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SAP S/4HANA Cloud: Cash to Payment
Demo ID: 13071

Last Update: 13 July 2018
SAP S/4HANA CLOUD: CASH TO PAYMENT
SAP S/4HANA Cloud: Cash to Payment

1. DEMO SCRIPT OVERVIEW ...................................................................................................................... 3
1.1. Demo Description .................................................................................................................................. 3
1.2. Business Pain Points ............................................................................................................................ 3
1.3. Key Messages and Value Proposition ................................................................................................. 3
1.4. Story Flow Summary ............................................................................................................................. 3
2. TECHNICAL REQUIREMENTS ................................................................................................................. 4
2.1. Demo Environment & Users ................................................................................................................. 4
2.2. Prerequisites & Resetting the Data ...................................................................................................... 4
3. DATA PREPARATION ............................................................................................................................... 5
4. CLOUD CASH PAYMENT WITHOUT CO-PILOT ................................................................................... 11
5. CLOUD CASH PAYMENT WITH CO-PILOT........................................................................................... 24
6. RERECORDING CASH FLOW ANALYZER FUNCTIONALITIES.......................................................... 44
2018-07-13 2
1. DEMO SCRIPT OVERVIEW

1.1. Demo Description
Our scenario emphasizes on the strong collaboration between the treasury and accounts payable teams. This two
organizational units rely on each other to help the company fulfill its commitments to its suppliers but also benefit
from early payment discounts where possible. Depending upon the payment terms and due date the cash discount
vary, so with the help of cash discount forecast reporting we are getting to know the discount as per the payment
terms and initiate payments to avail maximum cash discount. Again, the available cash balance in the bank
account also important check for availing the discount as it should not the liquidity of the organization so we check
the available bank balance in the Cash Flow Analyzer. We use Co-Pilot features here as the cash manager not
have the authorization to initiate payments in the system, he/she send a notification with text and screen shot to
the concerned person to initiate payment.
The stakeholders of our demo, depending on the size of the company would be a cash manager and an accounts
payable manager or accountant. The process we are about to see could take place on a weekly or daily basis
depending on the company’s size and its payment policy
1.2. Business Pain Points

• Lost cash discounts though cash to pay in time would have been available
• Cash reports show outdated information
• Reporting on cash positions takes a long time
• The need to ensure enough liquidity for every subsidiary, every bank account, and every day
1.3. Key Messages and Value Proposition

• Real-time access to large volumes of data
• Analyze payments and Cash positions from central cockpit
• Central Exposure Hub for all operational data
• Standard reports for Cash Flow Analyser
• Detailed drilldown feature from report to source document
1.4. Story Flow Summary

Jack is the Cash Manager responsible to manage bank account balance and keep track on the supplier invoice and their payment
terms. If there is sufficient bank balance in accounts, then he will look for early payments, the company can get additional discounts
from early payments using surplus funds. We have two scenarios using CO-PILOT features, with CO-PILOT and without CO-PILOT.
With CO-PILOT means Cash Manager see bank balance, if sufficient bank balance is available then he will send a note with screen
shot to Accounts Payable Manager for initiate the early payment to get additional benefit from discount. Without CO-PILOT means Cash
Manager see bank balance and he himself initiate the payment.
Story Flow:
• Review Cash Positions globally, identifying a deficit/surplus and taking immediately action by triggering a Supplier Payments.
• Analyze Cash Flow Analyzer to see in detail the bank balance
• Create Supplier invoice
• Identify Cash Discounts expiring within the next day’s and trigger an exceptional payment to realize the discount in time
• Analyze the payment document in Cash Flow Analyzer report.
• In this demo, we are showing CASH FLOW ANALYZER new functionality in detail.
2018-07-13 3
2. TECHNICAL REQUIREMENTS
2.1. Demo Environment & Users
This demo scenario can be showcased in an S/4HANA Public Cloud tenant established for demo purposes. Please find the access
details below.
READ FIRST:
• Note: the logon language of your Browser determines the logon language to your S/4HANA tenant!
• If asked to confirm your certificate, choose CANCEL !!! , otherwise you won't be able to logon with the demo user!
S/4HANA Cloud - Demo Tenants for SAP Internal (D- / C- / I-Users)

