REPORT ON PERSONAL

GROOMING TRAINING AT
WORKPLACE
[Held May. 15-05-2017 at Auditorium 1]

Prepared by

HinaTahseen
AneelaAmanat
AkifZubair

[May 2017]

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 Table of Contents
Executive Summary 3

Background 3

Objectives and Content of the Training 3

Target Group, Training Material, Training Hours 4

Resource Person, Training Methodology 5

Training Process 5

Training Overview 6

Training Evaluation By Participants 7

Conclusion s& Recommendations 9

Annex I (Participants) 11

Time Table 12

Annex II (Evaluation Questionnaire) 13

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1.0 Executive Summary

1.1 Background

Our HR Department, since it was created, has focused exclusively on self-grooming and
personality development of employees, during their job tenure to eliminate lack of
confidence & scarcity of professionalism. Our HR also aims at raising business attitude
as well as improving how to behave in a more professional manner.

In line with HR’s strategy to build the capacity of employees to effectively facilitate the
personality development process, we have planned to organize a training program for
employees by the name of “Personal Grooming at Workplace” at 15th May 2017 at
lecture hall B001.

We were, thus, required to:

 Design and plan the training programme
 Facilitate the training
 Conduct a training relate activity
 Write a training report.

1.2 Objectives and Content of the Training

The objectives of the personal grooming training included the following:

 Greater awareness of grooming and etiquette skills will help participants to

increase their poise and confidence. This will significantly change the impact that
they have in any formal, professional and social situations.
 Understand the importance of appearance at work environment.
 Display appropriate dress in the office.
 Have a groomed and neat appearance.

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  Practice good personal hygiene which includes bathing, using deodorant, and
practicing oral cleaning habits
 Use correct and polite behavior (etiquette) in all settings that deal with other staff,
colleagues and administration, and customers of the company.
 Enhanced social skills
 Greater confidence to interact with people from all walks of life
 Ability to make a positive first impression
 Ability to make a lasting impression
 Improvement in overall appearance
 Help participants acquire perfect dining skills
 Help participants to show professional behavior in office.
The training covered the following topics
 Personal Grooming at Workplace, in terms of
• Dressing
• Dining
• Office
• Communication & Body Language

2.0 Target Group

The training course was intended for employees of the organization. (List of
participantsattached in appendix 1)

3.0 Training Materials

Training materials covering the contents for the program were prepared which include
presentation covering all important areas of personal grooming for the participants. Soft
copies of all training related documents are submitted with this report to the respected
Ma’am Amna (Human Resource Management).
4.0 Training Hours:
The Personal Grooming at Workplace training session will be of 8 hours.

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5.0 Resource Persons
Training was prepared by the following trainers;

They included:
1. HinaTahseen
2. AneelaAmanat
3. AkifZubair
Other supervisor included Ma’am Amna with support from organization’s HR
department.

6.0 Training Methodology:

 PowerPoint Presentation
 Activities

7.0 Workshop Process

The program involve exercises as well as input from the course leader, and presentations
from speakers. There were many opportunities to raise questions or concerns throughout
the training. The following approaches were used
 Lectures
 Discussions
 Group/ Syndicate work which constituteda means for developing the skills of
participants.
 Activity
 Video
Hand-outs were prepared and given to participants to take home as resource reference
which will hopefully constantly refresh them on the knowledge and skills acquired during
the training.

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TRAINING OVERVIEW

Opening of Training Session:

The training session was opened on May 15, 2017 at about 11 am by the HR Manager.
She emphasized the importance of the training, since it will go to impact of the
development of employee’s personality at the workplace. She therefore called on
participants to participate fully and actively in the training so as to derive the maximum
benefit from it and realize the training objectives. The participants were allowed to
introduce themselves and state their expectations from the training.

Participants Expectations

The second session of the training started with a summary of the expectations of
participants.
The expectations were found to be in line with the objectives of the training. Participants
were encouraged to monitor the training process and draw the attention of the facilitator
if some expectations were not being addressed.

Lecture One: Personal Grooming In Terms Of Dressing

This session was delivered by Hina Tahseen. It was to give participants a quick overview
into the concept of personal grooming and emphasis on it as an integral part of
organization image. The tips and ethics of dressing in a professional manner were also
highlighted. Participants were given a proper and deep insight about their hairstyles,
shoes, makeup & accessories apart from dressing.
Participants also had the opportunity of watching a 2-minutes video clip on importance of
personal grooming at workplace. This was followed by a short act related to personal
grooming and how participants can apply the knowledge to their lives.

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 Lecture 2 : Personal Grooming in Terms of Dining:
This session was delivered by AkifZubair.
This lecture was used to assist participants learn and explore the various dining ethics in
terms of business and office lunch and dinners.
It was properly explained that what manners should be followed while dining, and what
are the habits which are strictly forbidden while dining.
Pictorial representation of every act was provided so that participants can get a full
insight.

