Professional Documents
Culture Documents
Following are example of questions as a guide that an auditor may ask during an ISPS
security audit. The list is not exhaustive and the auditor is free to add other security
related questions.
The inability to answer these questions DOES NOT means there is a Non-Conformance.
Has SSP been developed based upon SSA? Can you show me the SSA.
SHIP TOUR
Are security duties implemented in an appropriate manner?
(Verify the condition only. If there is a doubt, interview relevant personnel later)
Is the access to the restricted area is controlled in order to allow access to the duly
authorized person only?
Where in your SSP it is stipulated that the master has ultimate responsibility for the
safety and security of the ship?
Please explain the master's overriding authority and ultimate responsibility briefly.
Do you know that you may request assistance to the company and contracting
Government? Where is such described in you SSP?
Please indicate any evidence that you are given support from the company.
Who is the CSO of the company? Where is such description given in the SSP?
How do you contact CSO in charge of the ship? Where is such description given in the
SSP?
What is the duty and responsibility of the CSO / SSO in-charge of the ship? Where is
such description given in the SSP?
How do you correct deficiencies and non-compliance found onboard? Please show me
the records on these matters if any.
How do you or the CSO enhance security awareness and vigilance to the crew
members of the ship. Please show me such training records.
When was the last time you conducted training for the person on-board who has
security duties. Pleas show me the record?
How does the communication / co-ordination with PFSO take place on implementation
of the SSP?
Please explain the procedure for exchanging Declaration of Security (DoS).
(SSP may be referred to)
Are DoS for the last 10 port visits kept onboard? Please show me the records.
[Are there signature by both port facility and the ship and date on the DoS?
Are the DoS entered in common language between ship & port facility, or English,
French or Spanish?]
Is there any case where the Flag Administration requires exchange of a DoS? If so, did
you acknowledged the receipt of such an instruction? Please show me the record.
When security level 2 or 3 were set by the Flag Administration or other contracting
government, did you acknowledge receipt of the instruction notifying the change?
Please show me the record.
When the security level of the ship is higher than that of the port facility, did you advise
the fact to the designated authority and Port Facility Security Officer? In such a case,
did SSO co-ordinate with the PFSO along with appropriate measures ? Please show us
the record.
Is there any other measure ship may take if there is a change in the security level?
• Do you have procedure in place for a quick response when there is change in
security levels?
• Could you explain some examples?
How do you conduct regular security inspection? Please show us the record.
How do you co-ordinate handling of cargoes and ship's store with crew and PFSO?
How do you report deficiencies, non-compliance and security incidents? Please show
us the record.
If there is a case of security incident, what actions will the ship take. Do these actions
conform to the SSP?
Please explain flag or port facility requirements or national regulation on security briefly.
Do you have procedure in place to evacuate the vessel, if the magnitude of security
breach or threat justifies this action?
• If so, How do you ensure visitors are accounted for?
• How do you interface with port facility and contracting government during such
an incident?
Please explain the techniques for training and education (including security measures
and procedure) briefly.
Please explain the way you handle security related sensitive information or security
related communication.
Please explain the way to recognize and detect weapons, dangerous substances and
devices?
Please explain the way to recognize characteristics and behavioral patters of person
who are likely to threaten security.
Please explain the way you operate security equipment and system
Please explain the procedures to test, calibrate and carry out the maintenance of
security equipment and system during voyage.
Please explain the way you conduct audit, inspection, control and monitoring.
Please explain the way you conduct physical search and non-intrusive inspection.
Please explain how you conduct security drill & exercise briefly.
Have you received support from the company concerning ship security matters?
Please explain the measure adopted onboard for controlling external access.
• How do you segregate checked persons and their personal effects from
unchecked persons and their personal effect?
• How do you identify persons coming onboard and ensure they have valid reason
for being onboard?
• How do you intensify such screening activities related to personal identification
and valid reason to be onboard as the security level increased?
• How do you identify the access points to the vessel when it is moored and how
do you protect these areas against unauthorized access?
When was the last time you participated in a security drill, training session, or exercise?
What do you do to search persons and their belongings when they come on board?
How do you carry out the screening of baggage and persons coming onboard who may
bring unauthorized weapons onboard?
How do you monitor the security of the ship when underway? while at berth? while
anchored?
Please explain the security measures taken for the restricted area.
What methods do you use to prevent unauthorized individuals from accessing restricted
areas?
How do you intensify actions to prevent unauthorized access to restricted area as the
security level increased?
Do you have procedure in place for security threats including bomb threats,
unauthorized access to the ship or its restricted areas, sabotage, or terrorist or criminal
activity?
What may happen, if someone attempts to gain unauthorized access to the bridge?
SHIP'S PERSONNEL WITHOUT SECURITY DUTIES
Note: Interview should be conducted for at least one person other than master/SSO and
other than the person interviewed above.
SECURITY RECORDS
(minimum period for record keeping is to be specified by the Administration)
Is the drill conducted at least once every 3 months? In case the drill has been
conducted, what kind of drill? When was the last drill conducted.
In cases, where more than 25 percent of the ship's personnel have been changed at
any given time, the personnel who have not previously participated in any drill on that
ship within the last 3 months, Is the drill conducted within one week of the change?
Has the SSO participated in an exercise? If so, what kind of exercise, and who initiated
the exercise?
Are records on reports of security incidents kept onboard? If there are records of
security incident, is the CSO informed?
Are records on communications relating to the security of the ship are kept onboard?
Are records on internal audits and reviews of security activities kept onboard?
Has the internal audit been conducted by the person who is independent of the activities
being audited?
Are records on periodic review of the ship security assessment kept onboard?
Are records on maintenance, calibration and testing of security measures and related
equipment kept onboard?
Are the records being kept in the working languages of the ship? If the language or
languages used are not English, French or Spanish, does a translation into one of these
languages being included?
In the case that the records are to be kept in an electronic format, are they protected by
procedures aimed at preventing unauthorized deletion, destruction or amendment?