OPITO APPROVED TECHNICAL

QUALIFICATIONS CENTRE

GUIDE TO APPROVAL
AMENDMENTS

AMENDMENT PAGES CHANGES CHECKED APPROVED

MADE BY: BY: BY:

Initial document approved on 27th All Aiza Aladino James David Doig
August 2014 Hamilton

The following changes were made: Jeevinder Robert David Doig

Singh Martin
 Inclusion of Schematic of OPITO 8
Approval process
 Inclusion of Section 2: OPITO 9 to 11
QUALITY CRITERIA
 Quality criteria has been updated
to reflect on latest version of SQA 14 to 23
criteria (2015)
Rev 1 (23/02/2016)
TABLE OF CONTENTS PAGE NUMBER

GLOSSARY OF TERMS 4

SECTION 1: OPITO APPROVALS PROCESS 5

INTRODUCTION 5

TYPES AND LEVELS OF OPITO AWARDS 5

INITIAL APPROVAL 6
Introductory Meeting 6
Desktop Review 6
Site Audit 6
Costs of OPITO Approval Process 7

MAINTAINING OPITO APPROVAL 7

Validity period 7
Ongoing monitoring 7
Certification of OPITO Candidates 7
Schematic of OPITO Approval Process 8

SECTION 2: OPITO QUALITY CRITERIA 9

1. Quality Management System 9
2. Operational Policies and Procedures 9
3. Assessment and verification policies and procedures 9
4. Policies and procedures for staffing 10
5. External communication and data management 10
Procedures
6. Internal review process for approval applications for 10
OPITO Qualifications
7. Assessment processes for OPITO Qualifications 11
8. Candidate support 11
9. Quality assurance processes for OPITO Qualifications 11

APPLICATION FORM AND GUIDANCE MATRIX 12

APPLICATION FOR OPITO APPROVAL 13
OPITO DESKTOP AUDIT APPROVAL – GUIDANCE MATRIX 14
 GLOSSARY OF TERMS

OPITO OPITO Approval is awarded to organisations that successfully

Approval undergo the quality assurance process outlined in this document. It
enables the successful organisation to carry out assessment of
candidates against OPITO standards and facilitate the achievement of
OPITO/SQA qualifications.

Formally A document which identifies; the steps to be taken in order to carry out
Documented a particular process, the scope/limit of the process and the person(s)
Procedure: responsible. It is part of a controlled system. The document may take
the form of written instructions and/or be of a flowchart type. A formally
documented procedure will contain purpose, scope,
responsibilities, defined steps, control/revision status.

OPITO does not accept quality manual statements as compliant

procedures.

OPITO A document which details training and/or assessment requirements for

Standard: personnel employed in the oil & gas Industry.

Mapping A cross mapping exercise conducted by applicant organisations of

their curricula against the requirements of OPITO standards.

Desktop A desk top review is a desk based audit of an organisation’s

Review compliance with the OPITO criteria. A report is collated during this
process and returned to the applicant.
Site Audit A site audit is an audit carried out by OPITO auditors at an applying
organisation’s premises. These can be monitoring or initial audits.
Scottish SQA is the national accreditation and awarding body in Scotland.
Qualifications More information on this organisation is available at www.sqa.org.uk
Authority

IWD-F003.02 Page 4 of 23 Rev 1 (23/02/2016)

 SECTION 1: OPITO APPROVALS PROCESS

INTRODUCTION
The purpose of this document is to provide information and guidance on fulfilling the
requirements for the achievement of OPITO Approval. It is intended for use by
organisations coming forward for approval for the first time as well as organisations
who are currently OPITO Approved Technical Qualifications centres seeking additional
approvals.

The OPITO approval process is continually reviewed in parallel with the continuous
improvement philosophy adopted by the OPITO organisation. This guide to the OPITO
approvals process has been specifically designed to provide an enhanced focus on the
specific details required for the achievement and maintenance of OPITO approval and
to facilitate the desktop audit process.

