AADC System Safety Rules - Final

Effective Date:
AL AIN DISTRIBUTION COMPANY

(AADC)
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SYSTEM SAFETY RULES Managing Director:
AADC HSE PROCEDURE
SYSTEM SAFETY RULES
Inserted by: Date:
Reviewed by: Date:
Approved by Date:
Effective Date:
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AL AIN Distribution Company wishes to

acknowledge that the content of these System
Safety Rules has been developed from a
combination of recognized and established
practices within both The Emirate of Abu Dhabi and
the United Kingdom.
No part of this publication may be reproduced in any material

form, transmitted by any means, or stored in any retrievable
system, without the written permission of AADC, as the Licensee
for the intellectual property within the Emirate of Abu Dhabi, on
behalf of the copyright holder.
AL AIN Distribution Company will not be liable for any damage or

injury suffered as a result of any third party relying upon the
contents of this publication.
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CONTENTS
INTRODUCTION 5
STATEMENT OF POLICY, PHILOSOPHY & PRINCIPLES 6
GENERAL PROVISIONS 9
1) Application of Rules
2) General Safety
3) System Safety Rules, Instructions and Procedures
4) Special Instructions
5) Objections for Safety Reasons
DEFINITIONS 11
THE BASIC SYSTEM SAFETY RULES

1) Safety Precautions when approaching exposed HV Conductors and
Insulators 17
2) Safety Precautions for Work on or near to HV Equipment 18
3) Safety Precautions for Work on or near to LV Equipment 20
4) Safety Precautions for Work on or near to Mechanical Equipment 22
5) Boundary Identification of Safe Working Areas 23
6) Identification of Equipment 23
7) Operation of Equipment 23
SAFETY DOCUMENT PROCEDURES

1) General 24
2) Application 24
3) Safety Precautions 24
4) Preparation, Issue and Receipt of Safety Documents 25
5) Transfer of Safety Documents 26
6) Clearance of Safety Documents 26
7) Cancellation of Safety Documents 27
8) Return to Operational Service 27
9) Categories of Authorization 27
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APPENDICES
Appendix 1 Earthing Electrical Power Distribution Equipment
Appendix 2 Operational and Safety Switching
Appendix 3 Sulphur Hexafluoride (SF6) Switchgear
Appendix 4 Metalclad Switchgear
Appendix 5 Live Washing Procedures for HV Insulation
Appendix 6 Overhead Lines
Appendix 7 Underground Cables
Appendix 8 Special Provisions for Mechanical Equipment
Appendix 9 Provisions for Physical and Chemical Environments
Appendix 10 Operational Areas – Access and Working
Arrangements
Appendix 11 Appointment of Persons
Appendix 12 Substation Batteries
Appendix 13 PPE
Appendix 14 Live electrical work
Appendix 15 Logout/tagout procedure
Appendix 16 Standby generators procedure
Appendix 17 Work and demarcation in substations
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INTRODUCTION
The Company System Safety Rules are mandatory. These System Safety Rules
are provided to ensure that both Company employees and others can undertake
all work, on or near electrical and mechanical equipment safely.
Every person who may be concerned with work on or near to the system has a
duty to make themselves thoroughly conversant with the relevant System Safety
Rules and any related supporting documents. It is important to appreciate that
ignorance of these System Safety Rules and associated documents cannot be
accepted as a reason for the neglect of duty. In addition, all persons have a broad
general duty to be familiar with and to follow sound safety and working practices
for any activity with which they have an involvement.
All words shown in bold type are defined in the Definitions section of these
System Safety Rules.
Each employee also has a personal responsibility, to take reasonable care for the
health and safety of themselves and any other person who may be affected by
their activities at work.
Any person having any doubt about the nature of their duties must seek additional
information, advice and guidance from their supervisor, before proceeding with
work.
The statement of Policy, Philosophy and Principles is included to provide general

information only and does not form part of the Company System Safety Rules.
Signed
Saeed Saif Al Amery
Managing Director – AADC
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STATEMENT OF POLICY, PHILOSOPHY AND PRINCIPLES
1. COMPANY SAFETY POLICY
• The Company accepts and recognizes its legal and moral responsibilities
for ensuring the safe design, operation and maintenance of equipment
and for the provision of safe methods of work and healthy working
conditions for all employees and visitors to its premises. These
responsibilities are important and rank equally with all other main aims
and objectives of the Company.
• The successful execution of this Policy relies on all employees complying

with safety requirements relevant to their responsibilities and discharging
their personal duties in a conscientious manner.
2. GENERAL PHILOSOPHY OF THE SYSTEM SAFETY RULES
• The Company’s electrical and mechanical items of equipment are inter-

connected to form electromechanical systems. These systems contain
some inherent dangers, but are carefully designed so that when operated
normally they are safe and all hazards are under control.
• When work is to be carried out on, or near to, these interconnected

systems, System Safety Rules need to be specified to achieve safety from
the inherent system dangers.
• These System Safety Rules are based on a philosophy that persons must
be protected from the inherent system dangers, which is achieved by
making those persons “safe from the system”.
• The inherent dangers are those arising from a system. The Rules define
procedures and responsibilities for achieving personal safety from the
inherent system dangers. They may be briefly summarized as follows
Ö positive equipment identification and releasing the

equipment concerned from operational service for the
planned work
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Ö establishing safe and controlled conditions for the work.

This may be achieved by either limiting the scope of the
work, or providing isolation from a system. Approved
specialized procedures must be adopted when work has
to be done on equipment that must remain energized.
Ö formally authorizing the start of both planned and

emergency work.
Ö receiving the formal authority to start work, undertaking

the work, supervising safety throughout the work and
clearing the authority when the work is either completed or
terminated.
Ö canceling the authority on completion of the

work.
Ö restoring the system to normal operational service.
• Further dangers can arise from the environment in which persons

undertake work. The way in which these dangers are managed is
specified in the System Safety Rules.
3. ESSENTIAL PRINCIPLES OF THE SYSTEM SAFETY RULES
• The following principles have been adopted in formulating the System

Safety Rules:
Ö the System Safety Rules are directly concerned with

achieving safety for persons
Ö when work is to be carried out on equipment, the primary

means of achieving safety is always by securing isolation.
Where practicable, the isolating devices shall be
immobilized and locked in the isolated position. In the
case of high voltage equipment, earthing must always
follow, and the earthing devices locked where practicable.
In the case of mechanical equipment draining, venting,
purging and the release of stored energy, where
appropriate, must follow the isolation.
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Ö approved specialized procedures are required for work

where isolation is not reasonably practicable, or where
normal isolation procedures cannot be applied
Ö persons are formally appointed as Competent,

Authorized or Control Persons to carry out defined
duties.
Ö rigorous application of the System Safety Rules ensures

that safety is maintained across all internal and external
boundaries and interfaces.
Ö the achievement of “safety from the system” will involve

the functions of operational control, making safe and
restoration of equipment and the actual planned work.
These functions cover different responsibilities, which are
treated separately in the System Safety Rules. The
System Safety Rules do not preclude one person from
performing more than one function, but not at the same
time.
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GENERAL PROVISIONS
1 APPLICATION OF RULES
1.1 The System Safety Rules must always be applied when working on or near to
items of Equipment which are part of a System.
1.2 The System Safety Rules must always be applied when access is gained or
required to a Prohibited Area and/or a Restricted Area.
1.3 Equipment shall be added to and removed from a System only in

accordance with an Approved procedure. This procedure should also
specify when these System Safety Rules begin to apply or cease to apply.
2 GENERAL SAFETY
2.1 In addition to the requirements for establishing Safety from the System
specified in these System Safety Rules, General Safety must be established
and maintained at all times.
2.2 General Safety must be established before any work starts. The Authorized
Person issuing the safety document is responsible for establishing General
Safety at the workplace.
2.3 During the progress of the work the Competent Person in charge of the
Working Party must ensure that all members of the Working Party maintain
adequate standards of General Safety. In addition, he shall ensure that
other work areas are not adversely affected by their activities. Therefore he
has to be available all the time. In case he has to leave for any reason he
has to stop the work and withdraw his Working Party out of the place of work
until he returns and ensures that General Safety is still maintained in all
working areas.
3. SYSTEM SAFETY RULES, INSTRUCTIONS AND PROCEDURES
3.1 These System Safety Rules and the requirements of any supporting
documents are mandatory. In addition, System Safety Rules issued by
other recognized authorities, where there is interaction, must also be
considered as mandatory.
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3.2 In all cases where cross boundary safety precautions are necessary to
achieve safe working in accordance with the applicable System Safety
Rules, the specified Record of Inter-System Safety Precautions (RISSP)
procedure must be followed.
3.3 The ADWEA/AADC HSEMS Procedures shall be reviewed and understood by

all staff of the daughter companies. The HSE procedures in the HSEMS shall be
followed where applicable.
3.4 Regular training in the understanding and application of SSR shall be given to
all concerned staff at regular time intervals.
4 SPECIAL INSTRUCTIONS
4.1 Work on or near to a System to which these System Safety Rules cannot be
applied, or for special reasons should not be applied, must be considered in
advance, then confirmed and carried out in accordance with an Approved
written procedure.
This is intended to replace the System Safety Rules with an alternative

arrangement, which will ensure that all risks are effectively controlled to a
standard comparable with the System Safety Rules.
5 OBJECTIONS FOR SAFETY REASONS
5.1 Any person who has objections on a safety basis related to the application of
the System Safety Rules shall explain their reasons to the supervisor giving
the instructions. These objections must always be resolved satisfactorily
before any work can proceed.
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DEFINITIONS
Authorization Officer
• A senior member of staff nominate by The Managing Director to be the

Authorization Officer, who will then be responsible for the management of the
safety procedure and have the duty to ensure that candidates for appointment
have received appropriate instruction, training, experience and any necessary
practical testing.
Approved
• Sanctioned for use in writing by an appropriate officer of the Company.
Caution Notice
• A notice of an Approved type, conveying a warning against interference with
Isolated equipment. These notices are attached at all Points of Isolation.
Circuit Identification
• Colors or symbols used to identity overhead line circuits and other
Equipment.
Company
• AADC - The Al Ain Distribution Company, an autonomous company forming
part of the Abu Dhabi Water and Electricity Authority.
Connection and Interface Agreement
• A document (agreement) between AADC and another company describing

and specifying the boundaries where connections are made between
Equipment of the companies at a Location as well as the application of the
System Safety Rules at the working area.
Consent
• Confirmation by the Control Person, before the issue of a Safety
Document, that safety precautions have been carried out on the correct
Equipment at all Locations and that control procedures are in place to
maintain these until the Safety Document is cancelled.
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Danger
• A risk to health, or of bodily injury.
Danger Notice
• A notice of an Approved type, conveying a warning of the risk of Danger of
approach to either electrical or general hazards. These notices are also
displayed at the limits of safe working areas, calling attention to the adjacent
Dangers.
Dead
• At or about zero potential (voltage), and is disconnected from any Live system.
Earthed
• Connected to the general mass of earth by means of an Earthing Device in
such a manner that will ensure an immediate and safe discharge of electrical
energy at all times.
Earthing Device
• A means of providing a connection between an Isolated electrical conductor
and earth, being one of the following
Ö Primary Earth
A fixed or portable Earthing Device applied to an Isolated electrical
conductor to protect against inadvertent energisation. Portable Primary
Earths must be Approved and have a cross sectional area of not less than
70 sq mm copper equivalent.
Ö Additional Earth
A fixed or portable Earthing Device applied at or near the point of work
providing protection against induced voltages. Portable Additional Earths
must be Approved and have a cross sectional area of not less than 25 sq
mm copper equivalent.
Ö Portable Earth
An insulated flexible conductor fitted with suitable clamps for connecting
together an electrical conductor and Earth, using an Approved insulated
operating pole or insulated hand clamp.
Earthing Schedule
• A schedule indicating the Additional Earth requirements for each stage of
the work necessary to control induced voltages as circumstances change.
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Equipment
• All electrical apparatus and mechanical plant forming part of the operational
assets to which the System Safety Rules apply.
Flash Protection Boundary

• An approach limit at a distance from exposed live parts within which a person
could receive a second degree burn if an electrical arc flash were to occur.
General Safety
• The provision and maintenance of safe access to and from the place of work,
a safe place of work, a safe working environment, safe methods of work and
the correct use of effective personal protective equipment.
High Voltage (HV)

• A voltage exceeding 1000 volts.
Isolated
• Total disconnection from associated Equipment or a System by an Isolating
Device in the isolating position, or by adequate physical separation.
Isolating Device
• A device used for rendering Equipment Isolated.
Key(s), being one of the following
• Safety Key
A key unique at the Location for safety locking an Isolating Device,
Earthing Device, vent or drain
• Control Key
A master key for operating the control lock of a Key Safe or Multi-clasp, and
issued to Authorized Persons only
• Key Safe Key

A key unique at the Location for operating a personal safety lock, other than
the control lock, on a Key Safe.
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Key Safe
• An Approved device for the secure retention of Safety Key(s), links and
fuses.
Limited Approach Boundary

• An approach limit at a distance from an exposed live part within which a
shock hazard exists.
Live
• Live means connected to the power system and/or electrically charged.
Location
• Any place at which work under the Company’s System Safety Rules is
carried out.
Locked
• A condition of Equipment that cannot be altered without the release of a
safety or security lock.
Log Book
• A permanent written record, used at all control points and workplaces, to
create a comprehensive detailed record of operational and safety switching
and associated safety procedures.
Low Voltage (LV)

• A voltage up to and including 1000 volts.
Multi-clasp
• An Approved security clasp providing dual control for Authorized Persons
and Competent Persons and used at selected single Points of Isolation as
an alternative to a Key Safe.
Operational Service
• Under the operational control of a Control Person. Persons, being one of the
following
Competent Person
• A person who has sufficient technical knowledge and experience to recognize
and avoid Danger and been appointed in writing by an appropriate officer of the
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Company to carry out defined duties. These may include the operation of
Equipment and the receipt and clearance of specified Safety Documents, in
accordance with a Competency Certificate.
Authorized Person
• A person who, in addition to having the duties of a Competent Person, has
been appointed in writing by an appropriate officer of the Company to carry out
defined duties. These may include the operation of Equipment and the
preparation, issue, and cancellation of specified Safety Documents, in
accordance with an Authorization Certificate.
Control Person
• A person who has been appointed in writing by an appropriate officer of the
Company to be responsible for the operational control and co-ordination of the
System and the control and co-ordination of safety activities necessary to
achieve Safety from the System, within and across defined boundaries.
Point(s) of Isolation
• The point at which Equipment has been Isolated, as agreed between
Authorized and Control Person, to provide a physical separation and where
reasonably practicable, the Isolating Device immobilized and Locked and
the Keys controlled in a Key Safe or controlled by a Multi-clasp. Caution
Notices must be attached at all Points of Isolation.
Pressurized
• A condition of Equipment containing a gas or fluid above atmospheric
pressure.
Prohibited Approach Boundary

• An approach limit at a distance from an exposed live part within which work is
considered the same as making contact with the live part.
Prohibited Area
• A Prohibited Area is an area under the control of AADC where equipment is

housed that can pose a direct danger to unauthorized persons and operation
and/or maintenance is under the supervision of AADC staff. Typical
examples of prohibited areas (electrical) are substation buildings and
transformer bays within the total substation perimeter fence.
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Purged
• A condition of Equipment from which any dangerous contents have been
removed.
Record of Inter-System Safety Precautions (RISSP)
• A Safety Document being a form of declaration which specifies the

Equipment and the actions across an interface boundary to achieve Safety
from the System and must be used in conjunction with a Permit to Work or
a Sanction for Test.
Restricted Area
• A Restricted Area is an area under the control of AADC where buildings

and/or other equipment belonging to Transco are housed. Typical restricted
areas (electrical) are substations yards.
Restricted Approach Boundary

• An approach limit at a distance from an exposed live part within which there is
an increased risk of shock, due to electrical arc over combined with
inadvertent movement, for personnel working in close proximity to the live
part.
Safety Clearance
• The distance from the nearest exposed High Voltage conductor not Earthed,
or from an insulator supporting an exposed High Voltage conductor, which
must be maintained at all times to avoid Danger to persons.
Safety Clearance Certificate
• A Safety Document that specifies the Equipment that will become part of the
System as well as the date at which the Equipment becomes part of the
System and Company System Safety Rules must be applied to the
Equipment.
Safety De-Clearance Certificate
• A Safety Document that specifies the Equipment that will no longer be part of
the System as well as the date at which the Equipment not be part of the
System anymore and Company System Safety Rules cease to apply to the
Equipment.
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Safety Documents, being one of the following:

• Permit to Work - (white)
A Safety Document being a form of declaration which specifies the
Equipment, the work to be carried out and the actions taken to achieve
Safety from the System.
• Sanction for Test – (green)

A Safety Document being a form of declaration which specifies the
Equipment, the work to be carried out which requires the removal of Primary
Earths and the actions taken to achieve Safety from the System.
• Limited Access Permit – (blue)

A Safety Document being a form of declaration which defines the limits
within which work may be carried out and specifies the necessary safety
precautions.
Safety from the System

• That condition which safeguards persons working on or near to Equipment
from the Dangers which are inherent in a System.
Supervision
• The control and direction exercised by a Competent Person or an
Authorized Person who is present at the point of work at all times during the
progress of the work.
System
• Items of Equipment owned by the company that are used separately or in
combination for the generation, transmission or distribution of electricity or
water.
Vented
• Having a permanent outlet to the atmosphere so that internal pressure has
equalized to atmospheric pressure.
Working Party
• Individuals working under the direct Supervision of a Competent Person or
an Authorized Person.
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THE BASIC SYSTEM SAFETY RULES
1 SAFETY PRECAUTIONS WHEN APPROACHING EXPOSED

CONDUCTORS AND INSULATORS
1.1 Individuals must not allow any part of their body or objects to approach
within the specified Safety Clearances to exposed conductors which are
Live.
1.2 When Points of Isolation have been established and exposed conductors
could be subject to any voltage, the only objects permitted to approach within
the Safety Clearances shall be Approved voltage measuring devices or
Earthing Devices. In special circumstances, and always subject to prior
assessment by an Authorized Person, persons may approach within the
Safety Clearances for the application of the above Approved devices.
1.3 When Points of Isolation have been established and all Danger has been
totally excluded by the application of Earthing Devices, approach is allowed
under an appropriate Safety Document to within the specified Safety
Clearances.
1.4 Opening or replacing fuses/links on overhead lines with the end of an Approved
Insulated Pole entering into the Safety Clearance, will only be done by an
Competent Person according to an approved procedure.
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1.5 Safety Clearance
Safety Clearance and Approach Boundaries
Safety Clearance Restricted Approach Prohibited Approach

Rated Boundary Boundary
System (Limited Approach
Voltage (kV) Boundary)
(cm) (cm) (cm)
Up to 0.1 107 30 2.5
Up to 11 153 66.0 18.0
Up to 33 183 79.0 26
A distance of 50 cm shall also be maintained from that part of the insulators

supporting exposed High Voltage conductors, which is outside the appropriate Safety
Clearance.
Please Note: NFPA70E Table 130.2 (C) do not supply clearance values for 22 kV.
The following table includes the Safety Clearance, Restricted Approach Boundary
and Prohibited Approach Boundary for voltages higher than 33 kV. This table can
be used as additional information to the applicable voltages used by ADDC.
Safety Clearance Restricted Approach Prohibited Approach

Rated Boundary Boundary
System (Limited Approach
Voltage (kV) Boundary)
(cm) (cm) (cm)
132 300 110 94
220 400 160 145
400 550 310 290
The Safety Clearance is the distance measured from the exposed live conductor in
all directions and is the distance specified to avoid any flash over between the line
and any body or objects approaching the specified distance (boundary). However the
density of the charging level for the atmosphere along the route of the O.H.L. differ
from one place to other depending on the weather conditions and/or the lines running
parallel or crossing the specific line worked upon.
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Flash Protection Boundary: An approach limit at a distance from exposed live parts
within which a person could receive a second degree burn if an electrical arc flash
were to occur.
Limited Approach Boundary: An approach limit at a distance from an exposed live
part within which a shock hazard exists.
Restricted Approach Boundary: An approach limit at a distance from an exposed
live part within which there is an increased risk of shock, due to electrical arc over
combined with inadvertent movement, for personnel working in close proximity to the
live part.
Prohibited Approach Boundary: An approach limit at a distance from an exposed
live part within which work is considered the same as making contact with the live
part.
The Authorized Person has to take the above case in consideration before issuing
the Safety Document.
Safety Clearance for Overhead Lines
Safety
Clearance
50 cm
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Safety Clearance and Approach Boundaries
Any point on
an exposed,
energised
electrical
conductor or
circuit part
Restricted Approach
Boundary
Up to 1000 V – 30 cm
From 0.1 to 11 kV – 66 cm
From 11 to 33 kV – 79 cm
Flash Protection
Boundary
This distance
must be Prohibited Approach
determined using Boundary
a procedure to
calculate the Arc Up to 1000 V – 2.5 cm
Flash energy. No From 0.1 to 11 kV – 18 cm
fixed distances From 11 to 33 kV – 26 cm
can be given.
Safety Clearance
(Limited Approach Boundary)
Up to 1000 V – 110 cm
From 0.1 to 11 kV – 153 cm
From 11 to 33 kV – 183 cm
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2 SAFETY PRECAUTIONS FOR WORK ON OR NEAR TO HIGH VOLTAGE

EQUIPMENT
2.1 When work is to be carried out on or near to HV Equipment, an Authorized

Person shall assess the means of achieving Safety from the System.
When this is either by limiting the work or the work area, instructions clearly
defining the limits shall be given. The Authorized Person shall then issue a
Limited Access Permit.
2.2 When limiting the work or the work area is insufficient to achieve Safety
from the System, the following safety precautions shall be applied.
2.2.1 The HV Equipment shall be identified and the Control Person shall
prepare it for release from Operational Service.
2.2.2 The Authorized Person shall ensure that the Equipment is Isolated and
that Points of Isolation are established for the work.
2.2.3 The Authorized Person shall assess the situation check for and confirm no
volts using an Approved voltage testing device and then discharge the
Equipment by applying Primary Earths. The voltage indicator must be
tested immediately before and after use.
2.2.4 For work on HV Equipment, Primary Earths shall be applied within the
zone established by the Points of Isolation. Where reasonably practicable
the Primary Earths shall be Locked
2.2.5 The contents of the HV Equipment shall be adjusted to a level which avoids
all Danger. Where drain valves are used they shall, where practicable, be
Locked in the appropriate position
2.2.6 Where Danger could arise from pressurization, the HV Equipment shall be
Vented. The emissions shall be dissipated so as to avoid Danger. Where
reasonably practicable drain vents shall be Locked open
2.2.7 Where internal access is required, and the residue of contents could cause
Danger, the HV Equipment shall be Purged. The emissions shall be
dissipated so as to avoid Danger. The Equipment shall be restored to
atmospheric pressure when purging is complete
2.2.8 Where Danger could arise from the release of stored energy, action shall be
taken to contain or dissipate this energy safely.
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2.2.9 When work on the HV Equipment does not require the removal of Primary
Earths a Permit to Work shall be issued.
2.3 When work is to be carried out on HV Equipment, and where it is necessary

to restore the means of supplying power for certain Approved work, during
the period that the Permit to Work is in force and the removal of Primary
Earths is not required, the following additional precautions shall be applied.
2.3.1 No other Permit to Work or Sanction for Test shall be in force on the same
items of HV Equipment.
2.3.2 An Approved written procedure shall be provided and observed. This shall
specify the requirements necessary to maintain Safety from the System for
the period whilst motive power is restored.
2.4 When work is to be carried out on HV Equipment, and where it is necessary to

restore a means of supplying power for certain Approved work/tests, during the
period that the Permit to Work is in force and the removal of Primary Earths is
required, the following procedure shall be followed:
2.4.1 All the members of the working parties shall be withdrawn and all Safety
Documents for work on the HV Equipment shall be cleared.
2.4.2 The Authorized Person shall assess the work and issue a Sanction for Test
that allows the removal of the Primary Earths for the period that power is
restored to the HV Equipment.
2.5 When testing on HV Equipment requires the removal of Primary Earths a

