Republic of the Philippines

Department of Education
Region V
scHooLs DtvtsroN oFFtcE oF soRsocoN
Sorsogon
February 19,}OLB

DIVISION MEMORANDUM
rvo. XQ s. zora

ELECTIOI.I CALENDAR FOR SUPREIIE PUPIL GOVERNITIENT (SPG} AND SUPREME

STUDENT GOVERNMENT (SSG) FOR Sy 2018-20{9

TO: Assistant Schools Division Superintendent/ClD ln-Charge

SGOD Chief
Ed ucation Program Supervisors/Division Coordinators
Public Schools Division Supervisors
Heads, Elementary and Secondary Schools

1 Pursuant to DepEd Memorandum dated February 12, 2018 from the Office of the
Undersecretary for Administration Alain Del B. Pascua, school heads are hereby advised to
observe the Supreme Pupil Government (SPG) and Supreme Student pgvemment (SSG)
Activities specifted in the said memorandum which will commence ofrT6Uruary 19, 2018.
Copy of the memorandum is attached for your reference and further information. lnclusions
to the said memorandum are as follows:

A.

DistricUCluster Election for SPG/SSG March 26,2018

Division-Federated Election
. Supreme Pupil Govemment (SPG) - 8:00 am March 27,2018
. Supreme Student Government (SSG)- 1:00 pm

Oath Takins Ceremony for Division SPG/SSG Officers March 27,2018

B.

Submission of the DistricflClusGr Comprehenslve Evaluation of the Student

Government Elections fior the Schools (CESGE) is on March 14, 2018. Dlstrict/Cluster
Golpolidated Election Report (DCERI soft and hard copies are on March 23, 20181o
the SGOD, Attention: Ms. Maria Riza Dino.

2. Travel expenses of elected president together with the adviser shall be charged
their respective MOOE subject to the usualaccounting and auditing rules and reg

3. For your information, guidance and compliance. Please be guided accord

a

N|DEA, Ed. D., CESO

Divlsion
 P'IV
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Bepubtiha ug $ilipinas

thsgsb&rail ng @buhuspon
Tanggapa.n ng Pangalawang Kalihim

MEMORAITDUM
12 February 2Ol8

For: All Regtonal Directors

All School Divlslons Superlntendents
Attention: All Educatlon Support Senriees Dlvlsion Chiefs
AII School Governence and Operatlons Division Chiefs

Subject: ELEICTIOIT CALEITDAR TOR SUPREUE PUPIL (X)VERNMENT

(sPGl AND SUPRTME STUDEilT (XTVERnUEilT (SScl rOR Sy
2(}18-2()19

Pursuant to DepEd Order No. 47 s. 2O14 entitled Constitution @BA-Lauss

of tte Supreme Student Ctouemment and Supreme htpils Gouernment in
Elementary and Secondary Schoolg and DepEd Order No 11 s. 2O16
Additional Gui.delines on the Canstihttion and Bg-Laws of the Supreme
Student Gouernment and. Supreme kryils Gouernment in Elem.entary arud
Secondary Schools, the following dates shall be observed during the
conduct of elections for the 2018-2019 Supreme Fupil Government (SPG)
and Suprdme Student Government (SSG).

SPIG and SSG Actlvlties Date

lTo be frcilttated bv SIPG/SSG COUELECI
Filing of Candidacy February 19,2018
Evaluation of Certificate of Candidacy (COC) vis-A- February 2l,2OL8
vis Ouhlifrcations and Disqualilications
Anhouncement of the Official List of Candidates Februarv 23.24]8
Campaign Period Februar5r 26-27,2018
r Presidential Election Forum
o Campus-Wide Presidential and Vice-
r=Presidential Debates
Elections February 28.2OLB
Proclamation of Winners March 05, 2018
Nomination of SPG/SSG Adviser March 2A-2I,2018
Oath Taking Ceremonv (SPG/SSG Officers| March 23,2018

