EXPRESSION OF

Effective Date: 04 Jan. 18

INTEREST (EOI)

EXPRESSION OF INTEREST
FOR THE
PRASA GROUP ENTERPRISE DEVELOPMENT PROGRAMME

BIDS TO BE SUBMITTED TO:

Prasa House For office Use
1040 Burnett Street, Reference:
Hatfield Pretoria Date Received:
South Africa

Att: Mercia Leburu-Tsawane Tel: 012 748 7058 Email: mleburu-tsawane@prasa.com

ISSUE DATE: 04 January 2018

22 January 2018
COMPULSORY INFORMATION SESSION: Session 1 at 09h00 (morning)
Session 2 at 14:00 hrs (noon)
CLOSING DATE: 22 February 2018 at 14h00 (noon)

Note: Please note that all applicants who do not attend the compulsory information
session will be automatically disqualified; and will not be entertained.

SECTION A
INTRODUCTION
The Passenger Rail Agency of South Africa (“PRASA”) is an organ of the state. As a state
organ, PRASA is further governed by other legislative frameworks as determined and enacted
by South African Government.

The Passenger Rail Agency of South Africa (“PRASA”) shares the same economic
transformation aspirations of government in terms of implementing initiatives that have a
socio-economic development impact. This is in alignment with the PRASA Enterprise
Development and Socio-Economic Development (ED and SED) Strategy which informs the
development of programmes to address ED and SED.

PRASA GROUP ED Programme, has been developed as an output of the ED and SED
Strategy. The objectives of PRASA GROUP ED Programme are:
 To develop black owned enterprises to the extent that they are able to participate in
the procurement activities of PRASA GROUP,
To provide financial and non-financial support that will enable emerging black owned
enterprises (including SMMEs) to develop to the standard that they are able to
competitively participate in supply chain activities.
To ensure that emerging suppliers improve enterprise performance, achieve
operational and financial self-sufficiency, grow and create value and jobs.

The Passenger Rail Agency of South Africa will utilise the Supply Chain Management (SCM)
process for the purpose of implementing economic transformation in redressing the economic
imbalances of the past by availing opportunities for black owned enterprises, and prioritising
local beneficiation particularly where projects are implemented by The Passenger Rail Agency
of South Africa. This will also be done in collaboration with government departments and
entities. PRASA, through the PRASA GROUP ED programme, is collaborating with The
Department of Trade and Industry's Black Industrialist Scheme in the infrastructure, supply,
Information Communication & Technology, manufacturing and industrialisation sectors.

Organisation / Company Information

REGISTERED NAME OF COMPANY: ……………………………………………………………………….

ADDRESS: ………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………….

Legal Status e.g. Close Corporation (CC), PTY,

Sole Proprietor etc.
Please attach a copy of the registration document
Please attach a copy of the BEE certificate
Company Registration No.
VAT Registration No.
Date Formed:
Contact Person(s):
Postal Address:
Physical Address:
Telephone:
Fax:
Cell:
Email:
Website Address:

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 Organisation / Company summary & track record

Principal Business Activities

Total Annual Turnover

Total Full-time employees

Total non-management full-time paid

employees

Equity
(please attach a copy of each Identity Document)
Name

I.D. No.

Citizenship

Race

Gender

Date of
Ownership
% Owned

Voting %

Executive Directors
Name I.D. No. Citizenship Race Gender Date Voting
Appointed %

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 Senior management

Name Race Gender Date Management Position

Appointed

TABLE 1: LIST OF RETURNABLE DOCUMENTS

Required Required
Item Description of Documents to be Returned for Bid after Bid
Evaluation Award

1 Company Profile ×
2 Company Organogram ×
3 Record of previous experience ×
3 Valid Tax Clearance Certificate and/or Tax PIN ×
4 CIPC Registration ×
5
Valid BBBEE Certificate or SWORN Affidavit for
EMEs
×
6
CIDB Registration Certificate ( for Construction
Programme)
×
7
Annual Financial Statement or Letter from
Accounting officer to confirm the revenue ×
8 Owner's Curriculum Vitae ×
9 CSD Registration ×
10 Joint Venture Agreement, where applicable ×
Resolution Letter for the Company I Joint Venture (a letter
authorising the person completing the bid to sign on behalf ×
11
of the company I joint venture)

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 Programme Description

NATIONAL INSTALLATION OF FIBRE CABLE

UNDERGROUND AND OVERHEAD TO CREATE MORE
CAPACITY

EME’s and QSE Enterprises are invited to participate in the

DESCRIPTION installation of the fibre cable underground and overhead to create
more capacity; The programme is designed on developing growing
enterprises and expanding EME’s and QSE.

