, drug records and patient registers, must also be well cared for if the patient is to be
protected. Good records care also ensures the hospitals administration runs smoothly;
unneeded records are transferred or destroyed regularly, keeping storage areas clear and
accessible; and key records can be found quickly, saving time and resources. Records also
provide evidence of the hospital’s accountability for its actions and they form a key source of
data for medical research, statistical reports and health information systems.

Managing Hospital Records addresses the specific issues involved in managing clinical and non-
clinical hospital records. A comprehensive records management system in a hospital helps to
ensure that staff have access both to clinical information and to administrative records on a
wide range of issues, including policy, precedents, legal rights and obligations, personnel,
finance, buildings, equipment and resources.

Records Management refers to an on-going process of managing the records in a media neutral
basis in accordance with approved policies, procedures and schedules. Records Management as
a discipline defines and applies business rules related to the creation, protection, retrieval and
disposition of an organization as records over time. Retention schedules are the cornerstone of
a successful Records Management process.

Records Management as a discipline involves records keeping. Record keeping is an important

aspect of every organizations/ institution’s day to day operations. There cannot be a records
management system without records and neither can there be efficient record keeping without
a good records management system. Therefore, record keeping is the Systematic procedure by
which the records of an organization are created, captured, maintained, and disposed of. This
system also ensures their preservation for evidential purposes, accurate and efficient updating,
timely availability, and control of access to them only by authorized personnel. The record in
question here refers to any item or collection of data.

“Hospital Management System” is developed to computerize the following functions that are
performed by the system:

1. Using this hospital management system user can take online Appointments
with the doctors.
2. Admin can register new patient through this system.
3. Admin can also check Discharge Detail of a patient form discharge report
generated by the system.
4. Discharge of Patient – admin can discharge patient through the system and
this information will display to other users like receptionist and accountant.
5. This system is also keep records of Patient’s Disease.
6. Admin can also check the report of admitted patient or admitted patient any
time. Like total number of admitted patient in the given time in the hospital.
7. Admin can also check the availability of the doctors in the hospital.
8. Administrator can add new doctors in the system and can also check all the
doctors list of the hospital.

Hospital Management System provides the benefits of streamlined operations, enhanced

administration & control, superior patient care, strict cost control and improved profitability.
The software has the facility to give a unique id for every patient and stores the details of every
patient and the staff automatically. It deals with the collection of patient’s information,
diagnosis details, etc. Traditionally, it was done manually. It includes a search facility to know
the current status of each room. User can search availability of a doctor and the details of a
patient using the id.
The main function of the system is to register and store patient’s details, doctor’s details,
retrieve these details when required. The manual handling of the record is time consuming and
highly prone to error. Hospital Management System is powerful, flexible, and easy to use. The
Hospital Management System can be entered using a username and password. To improve the
performance of the hospital management system, the computerized hospital management
system is to be undertaken. It is accessible either by an administrator or receptionist. Only they
can add data into the database. The data can be retrieved easily. Hospital Management System
is designed for multi-specialty hospitals, to cover a wide range of hospital administration and
management processes. The computerized hospital project is fully computerized and user
friendly even that any of the hospital’s members can see the patient’s report and the doctor’s
report. It is an integrated end-to-end Hospital Management System that provides relevant
information across the hospital to support effective decision making for patient care, hospital
administration and critical financial accounting, in a seamless flow.

Hospital Management System is a software product suite designed to improve the quality and
management of hospital management in the areas of clinical process analysis and activity-based
costing. The project should be efficient so that whenever a new patient is admitted, and
automatically a bed is assigned and also a doctor is assigned to the patient according to the
patient’s disease. Hospital Management System enables you to develop your organization and
improve its effectiveness and quality of work. In this system most of hospital information will
be updated automatically like if any patient is getting discharged, the bed assigned to him/her
should automatically free in the computer. Managing the key processes efficiently is critical to
the success of the hospital helps you manage your processes
ABSTRACT
“The purpose and essence of any Records Management system is the right information in the
right place in the right order, at the right time for the right person at the lowest cost.”

Hospital management system is a computerized system designed and programmed to deal with
day to day operations taking place. The program can look after inpatients, outpatients, records,
database treatments, status illness, billings in the pharmacy and labs. It also maintains hospital
information such as ward id, doctors in charge and department administering. The purpose of
the project is to computerize the Front Office Management of Hospital to develop software
which is user friendly, simple, fast, and cost – effective. It deals with the collection of patient’s
information, diagnosis details, etc. Traditionally, it was done manually. The project outlines all
the process followed to come up with the software that is from analysis to testing the system.

