IMMEDIATE EMPLOYEES’ PROVIDENT FUND ORGANISATION, HEAD OFFICE, BHAVISHYA NIDHI BHAVAN, 14, BHIKAJI CAMA PLACE, NEW DELHI-110066. Bere No.Bkg/1(2)2006/NFMS/Vol-IV 63 265 Dated 5 Bus‘ og To so SES 2008 All Regional Provident Fund Commissioners of the Regions. All Officers in Charge of Sub Regional Offices Sub: Submission of Fortnightly NFMS Return to Head Office in the Prescribed Format only through E-Mail to Head Office. Sirs, ‘The undersigned is directed to invite your serious attention to the following communications and instructions on sending of Fortnightly NEMS Return relating to. Funds transferred from various Accounts to State Bank of India and vice versa in respect of all the offices in the Prescribed Format only to the Head Office through E-Mail, in addition to sending a hard copy to Head Office. Sl | Circular No. and Date | Gist of the Instructions No. 01. | Bkg/1(2)2006/NFMS/Vol- | Fortnightly NFMS Return is required to be sent | 1/10252, Dated 28-03-| by E-Mail to epfobanking@gmail.com in 2007 addition to hard copy. 02. | Bkg/1(2)2006/NFMS/Vol- | The Revised and Improved and Error Free 11/10093-10173, Dated | working Software Programme has been made 18-05-2007 available under Office Circulars with the Title “Revised NFMS Software” in the Web Site. This may be downloaded by using the Password already given for the SAMA 2007 Software. 03. | Bkg/1(2)2006/NFMS/Vol- 11/19306-406, Dated 03-| Observing the sending by some offices in 09-2008 different format and with mistakes and reiterating the above instructions. 04. | Bkg/1(2)2006/NFMS/Vol- | Observing various mistakes being committed by 11/22057, Dated 25-09- | some of the offices. 2008. The folder “20082009 Extension File assigned for each office only is to be sent. For Example for Delhi North, the File to be sent is “20082009DLI ”. Page No: 1Some of the offices are not feeding the Data correctly as provided in the Software. The Debit and Credit figures are fed in the wrong fields. The Debit Transfer (i.e. Subsidy received by the RO/SRO) has to be fed in the field provided as “Debit”. Credit Transfer ie. Transfer by RO/SRO_ as Investment to SBI has to be fed in the field provided as “ Credit.” The correctness of the figures and columns should be 100% checked before sending to Head Office. The NFMS Report for April 2008 to September 2008 has to be sent by E-Mail to epfobnking@gmail.com latest by 15" October 2008 2. The undersigned is further directed to say that inspite of above clear instructions, some of the offices are not sending the above returns in the prescribed format and instead they are adopting their own method of feeding through Excel format or Word format which are not correct and which are not serving the purpose for quick processing. The offices which are not following the correet procedure are required to download the software from the EPFO Website and to start sending in a fresh manner instead of wasting the time in correcting the format. ah The following offices are yet to start sending the details through E-Mail. The delay in response is highly deplorable as many of the small SROS are sending this return very perfectly. The Names of these offices which are yet to start sending the Return through E-Mail also are given Alphabetical wise with their prescribed Code for the office. Sl. [Name of [RO | Name of the Office Prescribed No. | the or Code for the Region _|SRO_ Office. ol. JOR RO. Bhubaneswar BBN 02. [KN RO __| Bangalore BGL 03. |BR__| SRO_| Bhagalpur BGP 04. | KN SRO _| Bellary BLL 05. | UP SRO_| Bareily BRL 06. |OR SRO__| Berhampur BRP Page No: 2PN SRO_| Bhatinda BID WB RO__| Kolkata CAL PN RO _| Chandigarh CHD KN SRO_| Chikmagalur CHM TN RO__| Chennai CHN UK_____|RO__| Dehradun DRD HR RO _| Faridabad FBD KN SRO_| Gulbarga GLB UP. SRO_| Gorakpur GRP MP, SRO_| Gwalior GWL NER RO_| Guawahati GWT WB SRO_| Howrah HWR MP. RO _| Indore IDR JH SRO_| Jamshedpur JMP ‘AP SRO_| Kukatpally KKP _[MH SRO__| Kolhapur KLP OR SRO_| Keonjhar KNJ AP. SRO__| Karim Nagar KRM KN SRO_|K.R. Puram KRP PN [RO __| Ludhiana LDH UP SRO_| Lucknow LKN BR SRO__| Muzaffarpur MUZ UP. SRO__| Noida NOI MH SRO_| Nasik NSK BR RO _| Patna PAT WB SRO _| Park Street PRK WB SRO_| Port Blair PRT KN SRO_| Raichur RCH MP SRO_| Sagar SAG NER SRO _| Shillong SHG KN SRO__| Shimoga SMG GI SRO_| Surat SRT MP SRO__| Ujjain UIN UP SRO_| Varanasi VRN GI SRO__| Vatva VTA ‘AP SRO_ | Warangal WGL 4, As the guidelines for sending this return are reiterated in Par 01 above, it should not be difficult now to start sending this return through E-Mail also in the prescribed format only immediately. Page No: 35. As the basic details required for preparing the Balance Sheet in an accurate manner are to be kept up to date on monthly basis and there should not be any amount left as Un-classified, Un-reconciled etc., all the Officers in-Charge are requested to check up the position and to send to the above details in the prescribed format only immediately. The return in Perfect shape through E-Mail for the Fortnight ending 15-12-2008 is expected to be sent by 20-12-2008 positively by al] the regions, failing which the matter will be viewed very seriously by the FA&CAO for appropriate corrective action on all who are directly responsible for preparing, checking and sending this return, which may please be got noted for compliance by those concerned immediately. Yogrs faithfully, om Sf So). oF KS. ) RPC. (WSU, BANKING & PROJECT) Copy to\ I. All Additional CPFCs, North, West, East and South Zones — with a request to review and ensure the compliance of the above requirements by all offices under their control by 20-12-2008 Positively. 2. Director, NATRSS. 3. All ZTIS. 4, EPF Appellate Tribunal. 5. ACC (IS) / ACC [C] / ACC (HR) / ACC (CSD) / ACC (Pension) in Head Office — for information. 6. RPFC (IS) - for information, 7. PS to FA & CAO — for information. 8. RPFC, NDC - for placing a copy of this Circular in the Web Site of the EPFO. 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