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    10 views24 pages

    Reguli de Certificare

    Uploaded by

    davidmaya2006
    sa 8000

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    © All Rights Reserved
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    [ itpi/ivww lavoroetico.org/documents ~NETWORK LAVORO ETICO/ é “Reguli de certificare” ALL CERT SYSTEMS ‘Rules for Certification’ 06 Pag. 1/24 Reguli de certificare/ Rules for Certification C.LS.E. - NETWORK LAVORO ETICO/ ALL CERT SYSTEMS Ihttpiliwww lavoroctico.orgidocuments “Reguli de certificare” ‘Rules for Certification’ 06 Pag. 2/24 Reguli de certificare/ Rules for Certification (acest document informativ este disponibil Organizatiilor care doresc certificarea SA8000) (his informative document is provided to Organisations seeking SA8000 certification) 1 Domeniu Prezentul document defineste relatia dintre Partenerul Network Lavoro Etico si CISE, pe de-o parte, si Organizatia care doreste certificarea SA8000 a sistemului de responsabilitate sociala, pe de alta parte, si stabileste regulile pentru emiterea, mentinerea, extinderea/reducerea, reinnoirea, suspendarea si retragerea unei astfel de certificari. NOTA: Un partener al Network Lavoro Etico poate apartine uneia dintre urmatoarele categorii - Organism de certificare, ex.: doar CISE (Centro per "Innovazione ¢ lo Sviluppo Economico, corso della Repubblica n°5, 1-47100 Forli (FC), Italia, info@avoroetico.org) in baza acreditarii primite de 1a SAAS (Serviciul de acreditare a responsabilitatit sociale, 15 West 44th Street, 6th Floor, New York, NY 10036, saas@saasaccreditation.org); - Partener Baseline (doar in Italia), ex. organism care promoveaza certificarea SA8000; = Partener Active (oumai in Italia), ex. organism de inspectie care realizeaza doar audituri 1a fata locului, dar care nu realizeaza activitati de ofertare si de planificare a audituluis - _ Partener Proactiv (doar in Italia), ex.: organism de inspectie care realizeaza ofertarea, planificarea auditului, auditul la fata locului, raportarea auditulu si auditul de urmarire, utilizand sistemul on-line GESA realizat, administrat si controlat de CISE; = Partener International, ex.: organism de inspectie care realizeaza oferta financiara, planificarea auditului, auditul la fata locului, raportul de audit si auditul de urmarire, utitizand sistemul on-line GESA realizat, administrat si controlat de CISE, sub supravegherea stricta a Ini CISE, in acord cu autorizarile /validarile specifice din partea CISE. = Organismele care in prezent sunt membrii ai Network Lavoro Etico sunt afisate pe web-site-ul www lavoroetico.org, 1 Scope ‘The present document defines the relationship between the Network Lavoro Btico Partner and C.LS.B., on the ‘one hand, and the Organisation seeking SA8000 certification of their corporate social responsibility system on the other hand and sets the rules for issuing, maintaining, extending / reducing, renewing, suspending and withdrawing such certification, NOTE: a Network Lavoro Ftico Partner may belong to one of the following categories: - Certification body, i.e. solely C.LS.E. (Centro per ['Innovazione e lo Sviluppo Economico, corso della Repubblica n°5, 1-47100 Forli (FC), Italy, info@lavoroetico.org) upon accreditation received by SAAS (Social Accountability Accreditation Service, 15 West 44th Street, 6th Floor, New York, NY 10036, saas@saasaccreditation.org), - Baseline Partner (Italy only), i.e. body solely promoting the business of SA8000 certification; ‘Active Partner (Italy only), i.e. inspection body performing on-site audits but with no access 10 quotation-making and audit-planning activities; - Proactive Partner (Italy only), ie. inspection body performing quotation-making, audit-planning, on-site auditing, audit reporting and audit follow-up activities using the on-line GESA. system developed, ‘managed and controlled by C.LS.E. = Intemational Partner, ie. inspection body performing quotation-making, audit-planning, on-site auditing, audit reporting and audit follow-up activities using the on-line GESA system developed, managed and controlled by CILS.E, under close supervision by C.LS.B. and upon specific authorizations validations on C.LS.E.’s part. = Bodies currently adh Lavoro Ftico are listed www. lavoroetico.org. 1g to the Network on the web-site C.LS.E. - NETWORK LAVORO ETICO/ ALL CERT SYSTEMS Traps Invoroetico org/docaments “Reguli de certificare™ ‘Rules for Certification’ 06 Pag. 3724 2 Statutul de Organizatie Aplicanta SA8000 Statutul de Aplicant SA8000 consta in recunoasterea Organizatiei care doreste sa adopte SA8000 ca o politica interna si parcurge primele etape esentiale pentru cettificare. O Organizatie Aplicanta pentru SA8000 isi declara conformarea sa cu legislatia nationala si locala referitoare la cerintele SA8000, declara ca a inteles cerintele SA8000 si este gata sa inceapa procesul pentru implementare si certificare. 