Columbia County Board of Commissioners Meeting

Tuesday, April 20, 2010

Evans Government Center Auditorium
Evans, Georgia

Chairman Cross called the meeting to order at 6:00 p.m.

Others present at the meeting included:

Vice Chair Ron Thigpen Division Directors:

Commissioner James E. Allen, III
Commissioner J. Charles Allen, Jr.
Commissioner Scott Dean
County Administrator Steve Szablewski
Deputy Administrator Scott Johnson
County Attorney Doug Batchelor
County Clerk Erin Hall
Bill Clayton - Water Utility
Leanne DeLoach - Financial Services
Richard Harmon - Development Services
Matt Schlachter - Construction and Maintenance
Barry Smith - Community and Leisure Services
Pam Tucker - Emergency and Operations
Media and General Public

Dr. David Squires gave the invocation and Boy Scout Troops 9 and 538 led the pledge to the American
flag.

Chairman Cross declared a quorum with five present, 100%.

Vice Chair Thigpen made a motion to approve the minutes of the March 16, 2010 meeting as presented.
Commissioner Charles Allen seconded the motion that passed unanimously.

Chairman Cross presented the agenda and changed item H1d Board Appointments - Fire and EMS
Advisory Board to include Mary Howard in the list of appointees; added item G1c CERT Graduation;
moved item H2c Discretionary Funds to Board of Education to item I2b3; added item I2e1 Engineering
Associates Invoice; and added three land acquisition items to executive session.

THE PLATS AND MAPS REFERENCED IN THE MINUTES WILL NOT BE MADE A PART OF THE PERMANENT RECORDS. COPIES CAN BE
OBTAINED FROM THE ORIGINATING DEPARTMENT AND THE ORIGINAL FROM THE CLERK OF SUPERIOR COURT’S OFFICE IN EVANS.
ALL EXECUTED DOCUMENTS WILL BE TRANSFERRED TO A CD AS PART OF THE PERMANENT MINUTE RECORDS. UNEXECUTED
DOCUMENTS WILL BE GIVEN AN ESTIMATED TIME FOR EXECUTION AND WHEN FULLY EXECUTED WILL BE FILED WITH THE
PERMANENT RECORDS.

SPECIAL RECOGNITION

Commissioner Trey Allen, Community and Leisure Director Smith and Recreation Manager Charlie Beale
presented Lori Adams, Recreation Department, with the Employee of the Month award for April 2010.

Commissioner Trey Allen presented Juvenile Court with the Team of the Quarter award for the first quarter
2010. The Juvenile Court team includes: Margaret Adams, Rodney Brown, Judge Douglas Flanagan,
Deborah Hatcher, William Hickmon, Kimberly Hunter, Cashandra Middleton, Kari Poss, Jennifer Prince,
and Terry Rutledge.

Commissioner Trey Allen and Division Director Tucker introduced the recent Community Emergency
Response Team (CERT) graduates: Susy Allen, Jasper Cooke, Richard Daniel, Linda Fulmer, Caroline
Guay, David Guay, Joseph Guay, Christopher Pierson, Vicki Proefrock, Kenneth Turner, Vincent
Pacchiana, Julie Terwilliger, Miran Tyrrell, and Katherine Williford.

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The Commission proclaimed April 24, 2010 Helping Hands and Linking Arms Day and encouraged citizens
and community organizations, agencies, businesses, and churches to share in the volunteer effort.
Chairman Cross presented the proclamation to Warren Geitgey.

Mr. Donald Horton, 1422 Summit Way, Grovetown, expressed his opposition to renaming Chamblin Road
North of Interstate 20 to William Few Parkway. He stated it was a disservice to the namesake of the road
as she was a teacher and Grovetown High School is now located on the road. He brought a petition to the
previous Management and Financial Services Committee meeting signed by 35 households of Chamblin
Ridge stating the households do not support the name change.

CONSENT AGENDA

Community and Emergency Services Committee

Approved the agreement with FLW Outdoors for a Bass Fishing League event on September 25, 2010.
Total cost is $1,000.00. Funding source: Hotel/Motel Special County Projects 2242200-533080.

Approved the agreement with the Fish for Life Foundation for a fishing tournament on May 15, 2010 at
Wildwood Park. Total cost is $2,000.00. Funding source: Hotel/Motel Special County Projects 2242200-
533080.

