Illustrated Access 2016 | Module 1: SAM Project 1a

Volunteer Service Hours Database

CREATING A TABLE AND BUILDING A RELATIONSHIP

GETTING STARTED
 Open the file IL_AC16_1a_FirstLastName_1.accdb, available for download
from the SAM website.

 Save the file as IL_AC16_1a_FirstLastName_2.accdb by changing the “1”

to a “2”.

o Hint: If you do not see the .accdb file extension in the Save As file dialog
box, do not type it. Access will add the file extension for you automatically.

 Open the _GradingInfoTable table and ensure that your first and last name is
displayed as the first record in the table. If the table does not contain your name,
delete the file and download a new copy from the SAM website.

PROJECT STEPS
1. Create a new table in Design View as follows:

a. Add a field with the name InvolvementID and the AutoNumber data type.

b. Set the InvolvementID field as the table’s primary key.

Save the table with the name Involvement, but do not close it.

2. With the Involvement table still open in Design View, add a second field to the
table using the field name MemberNo and the Number data type.

3. In Design View, add a third field to the Involvement table using the field name
EventName and the Short Text data type.

4. In Design View, add a fourth field to the Involvement table using the field name
EventDate and the Date/Time data type.

5. In Design View, add a fifth field to the Involvement table using the field name
HoursDonated and the Number data type. Save the Involvement table and
switch to Datasheet View.

6. In Datasheet View, enter the two records shown in Table 1 below into the
Involvement table. Close the Involvement table and save it, if necessary.

Table 1: New Records for Involvement Table

InvolvementID MemberNo EventName EventDate HoursDonated

1 1 Adair Project 7/1/2019 5

2 2 Scout Camp 8/1/2019 4

Illustrated Access 2016 | Module 1: SAM Project 1a

7. Open the Members table in Design View. Change the name of the field named
First to MemberFirst, then change the name of the field named Last to
MemberLast.

8. With the Members table still open in Design View, change the data type
property of the Bio field to Long Text.

9. In Design View, add a new field to the Members table after the Bio field. The
field should be named CellPhone and have the Short Text data type. Save and
close the Members table.

10. Create a new relationship in the database as described below:

a. Open the Relationships window, then add the Involvement table to it. Close
the Show Table dialog box.

b. Create a one-to-many relationship between the Members and Involvement

tables using the common MemberNo field.

c. Enforce referential integrity on the relationship.

Save and close the Relationships window.

11. Open the Members table in Datasheet View. Find, select, and delete the record
with the MemberNo field value 32 (and the MemberFirst and MemberLast field
values Taney Wilson) from the Members table.

12. With the Members table still open in Datasheet View, navigate to the record
with the MemberNo field value 10 (and the MemberFirst and MemberLast field
values Allie Pitt), then change the MemberLast field value to Espinoza.

13. With the Members table still open in Datasheet View, navigate to the record
with the MemberNo field value 35 (and the MemberFirst and MemberLast field
values Joshua Parton), then change the Street field value to 202 Adams St.
(Hint: be sure to include the period.) Close the Members table and save it, if
necessary.

14. Open the Members table in Datasheet View, then expand the subdatasheet for
MemberNo 2. (Hint: You should see one related record from the Involvement
table.) In the subdatasheet, change the value of the EventName field to Boy
Scout Camp. Close the Members table.

Save and close any open objects in your database. Compact and repair your
database using the Compact and Repair Database button on the Database Tools
tab of the Ribbon, close it, then exit Access. Follow the directions on the SAM
website to submit your completed project.