3 Reguli pentru obtinerea recunoasterii Statutului de Aplicant SA8000 Organizatia care doreste sa obtina recunoasterea Statutului de Aplicant SA8000 contacteaza Partenerul ‘Network Lavoro Etico care apoi invita Organizatia sa completeze “Formular Informatii Organizatie” de pe www.lavoroetico.org. Informatiile furnizate prin formularul mentionat mai sus vor fi utilizate de Partenerul Network Lavoro Btico pentru a emite 0 Oferta care va fi trimisa Organizatiei solicitante impreuna cu 0 copie a Standardului SA8000, Regulile de certificare, Programul de efectuare a_platilor, ‘Termenii si Conditii generale de certificare, Comanda de certificare si Formularul de autoevaluare. Organizatia accepta Oferta’ prin semnatura reprezentantului sau legal pe care o va trimite Partenerului Network Lavoro Btico impreuna cu Formularal de Comanda completat corespunzator. Formularul de Comanda trebuie sa aiba semnatura reprezentantului legal al Organizatiei si a cel putin unui reptezentant al sindicatului sau a Reprezentantului lucratorilor SA8000. In acest fel este sprijinit dialogul dintre partile interesate in Ivarea decizici de a implementa un sistem al responsabilitatii sociale in Organizatie si de a aproba planurile de conformare intreprinse de Organizatie. Mai mult, se cere ca reprezentantul sindicatului sau Reprezentantul lucratorilor SA8000 sa sprijine decizia Organizatiei de a se certifica. Organizatia este obligata sa plateasca taxele indicate in Oferta (taxa de initiere + taxa auditul de certificare faza I si faza MD). In urma platii, Organizatia trimite Partenerului Network Lavoro Etico Formularul de autoevaluare —completat_ in conformitate cu instructiunile incluse in formular, Partenerul Network Lavoro. Ftico realizeaza 0 evaluare _initiala, 2 The SA8000 Applicant Status ‘The Applicant Status consists of a recognition to Organisation willing to adopt SA8000 as their policy and take the first essential steps towards certification, An SA8000 Applicant declares its compliance with national and local legislation relating to SA8000 requirements, declares to have understood SA8000 requirements and to be ready to take up the process towards implementation and certification. 3. Rules for obtaining the $4800 Applicant Status recognition ‘The Organisation willing to obtain the SA8000 Applicant Status recognition contacts the Network Lavoro Etico Partner who then invites the Organisation to fill in the “Information Form” available on ‘wwwlavoroetico.org. The information provided through the above mentioned form will be used by the ‘Network Lavoro Etico Partner to issue a Quotation that will be sent to the applicant Organisation along with a copy of the SA8000 Standard, the Rules for Certification, the Fee Schedule, General Terms and Conditions of the Service, the Application Form and the Self-assessment Form, ‘The Organisation that accepts the Quotation, has it signed by the legal representative and sends it to the Network Lavoro Etico Partner along with Application Form duly filled in. The Application Form provides for the signature of both the legal representative of the Organisation and of — at least — one trade union representative or, otherwise, of the SA8000 Workers Representative. This is aimed at supporting the dialogue among the interested parties in taking the decision to implement a corporate social responsibility system and in approving compliance plans undertaken by the Organisation. Moreover, it required that a trade union representative or, otherwise, the SA8000 Workers Representative endorses the decision of the Organisation to seek certification, The Organisation is required contextually to pay fees indicated in the Quotation (application fee + I stage and II stage certification audit fee). Upon completion, the Organisation submits to the Network Lavoro Etico Partner the Self-assessment Form filled in according to the instructions included in the form itself. ‘The Network Lavoro Etico Partner performs an initial C.LS.E. “NETWORK LAVORO ETICO/ ALL CERT SYSTEMS [http://www Javoroctico.org/documents “Reguli de certificare™ ‘Rules for Certification’ 06 Pag. 4724 documentand in Raportul de evaluare problemele identificate in Formularul de autoevaluare. Apoi, partenerul Network Lavoro Etico trimite docurnentatia Ja CISE, acesta analizeaza cererea pentru Statutul de Aplicant SA8000 si decide acceptarea sau neacceptarea acestea. Daca cererea nu este acceptata, din motivele explicate in Raportul de evaluare, Organizatia solicitanta trebuie sa solutioneze problemele identificate, in timp de o luna de la data comunicarii acestora. Daca organizatia nu realizeaza acest Iucru, pentru a obtine recunoasterea Statutului de Aplicant SA8000, trebuie sa plateasca ulterior o alta taxa de initiere, asa cum este indicat i Oferta. Daca cererea este acceptata, impreuna cu recomandari de imbunatatire sau fara astfel de recomandari, CISE emite Certificatul de Aplicant SA8000. Tipologia problemelor Tuate in calcul atunci cand se evalueaza daca se emite sau nu Certificatul de Aplicant SA8000 este prezentata in Criteriile generale pentru auditarea sistemelor de responsabilitate sociala, in Raportul de evaluare si in urmatorul tabel: check-out, reporting on the Evaluation Report shortcomings found out in the Self-Assessment