TYPES AND LEVELS OF OPITO AWARDS

Two types of award are available for candidates at different levels after completing
required standards. Disciplines catered for are Processing Operations Hydrocarbons
and three maintenance disciplines: Electrical, Mechanical, Instrument and Control.
These are:

• Delivered in the training centre

OPITO Training
• Levels available are Foundation, Level 1 and
Certificates Level 2

OPITO Vocational • Delivered in the workplace

Qualifications • Level 2 and Level 3 available

Information on specific qualifications is available from www.opito.com in the

qualification support guide and assessment guidelines documents.

To obtain OPITO approval, organisations are subject to an audit process. The purpose
of this process is to verify that the organisation can consistently deliver assessment to
the relevant OPITO Standard. In the event that a third party is involved in the delivery of
assessment, a joint application must be submitted. The audit process is conducted in
three stages.

IWD-F003.02 Page 5 of 23 Rev 1 (23/02/2016)

INITIAL APPROVAL

Stage 1: Introductory Meeting

OPITO require organisations seeking OPITO approval to engage in communication

with the OPITO International Workforce Development Manager prior to making an
application. OPITO conducts introductory meetings with prospective applicants. This
communication between applicant organisations and OPITO facilitates an effective and
time efficient approval process. Following this meeting OPITO will request that
applicant organisations conduct a mapping exercise against any training and/or
assessment currently being carried out. Mapping templates will be provided by OPITO.

Stage 2: Desktop Review

This stage is a desktop review of the applicant organisation’s compliance with the
Approval Criteria. The applicant organisation will submit an application form, guidance
matrix and supporting evidence of compliance using the details provided on the
application form and matrix.

The objectives of the desktop review are to:

 Verify that the applicant organisation has the resources in place to deliver
assessment to the OPITO Standard.
 Verify that the applicant organisation has quality systems in place that comply
with the OPITO Approval Criteria. These criteria are designed to assure quality
delivery of OPITO assessment and a copy is contained within this document.

The findings of the desktop review are provided in a report to the applicant. This report
will also contain a decision as to whether the application should proceed to the next
stage or whether further action by the applicant is required. Note: All documentation
must be in English

Stage 3: Site Audit

This stage is a site audit carried out at the applicant organisation’s premises and is
verification that the quality systems are embedded in the organisation and that the
assessment can be conducted in accordance with the relevant OPITO standard.

The site audit will be carried out by an Auditor or team of OPITO Auditors depending on
the type and scope of the audit. If a team is used, then one member of the team will be
nominated Team Leader and this person will be responsible for the conduct of the audit
and the reporting of audit findings.

IWD-F003.02 Page 6 of 23 Rev 1 (23/02/2016)

The findings of the site audit will be recorded in a report, a copy of which will be given
to the applicant organisation on completion of the site audit. The report will also
contain a recommendation from the Auditor who conducted the audit, to the Quality
Group who take the decision as to whether the applicant is to be awarded OPITO
Approval or not.

Costs of the OPITO Initial Approval Process

Further information regarding the fee structure for OPITO Approval may be obtained
from the OPITO Approvals Co-Ordinator. Contact details can be found on the OPITO
website www.opito.com.

MAINTAINING OPITO APPROVAL

Validity Period
Once gained, OPITO approval is valid for a period of three years and is subject to
OPITO being satisfied that compliance with the current Approval Criteria is being
maintained. The three year period is extended upon successful monitoring audit
outcomes.

Ongoing Monitoring
OPITO monitors compliance by conducting annual site audits over the three year
approval duration. OPITO may also carry out unannounced visits.

Note: All management systems documentation related to OPITO approval must

be maintained in English for monitoring audit purposes.

Certification of OPITO candidates

Candidates successfully undergoing OPITO assessment will receive certification via

OPITO that is both jointly awarded by OPITO and the Scottish Qualifications Authority
(SQA). Approved centres are therefore required to update OPITO in a timely manner in
order to obtain candidate award certificates.

