REPUBLIC OF THE PHILIPPINES Department of Education REGION V REGIONAL CENTER SITE, RAWIS, LEGAZDI CITY Tel 052 482-0048 Fax (80) 4820873 soivedevedenoaS gh email depeteons NOTICE To: Office, vi yeene Accountant II ‘Teacher Credentials Evaluator 11 Accountant I ‘Administrative Aide VI Administrative Aide II Please find in separate sheets the details (Salary Grade/Annual Salary, Item No., Place of Assignment, Qualification Standards, General Office Functions, Job Purpose and Major Tasks (Duties and Responsibilities) of the above-cited positions, for your guidance. An applicant may apply in more than one (1) position provided that he/she meets the education/experience/training/eligibility requirements of the position. Every application letter in an individual folder, must state the position applied for and the place of assignment, together with, the supporting documents for ranking (with tabbing, following the arrangement of the requirements as listed below) and must be submitted to the Personnel Section on or before 5:00 pm of August 12, 2016. peer 2 Personal Data Sheet (CS Form 212) Eligibility / Report of Board Rating and PRC Certification of Good Standing Performance rating for the last 3 rating periods* Updated Service Record Copy of the previous appointment and/or Certificate of Employment (for private employees) Copy of a Designation in a form of an Office Memo/Order (government employees); Certification re Designation (private employees) ‘Outstanding accomplishments * a. Outstanding Employee Award b. Innovations i. with a permit to make innovation from appropriate office ii. Copy of the innovation/s c. Research and Development Projects i. with a permit to conduct research from appropriate office li. copy of the research4d. Publication/Authorship i. copy of the publication itself e. Consultant/Resource Speaker in Trainings/Seminars/Workshop/ ‘Symposium i, letter of invitation/memorandum/program of activities certificate of recognition/commendation 8. Transcript of Records / Special Order 9. In-service trainings / seminars * 10. Specialized Trainings (e.g. Scholarship Programs, Short Courses, Study Grants, if any) * LA. Chair/Co-Chair in a technical/planning committee, if any* * Trainings, outstanding accomplishments, scholarship grants, and chairman/co- chairmanship in a technical planning committee gained effective the last appointment. Note: Photocopied documents must be authenticated by the Records Officer IIT, this Office. The schedule of activities pertaining to the pre-evaluation of documents, final evaluation of documents by the PSB and Interview and further assessment by the PSB will be disseminated later. Please be advised accordingly. Ends. As stated AstanaVACANCY ANNOUNCEMENT POSITION PROFILE ‘ = z ef A Position: ACCOUNTANT I Salary Grade: 16 Annual Salary: Php 341,004.00 Place of Assignment: Finance Division-Accounting Section Ttem No.: OSEC-DECSB-A2-390012-1998 No. of Vacancy/ies: On - ‘QUALIFICATIONS: na Education Bachelor's Degree in Commerce/Business Administration major in Accounting Experience 1 year of relevant experience _ _ Training | 4 hours of relevant training - Eligibility RA 1080 GENERAL OFFICE FUNCTIONS: ‘The Finance Division provides advice to the Regional Director on the financial resources of the Region and provides services in budgeting, accounting, reporting, and coordinating with government oversight. The Accounting Services maintains financial records and reports to provide management with information for decision making and accounting reports to oversight agencies to ensure the proper utilization of funds in accordance with accounting and auditing rules and regulations. 308 PURPOSE, i z si To analyze and attest to the accuracy of accounting records and reports and provide information and advice to the management of the schools division to ensure that the utilization of funds for basic education are maximized and compliant with government accounting rules and regulations. 