My Department/School My Name

FlexiTime Record Sheet V1.02 Hrs : Mins

Starting Balance + 0:00
Commencing Monday, 29-Jan-2007

Hrs:Mins
Week actually Credit Daily Total Daily Running
No. Date Start Finish Start Finish worked Adjust Comments Hrs:mins Balance Balance
5 Mon, 29-Jan-07 0:00 0:00 + 0:00
5 Tue, 30-Jan-07 0:00 0:00 + 0:00
5 Wed, 31-Jan-07 0:00 0:00 + 0:00
5 Thu, 01-Feb-07 0:00 0:00 + 0:00
5 Fri, 02-Feb-07 0:00 0:00 + 0:00
6 Mon, 05-Feb-07 0:00 0:00 + 0:00
6 Tue, 06-Feb-07 0:00 0:00 + 0:00
6 Wed, 07-Feb-07 0:00 0:00 + 0:00
6 Thu, 08-Feb-07 0:00 0:00 + 0:00
6 Fri, 09-Feb-07 0:00 0:00 + 0:00
7 Mon, 12-Feb-07 0:00 0:00 + 0:00
7 Tue, 13-Feb-07 0:00 0:00 + 0:00
7 Wed, 14-Feb-07 0:00 0:00 + 0:00
7 Thu, 15-Feb-07 0:00 0:00 + 0:00
7 Fri, 16-Feb-07 0:00 0:00 + 0:00
8 Mon, 19-Feb-07 0:00 0:00 + 0:00
8 Tue, 20-Feb-07 0:00 0:00 + 0:00
8 Wed, 21-Feb-07 0:00 0:00 + 0:00
8 Thu, 22-Feb-07 0:00 0:00 + 0:00
8 Fri, 23-Feb-07 0:00 0:00 + 0:00
###

Supervisor Standard Working Hours 148.00

Actual Hours worked 0.00
Full Day 7:24 Balance Carried Forward + 0:00
Half Day 3:42

file:///conversion/tmp/scratch/379288929.xls © V1.00 January 10th 2007

My Department/School My Name
FlexiTime Record Sheet (EXAMPLE) Hrs : Mins
Starting Balance - 1:30
Commencing Monday, 01-Jan-2007

Hrs:Mins
Week actually Credit Daily Total Daily Running
No. Date Start Finish Start Finish worked Adjust Comments Hrs:mins Balance Balance
1 Mon, 01-Jan-07 0:00 Bank holiday 0:00 - 1:30
1 Tue, 02-Jan-07 0:00 University vacation 0:00 - 1:30
1 Wed, 03-Jan-07 8:15 12:45 13:30 17:10 8:10 8:10 + 0:46 - 0:44
1 Thu, 04-Jan-07 8:40 13:00 13:30 18:00 8:50 8:50 + 1:26 + 0:42
1 Fri, 05-Jan-07 9:00 12:30 13:30 17:00 7:00 7:00 - 0:24 + 0:18
2 Mon, 08-Jan-07 8:40 12:35 13:10 17:00 7:45 7:45 + 0:21 + 0:39
2 Tue, 09-Jan-07 8:30 12:12 0:00 0:00 3:42 Half-day flexi 3:42 - 3:42 - 3:03
2 Wed, 10-Jan-07 0:00 0:00 0:00 0:00 0:00 Full-day flexi 0:00 - 7:24 - 10:27
2 Thu, 11-Jan-07 8:30 12:30 0:00 0:00 4:00 3:42 Half-day holiday 7:42 + 0:18 - 10:09
2 Fri, 12-Jan-07 0:00 Day holiday 0:00 - 10:09
3 Mon, 15-Jan-07 0:00 0:00 0:00 0:00 0:00 3:42 Half-day Flexi + Half-day Holiday 3:42 - 3:42 - 13:51
3 Tue, 16-Jan-07 0:00 Day holiday 0:00 - 13:51
3 Wed, 17-Jan-07 8:30 12:30 13:30 16:54 7:24 7:24 + 0:00 - 13:51
3 Thu, 18-Jan-07 8:30 12:30 13:30 17:00 7:30 7:30 + 0:06 - 13:45
3 Fri, 19-Jan-07 10:30 12:30 13:30 17:00 5:30 2:00 Hospital appt. 0830-1030 7:30 + 0:06 - 13:39
4 Mon, 22-Jan-07 8:30 12:12 0:00 0:00 3:42 3:42 Half-day sick leave 7:24 + 0:00 - 13:39
4 Tue, 23-Jan-07 0:00 0:00 0:00 0:00 0:00 7:24 Sick leave 7:24 + 0:00 - 13:39
4 Wed, 24-Jan-07 8:00 12:30 13:30 17:00 8:00 8:00 + 0:36 - 13:03
4 Thu, 25-Jan-07 8:00 12:30 13:30 17:00 8:00 8:00 + 0:36 - 12:27
4 Fri, 26-Jan-07 8:00 12:30 13:30 17:00 8:00 8:00 + 0:36 - 11:51
###