Further information regarding SQA can be found at www.sqa.org.uk

IWD-F003.02 Page 7 of 23 Rev 1 (23/02/2016)

Schematic of OPITO Approval Process

IWD-F003.02 Page 8 of 23 Rev 1 (23/02/2016)

 SECTION 2: OPITO QUALITY CRITERIA
Centres seeking approval by OPITO will be required to demonstrate compliance with
the following Quality Criteria:

1. Quality Management Systems

1.1 A documented Quality Manual with detailed policies and procedures which is
supported by senior management.

1.2 Document control procedure for all Quality Manual documents.

1.3 Procedure for reviewing the Quality Manual which includes a review of the
effectiveness of assessment and verification systems and a system to
address non-conformances and on-going enhancements.

1.4 Procedure for the approval and management of satellite sites and sub-
contractors, including agreements.

2. Operational Policies and Procedures

2.1 Systems for storing policies and procedures and communicating with all staff
and candidates on issues relating to OPITO Qualifications.

2.2 A procedure for gathering and actioning feedback from staff and candidates.

2.3 A health and safety policy which will ensure the safe delivery of OPITO
Qualifications.

2.4 A complaints procedure with timescales for dealing with issues relating to
OPITO Qualifications.

3. Assessment and verification policies and procedures

3.1 A documented assessment procedure which defines how assessments will

be carried out for OPITO Qualifications.

3.2 A documented verification procedure which defines how the validity of the
evidence and assessment process will be quality assured for OPITO
Qualifications.

3.3 Policy and procedure for investigating and addressing suspected malpractice
in relation to assessment or verification decisions.

3.4 An appeals procedure which defines the steps and timescales for dealing
with appeals in relation to assessment or verification decisions.

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4. Policies and procedures for staffing

4.1 Defined roles and responsibilities for all those involved in the assessment,
verification, administration and management of OPITO Qualifications.

4.2 Policy and processes for the recruitment of assessors and internal verifiers
which ensure that sufficient competent staff will be available to deliver
OPITO qualifications.

4.3 Staff development policy and procedure which ensures that all staff involved
in the delivery and management of OPITO Qualifications receive appropriate
inductions/ briefings and on-going development to maintain their knowledge
and skills.

5. External communication and data management procedures

5.1 Effective communication procedure with OPITO which incorporates:

 a designated contact person
 mechanism to notify OPITO of any changes which relate to quality
assurance
 access arrangement for OPITO audits/visits

5.2 Procedure for the storage, retention and submission of candidate

registrations and results for OPITO Qualifications, including a secure storage
policy.

6. Internal review process for approval applications for OPITO Qualifications

6.1 Internal review procedure which addresses the requirements for each
OPITO Qualification for each satellite site.

6.2 Internal review checklist which ensures that the required equipment,
resources and workshop facilities will be available to deliver OPITO
qualifications and are maintained in accordance with manufacturers’
requirements.

6.3 Internal review checklist which ensures that relevant learning material and/or
reference material and assessment material will be available to support the
delivery of OPITO Qualifications.

6.4 Internal review checklist which ensures that sufficient competent assessors
and internal verifiers are in place to meet the requirements of each
Qualification.

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7. Assessment processes for OPITO Qualifications

7.1 Assessment instruments/methods/ checklists which are valid, reliable,

practicable, equitable and fair, meet the requirement of the OPITO
Qualification and comply with the documented assessment procedure.

7.2 Assessment processes which comply with the documented assessment

procedure and define a system for managing the assessment process.

7.3 Assessment documentation for:

 recording assessment decisions which are clearly referenced against the
requirements of the OPITO Standards/ Qualifications
 compiling candidate evidence which is clearly referenced to the OPITO
Standards/ Qualifications

8. Candidate support

8.1 Effective candidate briefings and inductions for each OPITO Qualification.

8.2 Candidate support systems which provide relevant support and guidance
and identifying prior achievements (where appropriate).

9. Quality assurance processes for OPITO Qualifications

9.1 Standardisation procedure which confirm consistency of assessment

instruments/methods/ checklists.

9.2 Verification procedure which confirms the validity of the assessment

decisions, define the criteria for sampling and comply with the verification
procedure.

