Minutes of the Provincial Planning Committee (PPC) Meeting

Venue : - Conference Hall, Agriculture Building Complex

(ABC), V.Nagar, Trincomalee
Northern Province
Date & Time : - 25th August 2010, 9.00 a.m
Participants:
1. Mr.A.Sivaswamy Chief Secretary, NP
2. Mr.R.Umakanthan Deputy Chief Secretary, Planning ,NP
3. Eng.A.E.S.Rajendra Secretary, M/Infrastructure, NP
4. Mr.S.Thiruvakaran Secretary,PPSC
5. Mr.A.Manoranjan Deputy Chief Secretary, Finance
6. Mrs.N.Inparaj Asst.Secrtary,Ministry of Local Govt.
7. Mr.A.Sellathurai Deputy Secretary, PPA
8. Mr.R.Thiyagalingam Deputy Secretay,Ministry of Local Govt.
9. Mrs.Emelda Sugumar Govt.Agent,Jaffna
10. Mrs.S.Mohanathevan Addl.Govt.Agent,Mannar
11. Mr.S.L.Liyaudeen Regional Commissioner, Puttalam
12. Mrs.P.Sivalingam Regional Commissioner, Jaffna
13. Mr.F.Johnson Commissioner of Local Government
14. Mr.T.Viswarupan Commissioner, Probation & Childcare, NP
15. Mr.P.Thayananda Commissioner, Land Adm.
16. Mr.J.S.Arulraj Commissioner, Dept.of Cooperative Development
17. Mr.V.Rasaiya Provincial Director of Education
18. Dr(Mrs). S.Thurairatnam Provincial Director, Dept of Indigenous Medicine, NP
19. Dr. S.S.Sivanathan Provincial Director, Dept. of AP & H, NP
20. Mr.S.Shanmuganathan Deputy Director, Dept. of Irrigation, NP
21. Eng.V.Premkumar Chief Irrigation Engineer,Dept.of Irrigation
22. Eng.S.Mohanathevan Provincial Director, Dept. of Buildings, NP
23. Eng. T.Sivarajalingam Provincial Director , Dept. of Road Development, NP
24. Mr.R.Visvalingam Provincial Director , Dept. of Industries, NP
25. Mr.K.Subramaniam Provincial Director , Dept. of Agriculture, NP
26. Mr.J.J.C.Phelician Provincial Director, Dept. of Rural Development, NP
27. Mr.T.Sarvananda Director Planning,Ministry of Health
28. Mr.A.Annathurai Director,Sports
29. Mr.S.Krishnananthan Director, MDTI, NP
30. Mr.K.Sivaharan Director,Dept.of Social Service
31. Mr.S.Sivaguru Director,Audit
32. Mr.K.Veerasingam Chief Accountant,Ministry of Agriculture
33. Mr.Walter Keller Senior Advisor, GTZ – PIP
34. Mr.A.Jeyaratnam Senior Gov.Advisor,GTZ-PIP
35. Mr.S.Mohanabavan Deputy Director – Planning, Kachcheri, Kilinochchi
36. Mr.V.N.Rajavarathan Engineer, CLG office
37. Mrs.S.Sujeeva A.O, CLG Office
38. Mrs.J.Jesupatham ADP,Mannar
39. Mr.T.Gnanasuntharam Asst Director of Education(Planning)
40. Mr.N.Sarveswaran ADP, Planning Secretariat, NP
41. Mr.M.Thushiyanthan ADP, Planning Secretariat ,NP
42. Ms .S.Annavathany ADP, Planning Secretariat, NP
43. Mrs.T.Ragumohan ADP, Planning Secretariat, NP
44. Mr.R.Sivakaran ADP,Ministry of Local Govt.
45. Mr. S.Yoharajan Director, CIRM, NP
46. Mr. A.Senthuran Director, PCFLCMS, NP
47. Mr.K.Sadagopan Team Leader,OIS
48. Mr.S.Muralidas Data Entry Operator, Ministry of Agriculture
49. Ms. M.Yogeswary Programme Assistant, Dept. of Probation, NP
50. Mr.Y.Ketheesan Programme Asst.,Ministry .of Agriculture,NP
51. Ms.Judy Amalraj Development Asst. Ministry of Agriculture
52. Mr.N.Mayooran Programme Assistant,PPS,NP
53. Mr.S.Vasuthevan Management Assistant, PPS, NP
54. Mrs.M.Sountharajan Management Asst.,CLG Office

