ata afer Fe wes joyees’ Provident Fund Organisation (sem oats Harem, mee wT Adinisiry of Labour a Hmployment, Govt Of tay (iat arrtera) ! Corporate Headguaters cnleey fers, 14 Aastha wala ae feet - 1 100K. itr Nadi dha 1 ap Cab PAK Ne Det e6 Enq Fle No. Budget lasss08-71. Dimon, FBT To The RPFCs Gr i) & OICS of Regions. including RPFC (ASD), HQ. Director. NATRSS / Registrar. FPFAT. Sub: Revised Estimates for the year 2006-2009 and Budget Estimates for the year 2009-2010 In respect of Employees Frovident Fund Scheme, 1952 (including Employees’ Pension Scheme. 1995) and Employees’ Deposit Linked Insurance Scheme, 1978. Sir, Tae Ravisea Estimates tor the year 200% 2CO9 and Ine Budgel Estimates for the year 2009-2010 ot the EPF Organisation. basea on the actual Income & zxpendiure pio 30" Semlember 2008 fe. from *.4.2908 te 30.9.2008), are to be prepored and placed cefore Ihe Central Board of Trustees, ‘or ihe consideration and approvat in this financial year, For smooth and timely preparalion of he Revised Estimates for 2008-2009 ond Budgel Estimates for 2009 2610, the following general guidelines are issued for quicance, 2. The budgetary exerelse should not be teated as mere routine and It should recelve the personol attention of the Regional Commissionet-(I) both for Its correctnest and timely submission. should 98 “rected as a vilal function of the 2.P.£.C4I {F&A] of he ragion and ne shoula cevote his personal at ing the Regional Commissioner in-charge. Ffforis should be rade to ‘ame the Revised Felimates tor 2008-2009 in sucn a manner that there: may not be any necessity for re-apprapmationy adaitianal tunds in the las) monlhs of the financiol year. Ne request for Posttacto approval tor incurring expenditure In excess of the allotted budget will be entertained. 2 Consequent Upen the notification of Sith Poy Commission by the Centra: Governmenl, ali field offices are requested fo assess their requirement urder niead “Pay & Allowances’ properly and shoule forward their praposals oF Estimaies for Ine year 2008-09 ang Budget Eslimatas for the yaar 2009 2010 duly lakng inlo consideralion the arrears fe be poid from 1.1.2006 in two installments {40% i 2008-09 & remaining 60% in 2039-2010). No raques’ for alioiment of acoitional ouage’ wculd be considered afler allowation cf RE 2008-09 & BE 2009-2010.4. The NATRSS sealed as an indepandent unit and separate funds are allotted to Meet ils own expenciture and the fond Training Instituies {ZTls} working under Inem. As such Director, NATRSS, wil susmit budge! proposals separately for NATRSS and 7Tls. Similarly, Ine EPF Appetiate tribunal Aas also been tealed as a separate independent unit and separate funds are to be alictted to meet iis own expenditure. as such, Registrar, EPFAT will alsa subm't budgel proposol separatery. 5. The exisiing system af ditcussions by R.2..C's of the regions with, their Zonal adgifional CPCs pn ine estimates may be caried out. For this purpesé, Tonal Additional C.PFCs are expecled to- {iJ Act as resqurce person for regional farrratians in budget proposal as well ds in cistribution of funds between offices in the region (i) Be Two'ved 'n every stage of *he budget formulations, ‘th ar appropriale Manner and evalualion of office proposals of all the oifices under their jurisaiction with reference to there Cost performance. proper utlizaticn, af funds, axoenditure incurred, and controls mairlained ele. {if} Act as economy serulinizer and sauna alera bell as ond when estimate ard ‘he expanailure causes o nvsmatch. 6 The following guidelines moy please be kept in mind while formulating the Revised Estimates for 2008. 2009 and Budgai Fstirr ates for 200? 2030; - (I) AS per the cirections of ihe CBI, expenditure intumed on BPR octivities by the PFO during the financial year 2007-08 have to be consalidated and placed before the CBT while sulomitiing the budgel prapasal for RE 2008-09 & BE 2009-2010. Accordingly, ah ROS/HO/NATRSS/EPFAT were requesied !9 forward their expenditure Incuned during the yecr 2007-08 under specitied 'BPP Activilies' seporately but Ihe same have nat been receved hy some of the fold offices at yet. Thersiore, all the fietcl offices must nete that expenditure Ineurred/budget required under BPR octivites thould be shown seporately and these heads must not be merged with the budget fer Normal activities. (i) One single propesal is tequired to be made ir respect of o region by consolidating the proposals of Region? Office aad ine