Waived the fee of the Patriots Park gym meeting room for the Census Bureau to conduct training for the
2010 Census from April 20- April 23, 2010.

Reappointed the following to the Fire and EMS Advisory Board for three year terms ending May 17, 2013:
Jim Adkins, Citizen Member 2590 Willow Creek Court, Evans
Chief Jesse Bowman, Harlem Department of Public Safety, PO Box 99, Harlem, GA 30814
Brian Clark, Columbia County Building Standards, PO Box 498, Evans, GA 30809
Chief Paul D. Cooper, Martinez - Columbia Fire Rescue, PO Box 204231, Martinez, GA 30907
Mary Howard, Columbia County GIS, PO Box 498, Evans, GA 30809
Capt. Wayne Kent, Grovetown Department of Public Safety, PO Box 120, Grovetown, GA 30813
Capt. Bill Probus, Columbia County Sheriff’s Department, PO Box 310, Appling, GA 30802
Dr. Mark Lopez, Martinez-Columbia Fire Rescue Medical Director, 1120 15th Street, Augusta 30912
Tom Schneider, Gold Cross EMS, PO Box 14848, Augusta, GA 30919
Dr. Richard Schwartz, Medical Advisor 4403 Ferry Landing, Evans, GA 30809
Pam Tucker, Columbia County Emergency & Operations Division, PO Box 498, Evans, GA 30809
Jeremy Wallen, Martinez - Columbia Fire Rescue, PO Box 204231, Martinez, GA 30907

Assigned the primary pre-event contract for RFP 2008-034 Disaster Debris Monitoring Services to
O’Brien’s Response Management, Inc.

Approved the ACCG-IRMA Loss Control and Safety Incentive Program.

Approved the sale of the following vehicles, including equipment:

Shop # VIN Description Purchasing Agency Price
1003 2FAFP71W35X134484 2005 Crown Victoria City of Harlem $3,000.00
1062 2FAFP71WX6X138193 2006 Crown Victoria City of Thomson $3,500.00
1000 2FAFP71W25X134475 2005 Crown Victoria City of Wrens $3,000.00
1002 2FAFP71W85X134481 2005 Crown Victoria City of Wadley $3,000.00

Declared the following vehicles surplus and authorized their liquidation on GovDeals.com online auction:

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Shop # VIN Description Department
1129 2FAFP71W87X125928 2007 Crown Victoria Sheriff's Office
932 2G1WF52K849258470 2004 Impala Sheriff's Office
927 1FMZU63W54UA91582 2004 Explorer Sheriff's Office
226 1FMDU34X9RUE29847 1994 Explorer Fleet Services

Authorized the Chairman to sign a Memorandum of Understanding with the Georgia-Carolina Scout
Council, pending County Attorney approval, for use of the old inert landfill property on Blackstone Camp
Road for activities and youth service projects; approved submitting an application for a $100,000.00 Land
and Water Conservation Fund grant from the Georgia Department of Natural Resources; approved
Resolution 10-841 certifying the ability and intention to finance a fifty percent match. Funding source:
2006 – 2010 SPLOST; approved a recycling center at Riverside Park.

Management and Financial Services Committee

Approved a $42.14 refund for Elaine Caldwell for property tax on a half bath erroneously assessed in
years 2007, 2008, and 2009 on parcel 077H 166.

Appointed Jennifer Stewart, 500 Wood Forest Trail, Appling, to the Keep Columbia County Beautiful
Board for a term ending December 31, 2010.

Amended the minutes of the February 16, 2010 Board of Commissioners meeting to correct the
typographical error of the funding for RFP# 2008-031 Countywide Coffee Service Contract. The minutes
will read as follows:
Renewed RFP#2008-031 Countywide Coffee Service contract with Job Java for the first one-year renewal
period with all the same terms and conditions of the original agreement for a term of July 1, 2010 through
June 30, 2011 at a cost not to exceed each departments budgeted funds for a total of not more than
$17,870.00. Funding source: $ 750.00 5315300-533196; $2,855.00 1011312-522070; $210.00 1011314-
544001; $400.00 2112313-533035; $3,050.00 1011311-522070; and $10,605.00 1011008-533035.

Approved enrollment in the Automated Standard Application for Payments, ASAP.gov, associated with the
broadband grant and named the following officials:
Head of Organization: Chairman Cross
Re-delegated Head of Organization: Deputy Administrator Johnson
Authorizing Official: IT Manager Lewis Foster
Financial Official: Division Director DeLoach
Point of Contact: Accounting Manager Mary Blalock

Approved the use of funds set aside from the 2004 General Obligation bond projects and interest earnings
on the bond proceeds to prepay the remaining principal payment of $4,805,000.00.