Form. ‘Then the Network Lavoro Btico Partner submits the documentation to C.LS.E., that takes into examination the application for the Applicant Status and decides whether to accept or reject it. Should the application be rejected, for reasons explained in the Evaluation Report, the applicant Organisation must amend the outlined shortcomings within one-month time from the date of their communication. If the Organisation fails to do so, in order to obtain the recognition of the SA8000 Applicant Status, it is required to pay a further application fee, as indicated in the Quotation. Should the application be accepted, both with request for amendments following the Evaluation Report or without any such request, C.LS.B. issues the SA8000 Applicant Status Certificate, The typology of shortcomings that are taken into account when evaluating whether to issue or not an SA8000 Applicant Status Certificate are illustrated in the General Criteria for Auditing Social Accountability Systems, in the Evaluation Report and in the following, table: ‘Typology of shortcomings Tipologia problemelor Effect Efect 1, Coloana referitoare la conformarea organizatici din punct de vedere al responsabilitatii sociale cu fiecare cerinta mu este completa. / The column pertaining to conformance status of the corporate social accountability to each requirement is not complete Cerlificatul Statutului de Aplicant SA8000 este emis doar dupa ce Formularul de autoevaluare a fost completat cu informatiile lipsa. / The S48000 Applicant Status certificate is issued only after the Self-Assessment Form has been integrated with information that were lacking 2. Cerintele considerate ca fiind neaplicabile nu sunt motivate! The requirements classified as non- applicable are not borne by motivation Certificatul Statutului de Aplicant SA8000 este emis, doar dupa ce Formularul de autoevaluare a fost ‘completat cu informatiile lipsa./ The S48000 Applicant Status certificate is issued only after the Self- Assessment Form has been integrated with information that were lacking 3. Nu sunt descrise actiunile de imbunatatire pentru fiecare neconformitate./ The description of improvement actions is not provided for each and every non-conformity Certificatul stafutului de aplicant SA8000 este emis doar dupa ce Formularul de autoevaluare a fost completat cu informatiile lipsa./ The S48000 Applicant Status certificate is issued only after the Self- C.LS.E. - NETWORK LAVORO ETICO/ ALL CERT SYSTEMS Ihttp://www lavoroetico.orgidocuments “Reguli de certificare” ‘Rules for Certification’ 06 Pag. 5724 ‘Assessment Form has been integrated with information that were lacking 4, Indicarea unui anumit numar de dovezi obiective Ga prima parte a Formularul de autoevaluare) lipseste sau este insuficienta. / The indication of the number of objective evidences (first part of Self-Assessment Form) is lacking or insufficient Certificatul statutului de aplicant $A8000 este emis.'/ The SA8000 Applicant Status certificate is issued" 5. Actiunile de imbunatatire legate de neconformitatile identificate nu sunt adecvate (cu referire la Certficatul de Aplicant SA 8000 emis in baza referitor la standard si conventiile ILO)./Inadequacy (with reference to the | spirit of the The S48000 Applicant Status certificate is issued standard and ILO conventions) of the improvement actions pertaining to the non- | conformities that have been outlined Certificatul statutului de aplicant $8000 este emis doar dupa ce Formularul de autoevaluare a fost completat cu informatie lipsa/ The $48000 Applicant Status certificate is issued only after the Self- Assessment Form has been integrated with information that were lacking 6. Motivatia inadecvata de a considera o cerinta sat ‘mai multe cerinte neaplicabila(e). / Inadequacy of the reasons provided for classifying one (or more) rrequirement(s) as non-applicable. Cerificatul statutului de aplicant SA8000 este emis doar dupa ce Formularul de autoevaluare a fost completat cu informatiile ipsa./ The S48000 Applicant Status certificate is issued only after the Self- ‘Assessment Form has been integrated with information that were lacking Organizatia se angajeaza sa parcurga un audit de certificare intr-un an de la emiterea Certificatului de Aplicant $A8000. Daca un Aplicant SA8000 nu poate sa parcurga un audit de certificare intr-un an, poate solicita reinnoirea de doua ori pentru fiecare dintre urmatorii doi ani, Atunci cand solicita reinnoirea, Organizatia trebuie sa actualizeze Formularal de autoevaluare, descriind progresele realizate in primul an ca Aplicant SA8000 si actiunile de imbunatatire care vor fi implementate inainte de auditul de certificare. De ficcare data cand Organizatia solicita reinnoirea Certificatului de Aplicant SA8000, trebuie sa plateasca Taxele de initiere (nu Taxele de audit). Un Aplicant SA8000 poate avea acest statut pentru cel mult rei ani consecutivi: Certificatul de Aplicant ‘$A8000 indica in mod clar daca este prima sau a doua ‘The Organisation commits to undergo a certification audit in one-year time after the issuing of the SA8000 Applicant Status