Olflce of thc Undenecretaty for Admlnletration

Yottth Flrrnotiorr, Rrtgluio'l'<,ttclr'ers Crrnrp, .Eduratiott t'edliiics/ School BuildirgsJ
Department of Education, Central Oflice, Meralco Avenue, Pasig City
Room 519, Mabini Building: Mobile: +639260320761; Landline: +6326337203, +6326376207
Email: usec.admin@cleped.gov.ph; Facebook/Twitter @depedtayo
 Attached are the following enclosures:

Enelosute tt[o. 7: Guidelines on the conduct of the Student Government

Elections for SY 2018-2019
Ettclosure l,to. 2: Comprehensive Evaluation for SPG/SSG Elections for
the Schools (CESGE)
Dnclosure I\b. 3: Division Consolidated Election Report (DCER)
Encloeute t&, 4: Filing of Candidacy Packet
Enclosure J\Io, 5: Parental Consent for SPG/SSG Candidates
Dnelosure l\Io. 6l Certilicate of Candidacy for the SPG/SSG

For more information, all gsngslrt6 may contact the Youth Formation
Division (YFD), 3.d Floor Mabini Bldg., DepEd Complex, MeralcoAvenue, Pasig
City at telephone no. (O2l 637-9814 or through the email address:
hLS;s. r'fcirildeped. eov. ph

For immediate and appropriate action

ALAI!T
U

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Enclosutz fu. 7

Guldellnes on the conduct of the Student Government Elec$ons for Sy

2018-2019

1. The school Head (sHlupon the proposal of the members of the SpG/ssG
Commission on Elections (COMELEC) with the recommendation of the
SPG/SSG COMELEC Chairperson, may also issue additional guidelines
on the SPG or SSG COMELEC Standard Election Code consistent with
the DepEd order No.47 s.2ot4 and DepEd order No lt s.2o16 to
ensure a fair and successful conduct of the elections.

2. After the conduct of the sPG/ssG Elections, the sH or the person whom
he/she appointed shall accomplish the Comprehenrlve Evaluatlon of
the Btudent Girovernment Electlons for the School (CESGEI Form
provided in the enclosure. Soft or hard copies of their documents shall be
submitted to the Dlvlslon School Governance and Operationc Dlvlcion
TSGOD) through their respective division Youth Formation Coordlnator
exactly two (2) weeks after the school's proclamation of winners on March
l4r 2OL8. ***
3. The Division SGOD shall collate the schools' CESGE Forms and
accomplish the Dlvlston Consoltdated Electlon Repott (DCERI for the
SPG and SSG. After collating all the schools' CESGE forms and
accomplishing the Division Election Consolidated Report for the SPG and
SSG, the Division SGOD shall forward the soft or hard copies of the said
copies to'their respective regional Educatlon Support Senricer Dlvlslon
on or before March 261 2()18,

4. The ESSD shall collate, organize and forward scanned or soft copies of
. the documents submitted by the SGOD to the Youth Formetlon
Dlvislon EI.DI observing the following directions:
'a) The email shall be forwarded to
b) The email shall follow the subject:
For SPG: {SPG1819 -(name of region}-Submissionl
For SSG: {SSG1819 -{name of region}-Submissionl
tF: The email shall be forwarded on or before Aprtl 16, 2018-

5. In preparing for the division and regional report of the SPG and SSG
election. The ff. formats shall be observed:

Page I of3

tl
Enclosute No. 7

Doc:trntent File Forrnat. Filc N:rrne

Conprchca:lvc Evaluetlon of
the Studcat Glovernment
Electlonc for the School
(cEscEl
Dlvblon ConsoHdeted
Elcctlon Report {DCERI
Word File (.doc or For the SPG: SPG18l9-
.docx) CESGE-(narne of school)
For the SSG: SSC1819-
CESGE-(name of school)
Excel File Format (.xsl or For the SPG: SPG18I9-
.xlsx) DECR-(name of division)
For the SSG: SSG1819-
DECR-(name of division)

6. The newly-elected SPG/SSG oflicers upon their oath taking ceremony shall
undergo a parallel school-based training on basic skills on leadership,
roles, functions, and responsibilities of each officer The newly designated
SPG/SSG Adviser shall supervise the implementation of the said training.
The newly elected SPG/SSG ollicers shall come up with a General Plan of
Action (SPOA) for their entire term. The project management and planning
of GPOA must be facilitated by the SPG/SSG adviser and the outgoing
SPG/SSG officers during weekends immediately after elections.