1. Prepares accountability and financial reports; 2. Supervises the preparation of other reports prepared by subordinates needed/ required by the management and oversight agencies; 3. Reviews the financial reports and financial documents for signature of the Accountant IIT; 4. Analyzes the reports prepared by administrative staff/subordinates as well as the COA audit findings and recommendations; 5. Maintains discipline and efficiency of subordinates. ‘MAQOR TASKS (Duties and Responsibilities) Prepares journal entries, reports, letters, endorsements, and memoranda. Prepares schedules to support statements of accounts or other financial statements for incorporation in the books of accounts or progress reports. ‘Supervises the reconciliation of the books of accounts. Supervises, reviews and revises the work of subordinates. ‘Supervises the preparation of financial reports. ‘Analyzes financial statements made by assistants and helpers. Maintains discipline and efficiency of subordinates. Reviews periodic Financial Statements and other related reports. Reviews the accuracy, validity and appropriateness of income and expenditure transactions, (0. Reviews and monitors the maintenance of journals, general ledgers, subsidiary ledgers and the related account schedules 111. Reviews the safekeeping of accounting records, documents, correspondences and reports, and ensures maximum security and systematic compilation of various accounting information. | 12, Reviews the existence of Accounts Payable/unpaid obligations. 13, Reviews the consolidated reports of field offices and supporting schedules. 14. Reviews the correctness of Financial Statements and schedules. | 15. Coordinates with CO, RO, DO and other concerned oversight/regulatory agencies on fund releases and other reportorial requirements. 16. Prepares replies to AOM, requests, indorsements and other communications from other agencies 17. Serves as facilitator, resource speaker and consultant on budgeting and other financial related training workshops. 18. Provides technical assistance and supervises the special disbursing officer of school with incomplete set of books. 19. Assists the agency head in defending DO budget proposals/estimates. Been TADVACANCY ANNOUNCEMENT mona | Position: TEACHER CREDENTIALS EVALUATOR II | Salary Grade: 15 | Annual Salary: Php 314,304.00 Place of Assignment: Administrative Div.-Personnel Section _| Item No.: OSEC-DECSB-TCE2-390002-1998 [ No. of Vacancy/ies: One (1) QUALIFICATIONS ee i camo | Education Bachelor's Degree in Education or its equivalent Experience 1 year of relevant experience | Training 4 hours of relevant training - Eligibility PBET; Teacher; Career Service Professional; Appropriate Eligibility for Second Level Position | GENERAL OFFICE FUNCTIONS | The Administrative Division provides the regional office with efficient, economical, and effective services relating to personnel, information, records, delivery and receipt of correspondence, supplies, equipment, collection, disbursement, security and custody of property, and reportorial work to oversight agencies. | Personnel Services ensures the acquisition of personnel and tracking their movement within the organization, the timely receipt of their compensation and mandated benefits and provides personnel related information by managing the employee data base and records. J0B PURPOSE Se + To evaluate the credentials of teachers, teaching related personnel of the Schools Division Offices who are recommended for upgrading, reclassification and conversion of positions using the Equivalent Records Form (ERF), to assign them to their appropriate level according to their competence, experience and education. ‘+ To assist the AO V for Personne! in the review and validation of documents for personnel actions, data gathering, {and reportorial obligations to DepED management and oversight agencies. MAJOR TASKS (Duties and Responsibilities) EQUIVALENT RECORD FORM (ERF) EVALUATION 1. Reviews and evaluates teachers’ credentials stated in the ERF forms submitted for Upgrading/Reclassification to Teacher I/II positions, following existing DepEd guidelines and the latest National Budget Circular to ensure accuracy and objectivity in recommending appropriate actions. 2, Consolidates request for ERF upgrading, reclassification and conversion of items based on the funding allocation, by division for submission to the DBM before cutoff date. 3. Follows up approved ERFS from DBM and implement upon approval of SDS. MASTER TEACHERS POSITION CONVERSION 4. Performs an initial review of the Rank Sheet of applicants to check if they qualify for conversion of their position to MT I/II for submission, the Personnel Selection Board (PSB) 5. Assists the Personnel Selection Board in reviewing the Rank Sheet of teachers to be converted to Master ‘Teacher I/II based on existing guidelines for Career Progression of Teachers. 