Sub-Regional Offices. RPFC-In-Charge of the Region moy therefore get in touch ‘wilh the Sub-Regional Offices under thei contro! immediately’ ta ensure Inat there is no delay in transmission of reauisite information to thelr office The RE for 2008-2009 and BE for 2009 7010 for Ihe offices of Addl, CPECS (Zores} and Permanent Inquiry Officers should be forwarded ta the Regional Offices concerned, wnere in thase offices ure siluatea, which in turn, wil include the same ir the consolidated budge! prooosal of tne Region. Page 2 of?wil vii) With cr view to anoble ys lo assess the amour of contributions estimoted as receivable: during Ihe year 2008-2009 (Revised Est’mates} and In 2009-290 (Budget Estrnates), the Gelails of contributions mey be giver: in slatements as prescribed in Annexure — BT/A. IF hos offen beer noticed Isat most of Ine Reciona! Offices require eddiliona! tunes immeciviety fier aliatment of the Revsed Estimales or 1 the bagiming of Ihe year after ailetment of 3udget Estimates ursder cerigin budge” heads. Iris is rota realiny practice and indicates iaat praper assessment of all onssinle oxpendi{ure for Ihe year has na! been assessed while farmulating ine Dudgel proposals by the field Office cencemed. ‘| is, therefore, requesied Io ensure thal due care is jaker: and budge? prepesals are mede an realisic bass. In cerlair cases. permission has bean granlert by Head Office 19 cur ine expedite over ard akove Buagel allotted in BE 2008-2009 under cerigin budge! heads. Please ensure that the same is projected In the proposal of Revised Estimates for the year 2008-2009. Furiner, The budael proposa's for the pu dget head of Say ana Allowance shauld be based on the actuals o| expenditire upto 399.2008 and the element of addition: expenditure *9 be incurred on the vaconcias fkely tc be fled up shoutd be taken very accurately As ia ihe previous year, the recovery O71 aLcoun! of fepayabie Loans and Advances and Misc. income an accoun! of rent ee. wil cor tne fo be lreated as part of the income. Yau may, lnerefore, work ou! eslimates or the basis of actuals for the year 2007-2008, 2008-2007 [Revised Fetirmotes) 2009-20'0 (Budget Fsimaies} has been the expenence in Heng Office Ina! the Regor-wise financial postion os reflected in Revised rstmaves ang Budgel Esirates aoproved by Ihe C.3.7, cnanges drastically when the aciuas for the year are compiled atter the close of the year. This may be sue ic 7 reasons [hat the Regians cre na? realizing the income as projecleo i budge! proposal ar assessment has no! pesn made correctly wrils sending the budge! proposal vou ars, Inerefore, requeslod to compare the actuals for the year 2007-2008 wilh the amount under the same head shown in Ine Revised Estimates 2008-2007 and 1a expla’ thes reasons lor any sigr'Fcont varialion. IT may also be ensured thal 7 fre Pevsed tslimates 20082009 and midget Islmiates 2007-2070 Me aintcipaled income & Zpeniifure are asesed accurate y duly faking info account all aspects sa that there is no significan! variation when actuals are compiled Consequen lo ihe otnendmer! of Paragraph 27 of ine Pension Scheme. “he oppottonam ot expenditure petween the Ines Schemes Le, Emoloyess' Provident Furd Scheme & Employees’ Pension Scheme and Empleyees Deosi Linea Insurance Scheme 15 99:1, 7 order to neep the expenaitvve wilhin the presenbed ratio the esimares shoula pe prepared in o cansolidoted form La, EPR + EPS. + FAS sage Set?vi, fil xh isi) he final apsorionment ir ike prescribed relio wl be done py head office affer considering and finalizing Ihe budga! cropasals sent py yar. in view of this, Inere is No need to prepare separate cudgel proposals for expenditure ‘n respect of E.D.LI. Scheme. However, the budget cropesals for Revised Estimates for 2008-2009 and Budget Estimates for 2009 2030 in respect of contribution and Income under £.0.L4, may be furnished In ANNEKURES, enclosed along with the budget proposal af your region. The eslimales shoula be framed vy respect of standard heads of accoun| as annexed le Ihis cieuiar and amalgamation cf heads at field office lavel is strictly prohibitea. Care should be taker to baok the expenditure under ihe appropriate heads to avoia misclassification. For insiance, if any expenditure has been incutea on occoun! of spoms aciivilies, Holiday Home, Cornpulenzation, Fixed Medical Allowance, Deamess Allowance. Siaff paid trom Contingencies, Office Equipments and Training & Conterence. the same may pe shown invariably under proper head agains! ac*uals with specific remarks, In Ine past if was obseve ‘hol the expenditure incuted under the above mentianed heads wos nol booked under proper heads. With reference a this office Circular No. Bucige’ !05 (36)2007-06/2008- O8/Main/9559 dated 17.06.2008 and os per the directions of Gov. of India’s OM No, 7/1]. Coord (2008 dated 5.06.2006 and Ministry of Labour 3 Lenployment's letter No, Z 20025/1 1 /2008-Admn.