Lecture 3 : Personal Grooming in Terms Of Office, Communication & Body

Language:
This session was delivered by AneelaAmanat.
This lecture was given to guide the participants about the etiquettes to be followed in
office & during communication.
Participants were also explained in a good way about the body gestures and body
language, they should consider while behaving in professional environment.
An activity related to politeness in different circumstances and situations at workplace
has been filled by the participants. Which give them a proper evaluation of how their
behavior should be at their workplace even in stressed situations.

7.0 Workshop Conclusions

The key issues of the training were summarized and the workshop was closed May 15th ,
2017 at 6 pm with concluding remarks from the HR manager.

8.0 TRAINING EVALUATION BY PARTICIPANTS

At the end of every section of the workshop participants were asked to evaluate the
training in terms of relevance and effectiveness of delivery as well as meeting their
objectives and expectations. The key evaluation criteria are:
 Objectives of the workshop
 Quality of presentation

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  Overall course content
 Lecturer
 Learning environment

Of the 20 course participants, upto 85% took part in evaluations of different training
sessions. The grading ranges from 1=low to 5=very good. A summary of the responses
obtained from the participants is as follows:

Responses of Participants

 Objectives of the Training

This section assessed the clarity, appropriateness and achievement of stated objectives.
The cumulative score for course objectives is 4.42 which indicated that the training
objectives were very much achieved.

 Quality of Presentation
This section evaluated relevance, adequacy and overall quality of the materials used. The
cumulative score for quality of modules is 4.40 which indicated participants found
modules very useful and of high quality.

 Overall Course
This section assess the following as relate to the course: the content and scope of course,
the time of the session, course structure and overall value of the course. The cumulative
score for quality of modules is 4.39 which indicated participants found the overall course
very good.

 Lecturer
Each lecturer was evaluated at the end of session. The evaluation covered, punctuality of
lecturer, ability to communicate, preparedness and availability after training session. The
cumulative score for all lecturers is 4.34 which indicated participants found lecturers to
be very good.

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  Learning Environment
Participant also evaluated the conduciveness of the learning environment. The cumulative
score for learning environment is 4.39 which indicated participants found learning
environment to be very conducive.

What Participants Liked about the Training

A summary of what the participants liked about the workshop is as follows:
 The teaching methodologies.
 Facilitation, which was good and interesting.
 The interaction among participants.
 The knowledge and skills acquired.
 Contributions from participants.
 The knowledge and skills of the facilitator.
 The linkage between the objectives of the workshop and the job content of
participants.

9.0 CONCLUSION AND RECOMMENDATIONS

9.1 Conclusions
The evaluation of the participants indicated that the training was successful. To a large
extend the objectives of the training and expectations of participants were met. The
experiences, skills, knowledge and interactive mode of presentation made facilitation
friendly and lively.
Most of the participants were of the view that the workshop was very relevant to their life
and professionalism.

9.2 Recommendations
The under listed is a summary of the recommendation made:
 A follow up should be made to monitor how the knowledge and skills acquired are
being used and applied.

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9.3 Final Remarks
HR manager wishes to expresses it gratitude to the trainers for the opportunity given
them to undertake the training.

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 APPENDIX 1

Participant Registered List/HRM Training

1) Miss Fatima Masood

2) Miss FarwaQumber
3) Miss Nageen
4) Miss HinaSaleem
5) Miss MaimoonaJaved
6) Mr. Naveed
7) Mr. Irfan
8) Mr. Usman
9) Mr. Awais
10) Mr. Shah Fahad
11) Mr. Noman
12) Mr. Abdul Mateen

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 TIME TABLE

Sessions 11:00am-12:00pm 12:00pm-1:00pm Focus Areas

Formal Dressing
Registration and Personal Grooming in Casual Dressing
Session -1 Opening Ceremony Terms of Dressing Accessories for Men &
Women Footwear
General Appearance
Hairstyle
Nails
Shoes
Trainer HinaTahseen

1:00pm-2:00pm
Lunch Break
Sessions 2:00pm-3:00pm 3:00pm-4:00pm Focus Areas

Personal Grooming Discussion with

Session -2 Terms of Dining participants Do's and Don’ts
while dining in
professional
Trainer AkifZubair AkifZubair environment

4:00pm-4:30pm Tea Break

Sessions 4:30pm-5:30pm 5:30pm-6:00pm Focus Areas

Personal Grooming in Activity Related to The Office Ethics

Session -3 Terms of Office, Session Handshakes
Communication & Facial Expressions Eye
Body Language Contact
Gestures
Trainer AneelaAmanat AneelaAmanat Postures

6:00pm-6:30pm Ending Ceremony

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