Standard Demo Scenarios are in general supported in the Standard Demo Tenants, with few exceptions. You can find all details on
supported demo tenants (and integration details wherever required) in our new S/4HANA Demo Toolkit.
For an overview on the available tenants in your region and their release level please check the SDC Portal Cloud Solutions Catalog.
Predefined Demo User

User:CASHOPMGR
Password: Welcome1
S/4HANA Cloud - Demo Tenants for SAP Partners (S-Users)

Please contact the SAP Partner Solution Advisor to get access to this Partner Demo Tenant Overview Jam where you will find the URLs
to the available demo tenants in your region.
Predefined Demo User

User:CASHOPMGR
Password: <please find the weekly changing password in the Jam>
2.2. Prerequisites & Resetting the Data

In this scenario, we have used only one supplier invoice for both flows with CO-PILOT and without CO-PILOT. While executing, supplier
invoices need to be created for each flow in order to avoid confusion.
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3. Data Preparation
What to do and what to say What you should see
1. Enter CASHOPMGR as ID.
2. Enter Welcome1 as password.
3. Press .
4. Select the tile Create Supplier Invoice.
5. Enter Company Code as 1710.
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6. In the Gross Invoice Amount field

enter desired amount in this case 300000
(Post Invoice with High value to get
reasonable discount).
7. Click to select the Invoice Date as

Current Date.
8. Select Invoice date as Current date.
In this Case Current date is 21/03/2018.
9. In the Invoicing Party field enter

17300001.
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10. Enter Referance as INV - 01.
Number should be dyanamic.
11. Select the tab G/L Account Items.
12. Click to create new Line Item

(High value to get reasonable discount).
13. In the G/L Account field enter

61061000.
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14. In the Amount field enter 300000

(Same amount given in Header).
15. Select to drill down to enter cost

center details.
16. In the Cost Center field

enter 17101201.
17. Select the tab Payment.
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18. Click to change the Payment

Terms.
19. Press .
20. Select Payment Term 0002.
21. Select .
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Please make a note of the invoice number

as we need it in further steps.
22. Press .
Create another supplier invoice as

shown in the previous step (Please use
same inputs for this invoice) and any
amount you wish.
We created another invoice and this is the

invoice number.
Note: In this scenario, we have used this

two supplier invoice documents for different
flows with CO-PILOT and without CO-
PILOT.
23. Press to go back to the home

screen.
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4. Cloud Cash Payment without CO-PILOT

1. Select the tile Cash Position.
2. Click on Toggle Filter .
3. Select Company Code.
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4. Select the Company Code as 1710
5. Press .
6. Click to open the drop down

menu.
7. Select By Bank.
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8. Click
9. Select Cash Flow Analyzer.
10. Click the icon to expand.
You can find for the Bank Account the

closing balance on todays date.
Note: Bank Account 33333 have sufficient
Closing balance for paying the vender
amount.
Cash Flow Analyzer: We select cash flow
analyzer app to review the cash position by
the different banks and accounts for the
next 7 days. You might notice that
sometimes this action takes a while to
execute. The moment we click go, our
solution is collecting and aggregating
matches across all different planning levels
like:
1. Outgoing & Incoming checks

2. Bank transfers & collections
2018-07-13 13
3. Cash payments & receipts

4. Loans
5. Postings to bank accounts
6. Posting of purchasing & sales
7. Down payment requests
8. Bank securities
9. And many others

screen.
12. Select the tile Cash Discount

Forecast.
The blue Bar represents Cash Discounts

that are available.
13. Select the Blue Bar,

which represents the Available Cash
Discounts.
14. Select By Supplier.
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Note: Select any Customer offering a

significant amount of discount. In this case,
we select supplier 17300001 (supplier to
whom the Invoice posted in the first step).
15. Select Blue Chart from the supplier

17300001.
16. Select By Payment Terms from the

list.
Note: It is best at this step to sort by

payment terms to ensure we capitalize on
our savings, but keep enough free cash.
This supplier offers only one type of
discount - 14 days 2%, 30 net. Click on "14
days 2%, 30 net. We are going to take a
deeper dive into how much we can save.
17. Select Blue Bar for the payment term

0002
18. Select By Next Payment Date.
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19. Select .
Note: Here we see our next two payments

and the amount of cash that we can save
on each by paying them off early.
20. Select Manage Supplier Line Items.
21. Select the invoice number created

earlier.
22. Select Manage Journal Entry.
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Here we can see the invoice document.
23. Click .
24. Select the invoice to initiate payment.
25. Click on Create Single Payment.
26. Select .
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27. Select .
28. Press Back to Supplier Line Items