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The Chief Secretary Mr. A. Sivaswamy presided over the meeting and welcomed all those who were present at
the 3rd Provincial Planning Committee meeting for the year 2010. He further pointed out that, all officers
are working very hard for the resettlement activities in the Northern Province and 90% of the resettlement
activities have been successfully completed. He also emphasized to the officers that, special attention to be
taken on livelihood activities in the resettlement areas. Appreciation was made by the Chief Secretary for the
fullest corporation extended by all the stake holders and he thanked for same.
 

1. Adoption of Minutes

Minutes of the previous meeting held on 03.may 2010 were adopted unanimously. This was proposed by Eng.
A.E.S.Rajendra, Secretary, Ministry of Infrastructure Development and Seconded by Mr.A.Manoranjan,
Deputy Chief Secretary-Finance.

2. Matters arising out of minutes of the previous meeting

2.1. Divisional Statistical Hand Book 2010

Out of 15 Divisions in Jaffna District, 8 reports from Karaveddy,Karainagar,Kopay,Nallur,Kayts,Point Pedro

Velanai and Chavakachcheri divisions were received. In Kilinochchi District ,out of 4 divisions only Pallai
Division has submitted the report. The reports still have not submitted by Mannar, Vavuniya and Mullaitivu
Districts.

2.2. Divisional Resource Profile – 2010

It has been noted that, Out of 15 Divisions in Jaffna District, 8 reports from
Karaveddy,Karainagar,Kopay,Nallur,Kayts,Point Pedro,Velanai and Chavakachcheri divisions were received.
In Kilinochchi District, out of 4 divisions only Pallai Division has submitted the report. The reports still have
not submitted by Mannar,Vavuniya and Mullaitivu Districts.

The Chief Secretary said that, the Statistical information and resource profiles are very important tools in the
planning process. Thus, all respective Govt. Agents should involved in these process and submit the reports to
the Provincial Planning Secretariat in time. He further pointed out that all reports should be submitted to the
Provincial Planning Secretariat before 15th September 2010.

Deputy Chief Secretary, Planning pointed out that, at the rate of Rs.25,000/- the total amount a sum of
Rs.825, 000/- has already been released to the respective Govt. Agents for 33 divisions under the CBG for the
completion of above task.

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3. Approval of Memoranda
Provincial Planning Committee has approved the following memos.
Memo No Sector Amount in Rs’Mn. Conditions
3.1.CBG
¾ 30/2010/CBG Provincial Public Adm. 1.024 Approved
¾ 31/2010/CBG Provincial Public Adm. 2.950 Approved
¾ 32/2010/CBG Dept.of Cooperative 1.000 Approved
¾ 33/2010/CBG Dept.of Local Govt. 1.000 Approved
¾ 34/2010/CBG Dept.of Local Govt. 0.800 Approved
¾ 35/2010/CBG Dept.of Local Govt. 2.318 Approved
¾ 36/2010/CBG Provincial Public Administration 1.024 Approved
¾ 37/2010/CBG Provincial Public Administration 0.409 Approved
¾ 38/2010/CBG Dept.of Local Govt. 0.250 Approved
¾ 39/2010/CBG Cooperative Development 4.000 Approved
¾ 40/2010/CBG Provincial Public Administration 2.559 Approved
¾ 41/2010/CBG Governor’s Secretariat 18.300 Approved
¾ 42/2010/CBG Governor’s Secretariat 44.006 Approved
¾ 43/2010/CBG Dept.of Local Govt. 1.940 Approved
¾ 44/2010/CBG Dept.of Local Govt. 1.627 Approved
¾ 45/2010/CBG Dept. of Local Govt 0.250 Approval
¾ 46/2010/CBG Dept.of Local Govt 0.250 Approved
¾ 47/2010/CBG Dept.of Local Govt 1.391 Approved
¾ 48/2010/CBG Dept.of Local Govt. 0.615 Approved
¾ 49/2010/CBG Dept.of Local Govt 1.000 Approved