7. The division office through the SGOD shall conduct a divt$t8n-wide

leadership training for the newly-elected SPG and SSG officers, the new
officers from school club organizations may also join the division-initiated
leadership training. Pursuant to DepEd Order 19 s. 2016 "Guidelines on
the Organizational Struchtre and StaJfing Patterns of Stand-Alone and
Integraled hhlic Senior High School", tJ:e division Youth Formation
Coordlnatpr shall spearhead the division-wide leadership training within
April-August 2018 in coordination u'ith other offices relevant to the conduct
of the activity.

8, For the regional and division-federated SSG and SPG elections, ALL
PRESIDEIITS regardless of grade level, whether the candidate is from
Grade 11 or Grade 12, canvie for the President and Vice President position
for'as long as they are the elected President of the SSG and SPG in their
respective school and are qualified to be nominated.

9., FoE[he stand-alone Junior High School (JHS], candidates for President and
Vic6-President must be Grade 1O and Grade 9 students. Grade-8 and 7
students can run for the other positions except President and Vice
President.

Page 2 of 3
Dnclosute t{o. 7

10. For elementary and secondary schools which have more than 1,OOO
students per grade level., the COMELEC can add additional three (3)
members per grade level who will help facilitate the elections. The said
additional members must meet the required qualifications and undergcl the
same process.

11. The YFD as the lead oflice for the Student Government Program (SGP) in
the Central Office is authorized to monitor the conduct of the elections and
the formulation, and implementation of the programs and projects to
strengthen the SPG/SSG in schools.

12. The SGOD and ESSD are author'tzed, tt coordinate and to monitor the
activities of the synchronized SPG/SSG elections.

13. All regional directors (RDs) and school division superintendents (SDSs)
are enjoined to support and monitor the implementation of the school
elections.
+riF''*'
L4. All elections conducted before the dissemination of this Memorandum
shall retain the candidates who were proclaimed winners of their school's
SPG and SSG in their elective positions.

*):

Page 3 of 3
Ettclosure No. 2: Conrprehensive Evaluation for SI,G/SSG Elections for the Schools (CESGE)

,rtil$P*.
E..S*"*
DEPARI-MENT OF EDUCATION
Bureau of Leamer Support Services
Youth Formation Division

Conprehencive Evaluation for SPG/SSG Elections for the Schools (CESGE)

(lo bc acconrylislud in tlrc sthool lewl by a rcpresentulkx: designatetl by the Sdwol He*tl)

Component Indicatore Agree Disagree Recommendations

Student Commission The students and school admin were well-represented in
on Election the school Commission on Elections (COMELEC)
(coMELEC) The students and school admin were knowledgeable and
prepared for the conduct of the elections.
The students and the school admin were actively
invohred in organizing and running the election
procedures.
The students and the school admin objectively
performed their functions and remained non-partisan
during the conduct of elections.
Logistice The Election materials were prepared on time.
The xhedules and deadlines were strictly followed. **t a,

The application forms were made available to all

interested students.
Student Engagement The students were well-informed about the purpose of
the Student G overnment elections.
The students were aware of the voting process.
The students actively participated in the elections. // /

The students were encouraged to participate in the

btudent government. /

Selection of The inbrested students were given the opportuni$ to

Candldates participate in the elections. /

AII the qualified candidates were considered.

