Professional Documents
Culture Documents
1.0 Purpose : To describe procedure for receipt and dispatch of finished goods.
2.0 Objective : It is applicable for receipt of finished goods from plant storage and dispatch to
respective Customers.
3.0 Scope : Receipt and Dispatch of finished good from ---Pharmaceutical Ltd.
4.0 Responsibility :
5.0 Procedure. :
Ø Finished goods storage and dispatch requires a procedure so as not to miss any
procedural point.
Ø Production department shall transfer finished goods against material transfer note. (M.T.N.)
Ø Each M.T.N. shall contain the following information’ Sr No, Date, Product Name,
Stage No., Batch No., AR No., No of Containers, Pack Size, Total Quantity and Issue Sign with date.
Ø The material that to be transferred should bear Proper Label furnished with all information
and it must be affixed with Approved Label authorized by Quality Control Department.
Ø Store-keeper shall check the labels on each drum/s or boxes.
Ø After checking the above said information finished goods shall be stacked lot wise/batch
wise in the respective room.
Ø Total MTN received during the day shall be entered into the computer for the purpose of
updating the data.
Ø Marketing department shall send dispatch advice for each product to dispatch section. This is
under store dept.
o Commercial invoice
o Product Name, quantity, Batch No, Mfg Date, Exp Date, Analysis Date
o Certificate of Analysis.
Ø On the basis of the schedule given on the dispatch advice or informed by the marketing
department separately by FAX / email, dispatch section shall take the following steps on the dispatch
day.
Ø Select the lot no. or batch no. of the said product as First in First out Basis or as per requirement of
marketing department.
Ø To arrange transportation.
Ø Total information required through dispatch advice shall be incorporated in the Invoice / Stock
Transfer Note.
Ø Prepare four invoice copies, one copy to buyer, second copy to duplicate cenvat / / Excise, third
copy to office use and fourth copy to extra. For the other purpose like transportation and other
photocopies of invoice are used.
v Stock Register
v Dispatch Register
Cont. No
(X/Y)
Qty. Kg
____________________________________________________________________________________
a) Sr. No.
b) Date
f) Dispatch → D.C No., party Name, Drum No, Batch No,Dispetch Qty,
Sr No. , INV No. , Date, Product, Qty. , Party Name, Rate, Value, Excise, Edcess, S&H Cass, B/R, Total,
Batch No, Drum No., Transporter.