Police Report Writing (Technical English)
Definition of Terms:
 Affidavit - summary judgment. The
kind of affidavit necessary to support a
summary judgement is that affidavit
from which it may be clearly drawn that
certain facts pleaded by either party are
certain, undisputed and indubitable
which dispense with the hearing or trial
of the case.(PNP definition).
 After operation report - it is a report
that may be rendered after any successful
police operation that leads to the arrest of
any member or some members of
syndicated crime group.
 After soco report - it is a report
rendered by the team leader of the SOCO
that conducted the scene of the crime
operations, processing or investigation.
 Agents report - it is a report rendered by
a documented agent who answers an
intelligence requirement.
 Agreement - Proposal. A proposal
remains an offer even if not answered
and irrespective of the length of time that
has passed. It only becomes an
agreement when accepted by the other
party.(PNP definition).
 Book of account - a book containing
charges and showing a continuous
dealing with persons generally. To be
admissible in evidence, it must be kept as
an account book and the charges made in
the usual course of business.
 Case officer - the person responsible for
and in charge of the investigation of the
case.
 Police blotter - a record or log where all
types of operational and under cover
dispatches shall be recorded containing
the 5 "W" and 1 "H"(Who, What, Where,
When, Why, and How of an information.
 Spot report - refers to an immediate
initial investigative or incident report
addressed to higher headquarters
pertaining to the commission of the
crime, occurrence of natural or man-
made disaster or unusual incidents
involving loss of lives and damage of
properties.
 Tactical interrogation report - the
report rendered by an interrogator which
contain the following information: 1.
Personal and family background 2.
Educational background 3. Professional
background 4. Criminal
activities,associates/armaments 5. Plans
 Summary of information (SOI) - an
intelligence report rendered regarding
any illegal activity or violation of laws
being observed by intelligence operatives
within a given area of responsibility.
This is the usual basis of case operations
hence, information received should be
 Police Report - report made by the
police containing the initial statement
made by the victim at the time she or he
reported the crime. A police report
consists of a testament, specific details
of the event and names of people
involved.
 Index Crime - are very serious crimes
that happen frequently or regularly that
they can serve as index of the crime
situation. Index Crime is basically
anything that is physically pursued by
the person committing the crime while
non index crimes consists of non
physical confrontation.
 Non Index Crime - refers to all crime
not classified as index crime. These
crimes are mostly victimless.
 Crime Solution Efficiency - means the
number of crimes solved after the arrest
of the suspects and filing of charges
against them.
 Crime Clearance Efficiency - means
the number of crimes considered solved
because the suspects have been
identified and charged but they remain
at large.
 Crime Incidence - the number of
crimes reported as index or non index
crimes within a given period.
 Crime Volume - is a basic indicator of
the frequency of known criminal
activity. It represents the number of
reported offenses.
 Crime Trend - represents the
percentage change in crime based on
data reported in a prior equivalent
period.
 Crime Rate - the measure that gives an
index of crime occurring in a particular
jurisdiction for a specific time period.
cared, validated, countered checked,
analyzed and evaluated.