Meeting Minutes on SHS issues

Date : 14 May’ 2015

Time : 11 AM
Location : IDCOL
Participants

From IDCOL :
Mr. Mahmood Malik, ED & CEO
Mr. S.M. Monirul Islam, CFO
Mr. Md. Enamul Karim Pavel, Head of RE
From World Bank :
Mr. Zubair K M Sadeque, Senior Energy Finance Specialist
Mr. Md. Ruhul Quddus, Consultant

The agenda discussed in the meeting are as follows;

Agenda
1. Support & cooperation strategy for poor
performer POs -
a) Settlement of security / debt service/
DSRA issues
b) Capacity building resources development
to support / lead the POs
2. Procurement-
a) Develop and finalize guideline
b) Form IDCOL audit team to visit POs
3. After Sales Service-
a) Prepare and establish binding agreement
between supplier and IDCOL
4. Ensure size and capacity-
a) Model and size / serial number should be
marked permanently on battery and inside
the panel
Decision
a) IDCOL is working to settle the issues
and develop turnaround strategy.
b) IDCOL will develop a in-house pull for
the capacity building support of the POs
immediately.
a) IDCOL is working to develop a
procurement guideline for the POs that
will be finalized immediately.
b) A dedicated audit team will be formed
for the procurement and financial audit
of the POs
a) The issues will be placed on TSC
meeting for the consideration

5. Introduce prepaid system Can be pilot in a certain area before roll out
6. Monitoring-
a) Introduce ERP a) IDCOL will start the process to develop
a ERP for the SHS program. In the mean
time can go through RSF software and
finalize way forward strategy
7. SHS quality ensure-
a) Field testing kits and mini lab at IDCOL a) BUET has been develop testing kits so
that can considered to adapt the
technology