| Gated 10.06.2008 on Expenditure Management - Economy measures and rationelization of expenditure, Uitos! core should be taken while formulating the budget pragosal for RF 2008-09 ard BE 2007-10 ang ty ‘educe Ine expenditure under prescrived budget heads mentiones Iherein. While tormuicling the eslimetes for Revised Eslimates tar 2008-2099 and Budgel Eslimates lar 7009-2010, circulars issued oy the finance Wing of Head Office retaling to realmen! of deamess pay [vide ietler No. Budgel 105 [25] 2003-04/Main/Pl at. 26.04.2004], perty works & maimenence of office building & sloff quarles [vide leHer No. WSU/28/7/2003/petty works di. 21.07.2004] And Fixed Medical Allowance [vide letter No. Budgel 104 125] 2004/Main/39834-39995 ci 22.09.2004| snalt alsa be keol in view ard estimates should be prepared accoraingy t may be ersured that Inere should pe no variations between Ine figures pertaining to income & Experaiture of the previous year reported in fne aualted Balance Sreel and actuals fo: 2007-2008 snown in the budget propesals for 2008-2009. Simiary, aclual expenditure YOIO 3G.9.2008 as feported 'n kf 2008-2009 must tally wilh Ine figures reported by the Regions ir the Classified Summary/Reium || upto ine month of Septemoer 2008 Foge 4of?xii (xin) The budge! proposals huve to be covelcted wilh regard Ia incere while proposing exoenditure in Ihe Revised Estirrates tor 2008-2009 ana Budgel Estimates for 2009-2010. | snould be ensured that your resources have sullicient cushian ie withsiand the proposed increase. In |his conlext, it becomes Imperative to see thal all sources of Income are fully lapped and special attention is bestowed to collection of adminisirative Charges and Inspection Crarges so thal the same do nar fallin arreors, The variation in respect of expenditure between Budget Estimates for 2008-2009 una Revited Eslimates tar 2008-2009 should be adequately explained citing relevant reference. It is advisable that a separate note is annexed to the pronosal expiaining the reasans under each of accounts for which there are variations. (xiv) The reasons for vanallon Le. the anticipated increase/decrease under lav} Contribution and Administrative Charges in Revised Eslimotes 2008-7009 should be workea oul wilh reference to the actuals far the year 2007- 2008 as well as Budget Estimates for 2008-2009. for Budge! Estimates 2009-2010, if should be with reference lo ligures shown in Revised Estimates for 2008-2009. This should &e aone very carefully on a rational basis. In the pasl, if was aoticed, sha’ Regions did net furnish Ihe breckup and the same had to be caled For resulting in reuch delay it has come to the nolice that the Regional Otfices are not allocoting adequate funas lo Ihe subordinale offices under their contro. As a resull complaints are received from the slaff working in subordinole olfices. With a view fo safeguard their interest, you ore requesies to corafully moke aut Ihe requirements of the subardinate offices as well Fail juslifcation for the provisor sought tor under various heads may please be given. For exomple under advances the number of applications pending, fofal amount of suan applications eto. should be indicated. Government of India has introduced the oulcame budge! from Ihe yeor 2007 - 2008. Accordingly, we are required ia submit the details 10 the goverment in Ine prescribed formats, which was crovlated. vide this offce Giresiar No. Budge! i05{1) 2003/PB/17097 dated 18-06-07. Accordingly all the Regions are requested to ‘umisn the information in respect of the follewing parameters scheme-wise. fa} Review ef past performance af schemes implemented by EPFO. (b) — tinancia: Review fc) Comparolive Stalement showing Ihe actuals for 2006-07, Revised Esfivales for 2007-68 and Budget EsI'males for 2008-09 The prescribed formars ore enclosed for ready reference and to submit the same along wilh the Budget proposal. Page Sol 78 You are once again requested 10 ensure thot utmost care is taken to work out Ihe proposds on rational and scientilic basis, Detailed breckup of yoriations snould be given. 