Project Folder

Table of Contents

I Invitation to Bid
II Bid Proposal
III Notice to Proceed /Award
IV Contract
V Gantt Chart with Accomplishment Report
VI Methodology
VII Quality Action Plan
VIII Inspection Test Plan
IX Safety and Health Plan
X Tabulated Tools and Equipment
XI Table of Organization
XII Compiled Progress Reports
XIII Accomplished ITP
XIV Proj Progrees Documents / Photos
Project:
Location: Progress Report as of: _________________________
Proj Duration: Date Start:

Work dys 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

ays
WORK SCOPE

cc
t
%W

%A
Cal days 8/ 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

#d
1 Mobilization of Materials, withdrawal 5.0% 8 Plan
of tools and equipment 5.0% Actual 100%
5.0% 6 Plan
2 Site clearing of vegetation
5.0% Actual 100%
5.0% 7 Plan
3 Pipe sand blasting and painting works
5.0% Actual
5.0% 6 Plan
4 Draining of fuel. Purging
5.0% Actual 100%
15.0% 6 Plan
5 Removal of thinned-out fuel line
15.0% Actual 100%

6 Concrete pedestal and pipe support 5.0% 8 Plan

repair 5.0% Actual
20.0% 8 Plan
7 Fabrication of pipe line.
20.0% Actual 100%

8 Installation of fuel line and Hydro 35.0% 13 Plan

testing 35.0% Actual 100%
5.0% 26 Plan
9 Housekeeping
5.0% Actual
0.0% Plan
10
0.0% Actual
Total Weighted Accomplishment = ###
Total Project Accomplishment = 100.0%

Prepared by / Date: Reviewed by / Date: Approved by / Date:

EMAI Site Supervisor EMAI Project In-Charge PASAR Representative
Project:
Location: Progress Report as of: _________________________
Proj Duration: Date Start:

Work dys 23 24 25 26 27 28 29 30

Ending
ays
WORK SCOPE

cc
t
%W

%A

Acc
Cal days 31 9/ 1 2 3 4 5 6 7

#d
1 Mobilization of Materials, withdrawal 5.0% 8 Plan
of tools and equipment 5.0% Actual 100%
5.0% 6 Plan
2 Site clearing of vegetation
5.0% Actual 100%
5.0% 7 Plan
3 Pipe sand blasting and painting works
5.0% Actual 100% 100%
5.0% 6 Plan
4 Draining of fuel. Purging
5.0% Actual 100%
15.0% 6 Plan
5 Removal of thinned-out fuel line
15.0% Actual 100%

6 Concrete pedestal and pipe support 5.0% 8 Plan

repair 5.0% Actual 100% 100%
20.0% 8 Plan
7 Fabrication of pipe line.
20.0% Actual 100%

8 Installation of fuel line and Hydro 35.0% 13 Plan

testing 35.0% Actual 100%
5.0% 26 Plan
9 Housekeeping
5.0% Actual 100%
0.0% Plan
10
0.0% Actual 100%
Total Weighted Accomplishment = ###
Total Project Accomplishment = 100.0%

Prepared by / Date: Reviewed by / Date:

METHODOLOGY

I. MOBILIZE
Organize in a folder the copy of the Notice To Proceed (NTP) or of the Contract
Prepare copies of the Plans and Specifications.
Prepare the project Table of Organization.
Hiring of the needed work force (skilled and helpers)
Prepare the detailed Work Schedule (Gantt or PERT-CPM)
Prepare the Accomplishment Report format
Prepare the Materials, Tools and Equipment and Budget
Prepare the workers PPE's as well.
Acquire the work permits: Safety, Security, etc.
Do the work sites Job Safety Analysis.
Prepare the safety barricades, warning signages, fire extinguishers, etc. for the job site.
Prepare the Log Book for the Daily Progress reporting.
Prepare the Temporary Facilities: field office/bodega; food, water, electical supply.