The application process was o$ective and in accordance
with the DepEd Student Government Election Code. /

Campaign The canrpaign was orderly , organizecl,fair, and peaceful. /

The campaign *.as held in accordance with the DepEd

Student Covernment Election Code. /

The election code was effectively mforced. /

Voting The ballots nere clear and available. //

'Ihe voting was organized and fair //

Countini of V*ts The COMEL.EC effectively, efficiently, and fairly
conducted the countinq of votes. /
The count was fair, honest, and transparenl /
Ihe announcement was immediate and undisputable. /
NAMEOFSCHOOL: San Antonio Elementary School
COMELEC Chair's Level:
Name and Signature: PATRICIA B. LUSABIO Elementary
 T,

Ertclosure No. 3; Division Consolidated Election Report (DCER)

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DEPARTMENT OF EDUCATION
Bureau of Learner Support Services
Youth Forrnation Division

Division Consolidated Election Report (DCER)

(to be accomplished in tfu dioision lez,e!
W SGOD)

REGION: V CATEGORYz (Plcase ifldicnte one)

DIVTSION: SORSOGON ( /) Supreme.Pupil Gnvemment () Supreme Student Govemment

NAME OF scHooL scHooL NAME OF NAME OF NAME OF DATE OF

SCHOOL ADDBESS CONTACT PRINCIPAL ADVISER PRESIDENT ELECTTON
NUMBER

SAN ANTONIO E/S San Antonio,Casiguran,Sor 09502462301 Teresita D. Garcia Dante H. Derit MARYNELLE R. HAJAS February 28, 2018

ht,.
 Enclosure No. 4: Filing of Candidacy Packet

Jt%qt"
r

i&epublir ot tfe Sbitippines

DEPARTMENT OF EDUCATION
Youth Formation Division

2017 Elections Applicatign Packet

To run for a position in the SSG/SPG office, each candidate should submit a completed signed applicatiori
with the following attachments:

r Certificate of Candidacy
o Parental Consent
r Two (2) pcs. of 2x}photograph
r An official copy of the Report card for the present Academic Year
o General Plan of Actions
o Two (2) recommendation letters from two (2) individuals whom the candidate has worked with in
a co-curricular and extra-curricular acti vity

RECOMMENDATION LETTERS:
+'dF,e
Please secure and submit two (2) recommendation letters (in a signed/sealed envelope) from two (2)
individuals that the candidate has worked with in a co-curricular and extra-curricular activity. The
recommendations shall include the following:

a Description of the activity wherein the candidate and the author of the recommendation letter
worked together
a Detailed.descfiption of how the candidate the principles of teamwork, collective rlecision-making,
and good work ethic in the said activity.

The author of the recommendation letters should not be related by affinity or cons:mguinity to the
candiddrte.

The two (2) recommendation letters should each come from a fellow student that he/she worked with in
an activity and from the teacher that served as an adviser of the same activity.

The authors of the recommendation letters should not be related to the candidate by affinity or seconc{
degree consanguinity. If needed, the COMELEC has the authority to validate the recommendation letters
with ire sigrsories.
 Enclosure No.5; Parental Consent for SI'G/S.SG Candidates

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Sepuhtic of tbe mlrilippineg

DEPARTMENT OF EDUCATION
Youth Formation Division

PARENTAL CONSENT

I as a parent/guardian will support my

$mnrc of pnre nt/gunrdian)

son/da ln the best of rny ability as

$mnu of p ore n t/gunr din n )

he/she commits to the Student Council.

I arn allowing him/her to fulfill the duties and responsibilities of a SSftme Pupil
Government Officer and to be involved in all of its activities, programs, and projects.

Parent's/ Guaidian's Signature over Printed Name Date

*sr

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 Encloswe No.5: Parental Consent for SIrG/SSG Candidates

'ff
,f"--Tf:t

Sepublic of tbe Sfiliprineg

DEPARTMENT OF EDUCATION
Youth Formation Division

PARENTAL CONSENT

a parent/guardianwill support my
(nnn e of parent/guordinn)

son/ to the best of my ability as

( n n n rc of p nr en t/ gtta r rlinn)

he/she commits to the Student Council.

I arn allowing him/her to fulfill the duties and responsibilities of a Supro*ne Student
Government Officer and to be involved in all of its activities, programs, and projects.

