PD Presentation - Google Sheets

3/23/2018
Google Sheets for

Student Tracking &
Goal Setting
Google Sheets for Student

Tracking & Goal Setting
Summer Tech Summit
Berkner High School
July 25th
Session Resources are available here:

https://goo.gl/B2jnej
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3/23/2018
WELCOME!
Marsha Foster
Payne
marsha.foster@risd.org
@TeachTechPayne
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Goals:
Goals &
To establish a system to
Objectives support differentiation and
to promote student
reflection and initiative.
To model digital age

knowledge, skills, and work
processes
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ISTE Standards
× Facilitate and inspire student learning and
creativity by promoting student reflection
using collaborative tools. (1a)
× Model digital age work and learning by

exhibiting knowledge, skills, and work
processes representative of an innovative
professional in a global and digital society. (3c)
From https://www.iste.org/docs/pdfs/20-14_ISTE_Standards-T_PDF.pdf
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T-TESS Domain 2.1

Achieving Expectations
The teacher supports all learners in their pursuit of
high levels of academic and social emotional
success.
P: Provides opportunities to take initiative
A: Establishes systems to take initiative
D: Enables students to set goals and monitor
their progress over time
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T-TESS Domain 2.5

Monitor & Adjust
The teacher formally and informally collects,
analyzes and uses student progress data and makes
needed lesson adjustments.
P: Invites input from students
A: Utilizes Input from students
D: Systematically gathers input from students
Objectives:
Goals &
Today you will...
Objectives Create a student dashboard
Use formulas
Change cell value format
Hide cells
Protect cells/ranges
Autofill cells
Insert graphs
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“The glory of creation is in its

infinite diversity.”
-Star Trek, TOS
1.Student Tracking in
AP English
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We use Google
Sheets to Track Place your screenshot here
Grades.
Click the screen for an example!
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Students input their

grades for the
QUARTER.
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Students predict
their grade for
the SEMESTER
EXAM.
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Students track
their grades for
the YEAR.
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We use
Google Forms Place your screenshot here
& Sheets for

Goal Setting.
Click the screen to complete
the reflection!
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The results
come back Place your screenshot here
color-coded for
easy grouping &
differentiation.
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Look across rows to

see how individual
students feel about the
UNIT.
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Look down columns to see

how the class feels about
each ESSENTIAL
QUESTION.
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Or look at the
graphs made in
Google Forms under
RESPONSES.
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3. Now it’s YOUR turn!
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The Student Dashboard

1. Open the sheet:
Google Session -- Sample
Student Tracking -- Percent
2. Make a copy!
3. This is your Student

Dashboard.
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Formulas
1. E12
=AVERAGE(D5:D10)
2. E31
=AVERAGE(D16:D29)
3. F12
=E12*.60
4. F31
=E31*.40
5. H14
=F12+F31
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Now we are going to make

some changes to the
appearance
of the sheet.
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Appearance Changes
1. To hide a column
Select the column>right click>hide
column
You can hide rows, too!
2. Change cell value format
This toolbar will change numbers to

dollars or percent. You can change
the decimal place. You can select
different formats from the 123 drop
down box.
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Protect Cells
1. Select cells C2:C31>right
click>protect range
2. Set permissions to:
“Restrict who can edit this

range” and select “Only you”
3. Repeat with all cells you don’t

want students to change
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We’re done with the Quarter 1 tab!
Select the entire sheet, copy it into

Quarters 2, 3, and 4.
Next, go to the Semester & Final tab.
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Autofill Cells
1. B4 2. C4
='Quarter 1'!H14 ='Quarter 2'!H14
But wait! Instead of typing all that, simply type the equal sign,
then click the tab you need, then the cell, and click enter!
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Semester Averages
1. Autofill B9 and C9
2. E4
=(0.8*((B4+C4)/2)) + (0.2*D4)
3. E9
=(0.8*((B9+C9)/2)) + (0.2*D9)
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To Finish This Tab

1. G3
=(E4+E9)/2
2. Protect the cells you don’t want

changed!
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The last tab to complete is the

Essay Tracking tab,
But don’t worry, your students can

track KUDs, TEKS, or anything else!
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Graph Data
With no formulas to enter and
nothing to change, this sheet is
ready for your students!
Go ahead and enter grades for

each assignment.
As you enter the grades, you will

see the graph begin to fill out.
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Graph Data
I’ve already set up the line graph below, but making
graphs is really easy. Go ahead and click on the line graph
to delete it!
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Make Your Own Graph

1. Highlight the data you want to
include.
2. Click Insert>Chart
3. It generates a column chart for

you automatically!
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Student Responses
1. Open the sheet:
Student Reflection
(Responses)
2. This shows you the

responses we all filled out
earlier.
3. Make a copy!
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Conditional Formatting
1. Highlight all of the columns you want
to format.
2. Right click>Conditional formatting
3. Format cells if “Text contains”
4. Type “fully”
5. Leave the Formatting Style set to

green.
6. Click “Add another rule”

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1. Repeat the process for the other answer
choices.
2. For “partially” choose the yellow

Formatting Style.
3. For “cannot” choose the pink Formatting

Style.
4. For “don’t” choose the pink Formatting

Style.
5. Click Done.
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× Completed Conditional Formatting
looks like this.
× With a quick glance you know who feels

confident about which Essential
Questions.
× You can also play around with scaled

conditional formatting to get gradient
responses.
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Tips for
Google Forms!
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General Settings
× Turn on “Response receipts” to
act as confirmation e-mails.
× Turn off “Limit to 1 response”

if you are going to use the
same form for multiple units.
× Turn on “Edit after submit” so

students can change responses
if they find an error.
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Presentation Settings
× Turn on “Show progress bar”
so students will know when
they are nearly finished.
× Enter a “Confirmation
message” telling students to
save their read receipt.
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Default Settings
× These settings apply to all
forms you create.
× Turn on “Collect email

addresses” (or don’t, but know
you have that option).
× Turn on “Make questions

required” so you don’t have to
mark each one individually.
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Jumping to Form Sections
Each question has the option “Go to section based on

answer.” This lets students answer only those questions
that apply to a particular unit.
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4. Time for Practice
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Thanks for joining

me and enjoy the
rest of your day!
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3/23/2018

Google Sheets for

Google Sheets for Student

Session Resources are available here:

To model digital age

× Model digital age work and learning by

T-TESS Domain 2.1

T-TESS Domain 2.5

“The glory of creation is in its

Students input their

& Sheets for

Look across rows to

Look down columns to see

3. Now it’s YOUR turn!

The Student Dashboard

3. This is your Student

Now we are going to make

You can hide rows, too!

2. Change cell value format

This toolbar will change numbers to

2. Set permissions to:

“Restrict who can edit this

3. Repeat with all cells you don’t

We’re done with the Quarter 1 tab!

Select the entire sheet, copy it into

To Finish This Tab

2. Protect the cells you don’t want

The last tab to complete is the

But don’t worry, your students can

Go ahead and enter grades for

As you enter the grades, you will

Make Your Own Graph

3. It generates a column chart for

2. This shows you the

2. Right click>Conditional formatting

3. Format cells if “Text contains”

5. Leave the Formatting Style set to

6. Click “Add another rule”

2. For “partially” choose the yellow

3. For “cannot” choose the pink Formatting

4. For “don’t” choose the pink Formatting

× With a quick glance you know who feels

× You can also play around with scaled

× Turn off “Limit to 1 response”

× Turn on “Edit after submit” so

× Turn on “Collect email

× Turn on “Make questions

Jumping to Form Sections

Each question has the option “Go to section based on

4. Time for Practice

Thanks for joining

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