Certificate. Should an SA8000 Applicant not be able to undergo the certification audit within one-year time, it can ask for renewal twice for each of the two following years. At the time of requiring a renewal, the Organisation must update its Self-Assessment Form specifically describing any progress made on the first year as SA8000 Applicant and improvement actions to be implemented before the certification audit. Each time the Organisation asks for the renewal of the SA8000 Applicant Status Certificate, itis required to pay Application Fees (not ‘Audit Fees). An SA8000 Applicant can be defined as such for not more than three following years: the SA8000 Applicant Status Certificate cleatly indicates Este recomandat sa se completeze rezultatele procesului de autoevaluare cu dovezi obiective in Formularal de ‘autoevaluare (precum si pe tot parcursul perioadei de valabilitate a Certficatului Statutului de Aplicant SA8000),/ It is recommended to integrate the outcomes of the self-assessment process reporting objective evidences in the Self-Assessment Form (also gradually during the period of validity of the SA8000 Applicant Status Certificate). ¢. NETWORK LAVORO ETICO/ ALL CERT SYSTEMS Thttp2lfwww lavoroctico.org/documents| “Reguli de certificare” ‘Rules for Certification’ 06 Pag. 6724 reinnoire, Daca trece un an fara ca Organizatia sa aiba auditul de certificare sau sa solicite o reinnoire a Statutului de Aplicant $8000 sau daca Organizatia ma « parcurs auditul de certificate dupa reinnoiri, plata in avans a Taxelor de certificare nu va fi rambursata Organizatiei Recunoasterea efectiva a Statutului de Aplicant SA8000 permite Organizatiei sa se declare public ca Aplicant SA8000 si sa utilizeze certificatal sau in conformitate cu Articolul 12 al Regulilor de certificare. Certificatul de Aplicant SA8000 este notificat catre SAAS de CISE. 4 Certificarea SA8000 Certificarea testa conformarea _Sistemului responsabilitate sociala cu standardul de referinta, Activitatile de certificare sunt realizate de CISE, prin intermediul Network Lavoro Btico. In cadral Network Lavoro Etico exista organisme de certificare carora CISE poate subcontracta auditul pentra sistemul de responsabilitate sociala, precum si auditurile de supraveghere. Certificatul emis de CISE este documentul care atesta ca Organizatia solicitanta detine un sistem al responsabilitatit sociale ‘corespunzator si ca acesta este conform standardului. Prin urmare, auditul realizat de Partenerul Network Lavoro tico pentru evaluareaconformarit Organizatiei cu standardul (SA 8000) este un serviciu furnizat Organizatiei solicitante pentru care Organizatia trebuie sa plateasca _contravaloarea aferenta tarifelor de certificare aplicabile. Contractul dintre Partenerul Network Lavoro Etico si Organizatia solicitanta intra in vigoare la data confirmarii acceptului Comenzii de Certificare de catre Partenerul Network Lavoro Ftico si expira la trei ani de la decizia Comitetului de Certificare de emitere a certificatului, La sfarsitul perioadei de tei ani, contractul poate fi reinnoit, de Pe baza acestui contract care stabileste ca uncle activitati sa fie realizate de CISE si nu de Partenerul Network Lavoro Etico, Partenerul Network Lavoro Etico isi asuma urmatoarele obligatii in numele sau si/sau al lui CISI a Sa functioneze in conformitate cu standardul whether it is a first or second renewal. Should a year go by without the Organisation undergoing the certification audit or asking for a renewal of the SA8000 Applicant Status, or should the Organisation not undergo the certification audit after the renewals, pre-payment of the Certification Fees will not be reimbursed to the Organisation. ‘The actual recognition of the SA8000 Applicant Status allows the Organisation to publicly state itself as an SA8000 Applicant and to make use of its certificate conforming to Article 12 of the Rules for Certification. ‘The SA8000 Applicant Certificate is notified to SAAS. by CLS.E. 4 SA8000 Certification Certification attests the conformity of the Social Accountability System to the reference standard. Certification activities are carried out by C.LS.E. availing itself of the operational instrument Network Lavoro Etico, Network Lavoro Etico includes certification bodies C.LS.B. may decide to subcontract, social accountability system audit and surveillance audits to, The certificate issued by C.LS.E. is the document attesting the applicant Organisation has a social accountability system in place that is conforming to the standard, ‘Therefore, the audit carried out by the Network Lavoro Etico Partner in order to verify the conformance of the Organisation to the standard is a service supplied to the applicant Organisation and to obtain which the applicant Organisation corresponds a payment following current applicable fees. A contract between the Network Lavoro Etico Partner and the applicant Organisation enters into force from the date when the Network Lavoro Btico Partner confirms acceptance of the Application for Certification and expires three years after the date ‘when the Certification Committee takes