Course Management System: "When We Begin To Live, More Seriously Inside We Begin To Live More, Simply Outside."

Course Management System
“When we begin to live, more seriously inside; we begin to live more, simply
outside.”
GLSICT System Development Project 1

o No project is ever the outcome of single individual’s talent or

effort. This work is no exception. This project would not have been
possible without the wholehearted encouragement, support and co-
operation of ours’ family, guide, teachers, friends and well wishers.
Although it is not possible for us to name and thank them all
individually, we must make special mention of some of the
personalities and acknowledge our sincere thanks to them.
o It is with great pleasure and a profound sense of reverence

that we express ours’ gratitude and thanks to our esteemed guide
Mr. Alpesh Patel Director, Gujarat InfoTech Ltd, for his erudite
guidance, timely suggestions and persistent encouragement during
the project development. This work would not have been possible
without his constant support and untiring inspiration. Apart from
guiding us, his unwearyingly moral support and advice has
definitely inspired us a lot. We are fortunate to have the
opportunity to work under his guidance.
o We owe our special and hearty thanks to Ms. Sonal Shah,

H.R. Manager, Gujarat InfoTech Ltd for providing us with complete
and apt information about the various needs of proposed system.
We are grateful to them for taking some time off from their busy
schedules and helping us understand various activities that go on
in a company and hence contributed greatly to the success of this
project.
o Our special thanks to Ms. Sonal Jain without whose kind co-
operation and guidance this work would not have been
accomplished. She was eminent in providing constant motivation
and support for our project.
o We are indebted infinitely to love, care patience,

encouragement and trust being showered on us by ours’ parents
without whom we would not have been at this stage.
o We are highly thankful to GOD for always being with us and

giving us everything without the hope of getting something from
us.

“Winners don’t do different things, they just do things differently. ”

Gujarat InfoTech Limited
o is empanelled as TSP (Total IT Solutions / Service Provider) to

Government of Gujarat as per GR No. TSP-2000-11-ITD dated
28-04-2000.
o is empanelled by Chief Electoral Officer Gujarat for Electors Photo

Identity Cards (EPICs).
o is MCP (Microsoft Certified Partner)
o is "Rojgar Sahay Kendra" approved by Department of Employment

& Training, Govt of Gujarat.
o is Qualified as registered vendor for supply to NTPC (National

Thermal Power Corporation Limited).
o is Reseller of HP (Hewlett Packard) computers and peripherals.
o is Reseller of CISCO.
o is Reseller of Intel.
o is Authorized business partner of D-Link (India) Limited for

networking products.
o is Authorized business partner of Molex (India) Limited for

networking products.
o is Authorized channel partner of Accton Technology Corporation.
 The GIL Information Technology (IT) department manages the

technology and computer infrastructure that drives FMD's business
systems. IT department is equipped with technically competent
professionals that support the division in these critical areas:
1) Desktop Management
2) Business Applications
3) End-User Technical Support
4) Network Management
5) Strategic Technology Planning

 Major IT Services / Data-processing projects developed successfully:
1) Data Management Center for 1.6 crore data records for

Computerization of electoral roll (matadar yadi) 1998 of 13
districts in Gujarat for Chief Electoral Officer Gujarat.
2) Computerization of electoral rolls 1998 of 45 lac voters of

143 NagarPalikas for Gujarat State Election Commission.
3) Computerization of 12.17 lac Ration Cards for Nadiad and

Rajkot Districts.
4) Database creation and maintenance for "Disaster and

Rehabilitation Management System" for 57 talukas in 5
districts affected by earth-quake.
5) On-line preparation of more than 25 lac Electors Photo

Identity Cards (EPICs) at 3022 locations in 110 talukas in 11
districts of Gujarat in 2002-03-04.
6) Setting-up 267 'computerized help-lines for voters' at 23

districts in Gujarat during LokSabha elections Apr 2004.
7) Development and implementation of e-Governance at

Jodhpur Nagarpalika, which is the first e-Governance
implementation in Gujarati.
8) Implementation of search engine (for electoral roll) on

e-Governance web-site of Ahmedabad Municipal
Corporation.