II. PROJECT EXECUTION.

Conduct regular Tool Box meetings to enhance safety consciousness in the workplace.
Install the safety barricades and safety warning signs
Document daily activities and progress accomplishments. Follow the provided forms.
Monitor progress accomplishments to satisfy quality of work and completion time.
Document inspection reports. Provide photographs, if feasible.
Conduct daily housekeeping works.

an example to follow re proj "thinned-out fuel line replacement"

Cut and clear the vegetations obstructing the work.
Bring to the job sites the draining materials such as drums, etc.
Close the valves, drain the fuel lines and purge it with compressed air.
Check for any hazardous liquid and gas leaks that may cause fire and physical irritations.
Repair the pipe supports and deteriorating concrete of the pedestals.
Lay-out, Cut, Remove the thinned-out pipes for replacement.
Layout, cut and prepare the replacement pipes, bevel joints. Sand blast prior to painting.
Fit-up and weld pipe joints
Inspect the root pass using "Dye Penetration Test" (DPT)
Full weld all joints
Conduct Hydrostastic testing for any possible leaks of joints.
Liquid Pressure and Time Duration of application to be set by Pasar.

III. TURN-OVER of COMPLETED WORK.

Invite owner's representative for joint inspection of the completed work.
Correct any observed deficiencies.
Submit final accomplishment report duly signed by owner's site representative.
Seek the release of the owner's Final Certificate of Acceptance.
Submit the Guarantee Bond as stipulated in the Contract.

IV. DEMOBILIZE
Return all excess materials to where it came from
Dispose scrap materials properly and accordingly.
Return all tools and equipment
Dismantle all temporary facilities.
General clean up.
DAILY ACTIVITY REPORT as of: ______________
Project:
Location:
Date: ______________ Day: Report No.:

WEATHER Sunny Cloudy Windy Rainy HeavyRain Typhoon

A.M. ____ ____ ____ ____ ____ ____
P.M. ____ ____ ____ ____ ____ ____
Remarks:

MANPOWER:
Eng'rs Supvr Safety Foremen Leadmen Skilled Helpers
____ ____ ____ ____ ____ ____ ____
Total Manpower = ____

ACTIVITIES:

Problems Encountered:

SAFETY CONCERNS:

SPECIAL EVENTS (Inspections, Visitors, etc)

Prepared by /Date: Noted by / Date:

 PROJECT ACTION PLAN
Project:
Location: Prepared by:
Objectives / Activities Specific Tasks Success Criteria Time Frame Resources

Documents and Site Permits and JSA docs

preparations

Barricading, Posting Work

Signage & warnings

Mobilization
 INSPECTION and TEST PLAN
Project:
Location:

Legend of Activity Codes: A-100% Inspection; H-Hold point; R-Random; R1-Review; W-Witness; App-Approval
Responsibility of
EMAI PASAR
Item Acceptance Activity Activity
Activities Items / Parts Inspected Test Inspection Frequency Remarks
No. Criteria Code Code
Prepared by / Date: Reviewed by / Date: Approved by / Date:

_____________________________
EMAI Site Supervisor EMAI Project In-Charge PASAR Representative
SAFETY and HEALTH PLAN.

New employees to attend and pass Health and Safety Orientation

Standardize Reporting and Investigating forms
Provide First Aid kits
Regular Toolbox meetings
"No Smoking" and no open flame within the vicinity of the Petron depot.
List of Responsible Persons.
Proj In-Charge / Supervisor --
Safety Officer / Coordinator --
Identification and Control of Hazards at the job site
Job Safety Analysis Report
Required PPE's
Engineering controls
Administrative controls
Emergency and Accident Response
Record keeping
 PROJECT TABLE OF ORGANIZATION

Proj-In-Charge

Safety Officer

Field Engineer /QC

Gen Foreman

Layouter-Fabricator Welder Leadman Civil Works Leadman