Sanction for Test shall be issued. Provided Safety from the System is
maintained the following additional precautions shall be applied.
2.5.1 No Permit to Work or other Sanction for Test shall be in force on the same
item of HV Equipment or any other item of HV Equipment which could be
affected by the removal of the Primary Earths.
2.5.2 The Primary Earths that may be removed and replaced during the testing
shall be positively identified.
2.5.3 Essential supplies which may be restored to enable the work to take place
shall be defined.
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2.5.4 Testing shall be carried out in accordance with a Approved written

procedure.
2.6 When work must be done on or near HV Equipment by more than one
Working Party at the same time, the following shall apply:
2.6.1 Only one Authorized Person shall assess the work and if the work does not
require the removal of Primary Earths, Permits to Work can be issued to
every Competent Person responsible for supervising the work performed by
the respective Working Party (Refer to IEEE C2 –section 410 C).
2.6.2 When it is required to issue a Sanction for Test to a specific Working Party,
no Safety Documents will be issued to the other Working Parties.
2.6.3 If any Safety Documents are outstanding, the Sanction for Test shall not be
issued until such time that the other Safety Documents have been cancelled.
2.7 When Danger from induced voltages could arise during the course of work,
Additional Earths shall be applied. Any Portable Additional Earths shall
be issued with the Permit to Work or Sanction for Test, together with an
Earthing Schedule if necessary, which shall specify the Additional Earth
requirements for each stage of the work.
3 SAFETY PRECAUTIONS FOR WORK ON OR NEAR TO LOW VOLTAGE

EQUIPMENT
3.1 When work is to be carried out on or near to LV Equipment, an Authorized

Person shall assess the means of achieving Safety from the System. When
this is by limiting the work or the work area, instructions clearly defining the
limits shall be given. The work will then proceed under the Supervision of the
Authorized Person. When the Authorized Person decides it is necessary to
confirm these instructions in writing, he shall issue a Limited Access Permit.
3.2 When limiting the work or the work area is insufficient to achieve ‘Safety from
the System, work on or near to LV Equipment shall where reasonably
practicable be carried out with the LV Equipment Dead. The following safety
precautions shall be applied:
3.2.1 The LV Equipment shall be identified and the Authorized Person shall
prepare it for release from Operational Service.
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3.2.2 The Authorized Person shall ensure that the LV Equipment is Isolated and that
Points of Isolation are established for the work.
3.2.3 The Authorized Person shall check for and confirm no volts using an Approved
voltage testing device and then discharge the Equipment. The voltage indicator
must be tested immediately before and after use.
3.2.4 For work on LV power distribution Equipment, Primary Earths shall be applied
within the zone established by the Points of Isolation. Where reasonably
practicable the Primary Earths shall be Locked.
3.2.6 When work on the LV power distribution Equipment does not require the
removal of Primary Earths a Permit to Work shall be issued.
3.3 When testing on LV power distribution Equipment requires the removal of

Primary Earths a Sanction for Test shall be issued. Provided Safety from
the System is maintained the following additional precautions shall be
applied
3.3.1 No Permit to Work or other Sanction for Test shall be force on the same
item of LV power distribution Equipment or any other item of LV power
distribution Equipment which could be affected by the removal of the
Primary Earths.
3.3.2 The Primary Earths that may be removed and replaced during the testing
shall be positively identified.
3.3.3 Essential supplies which may be restored to enable the work to take place
shall be defined.
3.3.4 Testing shall be carried out in accordance with a written procedure.
3.4 When Danger from induced voltages could arise during the course of work,
Additional Earths shall be applied. Any Portable Additional Earths shall
be issued with the Permit to Work or Sanction for Test, together with an
Earthing Schedule if necessary, which shall specify the Additional Earth
requirements for each stage of the work.
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3.5 An Authorized Person shall assess the work required on or near to the
Dead LV Equipment and decide whether it shall be carried out under
3.3.5 Oral instructions or where these are considered insufficient.
3.3.6 a Permit to Work, or
3.3.7 Direct Supervision.
3.6 When it is unreasonable for the LV Equipment to be made Dead, suitable

precautions shall be taken to avoid Danger. An Authorized Person shall
assess the work required on or near to the Live LV Equipment and decide
whether it shall be carried out under
3.3.8 precautions specified in an Approved written procedure, or
3.3.9 A Limited Access Permit.
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4 SAFETY PRECAUTIONS FOR WORK ON OR NEAR TO MECHANICAL

EQUIPMENT
4.1 When work is to be carried out on or near to Mechanical Equipment, an

Authorized Person shall assess the means of achieving Safety from the
System. When this is by limiting the work or the work area, instructions
clearly defining the limits shall be given. When the Authorized Person
decides it is necessary to confirm these instructions in writing, he shall issue
a Limited Access Permit.
4.2 When limiting the work or the work area is insufficient to achieve Safety
from the System the following safety precautions shall be applied
4.2.1 The Mechanical Equipment shall be identified and the Authorized Person
shall prepare it for release from Operational Service
4.2.2 The Authorized Person shall ensure that the Mechanical Equipment is
Isolated and that Points of Isolation are established for the work
4.2.3 The contents of the Mechanical Equipment shall be adjusted to a level

which avoids Danger. Where drain valves are used they shall where
practicable be Locked in the appropriate position
4.2.4 Where Danger could arise from pressurization, the Mechanical Equipment
shall be Vented. The emissions shall be dissipated so as to avoid Danger.
Where reasonably practicable vents shall be Locked open
4.2.5 Where internal access is essential, and the residue of contents could cause
Danger, the Mechanical Equipment shall be Purged. The emissions shall
be dissipated so as to avoid Danger. The Equipment shall be restored to
atmospheric pressure when purging is complete
4.2.7 Before work commences a Permit to Work shall be issued.
4.3 When work is to be carried out on Mechanical Equipment, and it is

necessary to restore the means of supplying power for certain Approved
work, during the period that the Permit to Work is in force, the following
additional precautions shall be applied.
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4.3.1 No other Permit to Work shall be in force on the same items of Mechanical
Equipment.
4.3.2 An Approved written procedure shall be provided and observed. This shall
specify the requirements necessary to maintain Safety from the System for
the period whilst motive power is restored.
5 BOUNDARY IDENTIFICATION OF SAFE WORKING AREAS
5.1 The boundary to the safe working area shall be defined clearly using red and
white tape or red and white chain. Danger notices must be displayed at regular
intervals at the limit of the safe working area and facing towards the safe area.
Where necessary it shall be protected physically to prevent Danger to
individuals in the area from System hazards near to the work area.
5.2 Ensure Access Control by determining the extent of the area of work and
demarcate it with barricade tape or use another reliable means to restrict entry
into the area. Other components of demarcation include demarcation foots,
support posts, chains and D Links. These areas must:
• be under the control of a responsible person;
• be in an area set apart by barriers to prevent entry;
• have suitable warnings provided at the entrance;
• be accessible during testing only to authorized staff or people working under

their direct supervision;
• have suitable warning lights indicating that testing is in progress and other
warning lights to indicate when it is safe to enter the area;
• display safety posters, e.g. Electric shock: first-aid procedures, at prominent

locations, showing emergency arrangements, especially telephone numbers;
• Have good housekeeping arrangements, including adequate clear working

space.
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6 IDENTIFICATION OF EQUIPMENT
6.1 Work shall only be permitted to start on Equipment that is clearly identified.
Where necessary, an Approved means of temporary identification shall be
attached which will remain effective throughout the progress of the work and
removed on completion of the work.
7 OPERATION OF EQUIPMENT
7.1 The operation of Equipment to achieve Safety from the System by either
pre-arranged signals or the use of agreed time intervals is strictly forbidden.
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SAFETY DOCUMENT PROCEDURES
1 GENERAL
1.1 This part of the System Safety Rules provides outline procedures for the
preparation, issue, clearance and cancellation of Safety Documents.
1.2 When the outline procedures described here cannot be applied at a specific
Location, the manner in which Safety Document procedures are to be
applied at a Location shall be specified in an Approved procedure.
1.3 When the Authorized Person assesses a Location to achieve Safety from
the System for work or testing to be performed, he must consider the need to
obtain permission from other disciplines such as Electrical, Mechanical, Traffic,
Water, etc as applicable before the Safety Document for the work can be
issued.
2 APPLICATION
2.1 All Safety Documents shall be personally retained.
2.2 The Safety Document shall be issued to, and personally retained by, the
Competent Person in charge of the work. He must keep the Safety
Document and Key Safe Key in safe custody.
2.3 The Competent Person in charge of the work has a duty to instruct and fully
explain the safety precautions which achieve Safety from the System to all
members of his Working Party. He also has a further duty to explain how
General Safety has been established and will be maintained throughout the
work.
3 SAFETY PRECAUTIONS - PERMIT TO WORK
3.1 Safety precautions to achieve Safety from the System shall be applied by
an Authorized Person. For High Voltage Equipment, the safety
precautions shall be applied under the instructions of a Control Person.
They shall both complete and sign a record of the safety precautions taken.
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3.2 The Authorized Person shall place the Safety Keys securing the safety
precautions in a Key Safe, which shall be Locked by a Key Safe Key. The
Key Safe Key shall be removed and retained in safe custody.
3.3 The Authorized Person shall further secure the Key Safe by locking using
the Control Key.
3.4 When a Multi-clasp is used to secure selected single Points of Isolation,

then a control padlock will be attached by the Authorized Person and an
additional safety padlock attached by each Competent Person.
3.5 When the Authorized Person considers that there are unusual
circumstances, he shall obtain a written report from an appropriately
qualified specialist on any additional safety precautions necessary to
establish and maintain General Safety during the work.
3.6 The Authorized Person shall prepare the Permit to Work, also obtaining
from the Control Person, confirmation of the safety precautions taken at all
remote Locations.
4 SAFETY PRECAUTIONS – SANCTION FOR TEST
4.1 Safety Precautions to achieve Safety from the System shall be applied by an
Authorized Person. For HV Equipment, the Safety Precautions shall be
applied under the instructions of a Control Person. They shall both complete
and sign a record of the safety precautions taken.
4.2 The Authorized Person shall place the Safety Keys securing the Safety
Precautions (Points of Isolation) in a Key Safe, which shall be Locked by a
Key Safe Key. The Key Safe Key shall be removed and retained in safe
custody.
4.3 The Authorized Person shall further secure the Key Safe by locking using the
Control Key.
4.4 When the Authorized Person considers that there are unusual circumstances,
he shall obtain a written report from an appropriately qualified specialist on any
additional safety precautions necessary to establish and maintain General
Safety during the work.
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4.5 The Authorized Person shall prepare the Sanction for Test also obtaining from
the Control Person confirmation of the Safety Precautions taken at all remote
Locations.
4.6 The Authorized Person shall hand over the keys, securing the Safety
Precautions (Primary Earths) to be removed and re-applied, to the Competent
Person.
5 SAFETY PRECAUTIONS – LIMITED ACCESS PERMIT
5.1 Safety Precautions to achieve Safety from the System shall be applied by an
Authorized Person. For HV Equipment, the Safety Precautions shall be
applied under the instructions of a Control Person. They shall both complete
and sign a record of the safety precautions taken.
5.2 The Authorized Person shall assess the work and decide what measures must
be taken to ensure Safety from the System by limiting the access or approach
to Live Equipment.
5.3 When the Authorized Person considers that there are unusual circumstances,
he shall obtain a written report from an appropriately qualified specialist on any
additional safety precautions necessary to establish and maintain General
Safety during the work.
5.4 The Authorized Person shall prepare the Limited Access permit.
6 PREPARATION, ISSUE AND RECEIPT OF SAFETY DOCUMENTS
6.1 The Authorized Person preparing a Safety Document shall enter the
following details, as appropriate
• The Location where the work is to be done including the identification of the
Equipment as well as the nature of the work to be done (PTW / LAP / SFT)
• Limits of Work and/or Work Area (LAP).
• The hazards that have been identified and control measures assessed for Live
LV Work (LAP).
• The Precautions to be taken for a Safe System of Work and to avoid System
derived hazards for Live LV Work (LAP).
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• The Points of Isolation (PTW / SFT).
• The location of the Primary Earths (PTW / SFT).
• The actions taken to avoid Danger by draining, purging, venting, containment

or dissipation of stored energy (PTW / SFT).
• Any additional precautions to be taken during the course of the work to avoid
System derived hazards (PTW / SFT).
• Safety Precautions that may be varied by the Competent Person during

Testing (SFT).
With reference to NFPA 70E section 130.1 and in addition to the above, the
following details should be included in LAP:
• Justification for why the work must be performed in an energized condition.
• A description of the safe work practices to be employed.
• The necessary personal protective equipment to safely perform the assigned

task.
• Means employed to restrict the access of unqualified persons from the work
area.
• Energized work approval signature.
6.2 The Authorized Person issuing a Safety Document shall complete the Issue
Section, recording as appropriate
• the Key Safe Key number
• the Earthing Schedule number, if appropriate
• the number of Portable Additional Earths provided
• whether a sketch is provided and attached
6.3 The Authorized Person issuing a Safety Document shall provide the
Competent Person with the items listed in the Issue Section.
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6.4 The Authorized Person issuing a Safety Document shall ensure that the
Competent Person
6.4.1 reads and understands the Safety Document and the limits of the work
6.4.2 can positively identify the Equipment to be worked on
6.4.3 Understands any additional safety precautions that need to be taken.
6.5 The Authorized Person shall sign the Issue in the Issue Section and enter
the time and date.
6.6 The Competent Person shall sign the Receipt in the Receipt Section and
enter the time and date.
6.7 There are three copies to each Safety Document. Copies are provided to the
Authorized Person and Competent Person at the start of the work.
7 CLEARANCE OF SAFETY DOCUMENTS
7.1 Before signing the Clearance Section of a personally retained Safety

Document the Competent Person shall ensure that:
7.1.1 All persons in his Working Party have been withdrawn from the work area
and warned not to continue to work on the Equipment concerned.
7.1.2 All gear, tools, Additional Earths and loose material have been removed and
guards and access doors replaced.
7.2 A procedure for obtaining special clearance is required when a Safety

Document is lost or the document holder becomes permanently indisposed.
The method of clearing the Safety Document shall be as follows:
7.2.1 Every endeavor must be made to retrieve the original document duly
cleared.
7.2.2 For a lost Safety Document, a Special Clearance Statement must be

signed by the original holder, formally declaring the document lost.
7.2.3 Where it is impossible or impracticable to contact the original Safety

Document holder then a responsible representative of his employer must
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sign a Special Clearance Statement which must then be formally

Approved within the Company prior to subsequent cancellation of the
Safety Document.
7.3 If a Safety Document is not to be cancelled immediately it has been cleared

then it shall be secured as specified in an Approved procedure.
7.4 TRANSFER OF SAFETY DOCUMENTS
The transfer of Safety Documents should only be allowed in certain emergency

situations. The following procedure should be followed:
• The Competent Person must explain to the Authorized Person the reason
why he cannot continue supervising the work.
• If the Authorized Person agrees that the Safety Document needs to be

transferred, he completes the Motivation Section of the TRANSFER OF
SAFETY DOCUMENT APPROVAL document and get the approval from the
Control Person.
• The Authorized Person also completes the DECLARATION BY

AUTHORISED PERSON section of the document.
• The Outgoing Competent Person completes the DECLARATION BY

OUTGOING COMPETENT PERSON section of the document.
• The Incoming Competent Person completes the DECLARATION BY

INCOMING COMPETENT PERSON section of the document.
• The TRANSFER OF SAFETY DOCUMENT APPROVAL document must be

attached to the original Safety Document and displayed at the place of work.
7.5 COMPETENT PERSON TO LEAVE THE WORK SITE FOR A SHORT

PERIOD
When a Competent Person to whom a Safety Document has been issued is unable
to continue doing the work or continue Supervising the work, the following procedure
must be followed:
• All persons in the working party must be withdrawn from the work area and
warned not to continue to work on the Equipment concerned.
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The Authorized Person will assess the work and decide to:
• Keep the Safety Document open if the work area can be secured for the
duration of the absence of the Competent Person.
• Request the Competent Person to clear the Safety Document and then
issue a new Safety Document when the work must be resumed.
8 CANCELLATION OF SAFETY DOCUMENTS
8.1 An Authorized Person shall cancel the Safety Document. He shall ensure
that the Control Person has been informed of the cancellation and any
exceptions or restrictions affecting the return to Operational Service of the
equipment.
82 After cancellation of each Safety Document, the third copy is forwarded to the
Control Person for management control purposes.
9 RETURN TO OPERATIONAL SERVICE
9.1 Following the cancellation of all relevant Safety Documents the Control
Person and the Authorized Person shall arrange for the return of the
Equipment to Operational Service.
10 PROCEDURE FOR THE USE OF THE RECORD OF INTER-SYSTEM SAFETY

PRECAUTIONS (RISSP)
Definitions
• Requesting Safety Coordinator:

The Requesting Safety Coordinator is an Authorized Person responsible for
achieving Safety from the System for work to be done and is requesting a
Point of Isolation to be established on the other side of the Interface
Boundary.
• Implementing Safety Coordinator:

The Implementing Safety Coordinator is an Authorized Person responsible
for establishing a Point of Isolation In his area of responsibility so that Safety
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from the System can be achieved or work on the other side of the Interface
Boundary.
10.1 The Requesting Safety Co-ordinator (Authorized Person):
Consult the Control Person and agrees on the Safety Precautions.
10.1.1 Contacts the Implementing Safety Co-ordinator.
10.1.2 Discusses the work to be carried out.
10.1.3 Agrees on the required Safety Precautions.
10.1.4 Assigns a unique number to the RISSP form.
10.1.5 Completes the Request Section of the RISSP form with the Agreed upon
Required Safety Precautions.
10.1.6 Enters the name of the Control Person on the document.
10.1.7 Delivers the RISSP form to the Implementing Safety Co-ordinator.
10.2 The Implementing Safety Co-ordinator:
10.2.1 On receipt of the RISSP, achieves the Safety Precautions agreed in

accordance with in-house Safety Practices.
10.2.2 Consult the Control Person and agrees on the Safety Precautions.
10.2.3 Completes the Implementation Section of the RISSP form.
10.2.4 Enters the name of the Control Person on the document.
10.2.5 Delivers the RISSP form to the requesting Safety Co-ordinator.
10.3 The Requesting Safety Co-ordinator;
10.3.1 Applies his lock as part of the Safety Precautions on the Implementing side.
10.3.2 Completes the intended work in accordance with in-house Safety Practices.
10.3.3 Removes his lock from the safety precautions on the Implementing side.
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10.3.4 Completes the Clearance Section of the RISSP form.
10.3.5 Delivers the RISSP form to the Implementing Safety Co-ordinator.
10.4 The Implementing safety Co-ordinator:
10.4.1 On receipt of the RISSP, clears the Safety Precautions in accordance with in-
house Safety Procedures.
10.4.2 Completes the Clearance Confirmation Section of the RISSP form.
10.4.3 Delivers the RISSP form to the Requesting Safety Co-ordinator.
11 ISSUE OF SAFETY CLEARANCE DE-CLEARANCE CERTIFICATE
Concept
11.1 In order for primary Equipment to be covered by the System Safety Rules prior
to connecting to the System either electrically or mechanically, then a Safety
Clearance Certificate must be issued. This certificate must define the
Equipment and must include the specific time and date for the certificate to
become effective. (See Safety Documents)
11.2 Similarly, after complete isolation and disconnection from the System as a
permanent removal then a Safety De-Clearance Certificate must be issued.
(See Safety documents)
11.3 The use of these Certificates is primarily to ensure it is documented when the
Equipment is subjected to the System Safety Rules, and documented when the
Equipment is no longer subjected to the System Safety Rules, as well as to
inform the Load Dispatch Center in order that their diagram and other monitoring
Equipment is updated. Furthermore the records in Engineering Services and
Power Transmission Division can be updated.
In the case of diversionary work, it is essential that such Certificates are used in the
correct order, because feeders are identified by name not by plant item.
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11.4 As an example: start by having two circuits Feeders
A B C
Jumper across at B for some reason and the result is Feeder A-C
A B C
Feeder A-B and B-C have been in service and are under the System Safety Rules.
Issue Permit to Work on A-B to break connection at B - on completion cancel

Permit.
Issue Permit to Work on B-C to break connection at B - on completion cancel

Permit.
Issue Safety Clearance Certificate for Feeder A-C (ensure necessary

labeling is done both ends).
Issue Safety De-Clearance Certificate for Feeder A-B.
Issue Safety De-Clearance Certificate for Feeder B-C.
Issue Permit to Work on Feeder A-C to make jumper connection.
at Point 3, re-configure diagram at LDC and site records considering the new Feeder.
A-B and removal of Feeder A-B and Feeder B-C.
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Using this procedure it is ensured that all items of Equipment are under rules for the
duration of the work and they are identified by circuit name.
Prior to the issue of the Safety Clearance Certificate (Point 3) there is no Feeder A-
C, even though much of the Equipment (cables, lines, switchgear) exists in reality,
and no work can be carried out on Feeder AC without the circuit being under System
Safety Rules and a Permit being issued. The work in this example is the new, as yet
unidentified jumper connection.
Of course any switchgear connected to the busbar at Station B remains under

System Safety Rules.
11.5 The Manager, Power Transmission is to be responsible for ensuring that Safety
Clearance and Safety De-Clearance Certificates are issued and circulated with
adequate notice (about 10 days) to the appropriate parties. The actual preparatory
work may normally be delegated to the Commissioning Engineer.
11.6 Both Safety Clearance and De-Clearance Certificates should be issued to:
Manager, Network Management Division
* Manager, Power Transmission Division
* Manager, Water Transmission Division
* Manager, Planning and Project Division
* Appropriate Head of O+M Department
* Appropriate Head of Protection Services Department
* Head of Asset Management Department
* Head of Projects Department
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12 CATEGORIES OF AUTHORISATION
12.1 The following categories of Authorization are recognized in the System

Safety Rules. A person may be appointed by an appropriate officer of the
Company for more than one of these categories within the specified limits of
Equipment and defined geographical areas
• Competent Person
• Authorized Person
• Control Person
12.2 All Competency and Authorization Certificates shall clearly define the
category of Competency or Authorization together with the limits of the
Equipment and any geographical or Location limits.
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APPENDIX 1
EARTHING ELECTRICAL POWERDISTRIBUTION EQUIPMENT
1 SCOPE
This Appendix applies the principles established by the Company System

Safety Rules and provides guidance on the positioning of Earthing Devices to
achieve Safety from the System for persons working on High Voltage (HV)
and Low Voltage (LV) power distribution Equipment.
Earthing is undertaken as part of the application of safety precautions to protect

against the effects of inadvertent energisation and induced voltages. It depends
upon several factors namely
the capacity of Primary Earths to carry the fault current until the
electrical protective devices operate and automatically disconnect
the faulty Equipment
the speed of operation of the electrical protective devices
the rated voltage of the System
the voltage gradient to the earthing point
the fault level at the point of work
the effectiveness of the electrical connection between the HV or LV

Equipment and earth.
2 DEFINITIONS
For the purposes of this document the following definition applies
Metalclad Switchgear Movable Earths - Portable Primary Earths applied to

metalclad switchgear spouts before the issue of a Permit to Work. These
earths can be removed and replaced during the work one phase at a time.
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LV Earthing Bond – Portable Primary Earths of adequate rating for connecting

the phase conductors of LV power distribution circuits to Earth, using
Approved insulated hand clamps.
Terms printed in bold type are as defined in the Company System Safety
Rules.
All Equipment on which work is carried out must be readily identifiable. Where
necessary, an Approved means of temporary identification must be attached
which will remain effective throughout the duration of the work and removed on
completion of the work.
4 DANGERS
The main Dangers to personnel applying Earthing Devices to Live Equipment

are electric shock, burns, or falling arising from
The application of Earthing Devices to Live Equipment.
Badly connected or insecure Earthing Devices.
The incorrect sequence or method of application or removal of