Parent's/ Guardian's Signature over Printed Name Date

*:-.

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 Etrclosure No.6: Certificate of Candidacl' for the SPG/SSC

oetf,r:'tt
q;tfF
Brpublic ot tre Sritirpino,
DEPARTMENT OF EDUCATION
Youth Formation Division

CERTIFICATE OF CANDIDACY FOR SUPREME PUPIL GOVERNMENT

An officer of the Supreme Pupil Government lives the ideals, principles, and practices of participatory democracy. I"le/She
represents the student body, and must be fully committed to lead and serve tlre student body towards the fulfillnrent of the
goals of the Student Government He/She must uphold the core values and thrusts of the Department of Lducation and
serve a6 a role model of school and community in words and in deeds.

Student's Name: Current Gtade Level:

PERSONAL DETAILS:
Gender: Aee: Date of Birth: _
E-mail Addrese: MobileNo: Lan.iline:
Home Addreee:

COMPETENCIES OF CANDIDATES IN RELATION TO THE DESIRED POT}II,MN

Name of activities participated related to the desiled Specific role ln the acdvity
PoeiHon

ELECTORAL INFORMATION:
Party Name: Poeition in the Party:

I certify that I am a bona fide student of this school.

I, whose name arid other personal details are herein stated, do hereby file this CertificaE of Candidacy for the Supreme Pupil
Government COMELEC in the elecHon for school year 2017-2018.
Idciherebydeclaiemyintentionanddesiretobenominatedfortheparticularpositionof-_..,.
I further state that I am bona fide student of this school with good moral character and academic standing, and I will abide
with the election rules and guidelines of the Supreme Pupil Government.
I hereby certrfy that the facts stated herein are true and correct to the best of my knowlalge.
fi
Signature of Candidate over Printed Name

SUBSCRIBED AND SWORN to before me this day of 2018, at affiant exhibiting to me

his/her nomination kit which contains his/her C.O.C, photograph, academic records, and parental consent.

-
SPG COMELEC REPRESENTATIVE
 Enclosure No. 6; Certificate of Candiclat:y for the SPC/SSG

ffi
lhepuhlic of tbe SUitdppines
DEPARTMENT OF EDUCATION
Youth Formation Division

CERTIFICATE OF CANDIDACY FC}R SUPREME STUDENT GOVERNMENT

An'officer of the Supreme Student Govemment lives the ideals, principles, antl practices of participatory denrocracy. lJe/She
represents the student body, and rnust tre fully conrmitted to lead and serve tlre student body towards the tulfillment of the
goals of the Student Government. I le/She must uphold the cort, values and thrusts of the Department of Education ant{
serve as a role model of rhool and community in ra'ords and in deeds.

Sfudent's Name: Current Grade Level:

PERSONAL DETAILS:
Gender: Ase: Date of Birth: _--_
E-mail Addrese: Mobile No: tr-andline:

Home Address: ...

-.
CoMPETENCTES OF CANpTpATES IN RELATION'rO THE DESIRED POSITION

Name of activities participated related to the deeired Specific role in the astivity
position

ELECTORAL INFORMATION
Name: Position in the Partv:
,Party

r, whose name an,r other person",T:,*[

jrilffii,:H,i1"#$?]'ii,ff r]ffi:ate of candidacy for the supreme
. Student Government COMELEC in the election for school year 2017-2018.
I do herehy deciare nry intention anrl desire to be nominated for the particular positiou of

I further state that I am botra ficle student of this school with good moral character and academic standing, and I will atride
---
with the election rules and guidelines of the Suprenre Student Governrnent
I hereby certi$, that the facts stated herein are kue anrl corect to the best of my knowledge.

Signature of Candidate over Prlnted Name

SUBSCRIBED AND SWORN to before me this day of 2018, at , affiant exhitriting to me

his/her nomination kit which contains his/her C.O.C, photograph, academic records, and parental consent.

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SSG COMETEC BEPRESENTATTVE