INTRODUCTION:

PROJECT OVERVIEW:

The Hospital Management System (HMS) is designed for Any Hospital to replace their existing
manual, paper based system. The new system is to control the following information; patient
information, room availability, staff and operating system schedules, and patient invoices.
These services are to be provided in an efficient, cost effective manner, with the goal of
reducing the time and resources currently required for such tasks.

A significant part of the operation of any hospital involves the acquisition, management and
timely retrieval of great volumes of information. This information typically involves; patient
personal information and medical history, staff information, room and ward scheduling, staff
scheduling, operating theater scheduling and various facilities waiting lists. All of this
information must be managed in an efficient and cost wise fashion so that an institution’s
resources may be effectively utilized HMS will automate the management of the hospital
making it more efficient and error free. It aims at standardizing data, consolidating data
ensuring data integrity and reducing inconsistencies.

PROFILE OF ANY HOSPITAL:

Hospitals currently use a manual system for the management and maintenance of critical
information. The information is very difficult to retrieve and to find particular information like-
E.g. - To find out about the patient’s history, the user has to go through various registers. This
results in inconvenience and wastage of time. The current system requires numerous paper
forms, with data stores spread throughout the hospital management infrastructure. The
information generated by various transactions takes time and efforts to be stored at right place.
Often information is incomplete or does not follow management standards. Forms are often
lost in transit between departments requiring a comprehensive auditing process to ensure that
no vital information is lost. Various changes to information like patient details or immunization
details of child are difficult to make as paper work is involved. Manual calculations are error
prone and take a lot of time this may result in incorrect information. For example, calculating
patient’s bill for various treatments. Multiple copies of the same information exist in the
hospital and may lead to inconsistencies in data in various data stores

https://www.slideshare.net/HimaniChopra/hospital-management-system-project

http://flipkarma.com/media_dir/main_documents/locusproposal.pdf (background/scenario)

http://flipkarma.com/media_dir/main_documents/locusproposal.pdf (abstract)

https://sites.google.com/site/ignoubcafinalyearprojects/project-report/hospital-management-
system-project-report (proposed and current)

https://www.slideshare.net/HimaniChopra/hospital-management-system-project (primary
secondary data collection)

slideshare hospital management by saifullah2--- project overview

https://www.ukessays.com/essays/management/hospital-management-system.php
(introduction)
INTRODUCTION

The project Hospital Management system includes registration of patients, storing their disease details into the
system. It will also contain doctor's information and will digitalize the whole billing system. This software has
the facility to give a unique id for every patient and stores the details of every patient and staff automatically. It
includes a search facility to know the current status of each room. User can search availability of a doctor and
the details of a patient using the id.
The Hospital Management System can be used by entering respective username and password. It is accessible
either by an administrator or receptionist. Only the respective person can add data in the database. The data
can be retrieved easily. The interface is very user-friendly. The data are well protected and data processing is
very fast, accurate and relevant.

PROJECT AIMS AND OBJECTIVES

The Software is for the automation of Hospital Management.

 It maintains two levels of users:-

 Administrator Level
 User Level

 The Software includes:-

 Maintaining Patient details.

 Providing Prescription, Precautions and Diet advice.
 Providing and maintaining all kinds of tests for a patient.
 Billing and Report generation.

PROJECT OVERVIEW

The Hospital Management System (HMS) is designed for Any Hospital to replace their existing manual,
paper based system. The new system is to control the following information; patient information,
room availability, staff and operating system schedules, and patient invoices. These services are to be
provided in an efficient, cost effective manner, with the goal of reducing the time and resources
currently required for such tasks.

A significant part of the operation of any hospital involves the acquisition, management and timely
retrieval of great volumes of information. This information typically involves; patient personal
information and medical history, staff information, room and ward scheduling, staff scheduling,
operating theater scheduling and various facilities waiting lists. All of this information must be
managed in an efficient and cost wise fashion so that an institution’s resources may be effectively
utilized HMS will automate the management of the hospital making it more efficient and error free. It
aims at standardizing data, consolidating data ensuring data integrity and reducing inconsistencies.

SYSTEM STUDY

EXISTING SYSTEM
 Hospitals currently use a manual system for the management and maintenance of critical
information. The information is very difficult to retrieve and to find particular information like- E.g. -
To find out about the patient’s history, the user has to go through various registers. This results in
inconvenience and wastage of time. The current system requires numerous paper forms, with data
stores spread throughout the hospital management infrastructure. The information generated by
various transactions takes time and efforts to be stored at right place. Often information is
incomplete or does not follow management standards. Forms are often lost in transit between
departments requiring a comprehensive auditing process to ensure that no vital information is lost.
Various changes to information like patient details or immunization details of child are difficult to
make as paper work is involved. Manual calculations are error prone and take a lot of time this may
result in incorrect information. For example, calculating patient’s bill for various treatments. Multiple
copies of the same information exist in the hospital and may lead to inconsistencies in data in various
data stores.