9.3 Validation procedure which ensures that that candidate evidence is their own
work and there is no conflict of interest during the assessment/ verification
processes.

9.4 Internal review procedure which includes:

 internal audits to confirm the effectiveness of training, assessment,
verification systems
 ongoing reviews of assessment environments, plant/equipment,
learning/reference materials, assessment materials

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DESKTOP AUDIT APPROVAL – GUIDANCE MATRIX AND
APPLICATION FORM
To make your application, please complete the OPITO Application Form and the
Desktop Audit Approval- Guidance Matrix, and submit it to OPITO in hard copy
paper format along with all supporting evidence and documentation.

Note: OPITO will not conduct a desk top audit until in receipt of a completed and
correctly referenced Approval Criteria Guidance Matrix and correctly completed
Application Form.

A copy of the Application Form and Desktop Audit Approval- Guidance Matrix are
provided below.

IWD-F003.02 Page 12 of 23 Rev 1 (23/02/2016)

 APPLICATION FOR OPITO QUALIFICATIONS CENTRE
APPROVAL

Please complete and return to OPITO

Please return to: OPITO International FZ LLC

Room F 11 Block 11 Knowledge Park
Dubai UAE
PO Box 500726

Marked for the attention of: Rose Olarita, Business Assistant

Telephone: 00971 4 445 8482
Email: rose.olarita@opito.com

Name of Centre: (Please note that this is the name which will appear on your Approval certificate)

Address of Centre:

Telephone Number:

*I/We apply for approval by OPITO as an Approved Technical Qualifications Centre for the delivery of:

Qualification title and level

Please indicate whether you are an existing OPITO Approved Technical Qualifications Centre:

Yes/No

Note: Proof of non-refundable initial payment of 50% of the application fee will be required prior to any desktop audit
work being undertaken. The remaining costs associated with the initial audit we aim to invoice 30 days before the
scheduled initial site audit and this payment should be received 10 days prior to site audits. Further audit, if required,
will be subject to a separate quotation.

Proof of Payment (IBAN/EG/Cheque No/)

In support of your application, please complete this OPITO Application Form and the Approval Criteria
Guidance Matrix then submit them to OPITO with all supporting evidence and documentation in paper format
clearly referenced and indexed.

Senior contact: …………………….………………………………… Position: …………………………………………

(Senior Management e.g. CEO/MD/Director)

Coordinator contact: ...………….………..………………………… Position: …………………………………………

(for operational business)

Accounts contact: ...……….…………………….………………….. Position: …………………………………………

(for financial business)

Signed (Senior contact): ……………………………………………… Date: ……………………………………………..

FOR OFFICE USE ONLY:

Date Received: ……………………

IWD-F003.02 Page 13 of 23 Rev 1 (23/02/2016)

 OPITO DESKTOP AUDIT APPROVAL - GUIDANCE MATRIX
TO BE SUBMITTED WITH APPLICATION FORM

The purpose of this document is to enable the applicant to map their evidence of compliance against the OPITO Quality Criteria. Applicants
who currently hold OPITO Approval status do not require to submit evidence for those sections marked with a  under the Additional Standard
Approval heading, unless new systems/procedures have been devised in support of this application. If so, these should be included in the
submission for Desktop Audit Review.

Reference to sections indicating a formally documented procedure: is defined as being a written description of a
prescribed course of action or process.

To Be Completed By Applicant

Applicant:

Contact Point:

Scope of Application (Title of OPITO Standards):

For Office Use Only

Date Received by OPITO:

IWD-F003.02 Page 14 of 23 Rev 1 (23/02/2016)