3.2 PSDG
¾ 22/2010/PSDG Dept. of Agriculture 0.500 Approved
¾ 23/2010/PSDG Dept. of Local Govt. 1.300 Approved
¾ 24/2010/PSDG Provincial Public Adm. 2.151 Approved
¾ 25/2010/PSDG Provincial Public Adm. 0.900 Approved
¾ 26/2010/PSDG Dept.of Health 10.000 Approved
¾ 27/2010/PSDG Dept.of Local Govt 1.500 Approved
¾ 28/2010/PSDG Dept. of Local Govt. 1.000 Approved
¾ 29/2010/PSDG Dept.of AP &Health 9.000 Approved
¾ 30/2010/PSDG Dep[t. of AP& Health 1.000 Approved
¾ 31/2010/PSDG Dept.of Rural Development 2.000 Approved
¾ 32/2010/PSDG Dept.of Land Dev. 6.000 Approved
¾ 33/2010/PSDG Dept.of Irrigation 84.660 Approved
¾ 34/2010/PSDG Dept. of Health 3.500 Approved
¾ 35/2010/PSDG Provincial Public Adm. 2.317 Approved
¾ 36/2010/PSDG Provincial Public Adm. 1.080 Approved
¾ 37/2010/PSDG Dept.of AP & Health 0.500 Approved.
¾ 38/2010/PSDG Dept.of AP & Health 0.500 Approved
¾ 39/2010/PSDG Dept.of Local Govt. 1.440 Approved
¾ 40/2010/PSDG Dept.of Local Govt. 2.700 Approved
¾ 41/2010/PSDG Dept.of Local Govt. 5.000 Approved
¾ 42/2010/PSDG Dept.of IM 0.200 Approved
¾ 43/2010/PSDG Dept.of IM 1.500 Approved
¾ 44/2010/PSDG Dept.of Road Dev. 65.000 Approved
¾ 45/2010/PSDG Dept.of Health 10.000 Approved
¾ 46/2010/PSDG Provincial Planning Secretariat 50.000 Approved
¾ 47/2010/PSDG Dept.of Irrigation 16.000 Approved
¾ 48/2010/PSDG Dept.of Local Govt. 2.000 Approved
(Details are shown in the Annexure I)
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4. Review of Progress – AIP – 2010
Deputy Chief Secretary, Planning presented the progress position on AIP 2010 programme.

4.1. Progress under Criteria Based Grant-2010

The budgetary allocation is Rs.309.86 mn .This allocation has been revised as Rs.300 mn by the Finance
Commission. A sum of Rs.148.39 mn has been released as an imprest for various Departments.Rs.131.92
mn reported as expenditure up to 31.07.2010.
(Details are shown in the Annexure II)

4.2. Progress under PSDG

The budgetary allocation of PSDG for the year 2010 is Rs.1, 441.31 mn . This allocation has been
revised for Rs.1,300 mn by the Finance Commission. A sum of Rs.334.71 mn has been released as an
imprest for various departments. Rs.224.05 Mn reported as expenditure up to 31.07.2010.
(Details are shown in the Annexure III)

4.3. Progress under HSDP

It has been reported that, a sum of Rs.1, 081.43 Mn. has been allocated under Health Sector
Development Programme (HSDP) for the year 2010. Out of this amount Rs.237 mn has been reported as
expenditure up to 31 December 2009.The balance of Rs.186 mn carried forward for the year 2010.
Rs.418 mn reported as expenditure up to Aug.2010. Therefore Rs.655 mn has been reported as
expenditure for the year 2009 and 2010 under the HSDP.

4.4. Progress under ESDP

The total allocation of ESDP for 2010 is Rs.300.00 mn. A sum of Rs.198.00 Mn has been released as an
imprest.Rs.36.95 Mn reported as expenditure up to 31.07.2010.

4.5 Educational Sector Projects

Provincial Director of Education explained the progress position on educational sector projects.

4.5. (i) Secondary Education Monitoring Project (SEMP)

A sum of Rs.27.8 mn has been received as an imprest under SEMP for the year 2010. Rs.25.74 mn
reported as expenditure up to 31.07.2010.

4.5.(ii). EKSP
The imprest received for EKSP is Rs.24.61 mn for the year 2010. Rs.13.15 mn reported as expenditure up
to 31.07.2010

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 4.5.(iii) BESU
The allocation for BESU is Rs.15.67 mn for the year 2010. Rs.3.87 mn reported as expenditure up to
31.07.2010.