Portable Earthing Devices (refer sections 8.6, 8.7, 8.8 and 8.9).
The inadvertent earthing of adjacent Live Equipment by the loss of

control of a Portable Earthing Device.
5 REQUIREMENTS FOR PORTABLE EARTHS
5.1 Portable Earthing Devices must be applied and removed using an Approved
insulated earthing pole or insulated hand clamp.
5.2 In any cell or cubicle, all exposed conductors must be Isolated and Points of
Isolation established before any Portable Earthing Devices are applied.
5.3 Portable Earthing Devices must be routinely examined quarterly and also
immediately prior to use according to an Approved procedure. Defective Portable
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Earthing Devices must be immediately withdrawn from service for repair or

replacement.
6 REQUIREMENTS FOR PRIMARY EARTHS

6.1 Primary Earths must be applied within the zone established by the Points of
Isolation. Where reasonably practicable, the Primary Earths must be
positioned between the point of work and all Points of Isolation, including the
Point of Isolation from common neutral earthing equipment, where appropriate.
6.2 Where Points of Isolation of a particular item of HV Equipment include LV

connections, and that item may, during the course of the work, become
disconnected from the rest of the Earthed HV Equipment in the Isolated zone,
Primary Earths must be applied directly to that Equipment. As an alternative,
the work must be carried out in accordance with an Approved procedure.
6.3 Primary Earths must be of adequate cross-sectional area and provide an

efficient connection between the general mass of earth and the Isolated
Equipment. They must be capable. of safely discharging the resultant fault
current due to any inadvertent energisation.
6.4 Where reasonably practicable, a fully rated fixed Earthing Device must be used
to make the first Primary Earth connection. Where this is not reasonably
practicable an Authorized Person must carry out an assessment to determine
the safest way to earth the Equipment. This may include the indirect application
of Portable Primary Earths to the Equipment through a circuit breaker.
6.5 If a circuit breaker is used the Authorized Person must consider its rating and
the clearance times of the electrical protective devices. These factors will
influence whether the tripping functions should be rendered inoperative before or
after the circuit breaker is closed. After closing, the circuit breaker should be
Locked in the closed position. Where reasonably practicable, local closing of a
circuit breaker adjacent to the switchgear, to provide an earth, should be
avoided.
6.6 Where it is not reasonably practicable to apply Primary Earths between the point
of work and the Points of Isolation they may be placed in an alternative position
so as to have a similar electrical effect. Suitable positions are:
6.6.1 on a permanent connection teed between the point of work and the Point of
Isolation at a distance not exceeding 9m (30ft) from the tee point, or
6.6.2 at a point not more than 9m (30ft) beyond the point of work from the Point of
Isolation, or
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6.6.3 as defined in an alternative Approved procedure.
6.7 For Sulphur Hexafluoride Gas Insulated Switchgear the distance of 9m (30 ft) in
paragraph 6.6 can be relaxed to 30m (l00 ft) provided the full intent of paragraph
6.6 is maintained.
6.8 Primary Earths must be applied to all three phases except where work is carried
out on phase segregated HV Equipment. Examples of phase segregated HV
Equipment are 400kV enclosed Sulphur Hexafluoride Gas Insulated Switchgear
and generator terminal connections. Both have conductors in individual single
phase Earthed metal enclosures.
6.9 It is not necessary to earth every part of the Equipment within an Isolated
System provided that the requirements of the Company System Safety Rules
are observed.
6.10 At certain Locations it may become necessary to apply more than one
Portable Primary Earth at each point of earthing to cater for the maximum fault
level of the Equipment. These Locations and the number of earths required
should be specified in an Approved procedure.
6.11 Where reasonably practicable, before Portable Primary Earths are applied,
an Approved voltage indicator must be used to verify that the conductor to be
Earthed is not Live. The voltage indicator must be tested immediately before
and after use.
7 REQUIREMENTS FOR ADDITIONAL EARTHS
7.1 When work is to be done on Equipment under the terms of a Permit to Work or
Sanction for Test, and induced voltages may cause Danger, Additional Earths
must be applied.
7.2 Where reasonably practicable, before Additional Earths are applied, an

Approved voltage indicator must be used to verify that the conductor to be
Earthed is not Live. The voltage indicator must be tested immediately before and
after use.
7.3 Additional Earths must be applied and removed during the course of the work by
the recipient of the Permit to Work or Sanction for Test, or by a person under
the direct Supervision of the Safety Document recipient. They must be applied
and removed in accordance with the requirements of an Earthing Schedule.
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8 APPLICATION & REMOVAL OF EARTHING DEVICES
8.1 Fixed Earthing Devices when initially applied as Primary Earths to establish
Safety from the System must be applied and removed by an Authorized
Person to the instructions of a Control Person or an Authorized Person.
8.2 An appropriately authorized Competent Person may apply and remove

Primary Earths under a Sanction for Test as the recipient of the Safety
Document.
8.3 A Competent Person may apply and remove Additional Earths in

accordance with an Earthing Schedule under a Permit to Work or Sanction
for Test.
8.4 When Portable Earthing Devices are to be applied, or issued under an

Earthing Schedule with a Permit to Work or Sanction for Test, only those
Portable Earthing Devices necessary for the immediate operations must be
removed from storage.
8.5 Portable Earthing Devices must be returned to storage immediately after

disconnection from the Equipment and the cancellation of any associated
Safety Document.
8.6 When a Portable Earthing Device is to be applied, the first operation must
always be to attach the earth end clamp to clean bare metal that is electrically
bonded to earth. The conductor end clamp can then be applied using an
insulated earthing pole or insulated hand clamp.
8.7 When a Portable Earthing Device is to be removed, it is essential that the

conductor end clamp is removed before the earth end clamp is detached.
8.8 When multiple Portable Earthing Devices have been used, and earth end
clamps are in close proximity to each other, all conductor end clamps must be
removed before any of the earth end clamps are removed or disturbed.
8.9 At no time must the conductor end clamp of a Portable Earthing Device be
allowed to remain connected when its earth end clamp has become detached.
If this is the only earth on the conductor at that point, an Additional Earth
must be applied in parallel before the faulty earth is removed.
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8.10 Where multiple phase conductors on overhead lines are being Earthed, each
individual conductor must be Earthed unless they are solidly bonded electrically
at or near the earthing point.
8.11 For the application or removal of Portable Primary Earths the Authorized
Person responsible must assess the inherent risks associated with loss of
control of the Approved earthing pole. The risk assessment must include:
8.11.1 Any necessity for switching out adjacent Equipment.
8.11.2 Confirmation that electrical protective devices are in service on adjacent

busbars and circuits.
8.11.3 confirmation that the points at which the Portable Primary Earths are to be
applied can be correctly identified and are of adequate capacity to safely
discharge the resultant fault current due to any inadvertent energisation.
8.11.4 Confirmation that the points at which Portable Primary Earths are applied
conform to the distance requirements specified in paragraph 6.6.
8.11.5 Confirmation that the points at which the Portable Primary Earths are applied
do not inhibit the operation of any electrical protective devices that are in service
and may be required to operate.
8.11.6 Deciding whether a second person should be used to

assist to help prevent loss of control of the earthing pole.
8.12 If Primary Earths are not close to and visible from the point of work, the
Authorized Person must consider the need for the application of additional
Earthing Devices at the point of work. This requirement can be relaxed when
there can be no doubt that the correct Equipment is to be worked on and that
there is no possibility of Danger from induced voltages.
8.13 When Earthing Devices would prevent access to the point of work, and
Danger could arise from induced voltages, the Equipment must be efficiently
connected to earth by applying Additional Earths at the nearest convenient
point. Additional Earths must be applied in accordance with an Earthing
Schedule. These Additional Earths may be removed in turn as the work
progresses but each earth must be replaced before another is removed.
8.14 When work is to be done on the feeder or voltage transformer spouts of

Metalclad Switchgear, or on the busbar spouts of a single panel switchboard,
Metalclad Switchgear Movable Earths must be applied. These earths may be
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removed and replaced one phase at a time during the progress of the work.
Work may proceed on each spout after proving that it is Dead by means of an
Approved voltage indicator, applied immediately before the work. The voltage
indicator must always be tested immediately before and after use.
8.15 When work is to be done on the busbar spouts of a multi-panel switchboard,

Primary Earths must be applied to the busbars at one of the panels. Metalclad
Switchgear Movable Earths can then be applied to the spouts to be worked on
and work can proceed as paragraph 8.14 above.
8.16 When HV or LV Equipment has been disconnected from all supplies and
physically removed from its service position, the use of Primary Earths or
Additional Earths is not necessary, provided that it is immediately electrically
discharged.
8.17 Before a break is made in an electrical conductor or a connection is made

across a break, Danger that could arise from a voltage difference must be
excluded. Earthing Devices must be applied on both sides of and in close
proximity to the point where a break or connection is to be made.
8.18 At the discretion of an Authorized Person, following a comprehensive

assessment of the risks, Additional Earths may be issued to a competent
contractor for application under an Earthing Schedule associated with a
Permit to Work.
8.19 Earthing positions may occasionally be above circuits which are Live. In such
situations, the Equipment must be Earthed at least at one point and an
Approved procedure followed to meet the requirements of paragraph 6.6.
8.20 Operation of Equipment during maintenance can disconnect the Primary Earth
from the point of work. This is permissible provided that the basic requirement
of a Primary Earth being between the point of work and Points of Isolation is
maintained and Danger from induced voltages is excluded.
8.21 When a generator transformer is connected to a generator turning on barring

gear, care mast be taken that the earth continuity through the windings is
maintained If work on the tap changer or windings is undertaken, any point of
disconnection must first be bridged This is to avoid an induced decaying High
Voltage being produced across the disconnection due to the collapse of a
magnetic field associated with any small circulating current in the transformer
windings.
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9 APPLICATION & REMOVAL OF PORTABLE EARTHING DEVICES
9.1 Primary Earths
9.1.1 Application or removal of Portable Primary Earths to establish Safety from

the System is carried out by the Authorized Person who has received the
instruction, or by him providing direct Supervision to a Competent Person
9.1.2 The Authorized Person in charge of the application and removal of Portable
Primary Earths must ensure that the objectives of the instruction are clearly
understood by all concerned in order to reduce the possibility of human error
9.1.3 The defeating of interlocks to permit application of Earthing Devices is

prohibited.
9.2 Additional Earths
9.2.1 Portable Additional Earths will be formally issued with a Safety Document.
The Authorized Person issuing the Safety Document will count the earths
before issue and agree the count with the recipient
9.2.2 The Competent Person receiving Portable Additional Earths with a Safety
Document will retain these earths in safe custody when they are not in use on
the System
9.2.3 The Authorized Person preparing an Earthing Schedule should assess the
inherent risks and may wish to specify on the Earthing Schedule when a
second person should be used.
9.3 Application or Removal of Portable Earthing Devices under a Safety Document
9.3.1 Portable Primary Earths can be removed and re-applied under a Sanction
for Test. Similarly Portable Additional Earths can be applied and removed
under an Earthing Schedule associated with a Permit to Work or Sanction for
Test. In both of these situations incorrect application or loss of control of the
earthing pole could lead to Danger
9.3.2 The Authorized Person responsible for the actual application or removal of
any form of Portable Earthing Device should assess the inherent risks
associated with the loss of control of the earthing pole and decide whether a
second person should be used to assist.
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10 REQUIREMENTS FOR EARTHING LOW VOLTAGE PANELS
10.1 In order to maintain the 415 volt fused switches of outgoing circuits at the LV
Panel, it is necessary to establish Points of Isolation at each remote point,
external to the LV Panel.
10.2 Where the complex nature of the outgoing circuits makes the standard of
isolation required difficult to achieve with certainty, there is an unacceptable risk
of reverse energisation from the System. The risk arises from generators at
consumers’ premises, possible cross connections, etc. and an alternative
procedure must be adopted to provide Safety from the System.
10.3 The alternative procedure relies upon Primary Earths on both sides of the point
of work to ensure a safe system of work.
10.4 This alternative procedure will normally be applied during a full outage of the
11kV/415V four panel substation.
10.5 The Authorized Person shall establish Points of Isolation from the HV
System and open the 415 volt fused switches.
10.6 The Authorized Person shall check for and confirm no volts at the LV Panel
busbars using an Approved voltage testing device and then discharge the
Equipment. The voltage indicator must be tested immediately before and after
use.
10.7 The Authorized Person shall then apply Primary Earths to the 415 volt LV
busbar.
10.8 The Bus Section circuit breaker must be closed to solidly earth both sections of
the LV Panel 415 volt busbar.
10.9 The Authorized Person shall check for and confirm no volts on the outgoing
side of the first 415 volt fused switch using an Approved voltage testing device.
The voltage indicator must be tested immediately before and after use.
10.10 The Authorized Person shall then close the first 415 volt fused switch to
solidly earth the outgoing circuit.
10.11 The LV Earthing Bond shall be connected to the substation earth then
connected to the outgoing side of the first 415 volt fused switch using an
Approved insulated hand clamp. With both sides of the fused switch solidly
connected to earth, open the fused switch.
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10.12 For all other fused switches repeat items 10.9, 10.10 and 10.11 for each
switch.
10.13 The Authorized Person shall then issue a Permit to Work or Sanction for
Test as required.
10.14 Where the Authorized Person assesses the work and finds that there is not
enough space in the panel to apply all the insulated hand clamps, Safety
from the System must be established through the following Procedure.
10.15 The Authorized Person shall establish Points of Isolation from the HV
System and open the 415 volt fused switches.
10.16 The Authorized Person shall check for and confirm no volts at the LV Panel
busbars using an Approved voltage testing device and then discharge the
Equipment. The voltage indicator must be tested immediately before and after
use.
10.17 The Authorized Person shall then apply Primary Earths to the 415 volt LV
busbar.
10.18 The Bus Section circuit breaker must be closed to solidly earth both sections
of the LV Panel 415 volt busbar.
10.19 The Authorized Person shall check for and confirm no volts on the outgoing
side of the first 415 volt fused switch using an Approved voltage testing device.
The voltage indicator must be tested immediately before and after use.
10.20 The Authorized Person shall then replace the fuse in the fused switch with a
solid link and close the first 415 volt switch to solidly earth the outgoing circuit
through the link.
10.21 The Authorized Person shall then repeat steps 10.19 and 10.20 for all the
outgoing circuits.
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APPENDIX 2
OPERATIONAL AND SAFETY SWITCHING
1 SCOPE
This Appendix describes the procedure to be adopted when carrying out High
Voltage (HV) Operational and Safety Switching operations on any System operated
by the Company.
2 DEFINITIONS
For the purposes of this document the following definitions apply
Operational Switching - the operation of circuit breakers, disconnectors and Isolating

Devices to the instructions of a Control Person.
Safety Switching - the operation of disconnectors, Isolating Devices, application of

Primary Earths and Shorting Switches, and removal of fuses and links to the
instructions of a Control Person to achieve Safety from the System.
Terms printed in bold type are as defined in the Company System Safety Rules.
All Equipment on which work is carried out must be readily identifiable. A means of
temporary identification must be attached where necessary, which will remain
effective throughout the duration of the work.
4 PREPARATION FOR SWITCHING
4.1 All Switching, except for emergency Switching, must be carried out to the
instructions of the appropriate Control Person.
4.2 Agreed routine Switching is that carried out in accordance with an Approved
procedure.
4.3 Before issuing Switching instructions, that may affect an adjacent System(s),
the appropriate Control Person must consult with the other Control
Person(s) responsible for the adjacent System(s).
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5 HIGH VOLTAGE SWITCHING - OTHER THAN FOR EMERGENCY

PURPOSES
5.1 Before HV Operational and Safety Switching instructions are issued by the
appropriate Control Person, they must be recorded giving the name of the
Location(s) at which the instructions are to be carried out, the circuit name and
full identification of the Equipment involved and the effect of the operations.
5.2 The Control Person must give HV Operational and Safety Switching
instructions direct to the Authorized Person who is going to carry out the
operation.
5.3 When Portable Primary Earths are to be applied or removed, the, instructions
must be given direct to an Authorized Person.
5.4 When HV Operational and Safety Switching is to be carried out by a person

under training, he must be under the Supervision of an Authorized Person
who has also received the instructions direct from the Control Person.
5.5 The Control Person must give HV Operational and Safety Switching
instructions to the Authorized Person in two parts as detailed below:
5.5.1 an explanation of the overall objective of the subsequent operations including

the identity and Location of the Equipment involved. It is not necessary to
record this part of the instruction
5.5.2 the formal precise instructions should follow a standard pattern and include:
The names of the Control Person giving the instruction and Authorized
Person receiving the instruction.
The Location at which the Equipment operates.
The actual operational requirement.
The time and date of the instruction.
5.6 The Authorized Person recipient of the HV Operational and Safety Switching
instructions must write them down and repeat them back phrase by phrase as
received. At the end of the message the instructions must be read back in full to
ensure that they have been accurately received and understood. The instruction
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should be recorded in the Log Books at the substation and Control Centre before the
instruction is carried out.
5.7 When carrying out HV Operational and Safety Switching instructions the
recipient must observe the following requirements
5.7.1 He must be deliberate, neither rushing nor causing undue delay and must take
nothing for granted.
5.7.2 He must take with him the written instruction, consulting it and checking that he
is on the correct Equipment before taking any action.
5.7.3 He must then pause and recheck his proposed action before proceeding.
5.7.4 After carrying out each operation he must tick off that operation and check by
all means readily available that each step has been satisfactorily completed.
5.7.5 When a piece of Equipment shows any sign of distress, its condition must be
reported immediately to the appropriate Control Person before continuing with
the instructions. All persons must be warned that a potential hazard exists.
5.7.6 Before an overhead line or cable circuit earth switch is closed, any Circuit
identification must be checked and added to the instruction by the Authorized
Person.
5.7.7 Equipment that is normally Locked must only be unlocked immediately before
being operated and then relocked immediately after it has been operated.
5.7.8 The recipient must also endorse his instructions with the time of the completion
of the operation or sequence of operations.
5.8 Following HV Operational and Safety Switching the recipient of the instructions
must comply with the following requirements.
5.8.1 Record the time of completion of the operations, together with any Circuit
Identification.
5.8.2 Report back to the appropriate Control Person the operations carried out, the
time of completion and any Circuit Identification involved.
5.9 The appropriate Control Person must record the completion of the HV
Operational and Safety Switching and any Circuit Identification. He must
also give the sender confirmation of the time of receipt which must be recorded
together with the name of the Control Person. He must also acknowledge, by
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repeating back to the sender, any relevant additional information passed to

him.
5.10 All recorded Operational and Safety Switching instructions must be written
legibly and indelibly. Records should be retained for a minimum period of one
year.
6 HIGH VOLTAGE SWITCHING - EMERGENCY CONDITIONS
6.1 Where HV Operational and Safety Switching has taken place under
emergency conditions and without instruction from the appropriate Control
Person, the Authorized Person must inform the Control Person as soon as
possible after the operation. All relevant details must be recorded.
6.2 When Equipment trips under fault conditions, the Authorized Person must
first cancel the audible alarms. He must then report, as soon as possible, to
the Control Person the time of the operation and details of annunciations,
together with any relay indications available in the substation control room.
These details must be recorded.
6.3 If any relay indications are not available in the control room, the Authorized
Person must report this to the Control Person who will decide when these
indications are to be obtained. The annunciator display and relay indications
must be recorded before resetting the relays.
6.4 When the Control Person instructs action to restore Equipment which has
tripped under fault conditions, the Authorized Person receiving the instruction
must ensure that the trip relays are reset before attempting to close any circuit
breaker.
6.5 When Equipment in normal operational service is showing signs of distress it

must not be operated and all persons must be kept clear of such Equipment.
Operational Switching must be carried out as soon as possible so that the
potentially hazardous Equipment concerned can be discharged and removed
from service, without it being subjected to further operations.
7 DEFEATING THE FUNCTION OF INTERLOCKS
7.1 When it is required to defeat the functions of interlocks the appropriate Control
Person must give the instructions to an Authorized Person who has written
authority to “render interlocks inoperative”.
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7.2 The appropriate Control Person must then repeat the instructions to a second
Authorized Person who has written authority to accompany and check the
instructions are implemented on the correct Equipment and carried out in the
right sequence by the original Authorized Person.
7.3 There are times particularly during commissioning that interlocks have to be
defeated in order to prove the operation of the interlocking scheme or to apply
certain tests. This work must be undertaken during outage conditions when the
Equipment is Isolated, Points of Isolation established and Safety Documents
(P.T.W or S.F.T) issued.
However, the defeating of interlocks can only be done by the Commissioning

Engineer who will be an Authorized Person or the Authorized Person
responsible for the work after consulting the appropriate Control Person. On
completion of the tests correct operation of Interlocking must be proven.
8 OPERATION OF NON-INTERLOCKED BUSBAR SECTION

DISCONNECTORS FROM THE LOCAL POSITION
8.1 Operational Switching instructions for the operation of these disconnectors

must be given by the Control Person to an Authorized Person with the
appropriate written authority.
8.2 The instructions must then be repeated to a second Authorized Person with
the appropriate written authority to accompany and check.
9 OPERATION OF NON-INTERLOCKED BUSBAR SECTION

DISCONNECTORS FROM THE REMOTE POSITION
9.1 Operational Switching instructions for the operation of these disconnectors

must be given by a Control Person to an Authorized Person with the
appropriate written authority. Before the instructions are issued the Control
Person must confirm with the Authorized Person the busbar running
arrangement.
10 LOW VOLTAGE AND MECHANICAL SWITCHING
10.1 Operational and Safety Switching for LV and Mechanical Equipment must be
carried out in accordance with the broad principles specified in Section 5
above.
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ADDENDUMS
Addendum A - Operational Switching Instructions
Addendum B – Safety Switching Instructions
Addendum C - Abbreviations and Phrases for use in all Switching Log Books
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Addendum A
OPERATIONAL SWITCHING INSTRUCTIONS
To ensure all High Voltage Operational Switching instructions are clear and
unambiguous, a standard terminology should be adopted. However, some limited
transposition of words is permitted to achieve clear phraseology.
(+++) Name of Substation
(¬¬¬) Name of Circuit
(-----) Indicates the inclusion of the appropriate terms
* Delete as appropriate
** Delete “to Charge/Discharge” when using an isolator
The recommended terms are as follows:-
INSTRUCTION 1 AT (+++) SUBSTATION ON (¬¬¬) CIRCUIT

CHECK SYNCH. ON CIRCUIT BREAKER (-----)
ACTION Check all synchronizing conditions and report to Control

Person.
____________________________________________________________________
INSTRUCTION 2 AT (+++) SUBSTATION ON (¬¬¬) CIRCUIT CHECK SYNCH.
AND CLOSE CIRCUIT BREAKER (-----)
ACTION Close circuit breaker using synchronizing facilities and report

action with load on circuit and current on each phase if possible.
_________________________________________________________________
CLOSE CIRCUIT BREAKER/ISOLATOR*(-----) TO CHARGE
Action Close circuit breaker/isolator, using synchronizing override if

necessary and report back actions, with charging current on each
phase if appropriate.
__________________________________________________________________
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CHECK LOAD ON (-----)
Action Check MW, MVAr and AMPS on each phase, if possible, and
report back readings.

CHECK NO LOAD AND OPEN CIRCUIT BREAKER/ISOLATOR*
(-----) TO DISCHARGE**
Action The operator may have been informed in the opening discussion
that some charging current but no MW’s should be indicated. If
conditions are as expected, the circuit breaker is opened and the
action reported back.
____________________________________________________________________

OPEN CIRCUIT BREAKER/ISOLATOR* (-----) TO
DISCHARGE**
Action Open circuit breaker or isolator.

____________________________________________________________________

ON TRANSFORMER (-----) TAP FROM POSITION (-----) TO (---)
Action Operate tap changer control to move tap position as instructed.
__________________________________________________________________
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Addendum B
SAFETY SWITCHING INSTRUCTIONS
To ensure all High Voltage Safety Switching instructions are clear and
unambiguous, a standard terminology should be adopted. Some limited
transposition of words is permitted to achieve clear phraseology. The actions to be
taken to establish or remove safety precautions shall be in accordance with
Approved procedures.
(+++) Name of Substation
(¬¬¬) Name of Circuit
(-----) Indicates the inclusion of the appropriate terms.