Application.
29. Press to open the drop down

menu from the Status.
30. Select Cleared Items.
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31. Click so you can select the date

as current date.
32. Press to open the calender.
33. Select the current date. In this case the

current date is 21.03.2018
34. Do the same for the end of the Date

Range.
Press to open the calender.
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35. Select again the current date. In this

case the current date is 21.03.2018
36. Press .
Invoice document created in previous

process appears under cleared items and it
is updated with Clearing entry.
37. Select the clearing Entry against to

Invoice document created in previous
process. in this case clearing entry is
2000000062.
38. Press Manage Journal Entries.
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39. Press on the Clearing Entry number.
Clearing Document is shown on the

screen. Payment made from Bank is –
294000.00 & discount availed is 6000.00
USD. We can check the same in Cash
Flow analyzer.

screen.
41. Select the tile Cash Flow Analyzer.
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43. Enter Bank Account as 33333.
44. Press .
45. Press to expand.
You can see Outflow symbol. You can

find Planning Level-B1.
46. Select the balance in the Overdue

column.
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47. Select Check Cash Flow Items.
You can find the made payment.
48. Click on a Payment to open it.
Here we can see Cash Management

relates information. The Certainty Level is
SI_CIT and the Planning Level is B1.
49. Press on the Journal Entry number to

open.
Here we can see the Accounting

Document.

screen.
2018-07-13 23
5. Cloud Cash Payment with CO-PILOT

For this step we already created the invoice

document in data operation step for the
help of Co-Pilot functions.
1. Select the tile Cash Position
Our scenario emphasizes on the strong

collaboration between the treasury and
accounts payable teams. The 2
organizational units rely on each other to
help the company fulfill its commitments to
its suppliers but also benefit from early
payment discounts where possible.
The stakeholders of our demo, depending
on the size of the company would be a
cash manager and an accounts payable
manager or accountant. The process we
are about to see could take place on a
weekly or daily basis depending on the
company’s size and its payment policy
2. Select .
3. Choose Company Code to open the list.
2018-07-13 24
4. Select the Company Code 1710.
5. Press .
6. Click to open the drop down

menu.
7. Select By Bank from the drop down list.
2018-07-13 25
8. Click
9. Select Cash Flow Analyzer.
11. Click on the scrollbar to bring the

screen to desired location.
2018-07-13 26
You can find for the Bank Account 33333

the closing balance for today is
519,898,873.23
Note: Bank Account 33333 have sufficient
Closing balance on 21/03/2018 that is
519,898,873.23
Cash Flow Analyzer:We select cash flow

analyzer app to review the cash position by
the different banks and accounts for the
next 7 days. You might notice that
sometimes this action takes a while to
execute.The moment we click go, our
solution is collecting and aggregating
matches across all different planning levels
like:
1. Outgoing & Incoming checks

2. Bank transfers & collections
3. Cash payments & receipts
4. Loans
5. Postings to bank accounts
6. Posting of purchasing & sales
7. Down payment requests
8. Bank securities
9. And many others
12. Select .
13. Click on New Chat to create a new

message.
14. Add a note e.g.

Cash Available in 1710 USD - Bank
Account 33333. Please pay some invoices
early to realize some cash discount.
2018-07-13 27
15. Press to send your note.
16. Click .
17. After the note is added press on

to add a screenshot.
Drag the mouse to take the screenshot.
18. Drag from the top left.
19. Drop at bottom right.
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20. After the screenshot is taken press on

Done.
21. Once the screenshot is attached click
on to invite participants.
22. In the search bar search for the

relevant person you want to invite. In this
case search APMGR.
23. Click on the box to select AP Manager.
2018-07-13 29
24. Press Invite to invite the selected

person.
The work of the Cash Manager is now

done and the next screens will show how
the Accounts Payable Manager is getting
the notification.
25. Select .
26. Press .
27. Enter APMGR as ID.
2018-07-13 30
28. Enter Welcome1 as Password.
29. Press .
30. Press on the notifications button.
Opening the notification area our Accounts