 OPITO DESKTOP AUDIT APPROVAL - GUIDANCE MATRIX
Quality Criteria – Systems
The Centre will have:
1 Quality Management System
1.1 A documented Quality 1.1, 1.2
Manual with detailed
policies and procedures
which is supported by
senior management.
1.2 Document control
procedure for all Quality
Manual documents.
1.3 Procedure for reviewing the
Quality Manual which
includes a review of the
effectiveness of
assessment and verification
systems and a system to
address non-conformances
and on-going
enhancements.
1.4 Procedure for the approval
and management of
satellite sites and sub-
contractors, including
agreements.
IWD-F003.02
Evidence Guidance Additional Evidence location reference
SQA
Typical evidence for approval audits will Standard (section to be used by
Criteria
include (but not limited to): Approval applicant)
 Quality Manual with documented policies,
procedures and associated documentation
which covers all satellite sites and sub-
contractors.
 Statement of support from senior
management, including sign off for the
Quality Manual.
1.1  Document control procedures/forms.
 All Quality Manual documents allocated
reference numbers.
1.1, 1.8  Schedule for reviewing the Quality Manual.
 Review process which monitors
compliance against OPITO requirements
and strives to improve and enhance quality
policies and procedures.
1.4, 2.5  Mechanisms for ensuring that all satellite
sites comply with the Quality Manual
policies and procedures – this should
include completed checklists/agreements
for all satellite sites to be included in the
approval application.
 Procedure for the approval and
management of sub-contractors – this
should include signed agreements for all
sub-contractor activities included in the
approval application.
Page 15 of 23 Rev 1 (23/02/2016)
 2 Operational Policies and Procedures
2.1 Systems for storing policies 1.7,
and procedures and 1.10
communicating with all staff
and candidates on issues
relating to OPITO
Qualifications.
2.2 A procedure for gathering 1.8
and actioning feedback
from staff and candidates.
2.3 A health and safety policy 2.5
which will ensure the safe
delivery of OPITO
Qualifications.
2.4 A complaints procedure 3.6
with timescales for dealing
with issues relating to
OPITO Qualifications.
 Central files (e.g. intranet, repository,
message board) from which all staff
(across all satellite sites) and candidates
can access relevant policies and
procedures.
 Distribution list for Quality Manual, policies
and procedures and quality issues relating
to OPITO Qualifications, including audits.
 Mechanism for briefing and sharing
policies and procedures with sub-
contractor staff. (refer also to 4.3)
 Feedback forms and a mechanism for
regular gathering and review of feedback
from staff and candidates.
 Health and Safety Policy which ensure that
there is safe and healthy environment for
the implementation of OPITO
Qualifications.
 Induction/briefing checklists for staff and
candidates which include the policy.
 Complaints Procedure with relevant
timescales.
 Induction/briefing checklists for staff and
candidates which include the procedure.
(refer also to 4.3)

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 3 Assessment and verification policies and procedures
3.1 A documented assessment 3.4, 4.1,  Detailed assessment procedure which
procedure which defines 4.2 includes details of the roles of those
how assessments will be involved in the assessment process (e.g.
carried out for OPITO assessors and witnesses), types of
Qualifications. evidence that will be gathered and the
assessment process.
 Mechanisms which ensures fair access to,
and assessment of, OPITO Qualifications
3.2 A documented verification 4.1, 4.2,  Detailed verification procedure which
procedure which defines 4.5 includes details of the roles of those
how the validity of the involved in the verification process,
evidence and assessment mechanisms to ensure the standardisation
process will be quality and validity of the assessment process and
assured for OPITO the evidence sample strategy.
Qualifications.
3.3 Policy and procedure for 1.5  Policy and procedure for investigating and
investigating and addressing staff or candidate malpractice.
addressing suspected  Induction/briefing checklists for staff and
malpractice in relation to candidates which include the policy. (refer
assessment or verification also to 4.3)
decisions.
3.4 An appeals procedure 4.8  Appeals procedure with relevant
which defines the steps and timescales.
timescales for dealing with  Induction/briefing checklists for staff and
appeals in relation to candidates which include the procedure.
assessment or verification (refer also to 4.3)
decisions.