4.5.(iv) Nawodaya
The total allocation for the year 2010 is Rs.25.0 Mn. Department has reported nil progress.

Deputy Chief Secretary, Finance Pointed out that, for each source of funds under capital
allocation has been released according to the departments’ request. However it has been
observed that, compare to the released of imprest, very less amount only reported as
expenditure. Therefore he informed to the relevant departments to expedite the work and take
necessary action to spend the imprest immediately.

5. “Vadakkin Vasantham” - 2010 Action Programme

A sum of Rs.20, 678.58 Mn has been estimated for the “Vadakkin Vasantham” Action Programme for 3
years (2010- 2013). Out of this amount Rs.7,641.53 mn has been allocated for the year 2010 under
Provincial funds and other source of funds including doner funded projects. 2,929 activities have been
identified for the implementation. Out of which 469 activities completed and sum of Rs.1,404.78 mn
reported as expenditure up to 31.07.2010.

Details are as follows.

Sector Total Estimated Allocation Expenditure up to
Cost Rs.in Mn 19.04.2010
Rs.in Mn 2010
(2010 – 2013)
M/Agriculture 5,458.00 2,167.28 198.44

M/Education 7,368.30 590.09 102.07

M/Health 2,007.24 2,094.02 717.27

M/Infrastructure 1,195.00 1,055.55 296.14

M/Local Govt. 4,650.04 1,734.59 90.83

Total 20,678.58 7.641.53 1.404.78

6. Regional Initiative under PSDG

For the year 2010 a sum of Rs.75 Mn has been allocated for the Regional Development Initiative under
PSDG. In addition to this Rs.50.00 mn has been transferred to the Regional Development Initiatives
from Ministries/Departments for the initial development activities in Kilinochchi for shifting of
Northern Provincial Departments. Out of the total amount of Rs.125 mn, Rs.88.95 mn has been released.
( Lead Project – Rs.27.00 mn , Urgent Priority Works – Rs.20.95 mn , Shifting for Kilinochchi –
Rs.41.00 mn). A sum of Rs.11.05 mn reported as expenditure.

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7. Upfront Activities and Urgent Priority Work s under PSDG (Flexibility Amount)

A sum of Rs.82.5 Mn has been allocated as a flexibility amount under PSDG, out of this amount Rs.67.25
mn has already been allocated for various Ministries and Departments for the upfront activities and
urgent priority works.( Upfront – Rs.31.35 mn , Urgent Priority Works – Rs.35.91 mn).Rs.28.26 mn
reported as expenditure .

8. Progress on Donor Funded Project

It has been decided that, the progress on donor funded projects will be reviewed at the Provincial Project
Coordinating Committee meetings. However summary of the progress positions are annexed.

(Details are shown in the Annexure VI)

9. UNICEF

The Progress reported for the year 2010 is as follows.

.
Sector Budgetary Revised Imprest Financial
Allocation Estimate Released up to Progress
Rs.in MN Rs.in Mn 31.07.2010 Rs.in Mn
Up to 31.07.2010

Education 73.55 73.55 86.72 12.4

Health 114.93 171.50 56.45 9.81

Social Service - 22.00 4.78 0.05

Probation & Child

12.64 21.88 4.78 3.16
Care

Total 201.12 288.93 153.40 25.43

10. Performance Improvement Project (PIP)

Mr.WALTER KELLER ,Senior Advisor, GTZ-PIP presented the progress position on PIP activities up
to 31 July 2010.
9 This programme covers Human Resource Development and Local Governance for the
period of January 2009 to December 2010.
9 Total Value for this programme is Rs.610.0 mn. Out of this amount Rs.404.0 Mn(67%) has
been spent up to June 2010.

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 9 634 Northern Province and District/Divisional officers were successfully completed Pre STEPS I,
Pre STEPS II, STEPS, WSPS I and WSPS II training courses.
9 First Management Committee meeting for STEPS Institute held in Feb.2010
9 5 Officers appointed for STEPS institute in Jaffna.
9 12 courses conducted for 160 participants by the STEPS institute in Jaffna.
9 19 Resource Persons – NP successfully completed the Methodology Training
9 Training Materials for stages 7 - 10 were developed in English and Tamil.
9 3 ILDP support team trainers trained .
9 ILDP III,IV & V training was conducted for 29 – 35 Divisional Secretariat and Local Authority
staffs involved in planning.
9 Plan Formulation Committees and sub committees were formed in Velanai, Point Pedro and
Chankanai Divisions.
9 Socio Economic Profiles works are in progress in 3 areas.