Payable Manager get an overview of all his
notifications including the first two lines of
the message as preview.
31. The notification has arrived. To view

the content click on the notification.
2018-07-13 31
By clicking on the notification, the user gets

all details including the screenshot to
analyze the situation.
On the other hand; it is also possible to
share links in addition to screenshots,
which the receiving user can access and
login if he has all the required
authorizations.
32. Select the screenshot.
33. Click on the screenshot again to open it

in full screen mode.
Here we can see the screenshot of the

Cash Flow Analyzer.
34. If you want to open the original screen

you have to click on
, which takes
you to the original screen.
35. Press to close the notification

window.
2018-07-13 32
36. Press .
37. Click to expand.
Having a look at the cashflow by bank

account it is clear in which areas revenue
can be earned by an Accounts Payable
Department paying invoices early realizing
discounts.
Click on home If you are in original screen
or close the screen shot once you notice
relevant detail in the notification.
38. Press to go back to the

homescreen.
39. Select the group Cash to Payment.
2018-07-13 33
40. Select the tile Cash Discount

Forecast - Available Amount.
41. Select the Blue Bar, which represents

the Available Cash Discounts.
Note: In order to determine which

suppliers, offer the best Cash Discounts,
we can sort by supplier to see what
payments may be most beneficial to pay off
early.
42. Select By Supplier.
Note: Select any Customer offering a

significant amount of discount. In this case,
we select supplier-17300001
43. Select Blue Chart for the supplier-

17300001 (Invoice posted supplier).
2018-07-13 34
44. Select By Payment Terms from the

list.
Note: It’s best at this step to sort by

payment terms to ensure we capitalize on
our savings, but keep enough free cash.
This supplier offers only one type of
discount - 14 days 2%, 30 net. Click on "14
days 2%, 30 net" We are going to take a
deeper dive into how much we can save.
45. Select Blue Bar for the payment term

0002
46. Select the option By Next Payment

Date.
47. Click .
2018-07-13 35
Note: Here we see our next two payments

and the amount of cash that we can save
on each by paying them off early.
48. Select Manage Supplier Line Items.
49. Select the invoice number which was

created in earlier steps.
50. Select Manage Journal Entry.
We can see here the accounting entry.
51. Press to go back.
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52. Select the Invoice to Iniate payment.
53. After you selected the Invoice select

Create Single Payment.
54. Press .
55. Select .
2018-07-13 37
56. Presss
57. Click to select the status.
58. Select Cleared Items.
59. Click so you can select the date

as current date.
2018-07-13 38
60. Press to open the calender.
61. Select the current date. In this case the

current date is 21.03.2018
62. Do the same for the end of the Date

Range.
Press to open the calender.
63. Select again the current date. In this

case the current date is 21.03.2018
2018-07-13 39
64. Press .
Invoice document appears under cleared

items and it is updated with Clearing entry.
65. Select the clearing Entry.
66. Select Manage Journal Entries.
67. Press on the Clearing Entry number.
2018-07-13 40
Clearing Document is shown on the

screen. Payment made from Bank is –
196,000.00 USD & discount availed is
4,000.00 USD. We can check the same in
Cash Flow analyzer.
68. Press to go back to the

homescreen.
71. Enter Bank Account as 33333.
2018-07-13 41
72. Press .
You can see Outflow symbol. You can

find Planning Level-B1.
74. Select the balance in the Overdue

column.
75. Select Check Cash Flow Items.
2018-07-13 42
Here you can find the payment made.
76. Click on a Payment to open it.
Here we can see Cash Management

relates information. The Certainity Level is
SI_CIT and the Planning Level is B1.
77. Press on the Journal Entry number to

open.
Here we can see the Accounting

Document.

screen.
2018-07-13 43
6. Rerecording Cash Flow Analyzer

Functionalities
Cash flow analyzer shows Aggregated

amounts, Line item details of Cash Position
and Liquidity forecaster.
We have Pre-delivered variants. Click on
drop down to check available variants.
2. Press to expand.
You have option to create your own variant

with your selection criteria.
3. Press .
2018-07-13 44
4. Select to open the User Settings.
Default settings like Derive

Currency or Default View can be seen.
5. Select .
6. Press Switch Views.
You can select any view you want. In this