The programme may involve training, funding, sub-contracting and

being equipped for the successful completion of the above project.

1. PROGRAMME OFFERINGS
The Programme will offer the following initiatives:

Allocation of work, as and when available

Mentoring and Coaching
Provision of networking opportunities;
Assistance with regulatory and legal compliance;
Links to strategic partners;
Sector specific technical support including project management, health and
safety issues, etc; and
Training opportunities, pertaining to the gaps that have been identified of
each ED beneficiary.

• PURPOSE

The purpose of this Expression of Interest (EOI) is to invite qualifying emerging suppliers (primarily
SMMEs) into the PRASA Enterprise Development (ED) Programme.(EDP)

• PROGRAMME DURATION
The duration of the ED Programme is 3 years

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SECTION B
BID DATA
ITEM BID DATA
B1 Employer is the Bidder winner of HO/RAIL/319/11/2017

NATIONAL INSTALLATION OF FIBRE CABLE UNDERGROUND AND

OVERHEAD TO CREATE MORE CAPACITY

B2 Any question that bidders may wish to raise relating to this bid shall be addressed
to PRASA’s representative stated on the cover of this bid

B3 The Employer's Representative will be disclosed to the winning Enterprise

Development programme bidders in a communique of PRASA’s choice.

Compulsory Briefing Session

4.1. The COMPULSORY BRIEFING SESSION IS SCHEDULED AS FOLLOWS:
B4
CLOSING
COMPULSORY
DATE
NO DESCRIPTION TARGET BRIEFING
AND
SESSION
TIME
1.  Survey & EME 22 January 22
design 2018 February
 Site 2018 at
Session 1 at 14:00
Establishment
09h00
 Route pegging (noon)
Session 2 at
 Wayleaves 14h00
application
and approval
with all
required
parties
 All aspects of
Health &
Safety
 Trench
excavation
 Bedding
 Duct
installation,
joining and
testing
 Manhole
installation
 Cable laying
and
installation
(blowing)
 Cable splicing
and joining
 Cable
termination

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  Optical testing
(OTD, ODF,
PMD/CD, etc.)
 As-build
drawings and
documentation

NATIONAL QSE 23 January 22 Feb

INSTALLATION OF 2018 2018 at
FIBRE CABLE 14:00
UNDERGROUND Session 1 at (noon)
AND OVERHEAD TO 11h00
CREATE MORE
CAPACITY
B5 Non-attendance of any compulsory site meeting shall result in the Bidder to be
disqualified by the Employer.
B6 The Bidders shall check the numbers of the pages and should any be found to
be missing or in duplicate, or the figures or writing be indistinct, or this
specification contain any obvious errors, the bidder shall inform Ms Mercia
Leburu-Tsawane (012) 748 7085 or email mleburu-tsawane@prasa.com , at
once and have them rectified. No liability whatsoever will be admitted in respect
of errors in any bid due to the foregoing.
B7 EOI Submission
6.1 The EOI submission must be sealed and endorsed with both the bid number
and the programme selected, as it appears on the front cover of this bid.

6.2 The closing date, company name and the return address must also be
endorsed on the envelope. The closing time for submission of expression of
interest is as stated in the Expression Of Interest.
B8 The EOI includes a variety of documents that must be completed, signed and
returned with the EOI by the Bidder. Failure to submit these documents may result
in the EOI not being evaluated.
Table 1 above illustrates the full list of returnable documents including portions that shall be used
during the bid evaluation and portions that shall be incorporated into the contract, where applicable.
Please utilize this list as a checklist prior to bid submission to ensure that the required returnable
documentation has been submitted. Non-submission of any item may result in the bid being rejected
by PRASA without evaluation.