the decision to issue the certificate. At the end of the three-years duration, the contract may be subject to renewal. On the basis of this contract, which contemplates that certain activities will be carried out by C.LS.B. and not by the Network Lavoro Etico Partner, the Network Lavoro Ftico Partner undertakes the following obligations for itself and/or for C.LS.E. - To operate in conformance to the standard C.LS.E, - NETWORK LAVORO ETICO/ ALL CERT SYSTEMS Trip: vw lavoroelic.orgdocumenis “Reguli de certificare” ‘Rules for Certification’ 06 hag 77 SR EN ISOICET 17021-2006, cu regulile organismului de acreditare SAAS si cu regulile Network Lavoro Btico. - Sa evalueze Organizatia cu maxima obiectivitate in fiecare din etapele procesului de certificare, in conformitate cu standardul de referinta si sau ofere consultanta nici pentru implementarea Sistemului de management al responsabilitatit sociale si nici pentru pregatirea documentelor despre sistem; = Sa mu semneze contracte pentru certificarea Sistemelor de responsabilitate _sociala ale Organizatiilor care realizeaza activitati in competitie cu acelea realizate de Partenerii Network Lavoro; Sa mentina sistemul de management al implementarii actiunilor corective (CAR — corective action request) numit sistem GESA SA 8000 (Gestione $A8000) care este un program software dezvoltat de CISE pentru gestionarea CAR (Actitni corective necesare) si care permite completarea in mod cuprinzator a tuturor CAR (Cereri de actiuni corective) corespunzatoare fiecarei Organizatii, rezultate in urma auditurilor si a procesului de certificare si prezentarea evolutiei gestionarii de catre Organizatie a Problematicilor, CAR si Observatiilor. Mai mult, acest program software permite eliminarea documentelor pe suport de hartie, respectiv formularul corespunzator ‘Neconformitatilor, Observatiilor si Cererilor de Actiuni Coreetive. Dupa finalizarea fazei I a auditutui, ‘Auditorul Sef inmaneaza Reprezentantului legal al organizatiei sau reprezentului/ii saw/sai delegat/i un plic sigilat continand Nume utilizator si Patola pentru a accesa campul protejat (Protected Area) a web-site- ului waww.lavoroetico.org, unde se administreaza on- line procesele de certificare, Reprezentantul legal al Organizatiei sau reprezentantullii delegavi al/ai acestuia va trimite Partenerului Network Lavoro Etico Formularul cererii de acces GESA (inclus in plic) mentionand numele persoanei careia i-au fost facute cunoscute Numele de utilizator si Parola si numele celorlalte persoane pe care Organizatia, ulterior, ar dori sa detina un Nume utiizator si Parola. Dupa primirea Formularului de cerere a accesului in GESA, Numele de utilizator si Parolele originale si ulterioare sunt confirmate si activate; - Sa sustina Social Accountability Watch (S.A.W.): campul din cadrul web-site-ului UNI CEI EN 17021-2006, to the rules of the accreditation body SAAS and to the rules of the Network Lavoro Etico; - To assess the Organisation with maximum objectiveness along all the steps of the certification process, according to the reference standard and not providing consultancy neither on the implementation of the Social Accountability Management System nor on the preparation of documents related to the system itself; - Avoid undersigning contracts forthe certification of Social Accountability Systems of Organisations that carry out activities in competition with those carried out by the Partners of the Network Lavoro; - To maintain the —SA8000 CARs management system called GESA (Gestione ‘SA8000), that is the software developed by C.LS.E. to manage CARs (Corrective Actions Required) and enabling to file in a comprehensive way all CARs relating to each single Organisation stemming from audits and on-going certification processes and to present the evolution in the management by the Organisation of Problems, CARs and Observations. Moreover, this software enables the elimination of some paper forms, namely the Non-conformity Form, the Observation Form, Corrective Action Required Form. Upon completion of the I stage audit, the Lead ‘Auditor provides the Legal Representative of the Organisation or his/her delegates a sealed envelope containing Username and Password to access the Protected Area of the web-site www.lavoroetico.org, where on-line management of the SA8000 certification processes takes place. The Legal Representative of the Organisation or to his/her delegate(s) shall submit to the Network Lavoro Etico Partner the GESA Access Request Form (contained in the envelope) stating the name of the person who has been appointed the Username and Password and the name of other persons the Organisation would like to have further Username and Passwords appointed to. Upon receipt of the GESA Access Request Form, the original and further Usernames and Passwords are confirmed and activated; - To maintain the Social Accountal Watch (S.AW.): the area of the ity web-site C.LS.E. - NETWORK LAVORO ETICO/ Initp://www Javoroetico.orgidocuments “Reguii de certifieare™ |. CERT SYSTEMS | | aa ‘Rules for Certification’ 06 } why | Pag. 8724 | www.sawnet.info ce