* Delete as appropriate
The recommended terms are as follows:-
1 FIXED ISOLATING DEVICES
INSTRUCTION AT (+++) SUBSTATION ON (¬¬¬) CIRCUIT
OPEN (OR CHECK OPEN), AND RENDER INOPERATIVE

ISOLATOR (-----)
ENTRY ON SAFETY DOCUMENT (-----)

RENDER OPERATIVE ISOLATOR (-----)
____________________________________________________________________
2 VOLTAGE TRANSFORMERS (excluding Metal Clad)

ISOLATE AND CAUTION (-----) VT SECONDARY SUPPLIES
ENTRY ON SAFETY DOCUMENT (-----) TV Secondary Supplies
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INSTRUCTION AT (+++) SUBSTATION ON (¬¬¬) CIRCUIT RESTORE (-----) VT

SECONDARY SUPPLIES
3 EARTHING AND / OR AUXILIARY TRANSFORMERS

(Transformers providing supplies at LV)

ISOLATE AND CAUTION (-----) EARTHING AND/OR
AUXILIARY* TRANSFORMER SECONDARY SUPPLIES
ENTRY ON SAFETY DOCUMENT (-----) Earthing and/or

Auxiliary* Transformer Secondary Supplies

RESTORE (-----) EARTHING AND/OR AUXILIARY*
TRANSFORMER SECONDARY SUPPLIES
____________________________________________________________________
4 METAL CLAD SWITCHGEAR

ISOLATE (-----) LOCK AND CAUTION
BUSBAR/FEEDER/CABLE/TRANSFORMER/VT/ETC*
SHUTTERS/ISOLATORS ETC*
ENTRY ON SAFETY DOCUMENT (-----) Isolated and

Busbar/Feeder/Cable/ Transformer/VT/etc* Shutters/Isolators

RESTORE (-----) TO SERVICE POSITION
ON MAIN BUSBAR/FRONT BUSBAR ETC*
___________________________________________________________________
5 EARTHING VIA METAL CLAD SWITCHGEAR
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SELECT CIRCUIT BREAKER (-----) TO

BUSBAR/FEEDER/CABLE/TRANSFORMER ETC* EARTH
POSITION AND CLOSE TO EARTH
ENTRY ON SAFETY DOCUMENT (-----) in

Busbar/Feeder/Cable/Transformer etc* Earth Position

OPEN AND REMOVE (-----) FROM THE
BUSBAR/FEEDER/CABLE/TRANSFORMER ETC* EARTH
POSITION
____________________________________________________________________
6 EARTHING VIA PORTABLE EARTHING DEVICES
INSTRUCTION AT (+++) SUBSTATION ON (¬¬¬) CIRCUIT APPLY EARTHS AT

(DESCRIPTION OF POSITION)
ENTRY ON SAFETY DOCUMENT (Description of Position)

REMOVE EARTHS FROM (DESCRIPTION OF POSITION)
__________________________________________________________________
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Addendum C
ABBREVIATIONS AND PHRASES FOR USE IN SWITCHING LOG BOOK
ALTERNATING CURRENT ………………………………………………... AC

AUXILIARY TRANSFORMER …………………………………………….. AUX Tr
BUSBAR ……………………………………………………………………. BB
CAPACITOR VOLTAGE TRANSFORMER ……………………………... CVT
CARBON DIOXIDE ………………………………………………………... CO2
CIRCUIT ……………………………………………………………………. CCT
CIRCUIT BREAKER ………………………………………………………. CB
CURRENT TRANSFORMER …………………………………………….. CT
AUTO RECLOSE …………………………………………………………. AR
DIRECT CURRENT ………………………………………………………. DC
EARTH FAULT PROTECTION …………………………………………… E/F
EARTHING SWITCH ………………………………………………………. E SW
EARTHING TRANSFORMER ……………………………………………... ETr
FIXED MAINTENANCE EARTH …………………………………………... FME
GAS CIRCUIT BREAKER ………………………………………………… GCB
HIGH VOLTAGE …………………………………………………………… HV
ISOLATOR …………………………………………………………………. ISOL
KILO VOLT ………………………………………………………………… kV
LOW VOLTAGE …………………………………………………………… LV
MINI CIRCUIT BREAKER ………………………………………………… MCB
NEUTRAL EARTHING RESISTOR ……………………………………… NER
NUMBER…………………………………………………………………… No.
OIL CIRCUIT BREAKER ………………………………………………… OCB
OVERCURRENT PROTECTION ………………………………………. O/C
OVERHEAD LINE ………………………………………………………… OHL
PORTABLE MAINTENANCE EARTHING DEVICE ……………………. PMED
PORTABLE PRIMARY EARTH …………………………………………. PPE
POUNDS PER SQUARE INCH …………………………………………. PSI
SEALING END …………………………………………………………….. SE
STANDBY EARTH FAULT ……………………………………………….. SBEF
STATION TRANSFORMER ……………………………………………… STN T
SUBSTATION ……………………………………………………………… S/S
SULPHUR HEXAFLUORIDE ……………………………………………... SF6
SUPER GRID TRANSFORMER …………………………………………. SGTr
SWITCHING ISOLATOR …………………………………………………… SW ISOL
SYNCHRONOUS COMPENSATOR …………………………………….. SYNCH COMP
TRANSFORMER ………………………………………………………….. TR
VOLTAGE TRANSFORMER ……………………………………………. VT
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CIRCUIT COLOURS BLACK ……………………………... BK
BLUE ……………………………….. B
GREEN …………………………….. G
RED ………………………………… R
WHITE ……………………………… W
YELLOW ………………………….. Y
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APPENDIX 3
SULPHUR HEXAFLUORIDE (SF6) SWITCHGEAR
1 SCOPE
This Appendix applies the principles established by the Company System Safety
Rules to achieve Safety from the System for personnel working on switchgear
which contains, or has contained, Sulphur Hexafluoride (SF6) gas, including brief
General Safety guidance for maintenance work.
2 DEFINITIONS
Gas Zones - Discrete items of Equipment which may be independently Isolated

and drained of Sulphur Hexafluoride. A Gas Zone may comprise:
a single-phase enclosure
a single enclosure containing the three phases of an item of Equipment
three single-phase enclosures of a common item of Equipment connected
by inter-phase pipework.
Terms printed in bold type are as defined in the Company System Safety
Rules.
All Equipment on which work is carried out must be readily identifiable. A means
of temporary identification must be attached where necessary, which will remain
4 DANGERS
The main Dangers to personnel from Equipment containing Sulphur Hexafluoride
gas are
• asphyxiation
• electric shock or burns
• the release of stored mechanical energy or hydraulic pressure
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• exposure to toxic gas breakdown products which are formed within the
Equipment
• gaining access to Live conductors as a result of human error.
5 SULPHUR HEXAFLUORIDE GAS CHARACTERISTICS
Sulphur Hexafluoride is an invisible, tasteless, non-inflammable and chemically

stable gas. The decomposed gas products are not an explosion or fire risk. The
gas is heavier than air and therefore any leakage collects at the lowest levels by
displacing air from cable trenches, basements, pits, etc. near or below floor level.
Periodic gas tests must be undertaken, as a routine maintenance activity, and

these should concentrate on the lower level spaces where the gas may collect. It is
essential that proper and effective ventilation is provided before personnel access
is permitted and those conducting gas tests must be particularly careful and
vigilant.
6 PREPARATION FOR WORK ON SF6 SWITCHGEAR
6.1 GAS PRESSURE
Where the integrity of an HV Point of Isolation is dependent on the presence of

SF6 gas, the gas density must be monitored throughout the period of work. This
function may be performed by an automatic alarm system. Care must be taken that
if such a system is used it is in service and that it has been regularly tested and
maintained. Where reasonably practicable, the alarm system must be tested to
prove its operation at low density immediately prior to the establishment of an HV
Point of Isolation. Any loss of gas density must be reported immediately to the
Authorized Person in charge of the work and the Control Person at the Load
Despatch Centre.
6.2 BOUNDARY IDENTIFICATION OF SAFE WORKING AREAS
The boundaries of the Equipment on which it is safe to work must be clearly

identified. Demarcation can be difficult in integrated Sulphur Hexafluoride
substations because of the close proximity of adjacent circuits. This must be done
carefully and in accordance with the requirements of the Company System Safety
Rules.
6.3 WHEN GAS DEPRESSURISATION IS NOT REQUIRED
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If depressurizing is not required to allow work to be done, the following precautions

must be taken to achieve Safety from the System, either
6.3.1 limiting the work or work area, followed by the issue of a Limited Access
Permit if appropriate, or
6.3.2 applying appropriate safety precautions, followed by the issue of a Permit to

Work or Sanction for Test.
6.4 WHEN GAS DEPRESSURISATION IS REQUIRED
When depressurization is required the following precautions must be taken to

achieve Safety from the System
6.4.1 Where work is to be undertaken that will expose the High Voltage
connections within the switchgear, it must first be disconnected from all
possible sources of electrical energy and Points of Isolation established.
6.4.2 The conductors must be Earthed between all Points of Isolation and the
work in accordance with the Company System Safety Rules. Detailed
provisions for earthing High Voltage Equipment are contained in Appendix
1.
6.4.3 The Equipment Gas Zone(s) must be drained of SF6 gas and this must be
carried out in accordance with an Approved procedure.
6.4.4 If an Authorized Person requires specific Recommendations for General

Safety Report, a Permit to Work must be issued to the appropriately
qualified specialist to allow internal access to the Gas Zone.
6.4.5 A Permit to Work or Sanction for Test must be issued for the work to
proceed and where appropriate the Recommendations for General Safety
Report must specify the further precautions to be taken to deal with any arc
products that may be present. The removal, using a special dedicated
vacuum cleaner and disposal of any arc products must be in accordance with
an Approved procedure.
7 MAINTENANCE ACTIVITIES
7.1 Normal opening of the circuit breaker causes the Sulphur Hexafluoride gas to
partially decompose. This also happens for an internal electrical fault within
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any Gas Zone, as a result of the electrical arcing. Solid as well as gaseous
secondary products of the gas decomposition are formed and visible as dust
deposits. When the decomposition products are exposed to humid air, they
combine to form sulphur dioxide and hydrofluoric acid and have an unpleasant
odor.
7.2 The maintenance inspection of Gas Zones or chambers, which have contained
Sulphur Hexafluoride gas, must be undertaken with caution. Cover plates
giving access to portable maintenance earthing positions must be clearly
identified. Each position must also be uniquely identified on the enclosure
adjacent to its access cover. They must not be opened for inspection until the
switchgear room has been thoroughly ventilated to the external environment.
Particular care must be exercised with the effective ventilation of all lower level
spaces where gas may collect.
7.3 Personal protective clothing must be worn which includes protective gloves
and an effective facemask with an air filter. It is important that the
decomposed gas is not inhaled, and therefore that the facemask has an
effective seal to the face.
7.4 Products of decomposition must not be allowed to make contact with the skin.
Should accidental skin contact occur, then any contact with moisture must be
avoided until the solid decomposition products have been carefully removed.
Following removal any affected skin must be liberally washed with large
quantities of water.
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APPENDIX 4
METALCLAD SWITCHGEAR
1 SCOPE
Rules to achieve Safety from the System for personnel working on the busbar,
voltage transformer and feeder spouts of High Voltage (HV) metalclad switchgear,
including work on circuit breakers removed from the service position.
2 DEFINITIONS
Metalclad Switchgear Movable Earths - Portable Primary Earths applied to

metalclad switchgear spouts before the issue of a Permit to Work. These earths
can be removed and replaced during the work one phase at a time.
4 DANGERS
The main Dangers to personnel working on metalclad switchgear are electric

shock or burns, arising from
The application of Earthing Devices to Live Equipment.
The incorrect sequence and method of application or removal of
Earthing Devices.
Gaining access to Live conductors as a result of human error.
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5 BUSBAR SPOUTS OF A MULTI-PANEL SWITCHBOARD
5.1 WORK WITHOUT USING METALCLAD SWITCHGEAR MOVABLE EARTHS
When work is to be carried out on the busbar spouts without using Metalclad
Switchgear Movable Earths, the following must be carried out in strict sequence.
5.1.1 The section of busbars on which work is to be carried out must be Isolated
from all points of supply from which it can be made Live, including any
voltage transformers. Points of Isolation must then be established.
5.1.2 Where duplicate switches in one tank, or on-load busbar selector isolators are
installed, and it is impossible to isolate them from all points of supply, then
additional precautions must be taken. All switches that can be closed on to
the busbars on which work is to be carried out must be rendered inoperative
by having their mechanisms Locked in the open position.
5.1.3 The shutters of spouts which are, or may become, Live must be Locked
closed. Shutters of spouts on which work is not to be done must also be
Locked closed except for the busbar spouts at which the Primary Earths are
to be applied.
5.1.4 Primary Earths must be applied, in accordance with Appendix 1, on the

busbars at a panel other than that on which work is to be carried out.
Inserting the hand or any tool into contact spouts for this purpose is strictly
forbidden. Where reasonably practicable, all Primary Earths must be
Locked in the Earthed position.
5.1.5 A Permit to Work must be issued.
5.1.6 Work on the busbar spouts must be carried out under the Supervision of a
Competent Person who must prove each spout Dead by means of an
Approved voltage indicator applied immediately before the work. The
voltage indicator must always be tested immediately before and after use.
5.1.7 If it is necessary to carry out work on the spouts of the panel on which the
Primary Earths have been applied, then after work on the available busbar
spouts has been completed, the Permit to Work must be cleared and
cancelled. The Primary Earths must be removed and replaced on the
busbar spouts of another panel on the same section of busbar. The
procedure detailed in 5.1.5 and 5.1.6 must now be repeated.
5.2 WORK USING METALCLAD SWITCHGEAR MOVABLE EARTHS
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When work is to be carried out on the busbar spouts using Metalclad Switchgear
Movable Earths, the following operations must be carried out in strict sequence
5.2.1 The section of busbars on which work is to be carried out must be Isolated
from all points of supply from which it can be made Live, including any
voltage transformers. Points of Isolation must then be established.
5.2.2 Where duplicate switches in one tank, or on-load busbar selector isolators are
installed, and it is impossible to isolate them from all points of supply, then
additional precautions must be taken. All switches that can be closed on to
the busbars on which work is to be carried out must be rendered inoperative
by having their mechanisms Locked in the open position.
5.2.3 The shutters of spouts which are, or may become Live must be Locked
Locked closed except for the busbar spouts at which the Primary Earths are
to be applied.
5.2.4 Primary Earths must be applied, in accordance with Appendix 1, on the

busbars at a panel other than that on which work is to be carried out.
forbidden. Where reasonably practicable, all Primary Earths must be
Locked in the Earthed position.
5.2.5 Metalclad Switchgear Movable Earths must be applied by an Authorized

Person to all phases on the busbar at the point of work.
5.2.7 To enable the work to be carried out, the Competent Person may remove
the Metalclad Switchgear Movable Earths one phase at a time. The
Competent Person must replace each phase earth so removed before
another phase earth is disturbed.
5.2.8 If it is necessary to carry out work on the spouts of the panel on which the
Primary Earths have been applied, then after the work on the available
busbar spouts has been completed, the Permit to Work must be cleared and
cancelled. The Primary Earths must then be removed and replaced on the
busbar spouts of another panel on the same section of busbar. The
procedure detailed in 5.2.5, 5.2.6 and 5.2.7 must now be repeated.
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6 FEEDER SPOUTS, VOLTAGE TRANSFORMER SPOUTS AND SINGLE

PANEL BUSBAR SPOUTS
6.1 WORK WITHOUT USING METALCLAD SWITCHGEAR MOVABLE EARTHS
When work is to be carried out on feeder spouts, voltage transformer spouts and
single panel busbar spouts without using Metalclad Switchgear Movable Earths, the
following operations must be carried out in strict sequence
6.1.1 The spouts on which work is to be carried out must be Isolated from all points
of supply from which the spouts can be made Live. Points of Isolation must
then be established.
6.1.2 The shutters of spouts which are, or may become Live must be Locked
Locked closed.
6.1.3 Primary Earths must be applied, in accordance with Appendix 1, to the

circuit at each point of work and within all Points of Isolation except where
such Points of Isolation are on the Low Voltage side of a transformer.
forbidden. If reasonably practicable, all Primary Earths must be Locked in
the Earthed position.
6.1.4 When the Primary Earths would prevent access to the point of work, then
before a Permit to Work is issued alternative Primary Earths must be
applied as close as is reasonably practicable to the point of work. If this
cannot be achieved, then whilst this work is in progress no other work must
be carried out on the circuit connected to the spouts being worked on. Where
the spouts are connected to a circuit on which there is any likelihood of
induced voltages occurring, Additional Earths must, where reasonably
practicable, be connected at the nearest point to the point of work where
access to the conductors can safely be obtained.
6.1.6 Work on the spouts must then be carried out under the direct Supervision of
the Competent Person who must prove each spout Dead by means of an
Approved voltage indicator immediately before the spout is worked on. The
voltage indicator must be tested immediately before and after use.
6.2 WORK USING METALCLAD SWITCHGEAR MOVABLE EARTHS
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When work is to be carried out on the feeder spouts, voltage transformer spouts
and single panel busbar spouts using Metalclad Switchgear Movable Earths, the
following operations must be carried out in strict sequence
6.2.1 The spouts on which work is to be carried out must be Isolated from all points
of supply from which the spouts can be made Live. Points of Isolation must
then be established.
6.2.2 The shutters of spouts which are, or may become, Live must be Locked
Locked closed.
6.2.3 Primary Earths must be applied, in accordance with Appendix 1, to the

circuit at each point of work and at all Points of Isolation except where such
Points of Isolation are on the Low Voltage side of a transformer. Inserting
the hand or any tool into contact spouts for this purpose is strictly forbidden.
If reasonably practicable, all Primary Earths must be Locked in the Earthed
position.
6.2.4 On the feeder, voltage transformer or busbar spouts on which work is to be

carried out, the Primary Earths must be replaced by Metalclad Switchgear
Movable Earths.
6.2.5 If there are no other Primary Earths left on the circuit connected to the
spouts being worked on, then while this work is in progress, no other work
must be carried out on that circuit. Where the spouts are connected to a
circuit on which there is any likelihood of induced voltages occurring,
Additional Earths must, where reasonably practicable, be connected at the
nearest point to the point of work where access to the conductors can safely
be obtained.
6.2.7 To enable the work to be carried out the Competent Person may remove the
Metalclad Switchgear Movable Earths one phase at a time. The Competent
Person must replace each phase earth so removed before another phase
earth is removed.
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7 WORK ON CIRCUIT BREAKERS REMOVED FROM SERVICE
7.1 When work is to be carried out on a circuit breaker that has been removed
from its service position and electrically discharged, and transported to a
workshop or similar area, the formal requirements of the Company System
Safety Rules do not apply.
7.2 If the work is to be carried out in a switchroom, the shutters of any available
busbar feeder or other spouts that are, or may become, Live must be Locked
closed. If an Authorized Person decides it is necessary to confirm
instructions in writing he must issue a Limited Access Permit.
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APPENDIX 5
LIVE WASHING PROCEDURES for HV INSULATION
1. SCOPE
Rules to achieve Safety from the System for personnel using portable equipment
to wash Live 33kV insulation on gantries, in open type substation compounds and
on High Voltage overhead lines.
2. DEFINITION
3. IDENTIFICATION OF EQUIPMENT
All Equipment on which washing is to be carried out must be readily identifiable.

Where necessary an Approved means of temporary identification must be
attached where necessary, which will remain effective throughout the duration of
the work and removed on completion of the work.
4 DANGERS
The main Dangers to personnel washing insulators on overhead lines and in open
type substation enclosures containing Live Equipment are electric shock or burns
due to:
the washing equipment becoming Live

electrical flashover
inadequate earthing of the washing equipment
5 GENERAL REQUIREMENTS
5.1 APPLICATION OF LIVE WASHING

5.1.1 Live washing is the normal cleaning procedure for High Voltage insulation at
400kV, 220kV, 132kV and 33kV.
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In this case the auto re-closer device at both ends of the circuit shall be blocked to
avoid any re-closing
This work should be carried out under a Limited Access Permit.
5.1.2 If an overhead line or substation can be readily de-energized without

interruption to consumers, or increased costs, then washing de-energized is
preferred. Washing de-energized permits the use of water with higher
conductivity values.
5.2 The Control Person must be informed before the start of washing, when it is
completed and any auto reclose equipment switched out.
5.3 A trained Competent Person must do the setting up and positioning of the
equipment and the carrying out of the washing. He must wear Approved rubber
gloves and suitable protective clothing. There must be effective communication
between all members of the washing crew throughout the progress of the work.
5.4 The equipment must have a nozzle that breaks the water jet into a water droplet
spray before reaching the Live insulator being washed.
5.5 The nozzle, and any other metal parts of the equipment must be electrically
bonded together and the equipment Earthed by a suitable earthing lead which
has a cross-section of not less than 70 sq. mm copper equivalent.
5.5.1The Earthing lead must be uncoiled from the take-up reel and should not form
coils or loops that can have an inductance resulting in a high voltage induced
voltage across the earthing lead. The Earthing lead must be tested for continuity
before the connection to the earth point is made.
5.5.2 The Earthing lead must be connected to a dedicated earth point on the
structure. The earthing lead clamp must make intimate contact with the earth
connection point. The connection of the Earthing Lead clamp to the earthing
point must be tested for continuity before work shall progress.
5.6 Only Approved washing equipment must be used that is designed specifically
for washing energized systems. This equipment must have fitted to it a device to
monitor the conductivity of the water. The monitoring device should sound an
audible alarm should the conductivity exceed the pre-determined level, and must
operate an automatic pump cut-out device to prevent further washing. The
automatic cut-out device must be tested daily prior to washing commencing.
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5.7 The equipment and the Competent Person carrying out the washing must be
not less than 5m (16 ft) away from the insulator(s) being washed and care must
be taken that:
5.7.1 No other Live conductor at a lesser distance is inadvertently sprayed.
5.7.2 Not more than one phase is washed by the same washer gun.
5.7.3 No two insulators less than 5m (16 ft) apart which are at different potentials are
washed by the same jet.
5.7.4 The washer unit is solidly connected to earth at all times. At no time during the
washing must the operator step off the Earthed metal or accept materials from,
or make physical contact with, any persons not in the same Earthed
environment. When it is necessary to stand on an Earthed steel structure that
supports energized conductors, the wash gun nozzle shall be solidly bonded to
the same steel structure with a heavy duty conductor which has a cross-section
of not less than 70 sq. mm copper equivalent.
5.7.5 Washing is carried out in such a manner that any overspray shall fall only on
clean insulation.
5.7.6 A trained Competent Person must determine, dependent upon the proximity of
adjacent Live Equipment, the need for any special working arrangements that
may include defining the extent of the working area.
5.8 Water washing must be discontinued in the event of
5.8.1 A local lightning risk or
5.8.2 Wind speeds being too high to enable the operator to reliably control the jet.
5.9 The conductivity of the water used must not exceed 20 micro mhos. A
Competent Person must check the conductivity of the water immediately before
washing commences and when the source of water changes. In addition:
5.9.1 Water with the lowest conductivity shall be used when washing energized
circuits, in accordance with the technical recommendations.
5.9.2 A portable tester shall be used for checking the water conductivity prior to
every filling of the washer tank.
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5.9.3 as conductivity of water increases with temperature, any water that remains in
the water tank during hot weather shall be tested again immediately prior to
use for insulation washing. The trigger on the gun shall also be opened to
flush out any residual warm water from the hose prior to further insulator
washing.
5.10 In addition to low conductivity, other chemical properties of the water are
important. The pH value should be neither alkaline nor acidic and the Chloride
content should be as low as possible.
5.11 Insulators on Wood Pole Structures shall not, under any circumstances, be
Live line washed with the hose operator standing on or near the Wood Pole
supporting the energized conductors.
5.12 Lightning Arrestors, Capacitor Voltage Transformers, insulators forming Points

of Isolation and SF6 Bushings shall not be washed energized.
6 WATER PRESSURE
6.1 Water pressures of between 400 to 550 psi at the nozzle shall be maintained.
6.2 Lower pressures necessitate decreased distance and reduce cleaning ability.
Higher pressures give greater reach but only marginal improvement in surface
cleaning.
6.3 Water stream break-up at the higher operating pressures can make it more
difficult for the wash gun operator to see clearly and remain on target.
7 STRUCTURE AND LINE CONFIGURATION
7.1 Washing insulation on double circuit overhead lines shall be scheduled so that
wind does not carry over-spray across adjacent lines.
7.2 Horizontal tower configuration shall be washed starting with the down wind
insulator string.
7.3 Vertical construction shall be washed starting with the bottom phase and then
working up.
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8 WASHING PRACTICES
8.1 Training is provided for Live washing crew members in both the operation of the
washing equipment and the washing techniques and practices required for safe
operation. Trained and authorized Competent Persons must carry out the
washing as follows
8.1.1 For Small Pin and Post type insulators, the water stream shall be directed to
cover the complete insulator.
8.1.2 For Large Pin and Post type insulators, two guns shall be used washing
simultaneously from opposite directions. Washing with two guns shall also be
used in congested areas.
8.1.3 For vertical insulators - start at the bottom and work upwards.
8.1.4 For horizontal insulators - start with the downwind end insulators.
8.1.5 For Single String Suspension Insulators, the water stream shall be directed at
approximately a 45 degree angle. Washing starts from the conductor end and
works upward to the supporting structure. Continually rinse the lower insulator
surfaces to wash off dirty water dripping from upper insulators.
8.1.6 For Double String Suspension Insulators, the bottom four insulators shall be
washed on both strings. Before proceeding to wash the complete strings, the
lower insulator surfaces shall be continually rinsed as outlined for Single String
Suspension units above.
8.1.7 For “V” String Suspension Insulators, two guns shall be used, washing each
string simultaneously. Before proceeding to wash the complete strings, the
four insulator sheds at the lower end shall be washed, as described for Double
String Suspension units above.
8.1.8 For Single String Tension Insulators washing shall be started from the
downwind end in groups of four to six units. When all units are washed then
the complete string is rinsed.
8.1.9 for Double String Tension Insulators washing shall be started from the
downwind end in groups of four to six units, beginning with the string furthest
away. Four to six units must have been washed on the string furthest away
before moving to the closest string and then continuing as described for Single
String Tension units above.
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8.1.10 for Tension Insulators with combination Jumper Suspension Insulators, the
Tension Insulators are washed first as described for Single or Double String
Tension units above, then the Jumper Suspension units shall be washed,
starting at the conductor end, in the same manner as Single String Suspension
Insulators.
9. WIND CONDITIONS
9.1 Wind direction is a very important consideration. The wash gun position
should be selected to ensure that any over-spray is blown away from all
contaminated insulation.
9.2 The wind direction shall determine the starting position for washing on
horizontal insulator strings, horizontal post type insulators and double circuit
overhead lines.
9.3 In conditions of no wind, overspray may wet contamination on adjacent

insulators making it necessary to wash a number of insulators in each string
(refer to Double String Suspension Insulators), before any complete string is
washed. After a number of insulators are washed in each string, the same
procedure shall be used as for wind conditions to complete the washing
operation.
10. WASHING CREW
10.1 The washing crew shall consist of a minimum of three, including two Competent
Persons. The team comprises a Linesman trained and certificated as a wash
gun operator, a crew member to operate the water pump and a third man to act
as flagman and perform duties assigned by the supervisor. The supervisor may
add additional assistance if considered necessary.
10.2 Washing in developed urban areas requires particular attention, where

property damage or public dissatisfaction may result from water overspray.
Advance notification should be provided to those who may be affected, together
with appropriate protective measures to minimize the possibility of damage.
10.3 When a Live washing supervisor or foreman is not in direct charge, the wash gun
operator shall take responsibility for the entire crew.
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APPENDIX 6
OVERHEAD LINES
1 SCOPE
This Appendix provides brief guidance on safe working practices associated with
the overhead lines forming part of the interconnected System.
2 DEFINITIONS
Operational Switching – the operation of circuit breakers, disconnectors and