B9 The PRASA Enterprise Development Programme beneficiaries are required to:

Have a positive and committed engagement throughout every

aspect of the programme
Have to sign and comply to the enterprise development
agreement
Have total disclosure of all information at the outset of the
programme including ownership, debt,
Have complete understanding of all aspects of the programme
Attend all meetings and training interventions,
Act promptly on all matters that are identified for legal compliance,
i.e registrations etc,

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 Submit all required information to PRASA and/or employer within
agreed time frames, and
Execute the work allocated in accordance with employer's
specification and pricing

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SECTION C

SELECTION CRITERIA
PRASA will select the targeted beneficiaries in accordance with the following criteria
CRITERIA DESCRIPTION
1 . Pre-qualifiers a) Bidders are restricted to the programme they attend a briefing session of.
• An enterprise can only apply for ED programme, after attending the
information session. Bidders that do not adhere to this criterion will
automatically be disqualified.
• If an individual is a director in multiple enterprises, only one of those
enterprises can apply for the PRASA Enterprise Development
programme. Bidders that do not adhere to this criterion will automatically
be disqualified.
If the Bidder is a joint venture, the joint venture partners can only apply
as a collective and cannot separately (as individual enterprises or as
part of another joint venture) apply in another bid/programme. Bidders
that do not adhere to this criterion will automatically be disqualified.

b) Enterprises must be South African and registered with the Companies and
Intellectual Properties Commission (CIPC)

c) Enterprises must have ownership comprising of a minimum 51% black

ownership.

d) Must be businesses that are based in South Africa (i.e. Gauteng,

Mpumalanga, North West, Free State and Limpopo etc.).

e) Annual turnover up to R10 million for EMEs and annual turnover up to

R50million for QSEs.

f) Annual Financial Statement or (Letter from Accounting officer for EMEs and
Start Ups Enterprises)

g) Be registered with the South African Revenue Service (SARS) and be able
to provide a tax clearance certificate and/or tax PIN.

h) Valid Original B-BBEE Certificate (or certified copy) or SWORN Affidavit for
EMEs;

i) Comprehensive business profile outlining the services rendered relevant to

the programme selected

j) Must complete in full and sign all Returnable Schedules (section C)

k) The use of correction fluid (e.g. Tipp-Ex or similar) to make corrections is

not permitted.

l) Attend the compulsory briefing session relating to the programme for which
submission is made.

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 Output: All applicants who have met all the pre-qualifiers will be considered for
further evaluation (Technical Evaluation)

2. Technical a) Competence
Evaluation This is defined as outline per programme.

b) Financial
The evaluation is based on the bidders Turnover/Revenue per annum as
outlined per programme.

c) Transformation
Each applicant's company ownership is scored according to
representation among black designated groups, i.e. women, youth
and PWD

Output:
All applicants who obtain a minimum score of 70 points will be considered for
further evaluation (Interviews)
3. Interviews The following criteria will be evaluated for all programmes:
CRITERIA POINTS
a) Director's understanding of the programme 25 points
selected and industry they operate in
b) Understanding of PRASA's programme 25 points
objectives in the context of the Fibre Tender
c) Understanding of Contract/Project
Management
25 points
d) Understanding of Basic Financial 25 points
Management
TOTAL 100 points
Output:
All applicants who obtain a minimum score of 70 points will be
considered for recommendation.
Financial (20 Points)
The financial requirement will be based on annual turnover of the company.

The rating is based on two-point scale.

4.FINANCIAL
For EMEs For QSEs
Up to RI0 million - 100% Up to R50 million - 100%
• More than RI0 million — 0% More than R50 million — 0%

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 Transformation (50 Points)
The selection process will give preference to enterprises owned by designated
groups which are Women, Youth and People with Disabilities.

DESIGNATED GROUPS RATINGS

Black Women Owned — 51 % or Higher 10 Points

5.TRANSFORMATION Youth Owned — 51% or Higher (up to 35

10 Points
years old)

People with Disabilities — 51% or Higher 10 Points

Black Owned - 100% 20 Points

All applicants who obtain a minimum score of 70 points will be considered for
interview stage.

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SECTION D: RETURNABLE SCHEDULES
PART A - HUMAN RESOURCE CAPACITY SCHEDULE
Company Organogram
The Bidder shall provide an overall picture of the Bidder's human resource capacity.

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 SECTION E
DECLARATION OF DEVELOPMENTAL FUNDING AND
PARTICIPATION IN OTHER ENTERPRISE DEVELOPMENT
PROGRAMMES
1. The Employer considers the information contained in this schedule as a material aspect of the
bid. The Employer reserves the right not to appoint those bidders that have been or are
participants in other enterprise development programmes (public and private sector).

QUESTIONNAIRE
2.1 Are you currently participating or have
previously participated in any other ED YES NO
programme (public or private sector)?

If yes, provide the following information:

Name of the Programme Year Year
Programme Name
Institution Duration Enrolled Completed

2.2 Have you received any developmental funding

(i.e. from Development Finance YES NO
Institutions)?

