COMPUTER-BASED POINT-OF-SALE WITH

INVENTORY SYSTEM FOR CAFÉ LEERA

A Project Presented to

STI College Sta. Maria

In Partial Fulfilment

Of the requirements for the Degree of

Bachelor of Science in Information Technology

By:

Alejandro, Frank Marco A.

Branzuela, Bladimer John S.

Castro, Jezrel D.

Dela Cruz, Agnes S.

Ms. Sharmaine Cruz

System Analysis and Design Adviser

October 2017
 Chapter I

Introduction
1.0 Introduction

1.1 Background of the Study

A Computer-Based Point of Sale with Inventory System is a software use in many

businesses used to simultaneously track sales and inventory activity. Beneficiary and

costumer can be both benefit in this system where in system transaction entry record

all activities needed for the costumer to know the details of product purchased, price

date and time of the transaction. To update and inform the owner to know the sales

and inventory process.

Managing a business is a difficult job to do, this is not easy when you make it alone.

The supplier will be directly send the deliveries to the owner or to the assistant of the

owner. They manage it manually organize and arrange all the product to determine

what is needed to be order or if the product is expired or if it is rejected copy of the

original product it cost a lot of time to arrange it properly

Point of Sales Systems are checkout locations in business operations where

transaction occur. The checkout location is a point of sale or POS terminal, which is

just a computer used as a cash register. Point of Sales Systems make perpetual

inventory control system possible. A Point-of-Sale System is an upgrade version of

the traditional cash register now a day. The point of sale (POS) or point of

purchase (POP) is the time and place where a retail transaction is completed. At the

point of sale, the merchant would calculate the amount owed by the customer and

indicate the amount and may prepare an invoice for the customer which may be a cash

register printout, and indicate the options for the customer to make payment. It is also

the point at which a customer makes a payment to the merchant in exchange for goods

or after provision of a service. After receiving payment, the merchant may issue
a receipt for the transaction, which is usually printed, but is increasingly being

dispensed with or sent electronically.

Inventory System is a software system for tracking inventory levels, order, sales and

deliveries. It can be used in the manufacturing industry to create a work order, bill of

material and production-related documents. This system used to manage products

properly to update and insert to add a product value and the quantity of the product

added to inventory.

The main difference between manual and computerized systems is speed. Accounting

software processes data and creates reports much faster than manual systems.

Calculations are done automatically in software programs, minimizing errors and

increasing efficiency. Once data is input, you can create reports literally by pressing a

button in a computerized. Manual accounting with paper and pencil is much cheaper

than a computerized system, which requires a machine and software. Other expenses

associated with accounting software include training and program maintenance.

Expenses can add up fast with costs for printers, paper, ink and other supplies. In

computerize transactions can be saved and backed up, in case of fire or other mishap.

You cannot do this with manual Point of Sale System that uses paper records, unless

you make copies of all pages a long and inefficient process.

Manual Point of Sale is the traditional way that we encountered even the day to day,

many businesses like cafeteria that they serve in a manual way is the most user who

use this method because they didn’t afford computer base system. Manual method

cause a lot of time to manage the point of sale and inventory system.
1.2 Statement of the Objectives

1.2.1 General Objectives

To be able to develop a Computer Based Point of Sale with Inventory System

Management System that will reduce the time for organizing in sales and inventory

system of Café Leera.

1.2.2 Specific Objectives

 To develop a module that will easily monitor the process of the transaction.

The study aims to develop a module that will make the salesperson easily

procced the order of the costumer by clicking buttons easily and not by

recording in manual process.

 To create a module that can accurately report an amount of sale.

The study aims to develop a module that calculate and give the exact

amount of product bought by a costumer and to be recorded in a system .

 To develop a module that can update, edit and delete products, product

value, price and product quantity.

The study aims to develop a module that can manipulate the supply

delivered, to add some new product or to update the amount of product in

the inventory.

 To create a module that can easily understand by the user of it.