6. Consolidates request for conversion of teaching positions to MT I/II for DBM. approval 7._ Drafts memo of recommendation on conversion for approval of RD ‘TEACHING -RELATED POSITON RECLASSIFICATION 8. Performs initial review of request for reclassification of Teaching-related positions (Principal, Head Teacher, Guidance Coordinator, Guidance Counselor, School Librarian) and summarize findings on checked documents to provide feedback to requesting party. 9. Assists the AO IV for Personnel in evaluating documents for reclassification of school heads based on DepEd Order 97, s. 2012 and for reclassification of non-teaching personnel. 10. Drafts letter for reclassification of teaching-related positions for approval of RD and endorsement to DBM, 111, Provides copy to SDOs of teaching-related positions recommended for reclassification. HIRING AND PROMOTION CREDENTIAL EVALUATION (for Teaching Related positions in the RO) 12. Performs initial screening of applicants’ documents to see if they meet minimum requirement based on the QS Of the CSC and the QS for unique positions of DepEd, 1995 edition. 13. Assists the AO IV for Personnel in conducting initial assessment of applicant's qualifications and supporting documents for inclusion of applicant into the candidate pool. REPORTS 14, Assists the AO IV for Personnel in accomplishing required reports as required by the DBM and other oversight | agencies.VACANCY ANNOUNCEMENT POSITION PROFILE z E paras ee] Position: ACCOUNTANT I Salary Grade: 12 | Annual Salary: Php 247,812.00 Place of Assignment: Finance Division-Accounting Section Ttem No.: OSEC-DECSB-At-390028-2014 No. of Vacancy/ies: One (1) Education Bachelor's Degree in Commerce/Business Administration major in Accounting Experience None required Training None required Eligibility RA 1080, | GENERAL OFFICE FUNCTIONS i Ez | ‘The Finance Division provides advice to the Regional Director on the financial resources of the Region and provides services in budgeting, accounting, reporting, and coordinating with government oversight. ‘The Accounting Services maintains financial records and reports to provide management with information for decision making and accounting reports to oversight agencies to ensure the proper utilization of funds in accordance with accounting and auditing rules and regulations. Under immediate supervision, maintains the agency books of accounts and other accounting records; Prepares financial statements and other reports for internal/ external reporting purposes in conformity with generally accepted accounting standards and auditing rules and regulations MAVOR TASKS (Duties and Responsibilities) 777 2 ~~ 1, Prepares periodic Financial Statements and other related reports in accordance with accounting and auditing rules and regulations. | 2. Checks the accuracy, validity and appropriateness of income and expenditure transactions. 3. Supervises and monitors the maintenance of journals, general ledgers, subsidiary ledgers and related account schedules. 4. Monitors the safekeeping of accounting records, documents, correspondences and reports, and ensures maximum security and systematic compilation of various accounting information. 5. Coordinates with Budget Division/Unit in the determination and verification of existence of Accounts Payable/unpaid obligations. 6. Assists higher level Accountants in the analysis, verification and consolidation of field offices’ reports. 7. Reviews the financial statements and related schedules. @. Prepares periodic Financial Statements and other related reports in accordance with accounting and auditing rules and regulations. b. Checks the accuracy, validity and appropriateness of income and expenditure transactions. . Supervises and monitors the maintenance of journals, general ledgers, subsidiary ledgers and related account schedules. d. Monitors the safekeeping of accounting records, documents, correspondences and reports, and ‘ensures maximum security and systematic compilation of various accounting information, €. Coordinates with Budget Division/Unit in the determination and verification of existence of Accounts Payable/unpaid obligations. f. Assists higher level Accountants in the analysis, verification and consolidation of field offices’ reports. 