Isolating Devices to the instructions of a Control Person.
Safety Switching – the operation of disconnectors, Isolating Devices, application

of Primary Earths and Shorting Switches, and removal of fuses and links to the
necessary, an Approved means of temporary identification must be attached
where necessary, which will remain effective throughout the duration of the work.
4 DANGERS
The main Dangers to personnel from overhead lines are
Falling from height (See Work at height – Addendum)

electric shock or burns
circuit identification errors
Induced voltages and voltage differences at the point of work.
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5 OVERHEAD LINES
5.1 The climbing for any purpose, other than authorized Live line work, on towers
or supports carrying Live High Voltage conductors is strictly forbidden.
5.2 Where work is to be undertaken on any part of a High Voltage overhead line, it
must first be disconnected from all possible sources of electrical energy and
Points of Isolation established.
5.3 The conductors must be Earthed on each side of the work Location with
Primary Earths, normally at the Substations at each end of the circuit. To
protect against induced voltages, Additional Earths must also be applied to the
conductors each side of the point of work, and as near to the work Location as
practicable.
5.3.1 The Additional Earths on both sides of the workplace must be connected to
an Approved Earth reference point. The method to establish an Approved
earth reference point is described in an Approved procedure.
5.4 Detailed provisions for earthing High Voltage Equipment and Operational and
Safety Switching are contained in Appendices 1and 2.
5.5 For all work on overhead lines, the Permit to Work will be issued at a
substation that is connected to one end of the overhead line. Operational and
Safety Switching at the remote substation end(s) of the overhead line circuit will
be co-ordinated by the Control Person.
5.6 Full safety harnesses or safety belts must be worn and used whilst working on
any High Voltage overhead line tower or support. In addition, it is also
mandatory to wear personal protective equipment that is appropriate for the
work being undertaken.
5.7 All persons climbing or working on overhead line towers will be under
observation at all times by a second person at the base of the tower.
5.8 For work on painting or maintenance of overhead line towers, the work can be
carried out in two stages.
5.8.1 If the work is on the lower part of the lower and is darned out under a Limited
Access Permit the towers on which work is being carried out shall be on the
line of sight of the Competent Person and shall not exceed five.
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5.8.2 If the work is on the upper part of a double circuit tower, where one circuit is
alive and the second circuit is Isolated and Earthed, work is allowed under a Permit
to Work on the half of the tower associated with the Isolated and Earthed circuit.
The number of towers under the supervision of one Competent Person should not
exceed two.
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APPENDIX 7
UNDERGROUND CABLES
1. SCOPE
This Appendix provides guidance on safe working practices associated with the
underground cables forming part of the interconnected System.
2. DEFINITIONS

Isolating Devices to the instructions of a Control Person.
Safety Switching – the operation of disconnectors, Isolating Devices, application

of Primary Earths and Shorting Switches, and removal of fuses and links to the
necessary an Approved means of temporary identification must be attached where
necessary, which will remain effective throughout the duration of the work and
removed on completion of the work.
4 DANGERS
The main Dangers to personnel from underground cables are
injuries as a result of excavation collapse
electric shock or burns
circuit identification errors
induced voltages and voltage differences at the point of work
chemicals and fumes from fluxes
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gas release from pressurized cables.
5. UNDERGROUND CABLES
5.1 Where work is to be undertaken on any part of a High Voltage underground

cable, it must first be disconnected from all possible sources of electrical
energy and Points of Isolation established.
5.2 Detailed provisions for earthing High Voltage Equipment and Operational and
Safety Switching are contained in Appendices 1and 2.
5.3 Access to underground cable circuits requires careful excavation to expose the
outer surfaces of the cable external protection. Excavation must be carefully
controlled to avoid damage to any underground services and will normally
require trench reinforcement, as the excavation proceeds, to protect against
the Danger of excavation collapse.
5.4 Before any High Voltage underground cable is cut, the following procedure
must be adopted
5.4.1 The Authorized Person in charge of the work must satisfy himself that the
cable has been made Dead, Points of Isolation established and Earthed in
accordance with the Company System Safety Rules.
5.4.2 Dead cables shall be positively identified, as far as reasonably practicable,

using cable records in conjunction with a cable location detector, prior to any
cable spiking operation.
5.4.3 No other work shall be undertaken in the vicinity of either the Dead circuit, or
any adjacent cable circuit, during a cable spiking operation.
5.4.4 The Load Despatch Centre must be informed of any proposed cable spiking
operation immediately prior to the work commencing. Constant contact will be
maintained with the Load Despatch Centre, throughout the cable spiking
activity, to confirm that there is no adverse effect on the remainder of the
System.
5.4.5 The Authorized Person should consider the cable circuit construction and
any requirement for special jointing techniques, including insulated working,
prior to the commencement of work.
5.4.6 The Authorized Person, using a cable spiking gun from a safe distance,
should drive a spike into the cable cores at the point where the cable is to be
cut.
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5.4.7 Immediately after spiking circuit breakers connected to any cables in the
vicinity of that spiked should be checked for fault operation.
If a Live cable is spiked in error there may not always be an explosion at the
spiking site.
5.4 8 when removing the gun the Authorized Person should check that the spike
has cut through into one phase core and the Earthed metallic sheath pr two
phase cores.
5.4 9 the Authorized Person should then demonstrate to the cable jointing team
that it is now safe to cut the cable immediately adjacent to the embedded cable
spike.
5.4.10 after the cutting of any cable, the Authorized Person should confirm the
electrical continuity of the cable in both directions prior to the commencement
of work in accordance with an Approved procedure.
5.5 No person must touch the insulation surrounding any High Voltage cable,
unless the circuit has been made Dead, Points of Isolation established and
Earthed in accordance with the Company System Safety Rules.
5.6 Work on live Low Voltage underground cables is forbidden.
5.7 Before any Low Voltage underground cable is cut the Authorized Person or
Competent Person in charge of the work must satisfy himself that the cable
has been made Dead and Points of Isolation established in accordance with
the Company System Safety Rules. He must then drive a spike into the cable
cores with a cable spiking gun using a safe and Approved method.
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APPENDIX 8
SPECIAL PROVISIONS FOR MECHANICAL EQUIPMENT
1 SCOPE
This Appendix expands and reinforces the provisions specified in the Company
System Safety Rules and provides specific guidance on the requirements when
working with certain items of Mechanical Equipment. It addresses briefly a
number of different situations that require the issue of a Permit to Work.
2 DEFINITIONS
All Equipment on which work is to be carried out must be readily identifiable. A

means of temporary identification must be attached where necessary, which will
remain effective throughout the duration of the work.
4 DANGERS
The main Dangers to personnel from Mechanical Equipment are
asphyxiation in confined spaces

the sudden release of stored mechanical energy or pressure
burns from hot surfaces
insecure hand and footholds
falling
toxic effects of chemicals or fumes
entrapment due to moving parts
injury from contact with rotating equipment.
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5 GENERAL REQUIREMENTS FOR MECHANICAL SYSTEMS
5.1 A Mechanical Permit to Work is required for many workplace situations and
examples include work
in all confined spaces
on pressure vessels and pipe work
on or near overhead crane tracks or other Equipment
on circulating water systems
on Equipment containing or operated by compressed air or gas
5.2 Where work is to be carried out on machinery that is driven by a prime

mover, Points of Isolation for the prime mover must be established.
Special precautions may be necessary in the case of fans, where natural
draught may cause rotation despite isolation of the prime mover.
5.3 The Authorized Person issuing a Mechanical Permit to Work must be

satisfied that the Equipment has been correctly isolated in accordance with
the Company System Safety Rules. For complex isolations, an Approved
isolation specification should be prepared in advance of the work.
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APPENDIX 9
PROVISIONS FOR PHYSICAL AND CHEMICAL ENVIRONMENTS
1. SCOPE
This Appendix provides general guidance on safe working practices associated

with a range of potentially hazardous physical and chemical environments. It also
provides general guidance on the use of tools.
2. DEFINITIONS
For the purpose of this document the following definitions apply
Hot Work – any work activity, including grinding, cutting and welding, which may
produce heat, sparks or flames.
Pyrophorics – substances that may spontaneously ignite after drying out in the
presence of oxygen.
Combustible - substance capable of igniting and burning readily.
Confined Space - A space large enough for a person to bodily enter and perform
assigned work, has limited or restricted means of entry and exits, and is not
designed for continuous employee occupancy.
EXCAVATION. Work, excavations, drilling, boring, construction, demolition or

surface removal or penetration in any manner of owned property, streets, alleys,
easements, or public lands within the corporate limits.
Self-contained breathing apparatus (SCBA) – a device worn to provide breathable

air in a hostile environment. The breathing set is not dependent on a remote supply
(e.g., through a long hose). An SCBA typically has three main components: a high-
pressure tank, a pressure regulator, and an inhalation connection, connected
together and mounted to a carrying frame (OSHA).
Terms printed in bold type are as defined in the Company System Safety Rules
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4. DANGERS
The main Dangers to personnel in hazardous environments are
asphyxiation
burns
fire and explosion
falling (see Work at Height – Addendum)
electrocution
5. FIRE PREVENTION
5.1 The precise nature of the fire precautions required at a workplace depend
upon several factors including the building layout, building construction, type
of work and the number of persons that may be exposed to the fire risk.
5.2 For work that includes welding, gas cutting, grinding or chipping operations, a
Hot Work Permit to Work must be obtained before the work commences.
5.3 Before welding or cutting a pipe, tank or similar container that has held
flammable material, thorough forced ventilation and nitrogen purging shall be
carried out to remove all explosive vapours.
5.4 When Hot Work is planned in the vicinity of automatic fire protection
equipment the person responsible for site safety must be informed before the
work commences. A Hotworks permit (See Appendix J) shall be obtained
whenever such work is to be undertaken
5.5 All flammable gas cylinders and associated Equipment shall be inspected
periodically and detailed records maintained. The Equipment must also be
visually inspected immediately prior to use. Gas cylinders shall be stored and
secured in an upright position, handled with care and kept cool away from all
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sources of heat. Under no circumstances should oil or grease be used in the

vicinity of Oxygen Equipment.
56 Fire fighting facilities and Equipment are to be used only for fire protection.
5.7 When a fire extinguisher is discharged the appropriate department must be

informed immediately so that the unit can be refilled and made ready for
further use.
5.8 The use of petrol, or other highly inflammable liquids, as cleaning agents is
strictly prohibited.
5.9 Naked flames, or non-explosion proof equipment, must not be taken into
battery rooms.
6 HAZARDOUS CHEMICALS
6.1 Special care is required when using potentially hazardous chemical

substances.
6.2 Strong alkalis, such as caustic soda and lime and strong acids, such as
hydrochloric and sulphuric, can cause serious chemical burns to the skin and
are particularly hazardous to the eyes. Use of these chemicals must be
controlled, but where they must be handled appropriate personal skin and eye
protection must be worn. If these chemicals come into contact with any part
of the human body, wash immediately and thoroughly with large quantities of
water.
6.3 Deposits found in natural gas systems (pipes, etc.) may be Pyrophoric.
Natural gas systems must therefore be thoroughly washed out with water
before opening for internal inspection. Condensate and water washed from
natural gas systems must be collected in proper containers and disposed of in
a safe manner.
6.4 all potentially hazardous chemicals must be stored in a well ventilated, dry
and cool place in suitable vessels.
6.5 Laboratory Safety must be observed by all staff entering the laboratory (See
Laboratory Safety – Addendum)
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7 HAZARDOUS GASES
7.1 Gases can present a particular hazard because some are neither visible or
have any distinguishing smell.
7.2 Chlorine is a highly toxic gas and is 2.5 times heavier than air. Every building
housing chlorine plant must be efficiently ventilated and the apparatus
maintained to minimize leakage and prevent any accumulation of dangerous
concentrations. Suitable detectors shall be used where there is a possibility
of chlorine gas leakage, alternatively if these are not readily available, an
ammonia solution detector should be used where appropriate.
Chlorine must be stored away from any source of combustion such as

organic chemicals, agitation, sunlight and high temperatures.
Chlorine cylinders, piping, valves, metering equipment and cylinders shall

be made of materials that are corrosion resistant.
Chlorine tanks must have a fusible plug to prevent rupture of tank at high
temperature.
Workers in confined spaces must have a self-contained breathing

apparatus (SCBA) and attend specific safety training.
7.3 Nitrogen and carbon dioxide will not sustain life. Any vessel, pipe or culvert,
which may contain these gases, must be thoroughly purged with air before any
person is allowed to enter.
7.4 When there is a possibility that hazardous gases may be present in any
confined space a Chemist, or other qualified specialist, must be requested to
test the atmosphere and verify that it is safe for work. Thereafter suitable
detectors must be located in the confined space and suitable respirators must
be available outside to meet any emergency. A standby man, in permanent
contact with the personnel working within the confined space, must be posted
at the entrance. Rescue and emergency procedures should be practiced
periodically.
8 IONISING RADIATION
8.1 Only a competent and qualified contractor will be permitted to use ionizing
radiation on the Company premises. All sources of radiation must be strictly
controlled.
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8.2 Before bringing a source of ionizing radiation onto the Company premises, the
contractor must obtain permission from a suitably trained Authorized Person.
The Authorized Person may decide to take further advice from a recognized
specialist in the control of radioactive sources. The procedures to be followed
regarding the safe transport, receipt, registration, storage and use of the
source of ionizing radiation must be agreed with the Authorized Person with
special responsibilities for ionizing radiation.
8.3 When ionizing radiation processes are in progress, radiation Danger notices
must be prominently displayed and the area barbered off to prevent personnel
from entering the hazardous area.
8.4 All individuals engaged in radiography shall be equipped with a film badge and
dosimeter.
8.5 Only licensed radiographers with proper radiation monitoring equipment,

including a survey meter, may enter the demarcated area.
9 TOOLS AND EQUIPMENT
9.1 Each individual is responsible for ensuring that the tools and equipment he
uses in the course of his duties are maintained in a safe and effective
condition.
9.2 Portable electrical tools must operate with a supply voltage of 110 volts or less,
unless special facilities have been provided to protect the user from electric
shock, such as the inclusion of a residual current device in the power supply.
9.3 Only non-sparking (explosion proof) Equipment shall be used when there is
any danger of inflammable gases or vapours existing. Also, only non-sparking
tools shall be used in natural gas or gas oil equipment.
9.4 When high pressure hydro-jet cleaning equipment is used the supervisor must
take the necessary precautions to protect personnel in the vicinity of the
activities from accidental impact from the water jet.
9.5 Rotary grindstones must be mounted with care, in accordance with the
manufacturers instructions, and use of the side of a rotary stone for grinding is
strictly prohibited. Grinders shall be permanently equipped with guards, and
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personnel in the vicinity of any grinding operation must wear suitable eye
protection.
9.6 During welding operations:

the work piece and the welding machine must be effectively earthed to the
same point using clamps or bolted connections
welding shields must be worn by welders and precautions taken to protect

personnel in the vicinity from the risk of weld flash
when welding in confined spaces, effective measures must be adopted to

remove weld fumes and vent them safely to atmosphere.
9.7 Before commencing any work with a ladder:
it must be inspected to ensure that it is in sound condition
it must be secured to prevent it from slipping either by footing by a second

person, lashing or shoring.
10 HAZARDOUS MATERIALS
10.1 The use of blue asbestos is strictly prohibited. Work with other forms of
asbestos should be avoided where possible, and alternative materials
substituted. When work with materials containing white asbestos cannot be
avoided, rigorous special precautions must be taken to prevent the inhalation
of any dust into the respiratory system of the operative. Advice must be
obtained from a recognized specialist before any work is undertaken.
When handling hazardous and/or new chemicals, a Chemical Hazard Risk

Assessment (Appendix K) must be undertaken and communicated to concerned staff.
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LABORATORY SAFETY - ADDENDUM

General
Safety takes precedence over all other considerations:
The location of eyewash fountains and emergency showers must be known

by all laboratory staff and entrants.
Before beginning a procedure, one must investigate hazards involved and

take all necessary safety precautions.
Food products must be stored in separate non-lab refrigerators specifically

reserved for that use.
Eating, drinking, and smoking must not be permitted in laboratory areas.

Break rooms should be available for that use.
Unsafe equipment must be removed from service and reported to laboratory

manager.
Because unattended equipment and reactions are major causes of fire,

floods, and explosions, utility connections must be regularly checked.
Personal Protection, Clothing, and Hair
Properly label all containers.
Wear approved eye and face protection suitable for the work at hand. Safety
glasses or goggles should be worn at all times while working with chemicals
at the counter or laboratory hood. A face shield should be worn when working
with potentially eruptive substances.
Remind all visitors and non-lab staff to observe lab safety rules, including eye
protection, while in the laboratory.
Wear protective gloves and clothing whenever handling corrosive, toxic, or

other hazardous chemicals. Wear closed-toe shoes at all times in the lab.
Check that guards are provided on moving parts of mechanical apparatus to

prevent hazardous contact.
Maintain lab areas reasonably neat and uncluttered.
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Use the fume hood for all operations involving harmful gases or fumes and for
flammable or explosive materials. Check the hood to see that it is operating
adequately and has been inspected within the last year.
Use a safety shield or barrier to protect against explosion, implosion, and

flash fires when performing reactions with large volume of flammable liquids
or unstable material.
Inspect glassware for cracks, sharp edges, and contamination before using.
Broken or chipped glassware should be repaired and polished or discarded.
Always use a lubricant when inserting glass tubing into rubber stoppers or
grommets.
Broken glass should be put in impervious containers that are large enough to
completely contain the glass. These containers are to be placed into the
building trash dumpsters by laboratory personnel.
Do not handle radioactive isotopes without oversight from the laboratory

manager/supervisor.
Ensure that The Chemical Hazard Risk Assessment Form (Appendix K) is

duly filled.
Chemical Handling
Transport dangerous or flammable liquids in a safety pail or other adequate

secondary containment. Prevent containers from tipping when transporting on
a cart.
Take extra precautions when working with large quantities of reactants.
Use caution when adding anything to a strong acid, caustic, or oxidant.
When adding solids (boiling chips, charcoal, etc.) to a liquid, check that it isn't
hot.
Keep the mouth of any vessel being heated pointed away from any person.
When working with biohazardous material, guard against infection by skin

contact, inhalation of aerosols, and contamination of food and beverages.
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Known carcinogens, mutagens, and teratogens should not be used or stored

in normal laboratory situations. Such substances require extreme precaution,
tight security, limited access, secondary containers.
Flammable liquids should only be heated with steam, hot water or a grounded
heating mantle. Check the area for possible flames or electrical sparks.
When not in use, laboratory natural gas lines should be shut off at the line
valve rather than at the equipment.
Whenever possible, position energized electrical equipment, or other devices

that may emit sparks or flame, at least six inches above the floor.
Properly ground electrical equipment.
Laboratory electrical equipment should have a three-conductor cord that

connects to a grounded electrical outlet, unless the equipment is dual-
insulated.
Store strong oxidants (e.g., nitrates, chlorates, perchlorates, peroxides) in a

dry area apart from organic materials.
Use a specially designed wash-down laboratory hood for heated perchloric

acid digestions.
Chemical Storage
Include the word "flammable" on all flammable liquid containers.
Whenever possible, store flammable solvents in NFPA-approved flammable

liquid storage cabinets or approved solvent storage rooms.
If storing more than 10 gallons of flammable liquids in a laboratory, a

flammable liquid cabinet MUST be used.
Pay careful attention to peroxide-forming compounds. Organic peroxides may

detonate by shock, friction, or heat. Compounds with dangerous tendencies to
form peroxides by reaction with oxygen have a limited shelf life. They should
be dated on opening, and should in no case be stored for longer than one
year.
Keep caustics stored below eye level.
Keep glass containers of chemicals off the floor - unless they are inside
protective containers or pans that are kick-proof.
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Pressure and Vacuum Systems
Plan and provide for the possibility of explosion prior to conducting

experiments that develop high pressure or vacuum.
Heat reactants only in a system with an approved pressure release.
Wait for pressure to be released before opening a pressurized vessel

(autoclave, etc.).
Secure compressed gas cylinders in an upright position at all times to prevent

from falling. Keep protective caps in place when moving or storing gas
cylinders.
Keep flammable gas cylinders away from exits and oxygen cylinders.
When moving cylinders with a lift truck or hand truck, make sure there is an
approved rack or securing device.
Never use oxygen as a substitute for compressed air. Do not use oil on
gauges or regulators for oxidizing gases. Oxygen under pressure reacts
violently with oil or grease.
Never use compressed gas from a cylinder without a reduction of pressure

through a suitable pressure regulator.
Pressure adjusting screws on regulators shall always be FULLY RELEASED

BEFORE the regulator is attached to a cylinder. Always open the valves on
cylinders slowly. Do not stand in front of pressure regulator gauge faces when
opening cylinder valves.
Do not strike valves with tools, or use excessive force in making connections.
Avoid mixtures of acetylene and oxygen or air prior to use except at a

standard torch.
Cylinders not provided with fixed hand wheel valves shall have keys or
handles provided on valve stems at all times when cylinders are in use.
Cylinders should not be dropped, bumped violently, skidded or rolled

horizontally. Compressed gas cylinders are high-pressure vessels and should
be handled accordingly.
Do not store cylinders in direct sun, or in boiler or furnace rooms.
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Container Handling
Properly label all containers.
Before re-using any food container, first remove the original label completely.
Chemical transport containers are not to be used for non-compatible

chemicals or for food products at any time.
All containers should have a lid at all times except during an active
experiment.
Refrigeration of flammable materials must be done in spark-proof or

explosion-proof refrigerators.
Chemical Spills and Waste Disposal
Devise a plan to deal with small spills before one occurs. POST the plan in
the lab and get appropriate equipment. Quickly and thoroughly clean up any
liquid or solid chemical spill in the laboratory or area of operations.
Dispose of chemical wastes by approved methods only. Unwanted or no-

longer-useful chemicals are chemical wastes. Contact EH&S for waste
disposal guidelines.
Reagent bottles should be thoroughly cleaned of any hazardous material prior

to disposal. Clean glass reagent bottles can usually be recycled.
Four simple steps to help comply with hazardous waste rules:
Label all waste containers with "waste" or "used", plus a chemical description,
BEFORE adding waste.
Keep all waste containers closed except when adding waste and keep the
waste in the room where it was generated.
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11. CONFINED SPACES
The Water Network and Power Network undertake various activities in confined
spaces, which expose the workers to hazards and thus require safety measures and
a CONFINED SPACE ENTRY PERMIT (See Addendum).
Confined Space Hazards
Before forced ventilation is initiated, information such as restricted areas within the
confined space, voids, the nature of the confined space present, the size of the
space, the type of work to be performed, and the number of people involved should
be considered.
Flammable Atmospheres
Flammable atmospheres usually arise from enriched oxygen atmospheres, chemical
reactions, and concentrations of combustible dusts and mists. The spraying of paints
and coatings on the inside of confined spaces creates a serious explosion hazard. All
ignition sources must be eliminated such as sparking from tools, electrical equipment,
static electricity, and open flame. Local ventilation should be used when it will not
interfere with the application of the paint or coating.
Toxic Atmospheres
Toxic gases which have been reported to cause death in workers in confined spaces
include carbon monoxide (CO), hydrogen cyanide, hydrogen sulfide (H2S), arsine,
chlorine, oxides of nitrogen, and ammonia. Toxic substances can often seep into a
confined space that was once considered hazard free and make it life threatening.
The atmosphere of a confined space must be tested every time before a worker
enters.
Physical Hazards
Physical hazards associated with confined space include: mechanical, electrical, and
hydraulic energy; engulfment; communication problems; noise; and size of openings
in a confined space. An effective lockout/tagout program must be used when a worker
enters a confined space with an energy release hazard.
Communication Problems
Communication between the worker inside the confined space and the standby
attendant outside is of the utmost importance. When visual monitoring of the worker is
not possible because of design of the confined space or location of the entry hatch, a
voice or alarm-activated explosion proof type of communication will be necessary.
Lighting can also prevent visibility problems in confined spaces.
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WRITTEN ENTRY PERMIT SYSTEM:

The Entry Permit must be completed before entry is authorized. Before entry begins,
the designated entry supervisor must sign the permit authorizing the entry.
The written authorized permit must be posted at/near the space entrance, to allow
entrants to confirm that preparations are complete.
The permit is good only for the time required to complete the task or assignment
spelled out in the permit.
The entry supervisor must terminate and cancel the permit when the task is
completed or when a condition is found not covered in the permit.
Cancelled permits must be kept for one year to allow annual review and to facilitate
program improvements.
TRAINING
Training must be tailored to specific employee needs and operations, but must at
least include:
Recognition and identification of confined spaces and permit confined spaces;
Confined space entrant, attendant, and supervisor procedures;
Communications between workers inside and standby;
Rescue procedures;
The hazards involved with entry into a confined space (fire, explosion,
asphyxiates, engulfment, toxic atmospheres, mechanical hazards, etc.);
Respirator use and program;
The use of personal protective equipment inside a confined space; and
Monitoring procedures.
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CONFINED SPACES - ADDENDUM
CONFINED SPACE ENTRY PERMIT
Permit valid for 8 hours only. All permit copies remain at site until job is completed.
Date & Time Issued:____________________ Date & Time:

Expires:__________________________________________
Job site/Space I.D.:
Job Supervisor:
Equipment to be worked on:
Purpose of Entry:
Communications Procedures:
Rescue Procedures:
Authorized Entrants:
(PRINT NAME)
(SIGNATURE)
Stand-by Personnel:
Existing Hazards & Controls : Fire/Explosion:
Hazardous Energy:
Atmospheric:
Engulfment/Entrapment:
Other: (fall, noise, etc.)
Additional Work Permits:
Lock Out/De-energize/Try-out ______ _____

Full body Harness w/ D ring _____ _____
Line(s) Broken-Capped-Blank ______ _____
Emergency Escape Retrieval Equip. _____ _____
Purge-Flush and Vent ______ _____
Lifelines _____ _____
Ventilation ______ _____
Fire Extinguishers _____ _____
Secure Area (Post and Flag) ______ _____
Lighting (Explosive Proof) _____ _____
Breathing Apparatus ______ _____
Protective Clothing _____ _____
Resuscitator - Inhalator ______ _____
Respirator(s) (Air Purifying) _____ _____
Standby Safety Personnel ______ _____
Burning and Welding Permit _____ ___
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RECORD CONTINUOUS MONITORING RESULTS EVERY 2 HOURS

Test(s) to be taken Entry
Percent of Oxygen 19.5% to 23.5% _______ ______ ______ ______ ______
Lower Flammable Limit Under 10% ________ ______ ______ ______ ______
Carbon Monoxide +35 PPM ________ ______ ______ ______ ______
Aromatic Hydrocarbon +1PPM *5PPM ________ ______ ______ ______ ______
Hydrogen Cyanide (Skin) *4PPM ________ ______ ______ ______ ______
Hydrogen Sulfide +10PPM *15PPM ________ ______ ______ ______ ______
Sulfur Dioxide + 2PPM * 5PPM ________ ______ ______ ______ ______
Ammonia *35PPM ________ ______ ______ ______ ______
*Short-term exposure limit: Employee can work in the area up to 15 minutes.
+8 hour Time Weighted Avg: Employee can work in area 8 hrs (longer with
appropriate respiratory protection.)
Person Performing
Tests:_______________________________________________________________
__________________
GAS TESTER NAME & CHECK # ___________ INSTRUMENT(S) USED
___________ MODEL /SERIAL # _________
Supervisor Authorization - All conditions satisfied :
____________________________________________________
Emergency Numbers Safety: Gas Coordn.: Ambulance: Fire
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12 EXCAVATIONS
REQUIREMENTS
Many Water Network and Power Network activities require initial excavation in order
to access the work sites. The excavation activity can expose workers to many
hazards and thus require safety measures and an EXCAVATION PERMIT (See
Addendum)
SAFETY MEASURES
The following applicable OSHA requirements (Specific Excavation Requirements P

29 CFR 1926.651) could be implemented to optimize the control of hazards:
Underground Installations: determine estimated locations, proceed cautiously,

support, protect, or remove the installation in open excavations.
Surface encumbrances: remove or support if creating hazards to workers.
Exposure to falling loads: Employees are not allowed under loads handled by
lifting or digging equipment. Workers must either stand away or otherwise be
protected from any vehicle being loaded or unloaded to avoid spilling or falling
material.
Warning systems for mobile equipment: A warning system must be utilized

when mobile equipment is operated adjacent to an excavation, or when such
equipment is required to approach the edge of an excavation.
Emergency Rescue Equipment: Emergency rescue equipment must be

readily available where hazardous atmospheric conditions exist or can
reasonably be expected to develop.
Water Accumulation: Employees must be properly protected when working in

excavations where water has accumulated or is accumulating.
Stability of Adjacent Structures: Where the stability of adjacent structures is

endangered by excavation operations, support systems such as shoring,
bracing, or underpinning must be provided to ensure stability.
Protection from Loose Rock or Soil: Scale back to remove loose material or
install protective barricades and place all material and equipment at least two
feet from the edge.
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Fall Protection: Walkways must be provided where employees or equipment

are permitted to cross over excavations. Adequate barrier physical protection
must be provided at all remotely located excavations. All wells, pits, shafts,
etc., must be barricaded or covered. Backfill as soon as possible.
Classification of Soil: Classification in order to specify soil properties must be

based on the results of at least one visual and one manual analysis
conducted by a Competent Person.
Protective Systems: Employees in excavations must be protected from cave-

ins by an adequate protective system. Sloping and benching systems,
Support systems, shield systems, and other protective systems.
EXCAVATION PERMIT - ADDENDUM
EXCAVATION PERMIT
Section A: Description
To be completed by the project manager
Name:
Phone:
Date:
Project location (include grid coordinate):
Service Request #
Project Manager:
Excavation Competent Person:
Estimated Start Date:
Estimated End Date:
Describe in detail the purpose of the excavation and provide a detailed sketch or
drawing with location and dimensions of work to be completed, including grading
plans for cut-and-fill work).
Maximum Dimensions
Length:
Width:
Depth:
Estimated Volume of Excavated Material (YD3)
Request soil reuse as backfill?
Yes No
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Excavation is within a radiologically controlled area or a radioactive materials

management area?
Yes No
Excavation will be five or more feet deep and personnel will be entering? Yes No
Section B: Utility Drawing Review

To be completed by Mechanical Design-Facilities Design Services Group
The following utilities are present in the excavation area:
Electrical
Sanitary Sewer
Natural Gas
Compressed Air
Water
Process Piping
Telephone
Control Cables
Groundwater Monitoring Wells
Other: ____________________________________________________
Checked
By:
Date:
Refer to drawing number(s):
Updated as-builts required upon completion?

Yes No
Section C: Chemical Survey

Special requirements for this excavation:
All excavated material to be disposed of will require waste disposal forms.
Checked by:
Date:
Section D: Radiological Review

This section to be completed if the excavation will be within a radiologically controlled
area, radioactive materials management area
Special requirements for this excavation:
Checked by:
Date:
Section E: Final Approval
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To be completed by the excavation safety program manager

Permit approved by:
Date:
Section F: Close Out

Before completing excavation and closing permit, the project manager must contact
the excavation safety program manager, who will verify in the field any needed
updates to as-builts
Completion
To be completed by the project manager
As-built drawings and utility line location results were verified in the field and drawings
Excavation has been completed according to the permit conditions.
Project Manager
Date:
Close Out
To be completed by the excavation safety program manager
Permit Closed by:
Date:
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WORK AT HEIGHT - ADDENDUM
DEFINITIONS
Anchorage – A secure point of attachment for lifelines, lanyards, restraint systems, or

deceleration (grabbing) devices.
Body Harness (or Full-Body Harness) - An interconnected set of straps that may be
secured about a person in a manner that distributes the fall arrest forces over at least
the thighs, pelvis, waist, chest, and shoulders with a means for attaching the harness
to other components of a personal fall arrest system.
Fall Arrest System - A system used to minimize the effect of a fall from a working
level. It consists of an anchorage, connectors, and full-body harness and may include
a lanyard, deceleration device, lifeline, or suitable combinations of these. Fall arrest
systems are usually not necessary when proper fall restraint systems are in place.
Fall Prevention - Fall prevention systems are designed to "prevent" against the
possibility of falling. For example, guardrails around the platform of a scissor lift aerial
work platform constitute “prevention" according to ANSI standards.
Fall Restraint - A fall restraint system consists of a full-body harness and appropriate
lanyard. When used properly, restraint systems are designed to physically prevent
the employee from walking or falling off an elevated surface.
RESPONSIBILITIES - MANAGERS AND SUPERVISORS
Shall ensure that all requirements listed in for working at heights are met
Shall ensure that new and existing employees receive appropriate training for
working at heights as applicable to their job duties
Shall ensure that new and existing employees are provided with appropriate
personal protective equipment as needed
Shall identify areas requiring employees to work at heights to establish safe

procedures
REPOSNIBILITIES – EMPLOYEES
Shall be trained prior to working at heights or using working at heights

devices.
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Shall, when duties involve work activities at elevated locations, comply with all
applicable rules of operations and accepted safety practices
Shall control fall hazards in their work area by maintaining good housekeeping
and report conditions that may lead to slips, trips, and falls to the appropriate
maintenance unit.
ELEMENTS OF THIS PROGRAM INCLUDE:
FALL PREVENTION
Wherever practical, a safe working area must be Provided by means of work
platforms or scaffolds. Such work areas should be designed and configured to
prevent falls. Fall prevention equipment may consist of the following:
Covers - Covers are fastened over holes in the working surface to prevent falls.
Guardrails - Standard guardrails consist of a top rail, located 38-42 inches above the
floor and a mid-rail installed along drops of more than 30 inches. Work platforms and
scaffolds must have complete floors and guardrails with safe access and egress
provided.
PERSONAL FALL RESTRAINT

A personal fall restraint system prevents a worker from being exposed to any fall.
Personal fall restraint systems may use body belts or harnesses with anchor points
capable of supporting four times the intended load. Personal fall restraint protection
systems are rigged to allow the movement of employees only as far as the sides of
the working level or working area.
POSITIONING DEVICE
Positioning device systems consist of a full-body harness rigged to allow work on a
vertical surface, such as a wall, with both hands free. Positioning devices shall be:
Rigged such that an employee cannot free fall more than 2 feet.
Inspected prior to each use for wear, damage, and other deterioration, and defective
components shall be removed from service.
PERSONAL FALL ARREST SYSTEM

In other situations, fall protection in the form of personal fall arrest systems must be
used. This includes situations in which work is being carried out from an elevated
work platform, aerial bucket truck, or boom lift.
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There must be a system for ensuring that Fall Protection equipment is:
Tested and certified for use;
Inspected by the user before use; and
Destroyed following a fall or where inspection has shown evidence of

excessive wear or mechanical malfunction.
The application limits of the equipment;
The proper hook-up, anchoring and tie-off techniques including

Determination of elongation and deceleration distance; and
Methods of use, inspection, and storage of equipment.
Personal fall arrest components including harnesses and lanyards shall be

inspected prior to each use for mildew, wear, damage, or other deterioration.
Defective components shall be removed from service.
A competent person shall inspect fall arrest systems including harnesses and
lanyards at least semi-annually or according to manufacturer recommendations.
The date of the most recent semi-annual inspection shall be recorded on the
manufacturer’s inspection tag that is permanently attached to the harness or
lanyard.
In addition, records shall be kept and maintained for the life of the equipment
showing date of purchase, dates when attachments were renewed, and dates when
the equipment was inspected and by whom.
As part of a complete personal fall arrest system which maintains a safety factor of
at least two; and under the supervision of a qualified person.
LADDERS
A person may climb or descend a ladder without fall protection provided that the
ladder is properly supported, they are able to use both hands and feet maintaining
three points of contact with the ladder at all times, face the ladder, and climb one
step at a time.
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SIGNS AND BARRICADES

Where overhead work is being conducted, signs must be posted notifying passersby
that overhead work is taking place and barricades must be erected around the work
area to protect others below from falling objects.
TRAINING REQUIREMENTS AND COMPETENCY ASSESSMENT
Employees must be trained prior to working at heights or using working at heights

devices. All employees must attend Working at Heights training regardless of
previous experience.
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APPENDIX 10
OPERATIONAL AREAS – ACCESS & WORKING

ARRANGEMENTS
1 SCOPE
This Appendix outlines the principles for maintaining high security standards and
appropriate standards of personal and operational behavior, in prohibited and
restricted areas such as Power Stations, Indoor Substations, High Voltage switching
compounds, Transformer bays, etc. The Appendix is complementary to the
Company System Safety Rules and provides general guidance when working on
operational premises, on or near electrical and mechanical Equipment.
2. DEFINITIONS

Isolating Devices to the instructions of a Control Person
Terms printed in bold type are as described in the Company System Safety Rules.
All Equipment on which work is to be carried out must be readily identifiable. A

means of temporary identification must be attached where necessary, which will
remain effective throughout the duration of the work.
4. DANGERS
The main Dangers to personnel working on operational premises result from failure
to observe appropriate standards of behavior when gaining access to, or working in,
controlled environments.
5. ACCESS AND EXIT ARRANGEMENTS
5.1 All prohibited and restricted areas must remain securely Locked at all times.
The external main entrance gate of primary substations must be securely
Locked, after gaining authorized entry for work, to prohibit the entry of any
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unauthorized persons. Security personnel routinely man external entrances to

Power Station sites.
5.2 Authorized and some Competent Persons will be issued with appropriate
Master Keys, for access to prohibited and restricted areas, as determined by
their designated competency. The issue of Master Keys will be recorded and
requires acknowledgement by a signature of receipt.
5.3 Authorized and Competent Persons issued with Master Keys are required to
retain them in safe custody in their personal possession and ensure that
prohibited and restricted areas are safe to enter.
5.4 An alternative emergency exit must be provided for the personal safety of
employees or contractors working within a prohibited or restricted area. To
ensure an escape route is readily available in an unforeseen emergency, two
alternative exits must be available for all work on the premises. Emergency exit
routes must be provided without reducing the essential high security standard
demanded for prohibited or restricted areas.
5.5 In Substations or Pumping Stations where gases are used in fire fighting
systems, before entering any room, the operation switch for fire fighting
protection shall be changed from automatic position to manual position to avoid
any mal operation while working inside After completing the work and leaving
the room, the operation switch shall be set back to automatic.
5.6 Persons to whom keys have not been issued can only gain access to Prohibited
or Restricted Areas if they are in possession of a Safety Document or under
Supervision of an Authorised or Competent Person.
5.7 Contractors can only gain access to Prohibited or Restricted Areas if they are in
possession of a Safety Document or under Supervision of an Authorised or
Competent Person.
5.8 The issuing of Keys to give access to Prohibited or Restricted Areas where
assets of another company are also located is described in the Connection and
Interface Agreement between the companies for that specific Location.
5.9 On completion of the work, or other maintenance activity, it is the responsibility

of the Authorized/Competent Person in charge to ensure that all access
gates, doors and windows are closed and securely Locked. Prior to leaving the
area, all surplus equipment and material must be removed and the premises left
clean.
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6. CODE OF PERSONAL BEHAVIOUR
6.1 A high standard of personal behaviour is always essential at workplaces in

operational premises. Each employee must behave at all times in a manner
conducive to his own personal safety and the safety of other persons. Practical
jokes, arguments and similarly irresponsible behaviors are forbidden.
6.2 Each supervisor is responsible for the safety standards of his subordinates.
6.3 Protection and safety interlock systems are designed to protect employees from
incorrect actions and human errors and contribute considerably to maintaining
high safety standards. In very exceptional circumstances, trained and duly
accredited Authorized Persons, can seek specific permission to defeat these
important safety provisions.
6.4 Hazard warning signs must be observed and obeyed at all times.
6.5 All smoking inside electrical premises is strictly forbidden. Smoking, or the use
of open flames in the vicinity of evaporating combustible liquids, or whilst
opening oil filled containers or similar Equipment is also strictly forbidden.
6.6 Naked flames, or other ignition sources, must not be taken into battery rooms.
7. CODE OF OPERATIONAL BEHAVIOUR
7.1 Learn and obey the Company System Safety Rules. They are drawn up for
your personal safety and the safety of those working with you. Any breach of
the mandatory Company System Safety Rules is a disciplinary offence.
Ignorance of the System Safety Rules will not be accepted as an excuse and
will be treated as neglect of duty.
7.2 Carry a personal System diagram at all times when on duty. Ensure that it is
always up to date and consult it regularly.
7.3 Never run in a substation or similar operational enclosure.
7.4 Understand the Equipment you are required to operate. Always ask if in
doubt and never experiment with Live electrical Equipment.
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7.5 During any Operational Switching, only those Authorized or Competent

Persons necessary for carrying out the operations should be in the vicinity of
the switchboard.
7.6 Do not trust your memory. Always consult your High Voltage Switching
Schedule (or Maneuvering Form) immediately prior to acting upon each item.
Pause and think before you act. All actions should be deliberate and never
impulsive.
7.7 When instructed by telephone, write down the Operational Switching

instructions and read them back to the originating Control Person for
confirmation.
7.8 Enter the Operational Switching instructions in the control room Log Book
immediately before the operation. Read it back to yourself and check that the
entry correctly sets down all you intend to do. When the Operational Switching
has been completed, insert the time of the operation in the Log Book
alongside the original instruction.
7.9 Check and confirm the title of the circuit before undertaking any Operational
Switching. If in doubt ask.
7.10 Check the service position of each switch prior to all Operational Switching. Is
it in the position (closed, open or earthed) that you expected from your
Operational Switching instruction? If it is not find out why.
7.11 If a circuit breaker trips immediately on closing, always establish the reason
before attempting to reclose.
7.12 All relay flag indications that have operated must be correctly recorded before
resetting.
7.13 When leaving a substation gate unattended make sure that it is securely
Locked.
8. PERSONAL PROTECTIVE CLOTHING AND EQUIPMENT
8.1 Since it is not always possible to remove workplace hazards at source,

personal protective equipment may be required to adequately control the
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employees’ exposure to risk. All personal protective equipment must be

suitable for the protection required and properly maintained.
8.2 Overalls, head protection, eye protection, gloves and safety footwear are
available to all employees. Each individual is responsible for ensuring that
appropriate protective clothing is worn in potentially hazardous areas.
8.3 Specialist safety equipment such as breathing apparatus or waterproof overalls

may be required in particular situations. Each supervisor is responsible for
ensuring that the appropriate personal protective clothing and equipment is
used in any potentially hazardous situation.
9 ACCIDENTS AND INCIDENTS
9.1 Any injury resulting from an accident must receive medical attention as soon
as possible.
9.2 Serious incidents must always be investigated thoroughly and reported to the
appropriate supervisor. All ‘near misses’ should also be investigated and
reported to confirm that safety measures were adequate and learn for future
similar situations.
9.3 Accident and incident investigations and reporting procedures should be in

accordance with the detailed Company provisions.
10 GENERAL HOUSEKEEPING
10.1 Good housekeeping and tidy workmanship are pre-requisites for accident
prevention. Effective standards must therefore be maintained in all workplace
activities.
10.2 Safety equipment and First Aid appliances shall only be used for the purpose
intended. Portable fire extinguishers and guidance notes on artificial
respiration techniques are available in strategic locations at operational
premises.
10.3 Each employee is encouraged to advise his supervisor of any potentially

serious safety hazard, so that immediate action can be taken to correct the
situation.
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APPENDIX 11
APPOINTMENT OF PERSONS
1 SCOPE
This Appendix outlines the authorization procedure for the appointment of persons
under the Company System Safety Rules.
2 DEFINITIONS
3 SYSTEM SAFETY RULES REQUIREMENTS
3.1 The Company System Safety Rules require the formal appointment of persons
as
Competent Persons
Authorized Persons
Control Persons
3.2 These appointments cover different responsibilities, which are treated

separately. The Company System Safety Rules do not preclude one person
from performing more than one function, but not at the same time.
3.3 Any geographical limitations, restrictions or special provisions relating to the

duties and responsibilities of Competent Persons, Authorized Persons or
Control Persons must be stated on the Authorization Certificate.
4 AUTHORISATION OFFICER
4.1 The Managing Director, on behalf of the Company, will nominate a senior
member of staff to be the Authorization Officer, who will then be responsible for the
management of this procedure and have the following duties:
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ensuring that candidates for appointment have received appropriate

instruction, training, experience and any necessary practical testing
when satisfied that candidates have reached the required standard,

completing the relevant form and formally recommending them to the
appropriate manager for appointment
ensuring that up to date records of all appointments are maintained and

that where appointments are withdrawn or modified, that records are
amended and appropriate managers advised
Ensuring that all Company appointments are reviewed annually and

reassessed when approaching the end of the validity period.
5 TRAINING
5.1 Suitable and sufficient training and experience are essential requirements for
all appointments.
5.2 The results of any tests or assessments carried out during training must be
recorded and made available to the Authorization Officer.
5.3 Candidates for appointment as Control Persons should visit selected typical
operational Locations for familiarization purposes and to obtain the necessary
site appreciation.
5.4 Periodic refresher training at intervals of not more than three years is
recommended.
6 ANNUAL REVIEW
6.1 An annual management review should be carried out to confirm persons

remain suitable to continue with their appointment under the Company System
Safety Rules.
6.2 The annual review is not a complete reassessment. However the following
areas should be adequately considered:
a review of the amount of work carried out by the individual as per their
appointment
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an examination of the quality and standard of work carried out by the

individual as per their appointment
a review of errors and learning points from these errors
a professional judgment on the suitability of the individual to continue with

the appointment for a further year.
7 EXTENSION OF APPOINTMENT
7.1 When a person is required to undertake responsibilities not covered by their

existing appointment, or when it is necessary to change or extend the
geographical area covered by an appointment, the Authorization Officer must
ensure that an assessment is carried out. The Authorization Officer must
consider any requirements for additional training and testing and decide
whether it is necessary to satisfy another formal Authorization Panel.
7.2 When a person’s Authorization approaches the end of the validity period, and
a refresher training opportunity is not available before his appointment expires,
the Authorization Officer must consider a review with the aim to extend the
appointment until the next refresher training session for reassessment.
8 ADDITIONAL REQUIREMENTS FOR CONTRACTORS AND NON-

