Professional Documents
Culture Documents
(UIS)
User Manual
Certificate of Service (COS)
• Submit
• Approve
• Print
QUICK GUIDE
1 uis.up.edu.ph
Add button
4 Certificate of Service
*Required fields
To fill out the Position field, click the Search button (magnifying
glass). On the pop-up window that will open, click the Go button to
display the list of values.
5 Submit Certificate of Service: Special Information
Step 2. On the UIS Main Menu, click the UP Employee Self Service
Responsibility.
*Required fields
Note: COS may be printed only after it has been approved by the final approver.
QUICK GUIDE
APPROVE COS
Approve button
Other Approver Actions
• Return for Correction
• Reassign
• Reject
APPROVE CERTIFICATE OF SERVICE
Step 2. On your UIS Worklist, click the item with the Subject “Certificate of
Service for [Name of Employee] requires approval.
Step 3. Click the Approve button.
Note: If you are the final approver, the employee will receive a notification on his/ her
worklist. If you are not yet the final approver, the request will be forwarded to the final
approver’s worklist.
APPROVE
Click the Approve button if you accept a completed and verified transaction or submission.
Once approved, it will be automatically forwarded to the worklist of the next approver, or if
you are the final approver of the transaction, the originator/ requester will be notified of the
status.
Click the Return for Correction button if some details on the submission need to be
corrected or changed by the requester/ originator. The submission will be then sent back to
the requester/ originator
REASSIGN
There are two options in reassigning a transaction to another approver: Delegate (Forward)
or Transfer.
When you select Delegate (Forward), you give another user or approver the authority to
respond to the notification on your behalf. This option allows you (the original approver) to
retain the ownership of the notification as well.
Transfer, on the other hand, entails the change of not only the authority to approve, but also
of the ownership of the notification to another user or approver.
REJECT
Choose the Reject button if you disapprove of the transaction. Note that once you click
Reject, the submission or transaction and the details it contains shall be discarded.
QUICK GUIDE
Set the parameters: Position*, Start Date*, and End Date* > Next
button
*Required fields
To fill out the Position field, click the Search button (magnifying
glass). On the pop-up window that will open, click the Go button to
display the list of values.
4 Schedule Request: Layout
Next button
5 Information
Note: If the Output button does not appear right away, click the
Refresh button located above the Request ID column.
7 Submit hard copy of COS to HRDO
PRINT CERTIFICATE OF SERVICE
Note: COS may only be printed after it has been approved by the final approver.
Step 2. On your UIS Worklist, check if there is a notification that the final
approver has approved your COS.
Step 3. On the UIS Main Menu, click the UP Employee Self Service
Responsibility.
Step 10. Take note of the Request ID, then click OK.
Note: If the Output button does not appear right away, just click the Refresh button
located above the Request ID column.
You may now print and download (in PDF) your COS.
Sample of UIS-generated COS
Step 12. Submit printed copy of COS to Human Resources Development Office
(HRDO).