Declared the following items surplus and authorized their liquidation on GovDeals.com online auction:
Miscellaneous Office Supplies
Cabinets and Counter-top
Office Chairs
Dry Erase Boards
Miscellaneous Office Furniture
Miscellaneous Electronics – Televisions, VCR Players, etc.
Radio Consoles
Tarps
Animal Control Scale

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Ceiling Tiles with Speakers
Chevrolet Truck Tool Box
Paper Towel / Soap Dispensers
Ice Machine Compressors

Authorized staff to proceed with porting eligible lines, ordering new equipment and consolidating accounts
into a consolidated general county account with Sprint for county owned cellular equipment. Water Utility
will maintain its current account, the Sheriff’s Office will create a single account after acceptable testing of
coverage areas, and the remaining County departments will be converted into a single account.

Approved the ACCG-GSICWCF Safety Incentive Discount Program.

Appointed Mark Herbert as a Countywide citizen and Oscar Taylor as a District 4 citizen to the Growth
Management Plan Partial Update Citizen Steering Committee.

Development Services Committee

Engineering Services

Accepted the improvements for Phase III of Ivy Landing Subdivision. The improvements include the
detention pond, along with the rights of way and easements associated with these improvements as
specified and depicted on a plat prepared by Wright Angle Land Surveyors, with said plat on file in the
Engineering Department.

Approved the reconfiguration of Lots 26 and 27 of Block A of Section Two of Eagle Trace Subdivision,
abandoning the old property line and old five foot drainage and utility easements between the lots and
creating a new property line with five foot drainage and utility easements between the lots as specified and
depicted on a plat prepared by Toole Surveying Company.

Approved Resolution 10-830: Establishment of a Street Light District, Ivy Landing, Phase I
& II subdivision for the installation of 16 20-foot fiberglass poles and 16 150-watt post top lights per Georgia
Power's proposal for a total cost of $9,199.84 for the first year and an annual utility cost of $2,601.60
thereafter. Funding source: 2052050-522082 Poles and 2052050-522080 Utilities

Public Works Services Committee

Approved Change Order #1 with Delmonico Restoration and Development for building a haul road at
Bowen Pond in the amount of $87,890.30. This adjusts the contract price from $569,638.00 to $657,528.
30 and the completion date from January 24, 2010 to May 8, 2010. Funding source: 2007 GO Bond 361-
3617-601015-61750.

Awarded the White Oak Road to Wrightsboro Road Water Line bid to Dodd Construction Company in the
amount of $2,043,200.00. Funding source: 2011 - 2016 SPLOST 381-3817-601015-81723.

Awarded bid 2010-007 30 Ton Trailer for Water Utility to McLendon Trailers in the amount of $20,531.00.
Funding source: Stormwater General Fund 521-5210-601081.

Accepted the detention pond and associated property in Lancaster Section I of Canterbury Farms
subdivision.

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Approved the Georgia Department of Transportation Indemnity Agreements for encroachment at the new
entrance to Wildwood Park.

Approved the Georgia Power utility relocation cost estimate of $11,594.00 for Byrd Road at Cox Road and
approved the relocation agreement for the same. Funding source: 2006-2010 SPLOST Transportation
3513513-601015-51320.

Approved $181,806.00 in additional funding to update environmental information and plans on the William
Few Parkway Extension North. The funds will be allocated to Southern Partners $6,697.00; EMC
Engineering $56,530.00 and HNTB $118,579.00. Funding source: 2001-2005 SPLOST Transportation
3313313-601015-31314.

Approved the Hinton Wilson Road utility relocation cost of $49,792.73 from Jefferson Energy. Funding
source: 2007 GO Bond 3613613-601015-61311.

Awarded bid 2010-013 Flowing Wells at Columbia Road Resurfacing to Beam’s Contracting in the amount
of $155,355.87. Funding source: 2006 - 2010 SPLOST Transportation 3513513-601015-51321

In accordance with Columbia County Code of Ordinances Section 2-81(6), the preceding items were voted
on collectively. Commissioner Charles Allen made a motion to approve the consent agenda as presented,
and Commissioner Trey Allen seconded the motion that was unanimous.