COMPANY PERSONNEL
8.1 Competent Persons
an appointment can be for a specific Location, or a number of Locations
the Authorized Person who has the final responsibility of setting the
Competent Person to work must also ensure that they have been
briefed with regard to local procedures and requirements
Appointment as a Competent Person is valid for a maximum period of

three years. The exact time period will depend upon the frequency,
duration and nature of the work carried out.
Training and assessment must be to a single common standard that is

the same high standard required for Company staff.
8.2 Authorized Persons and Control Persons
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No appointments in these categories will be made under this procedure for either
Contractors or Non-Company personnel.
8.3 Procedure to Certify the Contractor’s Personnel.
8 3 1 The Contractor has to make a formal request in writing to the Company

including the name of his approved personnel and the project he is going to
work and type of work he will be responsible for in our premises.
8 3 2 The Person should have a complete knowledge - about the Company Safety
Rules and generally have good background in safety.
8 3 3 The person will be required to attend an interview with the Company Safety
Advisor to check the level of understanding of our Safety Rules.
8 3 4 Accordingly, an approved Authorization Certificate will be issued to him to work

on our premises.
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APPENDIX 12
SUBSTATION BATTERIES
2 SCOPE
This Appendix provides guidance on safe working practices associated with

inspection and maintenance of storage batteries as used in electrical substations. It
also provides guidance on the requirements for the tools allowed to be used in
battery rooms and the requirements for PPE.
.
2. DEFINITIONS
For the purposes of this appendix the following definition applies
Cell – an individual electrolytic cell in a battery.
Single-ended Insulated Tool – A tool with only one end that can be used to perform
work and the rest of the tool covered with an approved electrical insulation material.
necessary, and Approved means of temporary identification must be attached
which will remain effective throughout the duration of the work and removed on
completion of the work.
4. DANGERS
The main Dangers to personnel working on storage battery systems are explosions
due to a high concentration of Hydrogen, arcing resulting from short circuits and
burns as a result of contact with the electrolyte used on the batteries.
Before entering a battery room it must be verified that the extraction fan is working (if
fitted) or that the room is sufficiently ventilated to ensure that the build up of
Hydrogen is unlikely.
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5. PPE
The recommended PPE to be worn when work is done in battery rooms is:
gas-tight goggles or face screens
boiler suit
aprons complying with BS 3314
gloves complying with BS 1651 (Table-1, Group-K)
gum boots.
6. GENERAL REQUIREMENTS
Personnel working on battery installations should remove personal adornments

made of metal on their wrists, neck and hands before starting their work.
Only wooden ladders must be used in battery rooms.
6.1 INSPECTION AND TESTING OF BATTERIES
6.1.1 Visual inspection
When visual inspection of battery systems needs to be done, the Authorized Person
shall assess the conditions and decide on the minimum PPE to be worn. Question:
should a LAP be issued???
6.1.2 Testing of the Electrolyte

The following procedure should be followed:
The minimum recommended PPE must be worn.
At least two persons should be present when the tests are performed.
Additional ventilation directly above the cells must be applied (where the
highest concentrations of Hydrogen will be present) when the filling caps are
removed.
A suitable supply of clean water must be available to dilute and wash away
any spillage and for the workers to wash if they come into contact with the
electrolyte.
When topping up the cells fresh, good quality distilled water must be used.
6.1.3 Testing of the cells

The minimum recommended PPE must be worn.
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At least two persons should be present when the tests are performed.
When using battery testing tools which connect a load across the battery cell
in the course of the measurement, sparking can result while removing the test
spikes from the battery terminals. This can result in explosions and additional
ventilation must be applied directly above the cells where the highest
concentrations of Hydrogen will be present.
6.1.4 Replacement of defective cells

If the battery can be disconnected from the load and the battery charger:
Points where the battery must be disconnected must be identified and the
battery disconnected.
The Authorized Person issue a PTW and state that no earths are applied as
well as special precautions to ensure Safety from the System.
Only single-ended insulated tools must be used for work on batteries.
REPLACEMENT OF DEFECTIVE CELLS WHILE THE BATTERY IS CONNECTED

TO THE LOAD AND/OR THE BATTERY CHARGERMUST BE AVOIDED. WHEN
UNAVOIDABLE, IT MUST BE DONE ACCORDING TO AN APPROVED
PROCEDURE.
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APPENDIX 13
PERSONAL PROTECTIVE EQUIPMENT
This Appendix addresses the requirements for Personal Protective Equipment for
employees of Al Ain Distribution Company (AADC), visitors and contractors when
entering work areas and when doing work on Equipment.
Protective Equipment must be worn by all employees, visitors and contractors when
entering locations where Equipment is housed or when work is performed on
Equipment.
The specific requirements for the protective equipment are described in an Approved
Specification document.
AADC employees has been identified and categorized with the respective PPE
requirements as follows:
Category – Management
• Foot protection - Safety Shoes
• Head protection – Hard Hat
• Eye protection – Sun Glasses
Category – Engineers and Supervisors (Power) – (NFPA70E: Table 130.7(C)(8)

Standards on Protective Equipment)
• Body protection – Shirts and Trousers, Arc flash suit
• Hand protection – Electrical insulated gloves, Leather gloves
• Eye and Face protection – Arc flash face shield, Sun Glasses
Category - Engineers and Supervisors (Water)

• Body protection – Shirts and Trousers
• Hand protection – General cotton gloves, Leather gloves
• Eye and Face protection – Goggle, Sun Glasses
Category - Engineers and Supervisors (Projects)

• Body protection – Shirts and Trousers
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• Eye and Face protection – Sun Glasses
Category – Workforce (Technician, Electrician, Mechanics, etc) – Power - (NFPA70E:

Table 130.7(C)(8) Standards on Protective Equipment)
• Body protection – Coverall
• Hand protection – Electrical insulated gloves, Leather gloves
Category – Workforce (Technician, Electrician, Mechanics, etc) – Water

• Hand protection – General cotton gloves, Leather gloves
Category – Workforce (Technician, Electrician, Mechanics, etc) – Other

• Hand protection – General cotton gloves, Leather gloves for Operators and
F/R gloves for Welders.
• Eye and Face protection – Goggles and Face Shield (chemical) for Operators
and Goggles, Welding Face Shield for Welders
Category – Laboratory - Chemist

• Protective clothing recommended in the OSHA standard 29 CFR 1910.132
include lab coats, aprons and face shields
• Foot Protection (29 CFR 1910.136): Protective footwear (shoe covers) shall be
worn to prevent the spread of contamination of chemical hazards or biological
pathogens. Special footwear (non-conductive, chemical resistant and thermal)
may be required based upon work conditions.
• Head protection – Hard Hat (when required)
• Hand protection (29 CFR 1910.132): Appropriate hand protection shall be used
in chemical laboratory procedures involving hazardous substances (chemically
resistant, latex and nitrile gloves) and temperature extremes, corrosive, caustic
or toxic materials (chemically resistant, insulating and rubber gloves).
• Eye and Face protection – Goggles and Face Shield, Eyewash and Shower
Stations (OSHA 29 CFR 1910.151/ANSI 2358.11990)
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• Respiratory Protection (29 CFR 1910.134): Major Requirements depend on the

materials handled/exposed to. It is recommended to refer to OSHA standard
29 CFR 1910.134 for respiratory protection selection (face masks, respiratory
mask, SCBA, etc.)
Category – Laboratory - Samplers

• Body protection – Coverall (29 CFR 1910.132)
• Foot protection (29 CFR 1910.136): Protective footwear shall be worn to
prevent the spread of contamination of chemical hazards or biological
pathogens (shoe covers). Special footwear (non-conductive, chemical
resistant and thermal) may be required based upon work conditions. For
sampling work in the environment, impermeable, steel-toed boots must be
worn.
• Head protection – Hard Hat (29 CFR 1910.135)
• Hand protection – (29 CFR 1910.132): Chemical Resistant gloves, Cotton
gloves, latex and nitrile gloves, insulating and rubber gloves.
• Eye and Face protection – Goggles and Face Shield and Eyewash solutions
(OSHA 29 CFR 1910.151/ANSI 2358.11990)
• Hearing Protection (29 CFR 1910.25): Hearing protection devices (earplugs
and ear muffs) are required in any area where noise levels are equal to or
greater than 90 dB for an 8 hour time weighted average.
• Respiratory Protection (29 CFR 1910.134): Refer to OSHA standard 29 CFR
1910.134 for respiratory protection selection (face masks, dust masks, full face
respirators, SCBA, etc.)
• Caution Signs or barricade tape for any sampling taking place
• High Visibility Safety Vest
Category – Meter Readers

• Body protection – Uniforms
• Head protection - Cap
• Foot protection – Safety shoes
Category – Drivers
• Body protection – Uniforms
• Head protection – Hard hat
• Foot protection – Safety shoes
When work is performed at specific locations, additional PPE may be required as

listed:
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Batteries - As for Chemical laboratories

The recommended PPE to be worn when work is done in battery rooms is:
• gas-tight goggles or face screens
• boiler suit
• special aprons
• special gloves
• gum boots
Overhead Lines (NFPA70E: Table 130.7(C)(8) Standards on Protective

Equipment)
• Safety Harness
• Arc flash face shield/suit when working within the arc flash boundary
Cables (NFPA70E: Table 130.7(C)(8) Standards on Protective Equipment)

• F/R gloves when doing heat shrink joint.
• F/R coverall when doing heat shrink joint.
COLOR CODING
The following colors may be adopted to distinguish different work activities.

• White colored hard hat for most work settings.
• Yellow colored hard hat for electrical work crews.
To ensure maximum employee visibility to approaching traffic, warning garments in

the appropriate color (orange, strong yellow-green or fluorescent) shall be worn. The
following rules apply during daylight hours:
• A vest of appropriate color equipped with reflective material is the standard.
• Vests, jacket, or coveralls of appropriate color without reflective material or shirts of
appropriate color may be worn only during daylight hours.
To ensure additional visibility at night, warning garments in the appropriate color

(Orange, strong yellow-green, or fluorescent) shall be equipped with reflective
material (silver, orange, or strong yellow-green fluorescent versions) that is visible at
a minimum of 1,000 feet. The following rules apply during hours of darkness:
• Warning garments of appropriate color equipped with reflective material are
required. White coveralls equipped with reflective material conforming to the
ANSI/ISEA 107-1999 standard may be worn in lieu of the colored reflective vest.
• A jacket of appropriate color equipped with suitable reflective material may be
worn over white coveralls.
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APPENDIX 14
LIVE ELECTRICAL WORK
1 SCOPE
This Appendix outlines the principles for maintaining Safety of Personnel and
Equipment when doing Live Work on Electrical Equipment.
2 DEFINITIONS
Live work is defined as work on or near conductors which are accessible and
which are 'live' or 'charged'
Terms printed in bold type are as described in the Company System Safety
Rules.
All Equipment on which work is carried out must be readily identifiable.
Where necessary, and Approved means of temporary identification must be
attached which will remain effective throughout the duration of the work.
4 Work on Live Low Voltage Apparatus and Conductors.

When Live Work is to be carried out on Electrical Equipment, an Authorized
Instructions clearly defining the limits of the work and the Approved procedure
to be followed shall be given. The Authorized Person shall then issue a
Limited Access Permit. The following shall be considered:
• The Equipment to be worked on shall be visually inspected to see that it is in
satisfactory condition.
• There shall be adequate working space and safe means of egress.
• The working space and the Equipment to be worked on shall be adequately
illuminated.
• If the work is outdoors, the weather conditions shall not be unduly adverse.
• Suitable temporary cover shall be provided to avoid water ingress into
Equipment
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• No Competent Person shall carry out work, which involves, or is equivalent

to, the manipulation of bare Live conductors unless accompanied by another
suitably qualified Competent Person who shall be able to contribute to the
reduction in risk and be available to render or obtain assistance in an
emergency.
• Where work is to be carried out in situations where the Live equipment is not
housed in a secure location, then additional precautions in the form of barriers
and Danger Notices must be in place.
• Only Approved tools and equipment shall be utilized for all live working
• Approved personal protective equipment shall be worn as appropriate.
• the worker must be authorized to work on the Live Equipment
• the work area must be cleared of obstructions so that the worker can enter and
leave it quickly and safely
• insulated tools and accessories must be well maintained ie clean, dry and no
damage to the protective insulation
• all testing of tools and equipment must be up to date and must have been
inspected to ensure they are fit for purpose, serviceable and safe to use
• first aid facilities must be provided at the site and they must be readily
accessible. Emergency Services contact numbers should be made available at
the site.
• fire fighting Equipment that is suitable for electrical fires should be accessible
• Live conductors should be fitted with temporary or fixed isolation barriers or
insulation where necessary to prevent inadvertent contact or flashovers.
• All metal rings, bracelets, and wristwatch bands must be removed. These
could cause a short-circuit where small clearances are involved. (If it is
necessary to wear medic-alert bracelets, secure them with transparent surgical
or adhesive tape or rubber bands.)
5 Testing and fault finding

When testing and fault finding is to be carried out on Live HV Electrical
Equipment, an Authorized Person shall assess the means of achieving
Safety from the System. Instructions clearly defining the limits of the work
and the Approved procedure to be followed shall be given. The Authorized
Person shall then issue a Limited Access Permit. The following shall be
considered:
5.1 Before starting and during the testing or fault finding:
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• checks must be made to ensure that the test instruments to be used are
appropriate and are functioning correctly, before starting and during the testing
or fault finding
• place safety barriers/notices to prevent other persons entering the work area,
which may have exposed energized parts or exposed conductive parts that
could become energized during the testing or fault finding process
• safe working procedures relevant to each activity must be maintained and
coordinated with co workers who may have to assist in the work task, such as
procedures related to switching circuits or equipment on and off during the fault
finding or testing process.
5.2 The location of faults should first be attempted with the Equipment Dead..
5.3 If a fault cannot be found with the Equipment Dead, and Live testing methods
have to be used, control measures must be in place to eliminate or control the
risk of inadvertent contact with Live parts by protecting all persons from the
hazard. Then, prior to the testing or fault finding, the following must be done:
• identify exposed conductive parts that could become Live whilst using test
instruments
• temporary or fixed isolation barriers should be used to isolate all electrical
workers from inadvertent contact with exposed conductive parts that could
become Live during testing
• use only Approved insulated tools, test instruments and test probes and
ensure workers are wearing appropriate clothing and using correct PPE
• use a safety observer who is competent to assist the persons conducting the
tests where an identified risk requires it.
• conduct a periodic review of the work situation to ensure that no new hazards
are created during the process.
5.4 When the testing or fault finding is completed, Equipment must be restored to
a safe condition. For example, disconnected conductors should be
reconnected and left in a safe state, covers replaced and accessories and
equipment properly secured.
6 Personal protective equipment and clothing
6.1 The Authorized Person must ensure that workers use the correct clothing and
Equipment. Workers are responsible for inspecting the equipment before use
and for using it properly.
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6.2 When working on Live Equipment, the Competent Person needs the
following protective equipment and clothing:
• Insulated tools to avoid shocks and to prevent accidental short-circuits
• Rubber gloves (leather gloves can be used when testing equipment)
• Cover-up blankets to avoid accidental contact with live equipment
• Shock-resistant safety boots or shoes
• A face shield to protect the worker from molten metal or ultraviolet light
• Flame-resistant clothing.
7 Work on Live Overhead High Voltage Mains

The Live Line Work Procedures must specify the method of Live Work to be
used. The following methods of live work for repairs can be applied:
7.1 Insulating glove working
The possibility of performing work with ease and a relatively uncomplicated
construction of tools and insulating materials make this method widely used in
Systems of up to 1 kV, such as: overhead lines with bare or insulated wires,
cable lines and distribution devices.
7.2 Hot stick working

Hot stick working consists in live work performed by a worker staying at the
earth potential, using tools fixed on insulating poles. This method is employed
mostly in the case of medium and high voltage Systems. It is used during the
maintenance of Live electrical Equipment within high voltage sub stations, in
the case of high voltage overhead lines when connecting branch circuits,
maintaining disconnecting switches and replacing insulation using insulating
poles as well as in the case of low voltage lines, in order to disconnect a given
branch permanently by means of cutting the conductor.
7.3 Bare hand working

The bare hand working method consists of isolating the worker from earth
potential and from other potentials different than his own. This condition can be
fulfilled in the case of overhead lines and high voltage substations, where
distances between conductors of various phases and between line parts of
different potentials are large enough. Isolation can be achieved in various
ways, most often by using elevators with an insulated arm, ladders and towers.
In order to provide isolating clearance, composite insulators and insulating
ropes are often used.
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A person must not perform high voltage live line work on live overhead high
voltage lines unless:
• he is certified and holds a current Live Line Authorization. Annual refresher
training by an Authorized Person is needed to keep this accreditation; and
• the employee uses approved work procedures, that are documented in the
High Voltage Live Line Manual, to carry out high voltage live line work; and
• all members of the Working Party have already performed, and are familiar
with the work under de-energized conditions using the appropriate high voltage
live line work procedure.
8 Before Starting High Voltage Live Line Work

• The Authorized Person must perform the duty of the safety observer.
• Radio or telephone contact must be available at all times between the
Authorized Person at the work site and the Control Person in the Control
Room.
Before commencing high voltage live line work the Authorized Person must
ensure that:
• Where switchgear feeding the section on which the Live work is carried out is
fitted with remote switching circuits, the selector must be switched to the Local
position
• the auto reclosing device associated with the section of the line where the work
is being carried out has been set to non-auto and the sensitive earth leakage
protection is auto, if fitted
• check that the System is switched so that the section of line where the work is
being carried out is not part of a closed ring.
8.1 High Voltage Live Line Work in Progress

While high voltage, live line work is in progress, the switching arrangements or
the load flow on the feeder which is being worked on must not be altered. If a
change in the network arrangements must be made, the work group must be
told to stop the live line procedure and move to a safe distance from the
Equipment until conditions are suitable for high voltage live line work to
recommence.
The Control Person in the Control Room must advise high voltage live line
work groups of any adverse weather or storms that have been forecast or that
are approaching the work location.
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APPENDIX 15
LOCKOUT/TAGOUT PROCEDURE
1 PURPOSE
This procedure establishes the minimum requirements for the lockout and/or
tagout of Equipment or other energy sources. It shall be used to ensure that
Equipment are isolated from all potentially hazardous energy sources, and
locked out and/or tagged out before employees perform any work where the
unexpected start-up or release of stored energy could cause injury.
2 DEFINITIONS
Lockout/Tagout
• Installation of lock(s) and tag(s) on the Equipment and Isolation
Devices to ensure that work can be performed safely. The lock(s) and
tag(s) ensure that the Equipment and Isolating Device(s) or system(s)
they isolate and/or control, cannot be operated until the lock(s) and
tag(s) are removed.
Lockout Device.
• A device that utilizes a positive means such as a lock to hold an energy
isolating device in a safe position and prevent the energizing of a
machine or equipment.
Tagout Device.
• A prominent warning device, such as a tag and a means of attachment,
which can be securely fastened to an energy isolating device in
accordance with an established procedure, to indicate that the energy
isolating device and the equipment being controlled may not be
operated until the tagout device is removed.
3 PREPARATION FOR LOCKOUT

3.1 When work is to be carried out on or near to Equipment, an Authorized
When the Authorized Person decides it is necessary to confirm these
instructions in writing, he shall issue a Safety Document.
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• The Equipment shall be identified and the Control Person shall prepare it
for release from Operational Service
• The Authorized Person shall ensure that the Equipment is Isolated and
that Points of Isolation are established for the work
• For electrical Equipment the Authorized Person shall assess the situation,
check for and confirm no volts using an Approved voltage testing device
and then discharge the Equipment. The voltage indicator must be tested
immediately before and after use.
• For work on electrical Equipment, Primary Earths shall be applied within
the zone established by the Points of Isolation. Where reasonably
practicable the Primary Earths shall be Locked. Approved warning
notices (Safety Tag) shall be attached to the Point of Isolation.
• The contents of the Equipment shall be adjusted to a level which avoids all
Danger. Where drain valves are used they shall, where practicable, be
Locked in the appropriate position
• Where Danger could arise from pressurization, the Equipment shall be
Vented. The emissions shall be dissipated so as to avoid Danger. Where
reasonably practicable drain vents shall be Locked open
3.2 The following procedures for the different Lockout Devices can be used to
secure the Safety Precautions:
3.2.1 Fixed Key Safe

A Key Safe that is permanently fixed in the substation.
• The Authorized Person shall place the Safety Keys securing the safety
precautions in a Key Safe
• The Key Safe shall be Locked by a Key Safe Key.
• The Key Safe Key shall be removed and retained in safe custody
• The Authorized Person shall further secure the Key Safe by locking using
the Control Key.
3.2.2 Portable Key Safe

A Key Safe that can be taken by the Authorized Person to the Points of
Isolation.
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Where the Points of Isolation is not close to a substation, and it is

unpractical to drive long distances to place the Safety Keys in a Fixed Key
Safe, a Portable Key safe can be used. In this case the Authorized Person
will keep the Portable Key safe in safe custody for the duration of the work.
• The Authorized Person shall place the Safety Keys securing the safety
precautions in a Key Safe
• The Key Safe shall be Locked by a Key Safe Key.
• The Key Safe Key shall be removed and retained in safe custody
• The Authorized Person shall further secure the Key Safe by locking using
the Control Key and keep the Key Safe in safe custody.
3.2.3 Multi Clasp

• When a Multi-clasp is used to secure selected single Points of Isolation,
then a control padlock will be attached by the Authorized Person
• An additional Safety Lock will be attached by each Competent Person.
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APPENDIX 16
STANDBY GENERATORS PROCEDURE
1 PURPOSE
This document describes the procedures to be adopted for working on Standby
Generator Sets.
2 DEFINITIONS
For the purposes of this document the following definitions apply.
Safety Notices being one of the following:-
Danger Notice
• An Approved notice reading “Danger” which is attached to Equipment
and structures outside the boundary marking to warn of electrical or
mechanical Dangers.
Terms printed in bold type are as defined in the Safety Rules.
3 EQUIPMENT IDENTIFICATION
Equipment on which work is to be carried out must be readily identifiable.
Where necessary a means of identification must be fixed to it which will remain
effective throughout the course of the work.
4 DANGERS
The main Dangers to personnel arising from work on standby generator sets
are:
• Electrical shock when working on the electrical system of the generator and
the drive motor is inadvertently started.
• Injuries due to the movement of rotating parts when the drive motor is
inadvertently started
5 WORK ON OR NEAR STANDBY GENERATORS