'n cate, provision under parficuar head/neads of expendilure & found 10 be excessive, lesser amount may be proposed. as Ihe ides of having Revised Estimates is to review the expenditure requirements, wach could mean either enhancement or reduclion/suender af the original amour 4. Your proposals of Revised Eslimates for the year 2008-2009 and Budget Estimates tor the year 2009-2010, duly Incorporoting the requirement of Sub- Reglonal offices ond complete in all respects. should be submitted In duplicate so 06 to reach this office latest by 15" October 2008 positively. The propesol af your office may be precared using MS-excel programme. Separaie worksheets should be utlized for entering the figures related io Expenditure, §neome and Coniributions (EPF. EPS and EDL| schemes} respectively. The proposal may be forwarded in 3.5" Toppy/CD gis alorg with the herd copy and through e-mail, Following e-mail address only may be used for the above purpose: lal epfoia@yanoa.coin ibi epforcfasindiatimes.com 10. it must be ensured thel the supmission of proposois to this office does nol get delayed on ihe ground Inat some inermation is owatied from your subordinate offices. It may please be no'ed thot nan-odnerence !o the stipulated date will cause serious dislocation in our time schedule and wil definitely cause fate communication of Revised Estimates for 2008-2009. The Proposals received atler 15" Ocfober 2008 will not be considered. This may please be noted carefully 1. This memorandum is being issued well in advance witn a view to ensure thot al concerned should be able fo keep In mind thal by September 2008, eccounts are closed In time. There shouki not be ony excuse that the relevant information has not been ade avaliable by the subardinale offices etc. The subordingle offices under your Control may therefare Immediately be advised 4c ensure thai Iheit budget propesas ore sent te your office weil in time in order fo enable you to incorporate the same in ihe Regional Budget proposals lo be mace avallabie 16 thr vifice iatest oy 15" October 2008. Please acknowledice teceipt * werdha, Enct: As above (apy fieia woreare wa yer Page 6 017 —_Coples olong with Annexure torworded to:- 8 9. CP ECs {ND/WZ/SI/ED), For necessary action to submit budge proposal to the Regioral Provident Fund Commissioner {Ij as mentioned in Para fi) of the letter. Addl. CPFC 1:S}/RPFC (ISL. Q with Ibe request to review the budgetary requirement for Revised Eslimales 2008-2009 and Budgeiary Eslimates 2009-2010 uncer the budget head 'Compulersation’ and to forward his proposals Kegion-wise with proper justificeation by 15 October 2008. The requirements unaer normal Course and requirements under BPE may be projected separately. RP.F.Cs-in-Caarge, Zonal Training institute, Faridabag, Ujain, Culeuta and i kor Necessary action and fo submit ther proposal to Drector. NATRSS before target date. ficerin- Charge, Sub Regional Offices with o request to submil the budgel croposals to their respeclive Regional Cifices before the jorge cate. Ht may please be ensured that no budget proposals from fhe Sub-Regional Offices ore submitted to the Head Olfice directly. Chief Engineer (H.Q| wilh a request to tumish the figures in respect ot original works urder Capital Expenditure wilh: detailed justification by 15" October 2008. The requiemerts Under normal course and requirements unde! BPR may be orojected separately. Regiong! Provident Fund Commissioner HRM) H@ with a request te Intimate ine total nuraber of posts sanctioned ard fited up categary- wise @3 on 99.09.2008 including those of Corporale Headquarters and aso details of additional! staff proposed ‘9 be sar cifoned during 2008- 2009 ane: 2009-20! 0. Financial implication in espec! of additional sla'f proposed Io be sancloned is also ic be infirraied by 15 October 2008. RPC. iPublicityl, HQ wilh ihe request to review nis budgetary requiremen! for Revised Esimates 2008-200? and Budger Estimates 2009-2010 ana to forward his propasals through R.P.F.C. (ASD) wiln praper justification by 15 October 2008. The reaviremenis uncer rommal course and fecurements unger APR may be projected separate y. RPFC (Projecl, HQ with a request lo review their requirement keeping in view Ire BPR Under Reinvering EFF india Project. Welfare Officer. HQ for smilar aclion by 15 October 2008 te RPE Nakoal Dali Conve, Hops NatPeld aadla, ane Tar peige) anita afi. arepat (irs - 1) (fa Gd en) Page 7 ol /