Overall Bid Evaluation

Instructions

S. No Sheet Name Description

1 Overall Overall template for bid evaluation
2 Technical Technical bid evaluation template - sample for HVAC
3 Commercial Commercial bid evaluation template

Version Date of revision Updated by

1 5-Mar-12 Accenture

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 Overall Evaluation

Parameter Technical Evaluation Commercial Evaluation

Weights ------> 80% 20%
Rating 5 3
Vendor 1 Score 4.6
Rating 2 5
Vendor 2 Score 2.6
Rating 4 2
Vendor 3 Score 3.6
Rating 3 1
Vendor 4 Score 2.6
Rating 1 4
Vendor 5 Score 1.6

Final Recommendation Vendor 1

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 Technical Bid Evaluation

Package HVAC

Evaluation Board

Evaluation Parameters

S.No. Parameter Maximum Score Weight Vendor A score

Confirmation of Scope, Overall Design basis
A and code compliance 2
Understanding and confirmation of scope and
1 validation 1
Design basis report and design conditions and
2 Codes/ Standard Compliance 1
Adequacy and validation of Tender Plant
B Schedules 2

Design heat load confirmations, plant and

1 equipment sizing and schedules confirmations 1
Agreed to work for final design irrespective of
2 data shown in tender 1
C Technical Specification Compliance on: 7
1 Chillers, Pumps, Cooling Towers 1

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2 AHUs, FCUs, PAHUs 1

3 Air Distribution, Ductwork/ Piping and Insulation 1

4 Electrical Work 1
5 CMS 1

6 Ventillation, smoke extract and pressurization 1

7 Other Items 1
D Confirmation of QA, FAT, Testing 1
Well documented testing plan - FAT, site tests,
Pre commissioning checks, adjusting, balancing
1 and commissioning 1
E Tenderer's Preliminary Design 20
Analysis of Tender Design and Overall design
1 validation 2
Confirmation/ Analysis that the design enables
2 availability >98% for the plant 2
Technology is state of the art, low energy
consumption, energy saving features, low
3 operational costs, environment friendly 2
Confirm adequacy of machine room sizes,
4 submit catalogues 1
Technical data schedule and approved makes
5 for all parts 2
Computerized selection of chillers certified by
manufacturer, confirmation of effiiciencies
6 specified, annual power consumed 1
Softwares/ tools to be used for heat load
7 calculations, duct design / sizing, piping 2
Software, tools and design agency for CFD
analysis for smoke extract system, noise
8 analysis, seismic design 1
Outside air management and control to achieve
9 energy conservation 1

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 Design, civil construction agency, construction
10 methodology for civil work of tunnel, foundation 1
Interconnections/ circuit bypass valves/
alternative routing etc included to prevent
11 outage of plant 1
Tenderer's proposed design would meet the
technical, space constraint, reliability and
performance requirements described as per
12 specification 3
Details of the subcontractors (if any) with their
CVs, presentations, experience, role
13 responsibilities and manpower schedules 1
F Maintenance 8
Confirmation on provision of Maintenance
1 features in plants for ease of O&M 2
Established local service support network in
2 India 2
Experience in handling term maintenance
3 contract for large projects 1

4 Adequacy of spare parts quoted for election E-5 1

Confirmation on warranty periods specified in
5 the contract 2
G Project Management 10
Works Program and Major and Individual Key
1 Dates compliance 10
H Organization and Resource Plan 12
Organization and Resource Plan - Design and
1 Procurement Phase 2
Organization and Resource Plan - Installation
2 and Manufacturing Phase 2
Organization and Resource Plan - Testing and
3 Commissioning Phase 2

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 Compliance to specified key people and site
based (full time) Project Manager, Design
Manager, Construction Manager and Design/
4 Construction/ T&C engineers 2
5 Providing 2 shift construction arrangement 1
PM/DM/ Engineers with good overseas and
6 airport experience 1
Committed to 25% trained workforce (min 3 yrs
7 exp) from overseas 2
Engineering, Procurement and Construction
I Plan 10
1 Documented design management plan 3
2 Duct fabrication facility at site 2
3 Well analyzed manpower and installation plan 3
4 Construction methodology 1
5 Simulation methodology and tools 1

J Interface and site coordination management 5

Submission of qualified interface and
1 coordination plan 2
2 Design interface arrangement 1
3 Planned site coordination arrangement 1
4 Method statements 1
K Logistics Plan 10
1 Submission of qualified logistics plan 1
2 Adequate provision for P&M 3
3 Material transportation Arrangement 1
4 Material Storage Arrangement 2
5 Labor Arrangement - Labor Camp 1
6 Logistics Plan specified to this project 1
Confirmation that Construction power DG sets
7 are included 1
L Quality and Document Control Plan 5
1 Submission of qualified quality 2
2 Submission of document control plan 1

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 Submission of change management, SQA and
3 audit plan 1
Quality and Document Control Plan specific to
4 this project 1
Project References of similar scale and
M nature 3
Deep involvement on similar scale / nature
1 project 1
Bidder who acted as an EPC contractor for
2 similar scale/ nature project 2
N Health, Safety and Environment Plan 2

O T&C Plan, O&M Manual and Training Plan 3

Total 100 0 0

Summary Recommendation

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ation

Vendor B Score Vendor C Score Vendor D Score

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0 0 0

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 Commercial Bid Evaluation

Vendors considered Location Status

Vendor 1 Country Offered Evaluated
Vendor 2 Country Offered Evlauated
Vendor 3 Country Not offered
Commercial Bid Evaluation
Vendor 1 Vendor 2 add more columns as needed
Item Description
Vendor Name
Offer No.
Offer date
Validity of Offer
RFQ No.
MR No.
Address
Contact details
Tel
Fax
email
Vendor 1 Unit
No. Description Quantity Vendor 2 Unit rate
Rate
1 Item 1
2 Item 2
Ex-Works Price
Discount
Net Price
Packing & Forwarding
Testing charges
Documentation charges

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Inspection charges
Excise duty
Sales Tax
Inland freight
(in country of dispatch)
FOB Charges
Ocean Freight
Import Tax / Customs Duty
Handling and Clearing charges
(at destination port)
Inland freight
(in destination country)
L/C Charges
Any other charges
Landed cost
Supervision of Erection, installation
and Commissioning (including
boarding, lodging, travel, misc.
expenses)
Financing cost (worked out based
on payment terms and applicable
WACC)
Variations admissible
Total Cost
Delivery (with basis)
Guarantee / Defect liability
Payment Terms
Milestone 1
Milestone 2
Milestone .
Milestone .
Milestone n

Penalty on delays
Penalty on performance shortfall
Limitation of liability

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Guarantee / Warranty
Bank Guarantees
Other criteria
Optional quotes
2 year O&M spares
Commerical Deviations
Vendor position after TBE / CBE
Order value
Exchange rates considered for
conversion to INR
USD
EUR
JPY
GBP
CHF
MYR

BUYER'S NAME & SIGNATURE

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