When work is to be done near or on Standby Generators, the Authorized
Person must assess the work and decide if the work must proceed under a
Permit to Work or a Limited Access Permit to achieve Safety from the System.
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5.1 If the work does not involve the requirement for Primary Earths, the Authorized
Person must assess the work and decide if the work can proceed by giving
clear instructions, or where Safety of the System cannot be achieved through
instructions a Limited Access Permit must be issued.
5.2 If the work involves the application of Primary Earths, Points of Isolation must
be established and a Permit to Work must be issued for the work to proceed.
The following must be considered as Points of Isolation to achieve Safety from
the System when working on Standby Generators:
• The electrical connections from the generator stator at the switchgear.
• The electrical connections from the generator rotor (excitation) at the feed
panel.
• The electrical connection from the battery to the starter motor of the diesel
engine.
5.3 If work involves the testing of the generator, Points of Isolation must be
established and a Sanction for Test must be issued. The following must be
considered:
• No other Permits to Work or Sanctions for Test must be out on the generator
set.
• The Competent Person must ensure that all induced energy is drained after
testing is completed and before work can continue.
5.4 The work area must be barricaded to prevent unauthorized people entering the
work area and Safety Signs posted at the boundary of the demarcated area.
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APPENDIX 17
WORK AND DEMARCATION IN SUBSTATIONS
1 SCOPE
This describes the procedures to be adopted for the demarcation of work in
substations.
2 DEFINITIONS
For the purposes of this document the following definitions apply.
Safety Notices being one of the following:-
Danger Notice – A notice of an Approved type, conveying a warning of the risk
of Danger of approach to either electrical or general hazards. These notices
are also displayed at the limits of safe working areas, calling attention to the
adjacent Dangers.
Keep Clear Overhead Live Equipment Notice – An Approved notice warning about
danger from overhead live equipment.
Terms printed in bold type are as defined in the Safety Rules.
3 EQUIPMENT IDENTIFICATION
Equipment on which work is to be carried out must be readily identifiable. Where
necessary a means of identification must be fixed to it which will remain effective
throughout the course of the work.
4 DANGERS
The main Dangers to personnel arising out of inadequate demarcation in substations
are electric shock, burns and serious injury from the possibility of mistaking
Equipment on which it is unsafe to work, for that on which it is safe to work
inadvertently infringing Safety Distance, inadequate planning leading to a failure in
the co-ordination of all work Activities and failure to adequately control vehicle
movement.
5 RISK ASSESSMENT
5.1 Demarcation of a work area is one of the main control measures in achieving Safety
from the System by ensuring clear boundaries between safe and unsafe workplaces.
5.2 Contractors are responsible for preparing their own risk assessments, this may be
carried out on their own forms and must achieve an equivalent standard to SSR.
5.3 The Authorized Person must carry out a specific on site risk assessment to
determine the most appropriate system for defining the limits of the work taking into
account the work to be done.
6 WORK
6.1 When work is to be carried out in a substation, an Authorized Person must assess
the means of achieving Safety from the System.
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6.2 Work in a substation must be carried out under the Supervision of a Competent
Person.
7 DEMARCATION STANDARDS
General
The Authorized Person must decide whether demarcation is appropriate for work
carried out under a Limited Access Permit.
Work areas
Where a work area is to be demarcated for work on High Voltage (HV), Low Voltage
(LV) or mechanical Equipment, following the risk assessment:
• the Authorized Person must instruct the Competent Person on the positioning of
the demarcation equipment
• the boundary marks and safety notices must only be fixed or moved by a
Competent Person or by a Person under the Personal Supervision of a
Competent Person
• the Authorized Person issuing the Safety Document must ensure that the
designated work area has been demarcated correctly before issuing the Safety
Document
• entry to a demarcated area is only permitted by a member of the Working Party
under the terms of the Safety Document.
Where a demarcated area has been set up it must have a readily identifiable
designated access point(s). An Access Point Notice must be positioned adjacent to
the access point. If no Safety Document recipient is on site, the access/egress point
should be closed prohibiting access.
The dismantling of the chain or barrier by the Safety Document recipient is permitted
to allow access/egress of plant, vehicles etc only. The chain or barrier must be
restored immediately the plant, vehicles etc has entered or left the work area.
In general the boundary marking must be arranged so that all structures supporting
any Live Equipment are excluded from the work area. Where such an arrangement
is impracticable, special precautions against unsafe access must be taken. All unsafe
access must be clearly identified by attaching sufficient Access Prohibition Notice(s),
visible from all directions of approach, to the Equipment and structures at a level
beyond which it is unsafe to pass to warn people of Danger.
It must be strictly forbidden for anyone to enter or exit a demarcated work area by
crossing over or under any chain or barrier. The designated access point must be
used.
Safety Notice(s) must be attached to, or fixed adjacent to, adjoining Equipment and
structures in sufficient numbers to be clearly visible from the work area and all
approach routes at all times.
Where physical demarcation is to be used this must be:-
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• erected after completion of all safety precautions and before any Safety Document
is issued
• removed after the clearance of the Safety Document(s).
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SYSTEM SAFETY RULES - ADDENDUM
CATEGORIES OF APPOINTMENT
CP1 An individual who has sufficient technical knowledge and experience to

recognize and avoid Danger and carries out the duties of a Competent Person
including switching and the operation of Equipment and the receipt and clearance
of specified Safety Documents.
CP2 An individual who has sufficient technical knowledge and experience to

recognize and avoid Danger and carries out the duties of a Competent Person
including the receipt and clearance of specified Safety Documents.
AP1 In addition to having the duties of a Competent Person (CP1) prepare, issue
and cancel specified Safety Documents for HV Equipment.
and cancel specified Safety Documents for LV Equipment.
and cancel specified Safety Documents for Mechanical Equipment.
CN1 Carry out the duties of a Control Person for HV Equipment.
CN2 Carry out the duties of a Control Person for LV Equipment.
CN3 Carry out the duties of a Control Person for Mechanical Equipment.
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OPERATIONAL AUTHORITY
Appendix 2 “Operational and Safety Switching” requires selected Authorized

Persons to have appropriate written authority to render interlocks inoperative.
OA1 Written authority to render interlocks inoperative and to operate non-

interlocked Equipment to the instructions of a Control Person. (When
accompanied by OA2)
OA2 Written authority to accompany and check that the instructions for rendering
interlocks inoperative are implemented on the correct Equipment and carried out in
the proper sequence by the instructed person.
(Accompany and check operations performed by OA1).
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AUTHORISATION CERTIFICATE
AUTHORISED PERSON
I hereby certify that
The bearer…………………………………………………… File No.………….………
Designation………………………………………………………………………………...
Section/Department……………………………………………………………………….
Is an Authorized Person as defined in the Company System Safety Rules to

undertake the classes of work detailed below.
Date of Issue:………………. MANAGING DIRECTOR

Date of Expiry:…………….… AL AIN DISTRIBUTION COMPANY
Categories of Appointment:
Operational Authority:
CLASSES OF WORK
Signature of holder:………………………………… Serial No……………………….
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COMPETENT PERSON
The bearer………………………………………………....File No…………….……….
Designation………………………………………………………………………………..
Section/Department……………………………………………………………...……….
Is a Competent Person as defined in the Company System Safety Rules to

Date of Issue:……………….. MANAGING DIRECTOR

Date of Expiry:………………. AL AIN DISTRIBUTION COMPANY
CLASSES OF WORK
Signature of holder:……………………………………….Serial No……………….
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CONTROL PERSON
The bearer………………………………………………………..File No…………….…
Designation…………………………………………………………………..…………..
Section/Department……………………………………………………………………..
Is a Control Person as defined in the Company System Safety Rules to

Date of Issue:……………….. MANAGING DIRECTOR

Date of Expiry:………………. AL AIN DISTRIBUTION COMPANY
CLASSES OF WORK
Signature of holder:……………………………………….Serial No……………….
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APPENDIX – D RECORD OF INTER-SYSTEM SAFETY PRECAUTIONS (RISSP)
No:……………… ……
Requesting Party………………………………….. Location………………………………………..
Implementing Party……………………………….. Location……………………………………….
REQUEST
Equipment to be Isolated (Attach additional information / drawings as required)

………………………………………………………………………………………………………………………
……………………………………………………………………………
Period of Isolation requested (Date and Time)
From ……………………………………….. To ……………………………………..
Safety Precautions Requested

Identification No Description of Apparatus Safety Precautions
Requested by Requesting Safety Co-ordinator (Authorised Person)
Name…………………Signature ……………………… Date……………. Time …….….
IMPLEMENTATION CONFIRMATION
Safety Precautions Implemented

Identification No Description of Apparatus Safety Precautions
Implementation Confirmed by Implementing Safety Co-ordinator (Authorised Person)
CLEARENCE
Job Completed and Implemented Safety Precautions may be Cleared. Clearence Authorisation by
Requesting Safety Co-ordinator (Authorised Person)
CLEARENCE CONFIRMATION
Implemented Safety Precautions have been Cleared. Clearence Confirmed by Implementing Safety
Co-ordinator (Authorised Person)
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PERMIT TO WORK APPENDIX G

PERMIT TO WORK NO:………………..
To………………………………………… Section / Company …………………………..

Application No ………………………….. Date …………………
ISSUE SECTION
LOCATION………………………………….
Identification of Equipment ……………………………
Circuit Identification ……………………………
Nature and Extent of Work to be Done ……………………………..
GENERAL SAFETY MUST BE ESTABLISHED BY WEARING THE CORRECT PPE,

USING THE CORRECT TOOLS AND OBEYING AADC SAFETY RULES
SYSTEM SAFETY PRECAUTIONS
Points of Isolation at
…………………………………………………………………………………………………
Primary Earths Applied at
……………………………………………………………………………………………
Actions taken to avoid Danger by Draining, Venting, Purging,

Containment or Dissipation of Stored Energy
………………………………………………………………………………
……………………………………..
Additional Precautions to be taken for mechanical works, where dangerous parts of plant or
machinery could reasonably be foreseen as a hazard, where work is undertaken on pressure vessels
and pipe work, on circulating water systems and on Equipment containing or operated by compressed
air or gas.
………………………………..
Mechanical Safety Checklist Y/N
Machine guards
The safeguards prevent workers' hands, arms, and other body parts for making contact with
dangerous moving parts
The safeguards are firmly secured and not easily removable
The safeguards permit safe, comfortable, and easy operation/maintenance of the machine
There is a system for shutting down the machinery before safeguards are removed
Machines
There is a point-of-operation safeguard provided for the machine
The safeguards have not been tampered with or removed
Safe operating pressures for hydraulic and pneumatic tools, hoses, valves, pipes, filters, and fittings
are met
Machinery Maintenance and Repair

Maintenance workers have received up-to-date instruction on the machines they service
Maintenance workers lock out the machine from its power sources before beginning repairs
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The maintenance equipment itself is properly guarded
Any Additional Precautions to be taken during the course of the work to avoid
System derived hazards ………………………………………………………………
…………………………………
Earthing Schedule No………………. No of Additional Earths……………
….. Key Safe Key No……………..
RISSP No……………………………. Flags……………………….. Wristlets………..
Name of the Control Person Giving Consent to this document………..

I hereby declare that it is safe to work on the Equipment detailed above
Name……………….. Signature…………….. Time…. Date…………..
Authorised Person
RECEIPT SECTION
I hereby declare that I have satisfied myself that the Equipment stated above is safe to work on and
that I have explained the precautions to achieve Safety from the System as well as General Safety
to all members of the working party. I further accept responsibility for carrying out and adequately
Supervising the work detailed above.
Name………………………….. Signature……………………………….. Time…………….
Date…………..
Competent Person
CLEARENCE
I hereby declare that all men have been withdrawn and warned that it is no longer safe to work on the
above Equipment and that all tools and gear have been removed, leaving the Equipment ready for
return to service.
Date…………..
Competent Person
CANCELLATION
I have considered the Equipment covered by this clearance and I am satisfied that it is fit for
operational service.
The name of the Control Person agreeing to the cancellation of this
document………………………………..…………
THE PERMIT TO WORK IS HEREBY CANCELLED
Date…………..
Authorised Person
PLEASE WRITE IN CLEAR BLOCK LETTERS
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Checklists:
Isolation checklist Y N NA
Control & Isolator switch opened
Opened control and Isolator switch locked
Circuit Breaker Racked Out
Circuit Breaker Racked to Test Position
Cable & Busbar Shutters are Locked
Back Feed Power prevented
Primary Earthing Switch is closed
Closed primary earthing switch is locked
Additional earth is provided
Caution notices are posted at all points of isolation
Danger notices are posted at all working areas
Personal Protective Equipment checklist Y N NA
Insulated Ladders
Safety belts and harness
Safety gloves
Fire extinguishers
First Aid Kit
Emergency Light
Breathing Apparatus
Others:
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LIMITED ACCESS PERMIT APPENDIX H

LIMITED ACCESS PERMIT NO:………………..

ISSUE SECTION
LOCATION……………………………………………………………………….
Identification of Equipment ………………………………………………
Circuit Identification …………………………………………………………………………
Nature and Extent of Testing to be Done ……………
………………………………………………………………………………..
GENERAL SAFETY MUST BE ESTABLISHED BY WEARING THE CORRECT PPE, USING
THE CORRECT TOOLS AND OBEYING AADC SAFETY RULES
LIMITS OF WORK and/or WORK AREA
………………………………………………………………………………………………………………
………………………………………………
The following hazards have been identified and control measures assessed …………
………………………………………………………………………………………
…………………………………………………………………
Precautions to be taken for a Safe System of Work and to avoid System derived hazards
………………………………………………………………………………………………………………
………………………………………………………………………………
RISSP No……………………………………………… Key Safe Key No………………………..
Name of the Control Person Giving Consent to this document………………………………

I hereby declare that it is safe to work within the limits of work and/or work area detailed above
Name………………………….. Signature……………………………….. Time……………. Date……
Authorised Person
RECEIPT SECTION
I hereby declare that I have satisfied myself that it is safe to work within the limits of work and/or work
area described above and that I have explained the precautions to achieve Safety from the System
as well as General Safety to all members of the Working Party. I further accept responsibility for
carrying out and adequately Supervising the work detailed above.
Date…………..
Competent Person
CLEARENCE
I hereby declare that all men have been withdrawn and warned that it is no longer safe to work within
the limits of work and/or work area detailed above and that all tools and gear have been removed.
Date…………..
Competent Person
CANCELLATION
document…………………………………
THE LIMITED ACCESS PERMIT IS HEREBY CANCELLED
Date…………..
Authorised Person
Rev 3
Effective Date:
(AADC)
Page 151 of 157
Approved by:
SANCTION FOR TEST APPENDIX I
SANCTION FOR TEST NO:………………..

ISSUE SECTION
LOCATION……………………………………………………………………….
Identification of Equipment ……………………………………………
Circuit Identification ………………………………………
………………………………………
Nature and Extent of Testing to be Done ……………………………………………………
………………………………………………………………..
GENERAL SAFETY MUST BE ESTABLISHED BY WEARING THE CORRECT PPE, USING
THE CORRECT TOOLS AND OBEYING AADC SAFETY RULES
SYATEM SAFETY PRECAUTIONS
Points of Isolation at ………………………………
Primary Earths Applied at …………………………………………………………
…………………………………………………………………………………………
Actions taken to avoid Danger by Draining, Venting, Purging, Containment or Dissipation of Stored
Energy
…………………………………………………………………………………………………………………
Any Additional Precautions to be taken during the course of the work to avoid System derived
hazards …
……………………………………………………………………………………………………………
…………………………………………………………………………………
Safety Precautions that may be varied by the Competent Person during Testing …………………
………………………………………………………
………………………………………………………………………………
Earthing Schedule No………………. No of Additional Earths……………….. Key Safe Key
No……….
RISSP No……………………………. Flags……………………….. Wristlets……………………..
Name of the Control Person Giving Consent to this document…………………………………………..
I hereby declare that it is safe to work on the Equipment detailed above
Name………………………….. Signature……………………………….. Time……………. Date……..
Authorised Person
RECEIPT SECTION
I hereby declare that I have satisfied myself that it is safe to commence testing on the Equipment
identified above and that I have explained the precautions to achieve Safety from the System as well
as General Safety to all members of the working party. I further accept responsibility for carrying out
and adequately Supervising the testing as detailed above.
Date…………..
Competent Person
CLEARENCE
I hereby declare that all men have been withdrawn and warned that it is no longer safe to continue
testing on the above Equipment and that all tools and gear have been removed, leaving the
Equipment ready for return to service.
Date…………..
Competent Person
Rev 3
Effective Date:
(AADC)
Page 152 of 157
Approved by:
CANCELLATION
I have inspected the Equipment covered by this clearance and I am satisfied that it is fit for
operational service.
document…………………………………
THE SANCTION FOR TEST IS HEREBY CANCELLED
Date…………..
Authorised Person
Checklists:
Isolation checklist Y N NA
Control & Isolator switch opened
Opened control and Isolator switch locked
Circuit Breaker Racked Out
Circuit Breaker Racked to Test Position
Cable & Busbar Shutters are Locked
Back Feed Power prevented
Primary Earthing Switch is closed
Closed primary earthing switch is locked
Additional earth is provided
Caution notices are posted at all points of isolation
Danger notices are posted at all working areas
Personal Protective Equipment checklist Y N NA

Insulated Ladders
Safety belts and harness
Safety gloves
Fire extinguishers
First Aid Kit
Emergency Light
Breathing Apparatus
Others:
Rev 3
Effective Date:
(AADC)
Page 153 of 157
Approved by:
HOT WORK PERMIT APPENDIX J
ISSUE
To……………………………….. Section/Company………………………………. No.
Application No…………………………………………Date………………………
Location ………………………………………………………………………………...
Identification of Equipment………………………………………………………
…………………………
Nature and extent of Work to be Done………………………………………..
LIMITS OF WORK and / or WORK AREA……………………………………….
The following hazards have been identified and control measures
assessed…………………………………………….
Precautions to be taken for a Safe System of Work and to avoid System derived hazards
………………………………………………………………………………………
The following precautions have been taken:
All equipment to be used has been inspected and is in good repair…………………………………….Y/N
Floor and surrounding area are clear of combustible materials within 35 feet of the work
area……….Y/N
Materials that cannot be moved are protected with noncombustible material or

cover…………………Y/N
Floor openings within 35 feet are tightly covered…………………………………………………..…..Y/N
A fire watcher has been assigned to watch for dangerous sparks in area, and will remain on the job site
for 30 minutes after completion of the
work…………………………………………………………………………….Y/N
Appropriate fire extinguishing equipment is within 10 feet of the work site…………………..………..Y/N
The sprinkler system is in service……………………………………………………………………..Y/N
Arrangements have been made with the Control Room to prevent the accidental activation of the fire
detection and alarm
systems………………………………………………………………………………………….Y/N
There are no flammable liquids, vapors, dusts, solids or equipment containing such materials in the
work area…………………………………………………………………………………………………….Y/N
The name of the Control Person giving Consent to this document…………………………………….

I hereby declare that it is safe to work in the work area detailed above
Name………………………Signed ……………………Time…………….Date………………….
Authorized Person
RECEIPT
I hereby declare that I have satisfied myself that it is safe to undertake the work described above and
accept responsibility for carrying out and adequately supervisioning the work detailed above.
Name………………………………Signed ……………………Time…………….Date………………….
Rev 3
Effective Date:
(AADC)
Page 154 of 157
Approved by:
CLEARANCE
I hereby declare that all men have been withdrawn and warned that it is no longer safe to work within
the limits of work and / or work area detailed above and that all tools and gear have been removed
CANCELLATION
document…………………………….
THIS HOT WORK PERMIT IS HEREBY CANCELLED
Authorized Person
PLEASE WRITE IN CLEAR BLOCK LETTERS.
Rev 3
Effective Date:
(AADC)
Page 155 of 157
Approved by:
CHEMICAL HAZARD RISK ASSESSMENT FORM APPENDIX K
ISSUE No.
To……………………………….. Section/Company……………………………….
Application No…………………………………………Date………………………
Consult the MSDS for EACH chemical and complete following for EACH hazardous chemical.
Substance Name: _____
Date of assessment_____________
CAS No ______________________________ UN No______ Class______ PG No_____
Risk Phrases (list full) _________________________________________________
____________________________________________________________________
Safety Phrases (list in full) ____________________________________________________________
Summary of process/method ______________________________
Quantity used in procedure_________
Assessed by (PRINT your name) ______________________________________________
A. Concentration Used__________________________________ (A concentration cut off level for a

substance represents a level [expressed as a percentage on a weight/weight basis] at above which
that substance must be considered hazardous)
Is the concentration above level listed as hazardous…………………….Y/N
B. Dangerous Goods Class Labeling

3(Flammable) 4(Flammable solid) 5(Oxidizing) 6(Toxic) 8(Corrosive) (Other)
C. Method of Use and Exposure Risks.
Is the chemical used in way in which fumes, gases or dust particles are given off…………..Y/N
Are any of the following, Eyes, Skin, Inhalation, or Ingestion an exposure risk……………Y/N
Is the substance a Carcinogen or a Mutagen or a Teratogen…………………….Y/N

D.1 Protective controls
Is it necessary to work in fume hood……………………..Y/N
Is it necessary to wear suitable protective clothing, gloves or eye/face protection…………Y/N
D.2 Are all these protective controls readily available, clean and functional…………..Y/N
E First Aid
What first aid measures should be taken in case of an accident involving this chemical
_________________________________________________________________________________
F Spills
What steps should be taken in the event of a spill of this chemical?
___________________________________
Are the required resources and facilities in place……………………Y/N
G Training
What training been given in the correct handling of this substance?
___________________________________
_________________________________________________________________________________
_____
Rev 3
Effective Date:
(AADC)
Page 156 of 157
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Are you satisfied you understand the hazards involved in the use of this chemical………………..Y/N
H Disposal
What are the disposal
methods?______________________________________________________________
___________________________________________________________________
Are the required resources and facilities in place……………………Y/N
I RISK ASSESSMENT CLASSIFICATIONS (Tick appropriate Risk Class box)

1. Risks are not significant and are not likely to increase.
2. Risks are significant but are effectively controlled.
3. Risks are significant and are not adequately controlled.
4. There is insufficient information to assess risk and level of exposure.
ASSESSMENT APROVAL: I am satisfied that the risks are not significant and/ or adequately
controlled.
Assessor’s signature____________________________________________________
Date_____/_____/____
Supervisor Name (Print) _______________________Signature._____________________
Date___/___/____
The name of the Control Person giving Consent to this document…………………………………….

I hereby declare that it is safe to work with the chemical detailed above
Name………………………Signed ……………………Time…………….Date………………….
Authorized Person
RECEIPT
I hereby declare that I have satisfied myself that it is safe to undertake the work described above and
accept responsibility for carrying out the work detailed above.
PLEASE WRITE IN CLEAR BLOCK LETTERS.
Rev 3
Effective Date:
(AADC)
Page 157 of 157
Approved by:
TRANSFER OF SAFETY DOCUMENT APPROVAL NO:…………..

Date …………………
MOTIVATION SECTION
REASON FOR TRANSFER OF SAFETY DOCUMENT

…………………………………………………………………………………………………………
Type of Safety Document……………………………. No…………………….
Name of the Control Person Giving Consent to the transfer………………………………………..
I hereby declare that the following Safety Document can be transferred to the Incoming Control
Person
Name………………………….. Signature……………………………….. Time……………. Date…….

Authorised Person
DECLARATION BY AUTHORISED PERSON

I hereby declare that I have satisfied myself that the Equipment stated above is safe to work on and
that I have explained the precautions to achieve Safety from the System as well as General Safety
to:
Name…………………………..
Competent Person
Who will take over the responsibility of supervising the work as shown in the Safety Document.
Name………………………….. Signature……………………………….. Time……. Date…………..

Authorised Person
DECLARATION BY OUTGOING COMPETENT PERSON
I hereby declare that I have explained the work situation to the Authorised Person as well as the
Incoming Control Person and that I have supplied them with all the relevant information to safely carry
on with the work.
Date…………..
Outgoing Competent Person
DECLARATION BY INCOMING COMPETENT PERSON
I have considered the Work and the Equipment covered by the Safety Document and declare that I
am taking over the responsibility of Supervising the Working Party. I further declare that all members
of the Working Party have been informed of the change.

Date…………..
Incoming Authorised Person
THIS TRANSFER APPROVAL DOCUMENT MUST BE ATTACHED TO THE ORIGINAL SAFETY

DOCUMENT
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AADC System Safety Rules - Final

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AL AIN DISTRIBUTION COMPANY

AADC HSE PROCEDURE

SYSTEM SAFETY RULES

Inserted by: Date:

Reviewed by: Date:

AL AIN Distribution Company wishes to

No part of this publication may be reproduced in any material

AL AIN Distribution Company will not be liable for any damage or

STATEMENT OF POLICY, PHILOSOPHY & PRINCIPLES 6

THE BASIC SYSTEM SAFETY RULES

SAFETY DOCUMENT PROCEDURES

The statement of Policy, Philosophy and Principles is included to provide general

Saeed Saif Al Amery

Managing Director – AADC

STATEMENT OF POLICY, PHILOSOPHY AND PRINCIPLES

1. COMPANY SAFETY POLICY

• The successful execution of this Policy relies on all employees complying

2. GENERAL PHILOSOPHY OF THE SYSTEM SAFETY RULES

• The Company’s electrical and mechanical items of equipment are inter-

• When work is to be carried out on, or near to, these interconnected

Ö positive equipment identification and releasing the

Ö establishing safe and controlled conditions for the work.

Ö formally authorizing the start of both planned and

Ö receiving the formal authority to start work, undertaking

Ö canceling the authority on completion of the

Ö restoring the system to normal operational service.

• Further dangers can arise from the environment in which persons

3. ESSENTIAL PRINCIPLES OF THE SYSTEM SAFETY RULES

• The following principles have been adopted in formulating the System

Ö the System Safety Rules are directly concerned with

Ö when work is to be carried out on equipment, the primary

Ö approved specialized procedures are required for work

Ö persons are formally appointed as Competent,

Ö rigorous application of the System Safety Rules ensures

Ö the achievement of “safety from the system” will involve

1.3 Equipment shall be added to and removed from a System only in

3. SYSTEM SAFETY RULES, INSTRUCTIONS AND PROCEDURES

3.3 The ADWEA/AADC HSEMS Procedures shall be reviewed and understood by

This is intended to replace the System Safety Rules with an alternative

5 OBJECTIONS FOR SAFETY REASONS

• A senior member of staff nominate by The Managing Director to be the

Connection and Interface Agreement

• A document (agreement) between AADC and another company describing

Flash Protection Boundary

High Voltage (HV)

Key(s), being one of the following

• Key Safe Key

Limited Approach Boundary

Low Voltage (LV)

Prohibited Approach Boundary

• A Prohibited Area is an area under the control of AADC where equipment is

Record of Inter-System Safety Precautions (RISSP)

• A Safety Document being a form of declaration which specifies the

• A Restricted Area is an area under the control of AADC where buildings

Restricted Approach Boundary

Safety Clearance Certificate

Safety De-Clearance Certificate

Safety Documents, being one of the following:

• Sanction for Test – (green)

• Limited Access Permit – (blue)

Safety from the System

THE BASIC SYSTEM SAFETY RULES

1 SAFETY PRECAUTIONS WHEN APPROACHING EXPOSED