The study aims to develop a module that can understand by the sales

person for the point of sale and to the owner or secretary in inventory

system.
1.3 Significant of the Study

 To the Café Leera

The Café Leera that use Computer-Based Point of Sale with Inventory

System will having a lot of benefits like accuracy, scanning is more

accurate than punching in numbers from a sticker, or expecting the cashier

to remember what each item costs and analysis that POS systems let you

manage inventory, flag items for reorder, and analyze sales patterns.

 To the owner

The owner of the Computer-Based Point of Sale with Inventory System will

be easily manage and computer his/her café. It cannot take a lot of time

having an inventory report and sales report because the system will

generate a computerized record for their product so it is easily to manage

the transaction of their cafe

 To the user

The user of the Computer-Based Point of Sale with Inventory System will

know the amount of the product purchased. He/she can easily pay the

exact amount because of the accurate computation of the system and the

sales person will easily tell to the costumer the exact amount that he

bought.
 To the STI College Sta. Maria

The STI College Sta. Maria will benefit in Computer-Based Point of Sale

with Inventory System because of the fastest way in services using a

computer base system, this system give a total amount price of what they

buy on café leera. The order will be recorded in the system and the time

that the product bought by the customer. Student and the teachers will no

longer waste a time for only ordering a food cause café leera are using a

computer based system that can easily display the transaction process.

 To the proponent

The proponent of the Computer-Based Point of Sale with Inventory System

will benefit by making a computer based system. There’s a chance that

other beneficiary or owner of the business will adopt this method of

transaction and recording files using this computer based point of sale and

inventory system. The proponent will be known on the way that they make

a way to develop a system that can easily be use and make a fastest

transaction process.

 Future researcher

The future researcher of the Computer-Based Point of Sale with Inventory

System will benefit for the system to develop their own system that this

system will be their guideline on what the purpose of their study. They can

use this system to be an example of this day computer based system and

to give an idea on what the computer base look like.

1.4 Scope and Limitation

Scope

This study focuses only on sales and inventory management system of café leera.

The Computer-Base Point of Sale with Inventory System help the company to have

a reliable and easy sales and inventory system. Along the process, the sales

incurred by the said establishment will be computed and updated automatically

and dynamically during every transaction this transaction to the process and

recording of products will be made accurate and fast due to the reduction of human

errors accuracy of data provided by system.

Limitation

The Computer-Base Point of Sale with Inventory System that has a limitation of

making a receipt or print it to the costumer the only thing that system do is to view

the total amount of product purchased. The inventory system cannot do a multiple

updating command. U cannot manage inventory system while you are in the point

of sale and u cannot do the same thing while you are in inventory system.
 Chapter II

Methodology of the Study

2.0 Methodology of the Study

Waterfall model

The waterfall model is a popular version of the systems development life cycle model

for software engineering. Often considered the classic approach to the systems

development life cycle, the waterfall model describes a development method that is

linear and sequential. Waterfall development has distinct goals for each phase of

development. Imagine a waterfall on the cliff of a steep mountain. Once the water has

flowed over the edge of the cliff and has begun its journey down the side of the

mountain, it cannot turn back. It is the same with waterfall development. Once a phase

of development is completed, the development proceeds to the next phase and there

is no turning back.
The advantage of waterfall development is that it allows for departmentalization and

managerial control. A schedule can be set with deadlines for each stage of development

and a product can proceed through the development process like a car in a carwash, and

theoretically, be delivered on time. Development moves from concept, through design,

implementation, testing, installation, troubleshooting, and ends up at operation and

maintenance. Each phase of development proceeds in strict order, without any

overlapping or iterative steps.

The disadvantage of waterfall development is that it does not allow for much reflection or

revision. Once an application is in the testing stage, it is very difficult to go back and

change something that was not well-thought out in the concept stage. Alternatives to the

waterfall model include joint application development (JAD), rapid application

development (RAD), synch and stabilize, build and fix, and the spiral model.