“Every beginner is a winner! You won’t win if you don’t begin!”

Project Title: Course Management System

(Module Of Training Institute Management System)
Aim of Project: To record and schedule courses and maintain student

and faculty profiles.
Project Category: Database Application
Tools Used:
 Hardware:
o Intel Pentium III 500 MHz based system with
minimum 128 MB RAM, 10.2 GB HDD
 Software:
o Operating System: Windows XP
o Front End: Asp .Net, C#
o Back End: SQL Server 2000
o Reports: Crystal Reports 8
Developed for: Gujarat InfoTech Ltd.

A-2, 2nd Floor, Jay Tower,
Ankur Complex,
Naranpura,
Ahmedabad-380013
Developed By:
Roll No. Name Institute Contribution

63 Brahmbhatt GLSICT Batch ,Admission , Inquiry
Sanket S.
67 Thaker Maulin M GLSICT Mail, Follow up, Feed Back
Guided By:
Internal External
Name: Name:
Ms. Sonal Jain Ms. Sonal Shah
Lecturer Designation:
Center Manager

“A pessimist sees the difficulty in every opportunity,

an optimistic sees the opportunity in every difficulty.”

 “Course Management System ” is divided into following modules:
1) Course Information
2) Inquiry information.
3) Student Feedback.
 “Course information” module stores the details about different courses

conducted by the institute.
o Whenever new course is introduced the batches for that course are
also introduce. Batch module contains batch information like batch
identification number, starting and ending date, faculty assign for
that batch, type of course whether it is certified or no certified.
o The system also contain exam module as sub module of course

module. This module keeps track of exams to be conducted for
particular course. This module also maintains the batch wise
examination schedule. This module can be access by the faculty
who can announce the exam to be taken for his batch.
o System will allow changing the details about course if it is required.

If the institute announces a new course the detail about that
course will be handling by the administrator only.
o Once a new course is introduced the administrator can decide the

structure of the course. Like, course name, course duration,
decision about the certification of the course, designing of fees
structure etc.
 “Inquiry information” module is divided into different sub-modules.

Each sub-module provides various details of student. The different sub-
modules of this module provide details such as general information,
address and contact information, personal information, interested course.
o General information module provides details such as student’s

unique inquiry identification number, name, address and other
personal details which can be used for the purpose to contact the
student.
o System also accepts the follow up dates from student at the time
of inquiry. This follow up module automatically checks for follow up
dates on a particular day.

o Follow up module use to follow up the student whose inquiry date

is current date. On the follow up day system automatically send the
email to particular student to remind whether the student is
interested to taking admission or not and also informed by the
phone.
o Admission information sub-module provides details such as name,

permanent address and local address details. This sub-module also
provides contact details such as phone number, mobile number, E-
mail address etc. This all information we can directly access from
the inquiry details.
o This module is used whenever the company enroll new student.

This module is only accessible to faculty of company.
o Student has to provide his I-Card at the time of registration on the

basis of course registered. Multiple registrations by student for
different course will generate multiple i-cards for student.
 “Student feedback” is used to take feed back from the student about
faculty.
o This module has given the different types of criteria based on the
type of course whether it is certified or not. Whether the course is
having more emphasized on practical or theory part.
o On the basis of the feedback we can evaluate the performance of

particular faculty. The obtained performance is used to decide
whether the faculty will be given more responsibly like to give more
batches to conduct or to give training to the faculty.

“When God puts work into your life, He expects you to put life in your work”

 Introduction :
o This section provides an overview of the entire system or product.

