Rejection of tender and acceptance

of tender
Guided by :-
sajed khan

Presented By :-
Lalit vilas patil
Tender
• TENDER It is an invitation from the owner to the contractor to execute some work at
specified cost in specified time. It is published in the form of tender notice in news
papers, notice boards, gussets, etc. according to the cost of works.
Classification of tenders:-
1. Open tender
2. Sealed tender
3. Limited tender
4. Single tender
5. Rate contract
Procedure for inviting tender:
1. Preparation of tender documents.
2. Issue of notice inviting tender or tender call notice.
3. Submission and opening of tenders and their scrutiny.
4. Acceptance of tender and award of contract.
Acceptance of tender
• Based on the comparative statement, usually the lowest tender is accepted, while
accepting the tender, the tender accepting authority shall satisfy the following
regarding the tenderers.
1. the financial capacity of each tenderer.
2. capacity to do the work.
3. past record as contractor such as experience, procurement of labourer etc.
• For valid reason, a tender other than the lowest can be accepted . The fact is to be
recorded with full reasons. A report on this to be submitted to the next higher authority.
A suitable reason is also mention in the comparative statement. The tender accepting
authority himself has to sign the comparative statement and record his remarks.
• Two tenders have quoted the same lowest rates,
• When all the tenderers have quoted abnormally high rates,
• Sometimes only one tenderer may respond to the tender call.
• After tenders / quotations are opened quick action has to be taken to tabulate the
rates, make the selections and finalize the acceptance. In any case the acceptance
should be finalized with in the period for firmness agreed to by tenderers.
• When various tenders are compared in respect of price, quality, terms of delivery, terms
of payments etc other conditions to be equal, the lowest tender should be accepted and
in cases where the lowest tender is not accepted the reason therefore should be
recorded.
• Accepting authority
• Powers of accepting authority
• Responsibility of accepting authority
• Issue of acceptance letter (LOA)
• Submission of Performance Guarantee
• Signing of agreement.
Rejection of tender
• Non compliance with tender conditions
• Details not completed .
• Tender price to high
• Tender price is to low
• Lot of work in progress
• Insufficient financial capability
• Unsatisfactory work record
Thank you