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 4 Policies and procedures for staffing
4.1 Defined roles and
responsibilities for all those
involved in the assessment,
verification, administration
and management of OPITO
Qualifications.
4.2 Policy and processes for
the recruitment of
assessors and internal
verifiers which ensure that
sufficient competent staff
will be available to deliver
OPITO qualifications.
4.3 Staff development policy
and procedure which
ensures that all staff
involved in the delivery and
management of OPITO
Qualifications receive
appropriate inductions/
briefings and on-going
development to maintain
their knowledge and skills.
IWD-F003.02
1.4  Job roles/descriptions for those involved in
management, administration, assessment
and verification of OPITO Qualifications.
(refer also to 3.1, 3.2) √
 Organisation chart and reporting lines.
2.1  Recruitment/ selection criteria for
assessors and internal verifiers, including
details of technical competence and
assessor and/or verifier qualifications to be
achieved. (refer also to 6.4)
√
Refer to the OPITO Oil and Gas Competence
Assessment and Verification Guidelines for
more guidance
1.4, 1.5,  Induction/briefing checklist(s) for all staff
1.7, 2.1, (including sub-contractors) involved in the
2.2, 3.4 assessment, verification, administration
and management of OPITO Qualifications
which includes a briefing on the Quality
Manual, policies/procedures and quality
issues relating to OPITO Qualifications,
details of the policies and procedures for
ensuring fair assessment opportunities and √
dealing with appeals, complaints and
malpractice. (refer also to 2.1, 2.4, 3.3, 3.4)
 CPD / development policy for all staff
involved in the assessment, verification,
administration and management of OPITO
Qualifications.
Page 18 of 23 Rev 1 (23/02/2016)
 5 External communication and data management procedures
5.1 Effective communication 1.3, 1.7,  Procedure for communication with OPITO.
procedure with OPITO 1.9
which incorporates:
 a designated contact
person
 mechanism to notify
OPITO of any changes
which relate to quality
assurance
 access arrangement for
OPITO audits/visits
5.2 Procedure for the storage, 4.7, 6.1,  Secure storage policy that complies with
retention and submission of 6.2, 6.3,
candidate registrations and 6.4
results for OPITO
Qualifications, including a
secure storage policy.
IWD-F003.02
 Designated contact person for OPITO.
 All required evidence is made available for
approval audit visits.
relevant legislation and include procedures
for data cleansing to identify and correct
incomplete and/or inaccurate data.
 Records of candidate personal details
which reflect current status.
 Procedure for storing and retaining
candidates’ assessment records and
associated verification records. (Records
must be retained for one year after
completion of each OPITO Qualification.)
 Procedure for submitting candidates’
registrations and results to OPITO within
agreed timelines.
 Procedures for gaining agreement from
candidates that their details can be
retained by OPITO for certification
purposes.
Page 19 of 23 Rev 1 (23/02/2016)
 6 Internal review process for approval applications for OPITO Qualifications
6.1 Internal review procedure
which addresses the
requirements for each
OPITO Qualification for
each satellite site.
6.2 Internal review checklist
which ensures that the
required equipment,
resources and workshop
facilities will be available to
deliver OPITO qualifications
and are maintained in
accordance with
manufacturers’
requirements.
6.3 Internal review checklist
which ensures that relevant 2.5
learning material and/or
reference material and
assessment material will be
available to support the
delivery of OPITO
Qualifications.
6.4 Internal review checklist
which ensures that
sufficient competent
assessors and internal
verifiers are in place to
meet the requirements of
each Qualification.
IWD-F003.02
2.3, 2.4,  Internal checklist for approval applications
2.5 and internal review/audit records
addressing the requirements of each
Qualification. √
 Completed checklists/agreements for each
satellite site and sub-contractor included in
the approval application.
2.3, 2.4,  List of equipment/resources/workshops/
2.5 facilities – supported by
photographic/video evidence where
appropriate.
 Procedure and schedule for maintaining √
safety and certification (if relevant) of
equipment.
2.3, 2.4,  List of learning resources and/or reference
material and assessment material relevant
to each Qualification – this should take
account of the needs of candidates with √