This document describes all subsystems including hardware,
software, human activities, document and process.
o Goals and Objectives
 The main goal of this system is to maintain the detail of the

student and faculty with respect to particular course. The
student profile must maintain from Inquiry till the finish of
the certification of the course he selected.
 The main objective of this system is to determine faculty’s

performance with respect to the course through student
feedback.
o System statement of scope
 Major Inputs: The main inputs for this system are as listed
below:
o Course Information
o Student Information
o Student Feedback
 Major Processes: The main processing tasks of this

system are as listed below:
o Follow up.
o Course Management
 Major Outputs: The main outputs for this system are as

listed below:
o Faculty performance Report

“To be born as a human being is God’s greatest gift and

what you become as a human being is your gift to God”

[1] Table: Login
Field Name Data Type Size PK/FK Constraints

User_id Varchar 20 PK -
Password Varchar 20 - Not Null
Type Char 1 - -
[2] Table: Course_Master

Course_code Varchar 5 PK -
Course_name Varchar 35 - Not null
Duration_type Varchar 6 - -
Duration smallint 2 - -
Course_type Varchar 25 - -
Full_fees Numeric 9 - >0
Installment_fees Numeric 9 - >Full Fees
No_of_inst Numeric 9 - -
Material_cost Numeric 9 - -
First_inst Numeric 9 - >Material_cost
Other_inst Numeric 9 - -
No_of_exam smallint 2 - -

[3] Table: Faculty _Master

Faculty_code Varchar 5 PK -
Surname Varchar 15 - -
Name Varchar 15 - Not Null
Father_name Varchar 15 - -
Address1 Varchar 25 - -
Area Varchar 10 - -
City Varchar 15 - -
Pincode Numeic 9 - -
Telephone_res Numeic 15 - -
Mobile Numeic 10 - -
e-mail Varchar 3 - -
Qualification Varchar 20 - -
Birth_date Datetime 8 - <sysdate
Date_of _join Datetime 8 - -
Maritial_status Bit 1 - -
Anni_date Datetime 8 - -
Salary Numeric 9 - >0
[4] Table: Batch_Master

Batch_code Varchar 5 PK -
Faculty_code Varchar 5 FK -
Cource_Code Varchar 5 FK -
Timing Varchar 15 - -
Start_date Datetime 8 - -
End_date Datetime 8 - >start_date

[5] Table: Exam_Master

Exam_id Varchar 5 PK -
Exam_Type Bit 1 - -
Course_code Varchar 5 FK -
Batch_code Varchar 5 FK -
Exam_date Datetime 8 - -
Total_marks Int 4 - >0
[6] Table: Fees

Receipt_no Numeric 9 PK -
Receipt_date Datetime 8 - -
Rollno Varchar 10 FK -
Total_fees Numeric 9 - -
Payment_type Bit 1 - -
Cheque_date Datetime 8 - -
Cheque_no Numeric 10 - -
Bank_name Varchar 25 - -
Branch_name Varchar 30 - -
Received_amount Numeric 9 - >0
Rec_fees_words Varchar 75 - -
Pending_amount Numeric 9 - -
Total_rec_amt Numeric 9 - -
Received_by Varchar 10 - -

[7] Table: Inquiry

InquiryNo Numeric 9 PK -
Inquirydate Datetime 8 - -
Name Varchar 25 - Not Null
Fathername Varchar 25 - -
Gender Bit 1 - -
Area Varchar 25 - -
City Varchar 25 - -
Pincode Numeric 12 - -
Telephone_res Numeric 15 - -
Telephone_off Numeric 15 - -
Mobile Numeric 12 - -
e-mail Varchar 100 - -
Occupation Varchar 30 - -
Experience_comp Bit 1 - -
Course Varchar 20 - -
Join_for Varchar 15 - -
Timing1 Varchar 20 - -
Timing2 Varchar 20 - -
Center_info Varchar 20 - -
Other Varchar 20 - -
Handledby Varchar 10 - -
Response Varchar 10 - -
Followup_date1 Datetime 8 - -

[8] Table: Follow-up

InquiryNo Numeric 9 FK -
Response Varchar 150 - -
Followup_status Bit 1 - -
[9] Table: Admission
Field Name Data Type Size Pk/FK Constraints

RollNo Varchar 11 PK -
DateOfJoin Datetime 8 - -
Name Varchar 25 - Not null
Father_name Varchar 25 - -
Gender Int 4 - -
Area Varchar 25 - -
City Varchar 25 - -
Pincode Numeric 12 - -
Telephone_res Numeric 15 - -
Telephone_off Numeric 15 - -
Mobile Numeric 12 - -
E_mail Varchar 30 - -
Birth_date Datetime 8 - <sysdate
Reference Varchar 15 - -
Fees_type Bit 1 - -
Total_Fees Numeric 9 - -
Discount Numeric 9 - -
Handledby Varchar 15 - -
Addmissionby Varchar 15 - -

