DUTIES AND RESPONSIBILITIES OF PURCHASE DEPARTMENT

(1) Has to collect the requirement from all departments.

(2) Verify whether the requirements are required are not.
(3) Collect two or more quotations for the required items and take comparative statements.
(4) Put purchase order and get Chairman/Chair Person and Managing Trustee sign.
(5) After completion of MIS and accounts verification send the purchase order to vendor.
(6) Hand over Advance cheque to vendor with the entry of advance payment register in the purchase
department.
(7) Monitor still the goods are reached to the concerned department.
(8) Clear pending material any in that the bill.
(9) Clear bill if any problem occurs in the bill.
(10) Maintain all proof and build up in separate file for each department.
(11) Submit report weekly.