Name: __________________________________ Class: ______________________________

Date: ___________________________________

Section ONE: Multiple choice. Circle the letter of the correct response. (2 marks each, Total: 20 marks)
1. A passenger, having retrieved her reservation record via a web browser, can check in to her flight because this form of
information processing makes it possible:
a. Scientific Data Processing b. Automation
c. Process Control d. Information Retrieval & Management
2. Record on magnetic tape are stored
a. index sequentially b. randomly c. directly d. sequentially
3. A check digit is added to:
a. a data entry field b. the beginning of a code c. source program d. the end of a code
4. Which of the following checks is a data verification model?
a. Length b. Parity c. Visual d. Range
5. Which access method is used to retrieve data from a flash drive?
a. Direct b. Serial c. Sequential d. Indexed-sequential
6. Which of the following functions performs calculations in a computer?
a. Input b. Output c. Storage d. Processing
7. Which of the following is/are advantage(s) of information processing?
I. Retraining of staff
II. Reducing human intervention
III. Increasing the amount of equipment needed
a. I only b. II only c. I and II only d. II and III only
8. A single row of data in a database is called a
a. record b. table c. field d. file
9. Which one of the following statements BEST describes the term ‘information’?
a. It is raw facts b. It is meaningful c. It is not the result of processing d. It does not have any value
10. Data logging requires the use of sensors in a particular location to take readings over a period of time. This is
particularly useful to this form of information processing:
a. automation b. information & retrieval management c. scientific data processing d. process control

Section TWO: Fill in the blanks with the appropriate word. (4 marks each, Total: 20 marks)
1. When a relationship is established between data items, it results in __________________ being produced.
2. A _________________ check compares the contents of two or more fields to make sure that they make sense.
[Type here]

3. A machine readable document that has some information printed on it by a computer but has more information added to
it by a human is known as a _________________________ document.
4. In most databases a key field cannot be left blank because a ______________ check would ensure that such an error is
corrected.
5. Two (2) real life places you might find an index are ______________________ and __________________.

Section THREE: True or False; indicate the correct answer by writing “T” for True and “F” for False.
(3 marks each – Total: 30 marks)
1. A shopping list is an example of a serial file. _____
2. A record is a collection of related data items stored in fields and treated as a single entity for processing. ____
3. Index sequential files must be stored on direct access storage media. _____
5. Records in a direct access file are not sorted in ascending or descending order, but are stored in random order. _____
6. The file extension “.gif” is associated with text files. ____
7. The storage media for direct-access files are predominantly magnetic tapes. _____
8. Data capture converts machine-readable data into a human readable format. _____
9. When data is entered twice and compared by the computer, visual verification has been performed. ____
10. The application of structure to data in the attempt to communicate meaning is known as validation. ____

Section FOUR: Short Answers (30 marks)

1. State two advantages of an information processing system. (6 marks)
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

2. Explain how data verification is different from data validation. (6 marks)

__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

3. Classify the following as examples of EITHER verification OR validation, also for EACH, state the name of the check
required. (10 marks)
a. You are asked to enter a new password twice. _______________________________

2
[Type here]

b. Check to verify that letters have been entered instead of digits on a form. ___________________________
c. Check to see if the date entered for April is between 1 and 30 inclusive. ____________________________
d. Check that the gender of a person is ‘M’, if the title is ‘Mr’. ______________________________________
e. Check to see if the year (yy) is entered as 68 instead of 86. _______________________________________

4. Records can be organized in a file in a serial or sequential manner. Explain the difference between the two methods of
file organization. (4 marks)
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

5. Consider the diagram below which illustrates a method of file organization:

a. State the type of file access that is illustrated in the diagram.

_____________________________ (2 marks)
b. Write the index and the keys that are used to locate Brazilian.
_____________________________ (2 marks)