DOMINICA STATE COLLEGE COMP217 Managing Data

The Small Business Investment Unit gives advice and also grants investment loans to Entrepreneurs. Data on Businesses
on record and related grants are found in the spreadsheet file SBIU Datasheet on your desktop. Import data where
necessary to build Database structures to organize the Unit’s records. Create your database file as your Last Name First
Name SBIU. [4]

Build structures in the database to do the following:

1. Store data in tables:

Table 1: Business Registration Data: showing RegistrationID (Primary Key), BusinessName, RegistrationDate,
BusinessAddress, NatureOfBusiness, NumberOfWorkers. [4]

RegistrationID can be a maximum of 12 characters and BusinessName should always appear uppercase. [2]

NatureOfBusiness may be Service, Manufacturing, Educational, Medical or a combination. A sorted selection list
should allow for indication of NatureOfBusiness. [2]

Make use of appropriate validation techniques to ensure that the number of workers registered business is never
listed as zero. [2]

Table2: Ownership: showing RegistrationID (Primary Key), Title, OwnersLastName, OwnersFirstName, Address1,
Address2, ContactNumber, and Email. Set an appropriate input mask for storing the ContactNumber based on the
format shown in the SBIU Datasheet. [5]

Table 3: Investment Data: showing RegistrationID (Primary Key), TypeOfService (may be ‘Advice’, or ‘Grant’),
UnitGrant, RepaymentYears. [2]

The type of service given to the Business Owner should be facilitated by a drop down list. [2]

Link tables 1 and 2 and 3 on appropriate fields; enforce referential integrity between tables. [2]

2. Build a Form that Business Owners would use to register with the Business Investment Unit. [4]

The form should be titled Investment Unit Registration Form; title should be font Aharoni, font size 14 and
underlined. The form should depict the Unit’s logo. [6]

3. Build the following queries

a. All Businesses which received a grant of more than zero dollars. Show RegistrationID, BusinessName,
BusinessAddress, UnitGrant, RepaymentYears, OwnersLastName, OwnersFirstName, Address1, and Address2.
[3]

Sort the query in ascending order on BusinessName [1]

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 Save the query as ‘Businesses Receiving Grants’ [1]

b. All Businesses registered after July 6, 2010. Use format mm/dd/yy. [3]
Save the query as ‘Businesses Registered After July 6, 2010’ [1]

4. Produce a report on the ‘Businesses Receiving Grants’ query. [4]

The report should be titled appropriately. [2]

5. Export the contents of the ‘Businesses Receiving Grants’ report to a spreadsheet file. Save the spreadsheet file as
‘Businesses Receiving Grants Data Source.’ [3]

6. Reproduce the Mail Merge Letter and use the Mail Merge feature to create a copy of the letter for each record in
the ‘Businesses Receiving Grants Data Source.’
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Mail Merge Mark Scheme

1. SBIU logo inserted on letter head [3]

2. Justify the contents of the letter. [1]
3. Set page to portrait orientation. [1]
4. Set the left hand right margins to 0.5 inches and the top and bottom margins to 1 inch [2]
5. Set the names and addresses of sender and receiver to single line spacing and points spacing to zero
[2]
6. Table [4]
7. Insert ‘SBIU’ as a right aligned footer [1]
8. Choose an appropriate logo for the letter and insert it as a centered header [2]

All letters merged [4]

All required fields inserted in appropriate places [12]
Appropriate Spacing between fields [2]

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END OF TEST

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