Standard Working Hours 148.00

Supervisor
Actual Hours worked 108.05
Full Day 7:24 Balance Carried Forward - 11:51
Half Day 3:42 WARNING: Maximum Deficit of -3:42 exceeded!
file:///conversion/tmp/scratch/379288929.xls © JAH (CAMB/WKSP) Jan. 2007
 Flexitime Spreadsheet Help Page
Important: you must enter times as HH colon MM (08:30) - do not use a semi-colon (08;30)!

Due to a limitation of Excel, a simple spreadsheet cannot display a negative time of, say, -00:20.
It does, however, calculate correctly using negative times but if the result is negative Excel will display ###### in
the offending cell.

If "####" appears in the Week No. Column click TOOLS - ADD-INS tick ANALYSIS TOOLPAK then OK.
Save and re-open the spreadsheet. This need only be done once.

The CREDIT ADJUST column is for when a half-day is taken either by itself or combined with a half-day flexitime.
This ensures that the time used for the half-day is not deducted from your flexitime running balance.
Also used to credit the time taken for a hospital appointment (not Doctor or Dentist).

Half-day Flexitime:
If you take a half-days flexi, say an afternoon, enter your morning Start/Finish times as usual, but zero "0" for
both afternoon Start and Finish times. Conversely, for a morning off, enter "0" for morning Start/Finish then enter
the afternoon Start/Finish times as normal. Type something like "Half-day flexi" in the COMMENTS column.

Full-day Flexitime:
Enter "0" in all the Start/Finish times for that day.
Type "Full-day flexi" in the COMMENTS column.

Half-Day Flexitime and Half-Day Holiday on the same day:

As for Half-Day Flexitime but enter 3:42 in the CREDIT ADJUST column.

Half-Day holiday or half-day sick leave:

Same as for half-day flexi except you must also enter 03:24 in the CREDIT ADJUST column.
Type "Half-day holiday" or "Sick leave" in the COMMENTS column.

Full-Day holiday:
Make sure the Start/Finish times for morning and afternoon are empty - select cell and press the DELETE key.
Make sure the CREDIT ADJUST column is empty then type "Holiday" in the COMMENTS column.

Sick Leave, Bank Holidays, University Vacation (Christmas/Easter) and other approved absences:
As for Full-Day holiday but enter "Sick Leave", "Bank Holiday" or "University Vacation" in the COMMENTS column.

Hospital Appointments:
Enter your Start/Finish times, i.e. 10:30/12:30 13:30/17:00, assuming the appointment is 08:30 and you are absent
2-hours.
Type "Hospital appointment 08:30-10:30" in the COMMENTS column and 02:00 in the CREDIT ADJUST column.

If the Daily Total is less than 7:24 or the Running Balance is negative then they are displayed in red.

If the Balance Carried Forward to the next 4-week period is greater than the standard day of 7:24 then the balance
will be limited to 7 hours 24 minutes and "Balance Carried Forward (CAPPED)" will be displayed.

According to HR a maximum deficit of 1/2 day (03:42) can be carried forward. This spreadsheet does not cap the
Balance Carried Forward but will display an appropriate warning as shown on the Example sheet.

When starting a sheet for a new 4-week period do as follows:

* save the current sheet as, say flexi2007_week1
* enter a new start date in the box after "COMMENCING" as dd/mm/yy. The sheet will fill in automatically.
* Using the mouse select the entire START/FINISH block (cells C6:F25) then press the DELETE key.
* Select the TOTAL BREAK, COMMENTS and CREDIT areas (cells H6:J25) then press the DELETE key.
* Click in the "Starting Balance" cell and enter the carried forward balance from the previous spreadsheet ignoring
the minus if the balance is negative!
* If the starting balance is negative then ensure that the NEGATIVE tick-box is ticked.
* Finally, select FILE - SAVE AS and save the file as, say flexi2007_week5.
Although the Example sheet shows a half-day flexi and a full-day flexi, this is not allowed in practice and is shown
for demonstration purposes only.