FORMAT NO.

FF04/INTR/02/04
REV NO. 01
REVISION DATE – 03.09.2010
CONTRACT REVIEW FORM

1 1)Project Name a.

2)Total Area to be executed

3) How is the project aligned to our business

Benefit Type:-

2 1)Is it a SEZ Project (Y/N)

If Yes,
1. What is provision for tax benefit?
(Details)

2. What are the documentary

requirements? (Details)

2) Is the project site located in other

branch/region?
1. If yes, whether the terms and
conditions, price match with other
location
orders
2. What is the % credit share applicable
and for which branch
3 TERMS & CONDITIONS

1) Payment Terms:
(Advance, Running bills and final bill details)

2)Does the Tender/Offer specify

1. Frequency at which bills can be
raised(Brief description)
or
2. Amount/ percentage which can be
raised as bill
or
3. Is the billing linked to completion of
 FORMAT NO. FF04/INTR/02/04
REV NO. 01
REVISION DATE – 03.09.2010
certain items (% completion or full)
4. Are there any pre requisites for bill
processing (documents to be submitted
to the client along with the bill)
5. In what time MB would be verified and
payment would be processed

3) Is Bank Guarantee demanded for Advance

4) What is the performance Guarantee period?

Is it phase wise or not?
5)Performance Bank Guarantee in Lieu of
retention

6) Terms of LD applicable

a) Rate per day/week

b) Cap
c) Date from which applicable
d) Period of LD (maximum accepted is 1
year, beyond it special sanction to be
taken from HO)

7) Are we supposed to provide Insurance??

a) CAR policy
b) Workmen’s compensation
c) Third party liability
d) Duration for the above clauses
e) Is the Contractor providing the
insurance (Y/N)?
If NO, then are they notified about the
amount which will be deducted from their
payment against Insurance?

8) TDS applicable (Y/N) and the percentage

9) Delivery period (as per Tender/Offer)

10) Delivery date for Installation (in case of

modular and std. furniture)

11) What is the defect Liability Period?

4 SITE CONDITIONS

1. Site visit done (Y/N) ?

 FORMAT NO. FF04/INTR/02/04
REV NO. 01
REVISION DATE – 03.09.2010
Site specific issues that may affect
execution
1. Is there any Working hours restrictions?
If yes, then what is the time restriction
2. Main access to site
3. Space for material storage at site?
4. Material movement (staircase, lifts can
be used or not?)

5 EXTRA ITEMS
1) Does the Offer/Tender have any provision
for extra items (Y/N)
If (Y) Is it specified as
1. % of total project value or
2. % of specific items or
3. Total lump sum amount allowed
4. Others
2) What is the process for extra items
approval specified in the Tender/Offer
1. Rate analysis prior to execution
required? (Y/N)
2. Is ROE (Rate of extra item) specified by
the client

3) What is the billing process for the extra

items
PO amendment required/separate PO for
extra items required? (Y/N)
1. If (Y), what is the process
2. How much time is required for
amendment process?
3. Are separate bills required for extra
items or they can be combined with
regular items

6 DOCUMENTATION

1) Will any interstate transaction be involved?

2) Transaction involves which two branches

for the following parameters:-
1) Purchase/material procurement by
which branch
2) Billing to which branch
3) Credit share involved (Y/N) and how
much?

2) In case Road permit needed, is

The customer providing?
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REV NO. 01
REVISION DATE – 03.09.2010
3) If no, are resultant levies (CST,
WD compensation & ORC) built into our
Price?

7 INTERMEDIARY
1)Is there a WD involved
If yes, what is the margin

2) Is there an external Architect/PMC

involved?
If yes, what is the margin?

VII INSTALLATION

30) Are there any cleaning charges

Post installation?
31) Is power/water chargeable? If yes,
How much?
32) Will there be a third party inspection?

VII OTHERS (Any other clauses worth mentioning

or any expenses envisaged and foreseen must
be captured under this)