DEBATE AGENDA

Old Business

Development Services Committee

Commissioner Charles Allen made a motion to approve as a second and final reading, Ordinance 10-01,
Ordinance to Amend Chapter 74, Subdivisions, Article 2, Procedure for Plat Approval, Section 74-39, Final
Plat of Record and Section 74-40, Recorded Plat, of the Code of Ordinances of Columbia County, Georgia;
to Declare an Effective Date and to Repeal any Conflicting Ordinances. Vice Chair Thigpen seconded the
motion and discussion followed. The motion passed unanimously. Approved

New Business

Community and Emergency Services Committee

Commissioner Trey Allen made a motion to approve the conceptual design for a locker room facility at
Blanchard Woods Park and authorized the agreement with Johnson Laschober for construction.
Commissioner Charles Allen seconded the motion and discussion followed. The motion passed
unanimously. Approved

Management and Financial Services Committee

In accordance with Columbia County Code of Ordinances Section 2-291 and 2-299, Vice Chair Thigpen
abstained from discussion and action taken related to RFP 2010-005 Banking Services for the County and
Water Utility. Vice Chair Thigpen has an interest in Georgia Bank and Trust.

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County Attorney Batchelor reported that Chairman Cross and Commissioner Charles Allen have interest in
Georgia Bank and Trust; however their interest is less than five percent and therefore they may participate
in the discussion and action with the consent of the remaining qualified commissioners.

Commissioner Dean made a motion to allow Chairman Cross and Commissioner Charles Allen to
participate in the discussion and decision of awarding RPF 2010-005. Commissioner Trey Allen seconded
the motion that passed unanimously. Approved

Commissioner Dean made a motion to award RFP 2010-005 Banking Services for the County and Water
Utility to Georgia Bank and Trust. Commissioner Trey Allen seconded the motion and discussion followed.
Commissioner Dean noted that he looks forward to working with First Citizens Bank in the future.
Commissioner Trey Allen seconded the motion and discussion followed. The motion passed unanimously.
Approved

Commissioner Dean made a motion to appoint Stan Shepherd, Bobby Culpepper and Phil Gaffney to the
Development Authority of Columbia County for four-year terms ending December 31, 2013. Vice Chair
Thigpen seconded the motion that passed unanimously. Approved

Commissioner Dean made a motion to allocate $4,500.00 to the Harlem High School Booster Club for
improvements to the batting cage. Funding source: 1011001-533001
Commissioner Charles Allen seconded the motion that passed unanimously. Approved

Development Services Committee

Commissioner Charles Allen made a motion to rename International Parkway and Chamblin Road North of
I-20 to William Few Parkway and High Meadows Drive. Vice Chair Thigpen seconded the motion that
passed unanimously. Approved

ITEMS ADDED AT THE MEETING

Commissioner Dean made a motion to transfer $384,265.00 from contingency to the Columbia County
Utility Fund to process invoice 7441 from Engineering Associates. Commissioner Charles Allen seconded
and discussion followed. The motion passed unanimously. Approved

LEGAL MATTERS

Vice Chair Thigpen made a motion to approve Resolution 10-831 approving a quit claim deed from
Columbia County, Georgia to Charles T. Mensing conveying 0.05 of an acre fronting McZilkey Road.
Commissioner Charles Allen seconded the motion that passed unanimously. Approved

PUBLIC COMMENTS

Sam Squires of Boy Scout Troop 538 presented the Commissioners with a letter from Troop 538 thanking
the Commissioners for approving the Blackstone Camp Road property to be used for Boy Scout activities.

Vice Chair Thigpen thanked Dr. Squires for his vision for the Blackstone Camp Road property.

EXECUTIVE SESSION

Commissioner Dean made a motion to adjourn to executive session at 6:46 p.m. Vice Chair Thigpen
seconded the motion that passed unanimously.

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Chairman Cross called the open session to order at 6:59 p.m. and asked County Attorney Batchelor to
summarize what was discussed in executive session. He reported there were four land acquisitions
discussed that were neither closed nor abandoned and therefore there was no information to report.

There was no further business to discuss; therefore, Vice Chair Thigpen made a motion to adjourn the
meeting at 7:00 p.m., and Commissioner Dean seconded the motion that passed unanimously.

Signature on File - May 4, 2010

Minutes approved by Chairman Ron C. Cross

Signature on File - May 4, 2010

Minutes attested by County Clerk Erin E. Hall

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