11. Centre for Information and Resource Management (CIRM )

Director, CIRM explained the progress position on CIRM performance up to date.

a. A web based monitoring system has been developed for Monitoring of “Vadakkin Vasantham”
development programme and INGO/NGOs activities.
b. A web based MIS has been developed to manage the advance programme of Hon.Governor.
c. Resource Profiles has been published for Karainagar Division in Jaffna District.
d. CIRM is preparing basic maps for ILDP activities in Point Pedro and Valvettithurai Urban
Council areas.
e. Preparation of Sectoral profile for education - questionnaire has been prepared to collect data .
f. The initial step has been taken to prepare boundary map to demarcate Police Divisions in the
Northern Province - Vavuniya District Police Divisions map is being prepared .

12. Budget for the year 2011 based on Result Based Management(RBM)

Deputy Chief Secretary, Planning pointed out that, according to the Finance Commission’s circular ,the
capital budget will be prepared based on Result Based Management(RBM).For this purpose Northern
Province and Eastern Province organized a workshop together and it was held on 7th & 8th August
2010.The Finance Commission Chairman and Secretary directly conducted the workshop with their team
and explained the preparation of G-I & G-II forms for the financial needs for the year 2011.As requested
by the Finance Commission G-I & G-II forms for the Northern Province have been submitted to the
Finance Commission in time.

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13. Resettlement of IDPS

Mr.M.Thushyanthan, Asst. Director, Planning explained the progress position of resettlement of IDPs.
294,950 IDPs consist of 93,135 families were resettled in all five District. Details are as follows.

No District No.of Resettled No.of No.of No.of

Division Resettled Families Individual
GN Division Resettled Resettled.
1 Jaffna 15 405 25,840 76,215
2 Kilinochchi 4 83 31,555 100,195
3 Mannar 5 153 12,180 46,774
4 Mullaitivu 4 84 15,914 46,107
5 Vavuniya 4 68 7,648 25,659
Total 32 793 93,135 294,950

14. Operational Information System (OIS)

The Team Leader presented the progress position on OIS,

Š Hon. Governor launched Tamil and Sinhala versions in to the NPC website on 1st of July 2010.
Š NPC News Bulletin updated regularly.
Š Video of important events, presentation and updated telephone directory also displayed.
Š Dynamic web page activated for exam results.
• Web based Management Information System -PRMIS is in progress.
• LAN connection between the Chief Secretary’s cluster and Governor’s Secretariats has been
upgraded with bandwidth monitoring technology.
• Mail server is working properly.
• All the PCC maintained properly under Local Area Network(LAN)
• Training on Advanced Data Based Management system organized by MDTI was conducted.
• Training on Computer Basic Skills for General Audit examiners has been conducted.
• Network accessories are maintaining on routine basis.
• New version of Electronic Archives is being created for LAN and WAN. The documents
are being converted in to electronic versions.
• Web Forum on Indigenous Medicine is working properly.

Deputy Chief Secretary - Planning has requested the Heads of Departments that the OIS team members
to be released to the OIS unit for its effective functions. He further requested that, sectoral articles and
important documents to be uploaded in to ARCHIVES in to the NPC website..

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15. Any other matters

• The Government Agent, Jaffna pointed out that, there is an urgent need to improve the parking
facilities in Kurikkaduvan Jetty in Jaffna District. She also pointed out that, the garbage collection
should be properly done in this area by the Local Authority.

• The Task Force for Dengue Control has been formed under the directives of His Excellency the
President. Dengue Eradication programme is being carried out in the Northern Province. The
Task Force closely monitoring the activities and review on Dengue Control at the Districts .

The Chief Secretary thanks to all officers who are working together to achieve targets in resettlement
activities and appreciated Provincial Planning Secretariat staff including CIRM and OIS for their efforts.

The meeting concluded at 11.00 am.

R.Umakanthan
Deputy Chief Secretary-Planning
For Chief Secretary
Northern Province