Case we select Balance View.
7. Press to open the selected View.
2018-07-13 45
8. Click for a overview of Cash

position and Cash Forecast.
9. To display all values in one currency,

click on Filters.
10. Select More Filters.
11. Click at the box to select Bank

Country.
2018-07-13 46
12. Do the same for the filter Display

Currency.
13. After you selected the filters you need

press OK to continue.
14. Now press Go.
15. In the Bank Country field enter US.
2018-07-13 47
16. Select the option US.
Note: It will create separate column with

converted currency EUR.
17. In the Display Currency field enter the

currency you want to convert to. In this
case we enter EUR.
18. Select the option EUR.
19. Press .
2018-07-13 48
20. If you get this error message you have

to enter the Exchange Rate Type. This
filter will be created automatically. Press
Ok to continue.
21. The filter Exchange Rate Type

appeared automatically. In the field enter
m.
22. Select Go to continue.
Now you can see the separate created

columns with converted currency.
23. Press to expand the currency EUR.
2018-07-13 49
24. Now click to expand the Company

Code 1710.
25. After you expand the Company Code

1710 you must click to expand Bank
Account 33333.
26. Select the Amount from the Overdue

Column.
Once you clicked on the Amount you will

find 3 options.
Bank Transfer From- Transferring to this
bank from another Bank.
Bank Transfer To- Transferring to another
Bank from this Bank.
Check Cash Flow Items .
You have the option to change the view

from Main view to Bank Account Group
view and Liquidity Item Hierarchy view.
27. Click on Display Hierarhcy.
2018-07-13 50
28. In this window you can select the

Hierarchy. Click on Cancel.
Definition
The time period starting from an
established beginning date to an ending
date in such formats as D1, W1, M1, Y1 or
D1+W1+M1+Y1. The beginning date is the
Value Date.
Example
D1- Show value for 1 day that is for
05/17/2017 if Value Date is 05/17/2017
D7- system displays the report for the
following 7 days. (17th 18th 19th 20th 21st
22nd 23rd or May-17)
D7+M1- It will show for 7 day and 1 month
cumulative value for May (Current month in
value date is May).
D7+W5+M3+Y1 as the Time Period, the
system displays the report for the following
7 days, 5 weeks, 3 months and 1 year after
the Value Date.
You use the Time Period to display data in
a certain period in such formats as
D1+W1+M1+Y1. You can categorize the
length of time by date, week, month, year,
or any combination of theses.
2018-07-13 51

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SAP S/4HANA Cloud: Cash to Payment

Demo ID: 13071

SAP S/4HANA Cloud: Cash to Payment

1. DEMO SCRIPT OVERVIEW

1.2. Business Pain Points

1.3. Key Messages and Value Proposition

1.4. Story Flow Summary

S/4HANA Cloud - Demo Tenants for SAP Internal (D- / C- / I-Users)

Predefined Demo User

S/4HANA Cloud - Demo Tenants for SAP Partners (S-Users)

Predefined Demo User

2.2. Prerequisites & Resetting the Data

1. Enter CASHOPMGR as ID.

2. Enter Welcome1 as password.

4. Select the tile Create Supplier Invoice.

5. Enter Company Code as 1710.

What to do and what to say What you should see

6. In the Gross Invoice Amount field

7. Click to select the Invoice Date as

8. Select Invoice date as Current date.

In this Case Current date is 21/03/2018.

9. In the Invoicing Party field enter

What to do and what to say What you should see

10. Enter Referance as INV - 01.

Number should be dyanamic.

11. Select the tab G/L Account Items.

12. Click to create new Line Item

13. In the G/L Account field enter

What to do and what to say What you should see

14. In the Amount field enter 300000

15. Select to drill down to enter cost

16. In the Cost Center field

17. Select the tab Payment.

What to do and what to say What you should see

18. Click to change the Payment

20. Select Payment Term 0002.

What to do and what to say What you should see

Please make a note of the invoice number

Create another supplier invoice as

We created another invoice and this is the

Note: In this scenario, we have used this

23. Press to go back to the home

4. Cloud Cash Payment without CO-PILOT

1. Select the tile Cash Position.

2. Click on Toggle Filter .

3. Select Company Code.

What to do and what to say What you should see

4. Select the Company Code as 1710

6. Click to open the drop down

What to do and what to say What you should see

9. Select Cash Flow Analyzer.

10. Click the icon to expand.

You can find for the Bank Account the

1. Outgoing & Incoming checks

What to do and what to say What you should see

3. Cash payments & receipts

11. Press to go back to the home

12. Select the tile Cash Discount

The blue Bar represents Cash Discounts

13. Select the Blue Bar,

14. Select By Supplier.

What to do and what to say What you should see

Note: Select any Customer offering a