[10] Table: others

Name Varchar 20 - -
Type Varchar 20 - -
[11] Table: Result

Rollno Varchar 20 FK -
Theory_marks Numeric 8 - -
Practical_marks Numeric 8 - -
[12] Table: Feedback

Feedbackdate Datetime 8 - -
Technicalskill smallint 2 - -
Practical_knowledge Smallint 2 - -
Subject_knowledge Smallint 2 - -
Citing_of_Example Smallint 2 - -
Teaching_Power Smallint 2 - -
Communication_power Smallint 2 - -
Content_Coverage Smallint 2 - -
Guidence Smallint 2 - -
Confidence Smallint 2 - -
Regularity Smallint 2 - -
Behaviour Smallint 2 - -
Evaluation Numeric 9 - -

“If you don’t aim at something ,you will never hit anything.”

[A] Inputs
 The user gives inputs to the system after selecting respective form from
the left menu panel. After selecting the form the user can enter the data
he wants into text boxes, data grids provided. The user has to comply
with the validation rules during the phase of entering data. It is necessary
to save the data after inputting the data; otherwise the new data entered
will not be saved and hence lost.
 Data inputs have been minimized to such an extent that if a data is

entered once in any form, and if that same data is required in any other
form then, the user just has to fetch the data from that particular form,
hence saving a lot of time and redundancy of data.
 In this way an input to a single form acts as an input to a number of other

forms also. The user is guided at every step of input regarding data
validations through appropriate message boxes.
 For example, student’s information will be stored first time on a given day.
When admission is to be done then the detail of the student can be
fetched for inquiry table.
[B] Outputs
 The user in the respective forms can view the entered data. The data can
be viewed comfortably with the help of the in built navigation panel
readily available on left-side panel.
 There are certain forms where the outputs are more important than the
inputs. In such cases the value of the output fields are attained on the
basis of certain inputs given in the form. These outputs are generated at
the time of saving the data. The user can never enter any value in these
output fields as they are based on certain calculation. Hence these output
fields are disabled for the user.
 For example, in the “Faculty Information” module we have three output

fields. They are faculty detail and faculty performance. These outputs are
generated on the basis of feedback entered by the user. These outputs
will be generated at the time of saving the data.

 Other effective way of showing outputs are “Reports”. Reports are a

summary of the data entered into the database. They are specifically
designed for the top management of company who are least concerned
with all the expanse of data stored in the database. They are only
concerned about the attendance and salary information of the employee
whose knowledge they get from having a look of the detailed reports.
These reports can also be printed into physical forms for future
references.
[C] Assumptions
 It is assumed that a user is well versed with normal computer operations.

This means that he has a legitimate experience in working in the windows
environment and is accustomed to the computer jargons.
 It is also assumed that the user is totally aware of various activities of a

company. He is also assumed to know the basic operations of any
database applications such as navigation, generating reports etc. He must
be aware of the fact that what sub-module consists of what applications.
 For example, the student information always details with all student
related information and hence a student movement may never have a
place in it.
 It is also assumed that this system will be executed and used only on
Windows XP and upwards platform.

[D] Software Tools Used
o Tools that we are using in our project system are Asp .Net
as front-end tool and SQL Server 2000 as back-end tool.
Platform for our project system is Microsoft Windows XP
and other upgrades of Windows. The code behind is done
using C#.
[E] Coding in brief
o Our system is related with database category and hence

majority of our coding relates to database manipulations
through database connections and datasets.
o For connecting with the database we have used SQLclient.
o For generating reports we have used Crystal Reports.
o The coding for each form has been done in a step-wise

manner whereby the code is written in exactly the same
manner as it may be triggered when the system is being
executed.
o Proper naming of controls and variables ensure that if

anyone has to debug the code, it becomes easy for him to
assume what a particular control or what a particular
variable stands for.
o Following the principle of division of work we divided the

project into different modules and assigned each module
to different members of the group for faster completion of
the project.