contine informatii despre www.sawnet.info containing information on ‘Organizatiile inregistrates registered Organisations; = Sa_ pastreze confidentialitateainformatiilor obtinute in timpul realizarii activitatilor de certificare in timpul perioadei de valabilitate a Contractului de certificare; - Sa se asigure ca toate informatiile si datele despre personalul Organizatici care ar putea fi furizate auditorilor in timpul auditurilor sunt utilizate numai in cadrul procesului de certificare a Sistemului responsabilitatii sociale si nu sunt comunicate extern si nici utilizate in alt mod; - Sa solicite, in plus, semnarea unui Contract de confidentialitate pe care sa-l incheie auditori si personalul care lucreaza pentru Partenerul Network Lavoro Btico. = Sa angajeze personal instruit corespunzator realizarii activitatilor de certficare; - Sa se asigure de respectarea convenit de a desfasura _activitati Organizatia care solicita certificarea; = Sa actualizeze evolutia standardelor aplicabile privind Responsabilitatea sociala; = Sa se asigure ca Organizatiile certificate primesc servicii de certificare a Sistemului de responsabilitate sociala de cea mai buna calitate in acord cu standardele si legislatia de ultima ora si vizibilitatea intemnationala a etichetelor acordate dupa certificare; - Sa informeze Organizatiile aflate in curs de desfasurare a procesului de certificare cu privire la schimbarile legate de cerintele certificarii si sa ia in considerare punctul lor de vedere inainte de a le finaliza si stabilirea datet intrarii acestora in vigoare; = Sa. informeze despre initiativele Network Lavoro Ftico de a promova cultura Responsabilitatit sociale corporative; - Sa inregistreze Organizatia in Lista organizatilor certificate conform deciziei de certificare a Comitetului de Certificare; - Sa informeze Organizatia despre orice schimbare a Regulilor de certificare si a documentelor conexe care ar putea fi introduse dupa semnarea Contractului de certificare. Astfel de schimbari trebuie sa fie aprobate de Organizatie. In mod exceptional, Directia CISE oricand ar putea decide alte termenului ce implica - To preserve confidentiality of information acquired in performing certification activities during the period of validity of the Certification Contract, save the faculty to communicate provided for by art 11 in case the certificate is revoked; = To ensure that all information about and data referring to the personnel of the Organisation that might be notified to the auditors during audits are used only within the certification process of the Social Accountability System and are neither communicated externally nor made use of in any other way; = To require, to the former extent, the undersigning of a Confidentiality Agreement by auditors and staff operating on behalf of the Network Lavoro Btico Partner; - To employ properly trained personnel to perform certification activities; - To ensure that the timeframe agreed upon to perform activities that involve the Organisation seeking certification is respected; - To provide updating on the evolution of the applicable norms on Social Accountability; - To ensure that certified Organisations are provided the top-quality Social Accountability System certification services, with reference to the state-of- the-art of standards and legislation and to worldwide visibility of the labels awarded upon certification; - To inform Organisations with on-going cettification process about changes to be made in certification requirements and take into account their point of view before making them final and determining the date of effectiveness; = Toinform on Network Lavoro Etico initiatives to promote the culture of Corporate Social Responsibility; - To register the Organisation in the List of Certified upon certification decision by the Certification Committee; = To inform the Organisation on any change to the Rules for Certification and related documents that might be introduced after signing the Certification Contract. Such changes have to be approved necessarily by the Organisation. Exceptionally, the ~ NETWORK LAVORO ETICO/ ALL CERT SYSTEMS http://www Javoroetico.org/documents| “Reguli de certificare™ ‘Rules for Certification’ 06 Pag. 9724 amendamente; Organizatia care solicita certificarea are urmatoarele obligatii: = Sa fumizeze Partenerului Network Lavoro Etico toate informatiile necesare pentru a incepe procesul de certificare si orice alt document sau informatie specifica solicitata de Partenerul Network Lavoro Elio; - Sa ofere lista santierelor mobile/temporare, daca este cazul. Un esantion va fi ales din lista pentru a efectua audituri de certificare si de supraveghere si pe santierele temporare; - Sa ofere—dovezi_obiective pentru implementarea unui Sistem de responsabilitate sociala in conformitate cu standardul de referinta si pentra implementarea si mentinerea unui proces de monitorizare al fiecarei cerinte a standardului si cel putin o analiza efectuata de management; = Sa puna la disporitie tot ceea ce este nevesar pentru realizarea auditurilor de certificare si de supraveghere, in special: sa