9. Reviews the financial statements and related schedules.VACANCY ANNOUNCEMENT Position: ADMINISTRATIVE AIDE VI | Salary Grade: 6 ‘Annual Salary: Php 160,536.00 Place of Assignment: Administrative Division-Personnel [ Section (payroll services) - Ttem No.: OSEC-DECSB-ADA6-390019-2004 No. of Vacancy/ies: One (1) Education Completion of two-year studies in college or High School Graduate with relevant vocational/trade course - Experience 1 year of relevant experience Training 4 hours of relevant training _ Eligibility ___[ Relevant MC 11, s. 1996; Career Service Sub-Professional (First Level Eligibility) GENERAL OFFICE FUNCTIONS ‘The Administrative Division provides the regional office with efficient, economical, and effective services relating to personnel, information, records, delivery and receipt of correspondence, supplies, equipment, collection, disbursement, security and custody of property, and reportorial work to oversight agencies. Personnel Services ensures the acquisition of personnel and tracking their movement within the organization, the timely receipt of their compensation and mandated benefits and provides personnel related information by managing the employee data base and records. ‘MAJOR TASKS (Duties and Responsibilities) Ciao 1, Prepares draft payroll of RO and SDOs based on previous month’s pay and sends to SDO Personnel Office for validation and updating. 2. Receives draft payroll from SDO and reviews inputs of SDO to provide feedback on corrections needed based on submitted information on leaves, premiums and contributions, loan repayments 3. Prepares final payroll for review of AO IV and submit to Budget for funding and then to Accounting for Certification of cash availability. | 4. Prepares payroll remittance advice 5. Prepares payslips on the final payroll pre-audited by Accounting and forward to Cashier for distribution. 6. Prepares remittance reports to GSIS, Pag-IBIG, accredited lending agencies, etc.VACANCY ANNOUNCEMENT POSITION PROFILE 3 i] Position: ADMINISTRATIVE AIDE II Salary Grade: 3 ‘Annual Salary: Php 130,596.00 ~ | Place of Assignment: Administrative Division-General | - Services Unit tem No.: OSEC-DECSB-ADA3-390018-2004 No. of Vacancy/ies: One (1) - QUALIFICATIONS. i i i Education ‘Completion of two-year studies in college or High School Graduate with relevant vocational / trade course Experience None required _ Training None required Eligibility. Relevant MC 11, s. 1996; Career Service Sub-Professional (First Level Eligibility) GENERAL OFFICE FUNCTIONS: ‘The Administrative Division provides the regional office with efficient, economical, and effective services relating to personnel, information, records, delivery and receipt of correspondence, supplies, equipment, collection, disbursement, security and custody of property, and reportorial work to oversight agencies. General Services Unit ensures efficient, economical and effective general support services relating to safety and security of office personnel, premises, documents and properties; ground and landscape maintenance, building and office facilities maintenance, and motor pool services in order to provide the regional office personnel with a safe, clean and healthy environment conducive to the effective performance of their respective functions and delivery of services. 108 PURPOSE To assist and provide general services in the areas of: Driving Vehicle Maintenance ‘Messengerial services Photocopying Receiving and recording incoming and outgoing documents Office administrative support MAJOR TASKS (Duties and Responsibilities) MESSENGERIAL AND PHOTOCOPYING 1. Brings memos, documents to offices as assigned by the office Administrative Assistant. 2. Photocopies and collates documents as needed. RECORDING 3. Receives and records in logbook documents addressed to the office and turnover such to the Administrative Assistant, 4. Records and releases documents for other offices as instructed by the Administrative Assistant. COMMUNICATION 5. Answers telephone calls within 3 rings and refer the caller to the proper office or staff or take down the message and relay to the proper office or staff. DRIVING 6._ Drives the service vehicle to destinations as directed by Chief AO/ AO IV VEHICLE MAINTENANCE 7. Keeps the service vehicle in good condition and performs trouble shooting and maintenance activities as needed 8. Recommends repair or replacement of damaged parts to AO IV and follow up to ensure vehicle serviceability at all times. 9. Prepares/encodes fuel and oil consumption and distance traveled and submits report to AO IV.