additional support needs (e.g. where
English may not be their first language).
2.1  Recruitment/selection records for
assessors and internal verifiers – must
include CVs which indicate relevant
technical competence and assessment/
verification qualifications.
 List of assessors and internal verifiers
allocated for each Standard/Qualification. √
 Induction checklist for assessors and
internal verifiers including briefing on the
requirements of the OPITO Qualifications.
(refer also to 4.2, 4.3)
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 7 Assessment processes for OPITO Qualifications
7.1 Assessment 3.4, 3.5,  Appropriate assessment instruments/
instruments/methods/ 4.1, 4.2,
checklists which are valid, 4.3
reliable, practicable,
equitable and fair, meet the
requirement of the OPITO
Qualification and comply
with the documented
assessment procedure.
7.2 Assessment processes 3.3, 4.1  Templates for assessment plans, feedback
which comply with the
documented assessment
procedure and define a
system for managing the
assessment process.
7.3 Assessment documentation 4.4, 4.5
for:
 recording assessment
decisions which are
clearly referenced
against the
requirements of the
OPITO Standards/
Qualifications
 compiling candidate
evidence which is
clearly referenced to
the OPITO Standards/
Qualifications.
IWD-F003.02
methods/ checklists for a minimum of 20%
of the Technical Standards within each
Qualification to be delivered which are
valid, reliable, practicable, equitable and
fair. √
 Evidence of standardisation processes for
the above assessment instruments/
methods/ checklists.
records and contacts log for on the
job/Occupational Standards √
 Training and assessment timetables for
Training Standards.
 Templates for assessment records.
 Templates for candidate portfolios (paper
based or electronic) which include a grid to
reference evidence to OPITO Technical
Standards and a candidate disclaimer form
to confirm that assessment evidence is
their own work. √
Page 21 of 23 Rev 1 (23/02/2016)
 8 Candidate support
8.1 Effective candidate
briefings and inductions for
each OPITO Qualification.
8.2 Candidate support systems 3.2, 3.5
which provide relevant
support and guidance and
identifying prior
achievements (where
appropriate)
9 Quality assurance processes for OPITO Qualifications
9.1 Standardisation procedure
which confirm consistency
of assessment
instruments/methods/
checklists.
9.2 Verification procedure
which confirms the validity
of the assessment
decisions, define the criteria
for sampling and comply
with the verification
procedure.
9.3 Validation procedure which
ensures that that candidate
evidence is their own work
and there is no conflict of
interest during the
assessment/ verification
processes
IWD-F003.02
1.5, 1.7,  Induction checklist for candidates which
3.1 includes a briefing on the relevant
Qualification(s) and their role in the
assessment process
 Induction checklist for candidates which
includes details of the policies and
procedures for fair assessment
opportunities, appeals, complaints and
malpractice.
 Procedure to identify and address
training/development needs and/or
additional support needs and prior
achievements (where appropriate)
4.1, 4.9  Standardisation procedure to ensure the
initial and on-going consistency of
assessment approaches.
4.1, 4.6  Verification procedure to confirm that
candidate evidence is fairly and
consistently judged against the
requirements of OPITO Qualifications.
 Sampling criteria and plan to ensure that
internal verifiers will demonstrates effective
verification of all assessors and Standards
from each Qualification.
1.6, 4.1  Templates for a disclaimer form for
candidates to confirm that the assessment
evidence is their own work.
 Templates for staff declarations to confirm
there have been no conflicts of interest
during the assessment/verification
processes.
Page 22 of 23 Rev 1 (23/02/2016)
 9.4 Internal review procedure 2.4, 4.1  Schedule for internal audits (to include all
which includes: sites and sub-contractors) to review the
 internal audits to effectiveness of assessment and
confirm the verification systems against the Quality
effectiveness of Manual, OPITO requirements and the
training, assessment, outcomes of OPITO audit visits. √
verification systems  Schedule for on-going review of
 ongoing reviews of assessment environments, equipment,
assessment learning/reference materials, assessment
environments, materials.
plant/equipment,
learning/reference
materials, assessment
materials.

IWD-F003.02 Page 23 of 23 Rev 1 (23/02/2016)