[F] Overall Design
 LOGIN
o Before user can access the software user is asked for username and
password.
o Hence no unauthorized person can gain access to the system.
o Depending upon your position in company, you are granted access to

only those parts of the system that you are authorized to.
 MODULES
o For users comfort the system is divided into Seven different modules.
o These are: Follow up, Student Information, Faculty Information,

Course Information, Fees , Batch Information and Exam Information.
o The Faculty and student information module consists of all the details
useful to the company for recording, processing and generating
important documents such as Personal, Address and Contact,
Experience sub-modules etc.
o The Follow up module is used to record daily inquiry of the students.

Based on the output information generated by this module.
 REPORTS
o The Reports are used to show the performance of the faculty that is
recorded by the student’s feedback.
o The Reports are used to generate the receipts for the students who
paid the fees accordingly.
o The company can easily take print outs of these reports and get the
output from the computer printed in a proper and understandable
form.
o Reports help company’s top management to analyze various factors

such as student’s performance for specified period and specific exams.

 SHORT-CUT PANEL
o The “Course Management” module consists of short cut panel on the

left hand side of the screen.
o This panel gives quick and immediate access to any other application
in that particular module.
o This allows user to switch between different project modules.
 SECURITY
o Each user is provided with a login where the access of login is given
based on the type of the login. For example, the login type of admin is
“a” where all access rights are given. While faculty login type is “f”
where faculty access is restricted to only few modules.
o System also provides advance menu option to create s new user and
for changing the password for existing user. Only the administrator
can create a new user.
 RECEIPT-GENERATION
o The Receipt-Generation Form is useful for issuing a receipt to an

student.
o This form can be accessed only by administrator of the company and

is responsible for issuing the receipt to the student fees.

“Let your speech be better than silence. Otherwise be silent.”

Inquiry Faculty Exam Reports FeedBack
Course wise
Follow-up Monthly
admission
Admission
Course wise
monthly
Fees collection
Faculty
Evaluation
Report

“Success is not only what you do yourself,

But it is mainly what other people do for you.”

DFD Level 0
Counsellor
Receipt,
Student
Detail
0 Certificate Student
Course
Management Reports
Counselor
Faculty, Batch,
System
Course Detail
Reports
Admin Admin

DFD Level 1
Admin 1.0 Student
8.0
Faculty , Course MASTER Faculty
ENTRY FEEDBACK
Feedback
Batch Detail
Faculty Course Batch

Detail Detail Faculty
Detail Follow up
Counselor Feedback
Faculty Course Batch
4.0
FeedBack
Student FOLLOW
Detail UP
Follow-up
2.0 Detail
3.0
INQUIRY Inquiry Inquiry

Inquiry
ADMISSION
Detail Detail
Faculty
Detail Inquiry
Batch Detail
Detail Admission
Detail
Admission
Detail Admission
7.0
REPORTS Student
Student Detail
Detail
5.0
Course
Reports Detail FEES
Fees
6.0 Detail
Fees
Detail
User EXAM Result
Marks
(Admin,
Fees
counselor)
Result Detail

“God chooses what we go through ; We choose how we go through it.”

M
Course 1
Take
admission Contain
1 M
Student M 1 Batch
Have
1 1
Faculty
Gives Have
1
1 M
M Exam
Feedback Conduct


Use Case Diagram

Activity Diagram
User Arrive
Registered No registered
Inquiry
Login Register Follow up

Invalid
Validate
User
Admin Faculty Student

Create User Admission View Result
Create Course Schedule Exam Feedback
Add Batch
Search Update Profile

Sequence Diagram
:Login :Validate :Inquiry :Follow :Admission :Exam :Result

User up
Faculty
User
User id
Passwor
d
Valid
Unauthorized User
Stop Follow up
Successfully Registered

“To be born as a human being is God’s greatest gift and

what you become as a human being is your gift to God”

Login Form

Advance Option Form (Create User)

Advance Option Form (Change Password)

Course Master


Faculty Master

Batch Master

Exam

Inquiry Form

Inquiry Form (Cont..)

