INTERNAL AUDIT PROCEDURE

DOCUMENT NO. GQAP-08

Rev 00.

Prepared By: Approved By:

QMR GENERAL MANAGER

SAR Factory for Galvanizing & Metal Forming

Jubail, Saudi Arabia
Tel No.: 013 341 6333
Fax No.: 013 341 5578
E-mail: info@sargroup-ksa.com

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NO.
GQAP-08 INTERNAL AUDIT PROCEDURE 0 MAY- 2010 OF iii
 REVISION STATUS AND HISTORY
Rev. Date Rev. Description
0 01-May- Initial release
2010

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NO.
GQAP-08 INTERNAL AUDIT PROCEDURE 0 MAY- 2010 OF iii
 Contents

1 PURPOSE ..............................................................................................................................1

2 SCOPE ...................................................................................................................................1

3 REFERENCES ....................................................................................................................1

4 DEFINITIONS AND ABBREVIATIONS ..........................................................................2

5 RESPOSIBILITY, ORGANIZATION AND AUTHORITY ............................................3

6 PROCEDURE .......................................................................................................................3

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NO.
GQAP-08 INTERNAL AUDIT PROCEDURE 0 MAY- 2010 OF iii
 Doc No. GQAP-08
Rev No. 0
Internal Audit
Procedure Issue Date May 2010

1. Purpose
The aim of this procedure is to ensure that the system as defined in Quality Assurance
Manual / Quality System Procedures are effectively operating and achieving the levels
required by ISO 9001 (2000) and company Quality Policy such as:
 To explain the systematic quality audit activity.
 To submit all necessary documents required for running quality audit assignment.
 To be a reference document for all documents required for running quality audit
assignment.
 To be a reference document for all quality auditors, managers and other staff to verify
quality practices.

2. Scope

This procedure applies to all sections where activities are controlled by procedures
that are documented in quality system.

3. References
 Internal Audit Report.

 QA System Non-Conformance Reports

 QA System NCR & QIR Register.

 Audit Schedule/Plan

 Quality Improvement Request

1|P age SAR FACTORY FOR GALVANIZING & METAL FORMING

GQAP-08
Confidential
 Doc No. GQAP-08
Rev No. 0
Internal Audit
Procedure Issue Date May 2010

4. Definition and Abbreviations

AUDIT An information gathering activity that checks whether quality
assurance activities comply with specified procedures and
standards.

Individuals (appointed by the Management rep.) responsible

AUDIT TEAM
for carrying out internal audits.

Non-conformance Report. The form on which non-

QA SYSTEMS NCR conformances are reported and corrective actions are
proposed and resolved.

CA Corrective Action. An action taken to eliminate or correct a

non-conformance. The action taken should address the root
cause of the non-conformance to prevent it from re-occurring.

PA Preventive Action. An action taken to prevent a non-

conformance or to prevent a downward negative trend in
functional performance from continuing.

QIR Quality Improvement Request. The SAR FACTORY FOR

GALVANIZING & METAL FORMING format on which
downward trends or actions leading to non-conformances are
noted and preventive actions are requested and resolved.

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5. Responsibility, Organization, and Authority

The Quality Management Representative, is sole responsible for effective implementation,
and maintains this procedure in the organization.

6. Procedure

6.1 AUDIT SCHEDULE

61.1 Prepare an Audit Program setting out the schedule of audits covering every
procedure / process/ function. The time between audits for each procedure
shall not exceed more than six (6) months.

6.1.2 The General Manager and/or QMR shall approve the schedule.

6.1.3 The annual audit program shall ensure a full systems audit against Quality
Management System Manual and the requirements of ISO 9001:2000. This
program is formulated to include all relevant functions as per their important in
product service offering, and results of previous audit.

6.3 AUDITORS
6.3.1 Department Heads / Project Managers will be requested to nominate name of
subject employees to get trained as Internal Auditors to carry out audits. They
shall not be given tasks to audit within the areas in which they normally work or
control.

6.3.2 Before commencement of training, names of all subject candidates for Internal
auditor course shall be log in “Internal Auditor Training Record’.

6.3.3 Auditors shall be trained suitably to carry out the task. Passing the Internal
Auditor Training examination conducted by a reputed agency can be
considered as meeting the above requirement.

6.4 AUDIT PREPARATION

6.4.1 The proposed dates of audit shall be informed to the auditors and auditee at
least one – two days before the audit.

6.4.2 The nominated auditor is responsible for the preparation, co-ordination,

performance and reporting of the audit to the Management Representative.

6.4.3 Contact the department head of the area to be audited prior to the scheduled
date of audit and agree precise date, times and scope of the audit.

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6.4.4 Standard checklists shall be prepared by the qualified auditors and approved
by the Management Representative. Copy of this checklist shall be used by
the auditors to perform the task. Original checklist shall be retained by the MR,
wherever applicable. Whenever there is revision of the document, the check
list also shall be revised to reflect the current scope.

6.5 AUDIT EXECUTION

6.5.1 On arrival at the area to be audited, meet the department head to fix the time
scale of the audit and escort / guide, if required.

6.5.2 Conduct the audit using check list and record observations of the respective
area on the checklist as appropriate.

6.5.3 Any non-compliance found shall be marked on the checklist and a Non-
Conformance Report shall be raised at the end of audit detailing the non-
conformance.

6.5.4 When the audit is complete, the Auditor shall hold an exit meeting with the
Auditee and give a verbal summary of his findings. Any NCR raised during the
audit shall be passed on to the Auditee for his signature to indicate his
acceptance of the non-conformance.

6.6 AUDIT REPORTING

6.6.1 Prepare an internal audit report. It shall contain the audit report number which
was already issued by Management Representative. Original audit report,
filled checklist and copy of NCRs shall be submitted to Management
Representative. A copy of audit report and originals of NCRs shall be passed
on to the concerned department head.

6.6.2 Update the internal audit schedule and NCR status log to indicate audit status.
Follow up audits, if any, shall be indicated on the status log.

6.7 CORRECTIVE ACTION

6.7.1 Corrective / Preventive action to be taken and the time by which it shall be
completed shall be agreed between the Department Head / Project Manager
and Management Representative.

6.7.2 When corrective actions are implemented, Department Head / Project Manager
shall indicate the same on NCR and pass on to Management Representative.

6.7.3 Review the NCR and carry out follow up audit, if necessary. After satisfactory
implementation of corrective action, he shall close out the NCR and update
NCR status log to indicate the status.

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