If yes, provide the following information:

Name of the Year
Fund Name Reason Amount
Institution Obtained

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 SBD 4
DECLARATION OF INTEREST

1. Any legal person, including persons employed by the state*, or persons having a kinship with
persons employed by the state, including a blood relationship, may make an offer or offers in
terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited
bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or
part thereof, be awarded to persons employed by the state, or to persons connected with or
related to them, it is required that the bidder or his/her authorised representative declare
his/her position in relation to the evaluating/adjudicating authority and/or take an oath
declaring his/her interest, where-

- the bidder is employed by the state; and/or

- the legal person on whose behalf the bidding document is signed, has a relationship
with persons/a person who are/is involved in the evaluation and or adjudication of the
bid(s), or where it is known that such a relationship exists between the person or
persons for or on whose behalf the declarant acts and persons who are involved with
the evaluation and or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and
submitted with the bid.

2.1 Full Name of bidder or his or her representative: ……………………………………………..

2.2 Identity Number: …………………………………………………………………………………..

2.3 Position occupied in the Company (director, shareholder etc): ……………………………..

2.4 Company Registration Number: ………………………………………………………………..

2.5 Tax Reference Number:.……………………………………….……………………….………

2.6 VAT Registration Number: ……………………………………………………………………….

* “State” means –

(a) any national or provincial department, national or provincial public entity or constitutional
institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of
1999);

(b) any municipality or municipal entity;

(c) provincial legislature;

(d) national Assembly or the national Council of provinces; or

(e) Parliament.

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 2.7 Are you or any person connected NO YES
with the bidder presently employed by the
state?

2.7.1 If so, furnish the following particulars:

Name of person / director / shareholder/

member: ………………………………………………………

Name of state institution to which the

person is connected: ………………………………………………………

Position occupied in the state institution:

………………………………………………………

Any other particulars: ………………………………………………………

………………………………………………………

………………………………………………………

2.8 Did you or your spouse, or any of the company’s directors

/

shareholders / members or their spouses conduct NO YES

business
with the state in the previous twelve months?

2.8.1 If so, furnish particulars:

……………………………………………………………………………………………..……
………………………………………………………………..…………………………………
………………………………………………………….………………………………………

2.9 Do you, or any person connected with the bidder, have

any relationship (family, friend, other) with a person employed
NO YES
by the state and who may be involved with the evaluation and
or adjudication of this bid?

2.9.1 If so, furnish particulars.

……………………………………………………………………………………………..……
………………………………………………………………..…………………………………
………………………………………………………….………………………………………
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 2.10 Are you, or any person connected with the bidder, aware
of any relationship (family, friend, other) between the
bidder and any person employed by the state who may
NO YES
be involved with the evaluation and or adjudication of
this bid?

2.10.1 If so, furnish particulars.

……………………………………………………………………………………………..……
………………………………………………………………..…………………………………
………………………………………………………….………………………………………
2.11 Do you or any of the directors /shareholders/ members of
the company have any interest in any other related
companies whether or not they are bidding for this NO YES
contract?

2.11.1 If so, furnish particulars:

……………………………………………………………………………………………..…………..
………………………………………………………………..………………………………………..
……………………………………..…………………….…………………………………………….

DECLARATION

I, THE UNDERSIGNED (NAME)………………………………………………………….

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2.1 TO 2.11.1

ABOVE IS CORRECT.
I ACCEPT THAT THE STATE MAY ACT AGAINST ME IN TERMS OF PRASA
GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO
BE FALSE.

………………………………….. ..….…………………………………………………
Signature Date

………………………..…………. ………………………………………………………
Position Name of bidder

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 Describe how you would like the Enterprise Development Programme to assist you in the
Table below

Activities: Results: Monitoring Sources & Resources Assumptions

means of
verification
What activities What will the concrete Who will What are the What are the means What risks need
will be carried results of these activities monitor the sources of required to implement to be taken into
out and in what be? What are the intended achievement information the activities e.g. account? How
order to achieve improvements and benefits of these about project equipment; staff; will these be
the specific of the project? Please results – progress? training etc.? Please be managed?
objective specify quantity & quality. when & how? specific.
(project
purpose)?

1.

2.

3.

4.

5.

Disclaimer:
Disclaimer:

1) Please be advised that the submission of this completed application form does not automatically mean
that there is a formal commitment on the part of PRASA to provide the requested.
2) Any advice given by the PRASA TEAM during the project assessment process following the submission
of this application is taken at the organisation’s / company’s own risk.
3) Submission of this form authorizes the PRASA to conduct credit checks on the project members.

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