asigure 0 cooperate foarte buna a managementului de varf al organizatiei cu auditorii, aceasta incluzand accesul la toate documentele si inregistrarile in toate zonele sediilor Organizatiei; sa permita efectuarea de interviuri cu personalul lucrator fara accesul managementului la cel mai inalt nivel sau. al__—_reprezentantului ‘managementului, consultantului; - Sa documenteze conformitatea cu primele opt cerinte ale standardului SA8000 (in cazul in care legislatia nationala trateaza aceleasi aspecte, dintre standardul SA 8000 si legislatia nationala se aplica cea mai favorabila Iucratorilor) si sa gestioneze Sistemul de reponsabilitate sociala in conformitate cu aceleasi cerinte SA8000; - Sa se angajeze sa utilizeze programul software on-line pentru gestionarea CAR pentru a stabili planuri de tratare a problematicilor aparute in timpul fazei 1 a auditului de certificare si sa gestioneze actiunile corective dupa faza I a auditurilor de certificare si supraveghere. Mai mult, Organizatia se angajeaza sa pastreze secret numele utilizatorului si parola furnizate de CISE, pentru a accesa campul restrietionat al web-site- C.LSE. Direction at its sole other amendments; iscretion might decide ‘The Organisation applying for certification undertakes the following obligations 2 To provide the Network Lavoro Etico Partner all the required information to start up the certification process and any other document or specific information required by the Network Lavoro Etico Partner; = To provide the list of temporary sites, if any. A sample will be chosen from the list to perform certification and surveillance audits also on temporary sites; - To provide objective evidence of having implemented a Social Accountability System conforming to the reference standard and, specifically, of having performed a monitoring process on every requirement of the standard and, at least, one ‘management review; - To make available all that is necessary to the running of the certification and surveillance audits, namely: maximum cooperation to the auditors on the part of the Organisation’s senior management, thus, including access to all documents and registrations and to all parts of the Organisation's premises; allowance to perform workers interviews without any senior ‘manager, management representative, Organisation’s consultant attending; = To document conformity to the first eight requirements of the SA8000 standard (taking into account that in case national legislation is in force on the same matters, the more favourable to workers between SA8000 standard and national legislation applies) and to manage a Social Accountability System conforming to the very same SA8000 requirements; - To commit to using the on-line CARs- management software to edit plans to manage problems arisen during I stage certification audit and to manage corrective actions after II stage certification and surveillance audits. Moreover, the Organisation commits to keep secret the username and password provided by C.LS.E. to access the restricted area of the web-site www.lavoroetico.org in order to fulfil the obligations described hereby. ince corrective actions edited in the systems by C.LS.E. NETWORK LAVORO ETICO/ ALL CERT SYSTEMS Itpil/www lavoroctico.org/documents “Regul de certificare™ ‘Rules for Certification’ 06 Pag. 10724 ului wwwalavoroetico.org pentru a _indeplini obligatiile deserise prin aceasta. Deoarece actiunile corective inserate in sistemul on-line de reprezentantul legal sau de reprezentantul/ii delegat/i ai sai sunt obligatorii pentru a obtine sau mentine certificarea, este necesar ca utilizatorul si parola sa fie avute in grija printr-un sistem intern care permite doar accesul pentru GESA. persoanelor desemnate de reprezentantul legal; - Sa fumizeze dovezi__obiective ale implementarii actuale a procedurilor/instructiunilor despre punctul anterior; - Sa realizeze activitati obtinute prin licitati 1a care se cere Certificarea SA8000, exclusiv prin resurse proprii ale structurii sale organizatorice sau, altemativ, prin intermediul structurilor organizatorice ale subcontractantilor care detin certificat SA 8000 (nclusiv certificat de aplicant SA 8000 eliberat in acord cu procedura Network Lavoro Etico), exeluzand prin orice mijloc subcontractarea catre organizatii care ‘nu poseda un astfel de Certificat. C.LS.. isi rezerva dreptul de a include in certificat 0 nota care sa statuteze faptul ca prezentul certificat se foloseste ‘numai alaturi de Certficantul de aplicant SA8000 sau de certificatele $A8000 ale tuturor subcontractantilor si partenerilor, pentru a se asigura de faptul ca intreg lantul de furnizare prevazut entra realizarea activitatilor obtinute prin licitatie sunt acoperite de Sistermul de management SA8000. - Sa anunte Partenerul Network Lavoro Etico privind orice proces legal in curs care implica sistemul certificat. NOTA: Partenerul Network Lavoro Etico isi declina orice responsibilitate provenita din partea Organizatiei care, Ia cererea Echipei de audit, in vederea realizarii evaluarii in timpul auditului, furnizeaza documente false/inselatoare. 