PROPOSED SYSTEM

“Hospital Management System” is developed to computerize the following functions that are
performed by the system:

1. Using this hospital management system user can take online Appointments with the doctors.
2. Admin can register new patient through this system.
3. Admin can also check Discharge Detail of a patient form discharge report generated by the
system.
4. Discharge of Patient – admin can discharge patient through the system and this information
will display to other users like receptionist and accountant.
5. This system is also keep records of Patient’s Disease.
6. Admin can also check the report of admitted patient or admitted patient any time. Like total
number of admitted patient in the given time in the hospital.
7. Admin can also check the availability of the doctors in the hospital.
8. Administrator can add new doctors in the system and can also check all the doctors list of the
hospital.

Hospital Management System provides the benefits of streamlined operations, enhanced

administration & control, superior patient care, strict cost control and improved profitability.
The software has the facility to give a unique id for every patient and stores the details of every
patient and the staff automatically. It deals with the collection of patient’s information, diagnosis
details, etc. Traditionally, it was done manually. It includes a search facility to know the current
status of each room. User can search availability of a doctor and the details of a patient using the
id.
 The main function of the system is to register and store the patient and doctor details and retrieve
these details as and when required. . The manual handling of the record is time consuming and
highly prone to error. Hospital Management System is powerful, flexible, and easy to use. The
Hospital Management System can be entered using a username and password. To improve the
performance of the hospital management system, the computerized hospital management system
is to be undertaken. It is accessible either by an administrator or receptionist. Only they can add
data into the database. The data can be retrieved easily. Hospital Management System is designed
for multi-specialty hospitals, to cover a wide range of hospital administration and management
processes. The computerized hospital project is fully computerized and user friendly even that any
of the hospital’s members can see the patient’s report and the doctor’s report. It is an integrated
end-to-end Hospital Management System that provides relevant information across the hospital
to support effective decision making for patient care, hospital administration and critical financial
accounting, in a seamless flow.

Hospital Management System is a software product suite designed to improve the quality and
management of hospital management in the areas of clinical process analysis and activity-based
costing. The project should be efficient so that whenever a new patient is admitted, and
automatically a bed is assigned and also a doctor is assigned to the patient according to the
patient’s disease. Hospital Management System enables you to develop your organization and
improve its effectiveness and quality of work. In this system most of hospital information will be
updated automatically like if any patient is getting discharged, the bed assigned to him/her should
automatically free in the computer. Managing the key processes efficiently is critical to the
success of the hospital helps you manage your processes.

Scope
The proposed software product is the Hospital Management System (HMS). The system will be used in
any Hospital, Clinic, Dispensary or Pathology labs in any Hospital, Clinic, Dispensary or Pathology labs
to get the information from the patients and then storing that data for future usage The current
system in use is a paper-based system. It is too slow and cannot provide updated lists of patients
within a reasonable timeframe. The intentions of the system are to reduce over-time pay and increase
the number of patients that can be treated accurately. Requirements statements in this document are
both functional and non-functional.

TOOLS

Hardware Interfaces
Processor: Pentium IV AND

Motherboard RAM: 512MB or above

Hard Disk: 40GB or above

Input Devices: Keyboard, Mouse

Output Devices: Monitor; -14” VGA 2.1.3

Software Interfaces
OPERATING SYSTEM: Windows XP

FRONT END: Microsoft Visual Basic 6.0

BACK END: Microsoft Access

OBJECTIVE
Now let me introduced to the fact, why you should go for it. The following points will glorify the
beauty of it.

 Computerization - All the details regarding hospitals, whether it is small or big, will be
computerized.
 Automated inventory – If the medicines are provided to the patients, the stock will be
reduced in the inventory, and will help in to know the status the available medicines.
 No redundancy - For every test that is conducted of the patients, an automated report will be
generated and will be available to the patients and his / her concerned doctor uniformly.
 Keep the Records – It will be easier task for the management to keep the record of the
patients for historical purpose.
 Appointment – It will be easier for both the doctors and the patients to have the
appointments. It is just two clicks away.
How do you feel now? You should go for it or need some more cents. Confused? Do not bother; I will
add my $0.02 to fascinate you. Let me list you more key features for this project.

Key Features

 Multi user account system

 Monitoring the whole hospital system
 Management of all type of users’ account
 Notice Board
 Appointment Management Notifications

 View Appointments
 Medical History
 Invoice Management
 Medical Report Management
 Internal Communication
 Responsive User Interfaces