Inquiry Search

Admission Form

Admission Form (Cont..)

Admission Form (Cont..)

Admission Search

Fees Form

Faculty Search

Faculty Detail

Course Information

Course Detail

Feedback Form

Inquiry Follow-up

Inquiry Follow-up By Mail

Inquiry Follow-up by Mail (Cont…)

“When God puts work into your life, He expects you to put life in your work”
Faculty Performance

Result Report

Monthly Collection Report

“Winners don’t do different things, they just do things differently. ”

 We are planning to add following module in our current System
1) Student Attendance Management
2) Faculty Attendance Management

“If you don’t aim at something, you will never hit anything.”

The following books, manuals and websites were referred during the
preparation of this project and are suggested for further reading.
 .NET BOOKS
o Using ASP .Net Special Edition
 SQL Server BOOKS
o SQL Server 2000
 WEB-SITES
o www.google.com
o www.dotnetspider.com
o www.expert-exchage.com
o www.msdn.com
o www.javatools.com

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Course Management System

GLSICT System Development Project 1

o No project is ever the outcome of single individual’s talent or

o It is with great pleasure and a profound sense of reverence

o We owe our special and hearty thanks to Ms. Sonal Shah,

o We are indebted infinitely to love, care patience,

o We are highly thankful to GOD for always being with us and

GLSICT System Development Project 2

“Winners don’t do different things, they just do things differently. ”

GLSICT System Development Project 3

Gujarat InfoTech Limited

o is empanelled as TSP (Total IT Solutions / Service Provider) to

o is empanelled by Chief Electoral Officer Gujarat for Electors Photo

o is MCP (Microsoft Certified Partner)

o is "Rojgar Sahay Kendra" approved by Department of Employment

o is Qualified as registered vendor for supply to NTPC (National

o is Reseller of HP (Hewlett Packard) computers and peripherals.

o is Authorized business partner of D-Link (India) Limited for

o is Authorized business partner of Molex (India) Limited for

o is Authorized channel partner of Accton Technology Corporation.

 The GIL Information Technology (IT) department manages the

GLSICT System Development Project 4

 Major IT Services / Data-processing projects developed successfully:

1) Data Management Center for 1.6 crore data records for

2) Computerization of electoral rolls 1998 of 45 lac voters of

3) Computerization of 12.17 lac Ration Cards for Nadiad and

4) Database creation and maintenance for "Disaster and

5) On-line preparation of more than 25 lac Electors Photo

6) Setting-up 267 'computerized help-lines for voters' at 23

7) Development and implementation of e-Governance at

8) Implementation of search engine (for electoral roll) on

GLSICT System Development Project 5

“Every beginner is a winner! You won’t win if you don’t begin!”

GLSICT System Development Project 6

Project Title: Course Management System

Aim of Project: To record and schedule courses and maintain student

Project Category: Database Application

Developed for: Gujarat InfoTech Ltd.

Roll No. Name Institute Contribution

GLSICT System Development Project 7

“A pessimist sees the difficulty in every opportunity,

GLSICT System Development Project 8

 “Course Management System ” is divided into following modules:

 “Course information” module stores the details about different courses

o The system also contain exam module as sub module of course

o System will allow changing the details about course if it is required.

o Once a new course is introduced the administrator can decide the

 “Inquiry information” module is divided into different sub-modules.

o General information module provides details such as student’s

GLSICT System Development Project 9

o Follow up module use to follow up the student whose inquiry date

o Admission information sub-module provides details such as name,

o This module is used whenever the company enroll new student.

o Student has to provide his I-Card at the time of registration on the

o On the basis of the feedback we can evaluate the performance of

GLSICT System Development Project 10

GLSICT System Development Project 11

o This section provides an overview of the entire system or product.

o Goals and Objectives

 The main goal of this system is to maintain the detail of the

 The main objective of this system is to determine faculty’s

o System statement of scope

 Major Processes: The main processing tasks of this