5 Accesul la certificare Partenerul Network Lavoro Etico se angajeaza accesul tuturor Organizatiilor la certficare de catte CISE, acestea trebuind sa indeplineasca urmatoarele conditi: a. Are implementat un Sistem de Management al Responsabilitatii Sociale in conformitate cu cither the legal representative or his/her delegate(s) are binding in order to achieve or maintain certification, it is necessary that username and password are taken care of by means of an internal system allowing sole access to GESA to persons appointed by the legal representative; = To provide objective evidence of the actual implementation of procedures/instructions related to the previous point; = To comply to perform activities acquired through tenders asking for SA8000 Certification exclusively by means of the resources of its organizational structure of, altematively, by means of the organizational structures of subcontractors that also possess the SA8000 Certification (including the Applicant SA800 Certificates issued according to the NLE procedure) thus excluding by any means subcontracting to companies that do not possess such Certification, CISE reserves the right to include in the certificate a note stating that the very same certificate should be sided by either the SA8000 Applicant Status certificates or the SA8000 certificates of all sub- contractors and partners, in order to ensure that an SA8000. system covers the whole supply chain performing the activities included in the tender; = To notify the Network Lavoro Btico Partner of any pending legal prosecution involving the certified system. NOTE: the Network Lavoro Etico Partner declines responsibility arising from the Organisation providing false/deccitful documents upon request from the Audit Team in order to perform the assessment during the audit. 5 Access to Certification ‘The Network Lavoro Etico Partner commits to provide all Organisations access to certification by C.LS.E., given it meets the following requirements: a. It has implemented a Social Accountability conforming to the standard against which it is C.LLS.E. - NETWORK LAVORO ETICO/ Thitp://www Javoroctico.org/documents] “Reguli de certificare™ ALL CERT SYSTEMS ‘Rules for Certification’ 06 = Pag. 11724 standardul pentru care doreste certificarea; seeking certification; b. Sistemul sau de responsabilitate sociala este b. Its Social Accountability System is suficient documentat; satisfactorily documented; ¢. A semnat Coniractul de certificare eu un Partener al Network Lavoro Btico. 4. A furnizat toate documentele solicitates e. A indeplinit obligatile sale contractuale; fA aplicat complet standardul SA8000 pentru Sistemul responsabilitatii sociale referitor la produse si servicii din cadrul domeniului certificarii; g. A stabilit si comunicat 0 procedura adecvata pentru tratarea reclamatiilor si a apelurilor pentru a permite lucratorilor sa furnizeze sugesti si/sau reclamatii in mod anonim, O astfel de procedura va include posibilitatea de a adresa o reclamatie prin {ntermediul Partenerului Network Lavoro Btico (si pentru CISE’, in toate cazurile); h, A elaborat Bilantul $A8000, in concordanta cu cerintele 9.2. si 9.12, descriind performantele Organizatiei referitoare la fiecare element/subiect abordat de standardul SA8000 (inclusiv toate cele noua cerinte). 6 Conditiile de solicitare a certificarii Stipularea Contractului de certificare intre Partenerul Network Lavoro Etico si Organizatia care solicita certificarea, care stabileste ca anumite activitati sa fie realizate de CISE si nu de Partenerul Network Lavoro Ftico, se va derula in conformitate cu. urmatoarea procedura: a. Organizatia solicitanta trimite (on-line prin wweb-site-ul www.lavoroetico.org) Formularul de Informatii Organizatie completat corespunzator, iar c. It has undersigned the Certification Contract with a Network Lavoro Etico Partner; 4. Ithas provided all required documents; ce. Ithas fulfilled its contractual obligations; £ Ithas fully applied the SA8000 standard to the Social Accountability System pertaining to products and services within the scope of certification; g It has developed and communicated an adequate procedure to manage claims and appeals, in order to allow workers to provide suggestions andior claims in an anonymous way. Such procedure shall include the chance to lodge a claim through the Network Lavoro Etico Partner (and to C.LS.E., in all cases); h._ It has prepared its SA8000 Report, consistent with requirements 9.2 and 9.12, describing the Organisation's performances relating to each item/matter tackled by the $8000 standard (all nine requirements included). 6 Conditions to Apply for Certification The stipulation of the Certification Contract between the Network Lavoro Etico Partner and the Organisation applying for certification, which contemplates that certain activities will be cartied out by CILS.E. and not by the Network Lavoro Etico Partner, shall take place according to the following, procedure: a. The applicant Organisation submits (on-line via the web-site www.lavoroetico.org) the \

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