Republic of the Philippines

Province of Iloilo
BARANGAY PALACA
BIDS AND AWARDS COMMITTEE
Tel. No. 315-92-77

MINUTES OF THE BIDDING

Present were:

Erlinda P. Perez Chairman

Milba N. Finalla BAC Member

Pacita N. Faro BAC Member

Mario F. Naciongayo BAC Member

Leandro L. Fullon BAC Member

Vicente N. Mocon BAC Member

Amalia Ascura BAC Secretary

Observers:
Alfredo Gayagas Barangay Treasurer

Vicenta Naorbe NGO Representative

Christine Nadanga NGO Representative
Gina Bañes Representative from Iloilo City Hardware
Requesting Officer:
Margarita N. Famating Punong Barangay

1. Business Matters:
The Bidding for the supply and delivery of the materials and the supplies for the improvement of
Barangay Palaca Multi-Purpose Hall was called to order at 10:00 a.m. of September 25, 2013 at the
Multi-Purpose Hall of Brgy. Palaca, Miagao, Iloilo presided over by BAC Chairman Erlinda P. Perez.
The roll was called and declared a quorum.
2. Eligibility Check:
Improvement of Barangay Palaca Multi-Purpose Hall

Name of Bidder:
Iloilo City Hardware, Inc.

ELIGIBILITY AND TECHNICAL COMPONENTS

(A) Eligibility Documents

Class “A” Documents:

i. Registration certificate from SEC, Department of PASSED

Trade and Industry (DTI) for sole proprietorship, or SEC Reg. No. 0102522

CDA for cooperatives, or any proof of such

registration as stated in the BDS.

ii. Mayor’s permit issued by a city or Municipality Mayor’s Permit issued by the Office

where the principal place of business of the Of the City Mayor, City of Iloilo

prospective bidder is located. Permit No. 2013-0006361

iii. Statement of all its ongoing and completed government PASSED

and private contracts within the period stated in the

BDS, including contract awarded but not yet started,

if any. The statement shall include, for each contract,

the following:

(iii.1) name of the contract;

(iii.2) date of the contract;

(iii.3) kinds of Goods;

(iii.4) amount of contract and value of understanding

contracts;

(iii.5) date of delivery; and

(iii.6) end user’s acceptance or official receipt (s)

issued for the contract if completed.

iv. Audited financial statements, stamped “received” Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly April 30, 2013

accredited and authorized institutions, for the pre- PASSED

ceding calendar year, which should not be earlier that

two (2) years from bid submission;

v. NFCC computation or CLC in accordance with ITB PASSED

Clause 5.5; and

b. Class “B” Documents

If applicable, the JVA in case the joint venture is already NOT APPLICABLE

in existence, or duly notarized statements from all

the potential joint venture partners stating that they

will enter into and abide by the provisions of the JVA in

the instance that the bid is succesful.

(b) Technical Documents

(i) Bid security in accordance with ITB Clause 18. If the

Bidder opts to submit the bid security in the form of: Cash

a. Cash, cashier’s/ Php3, 194.35

manager’s check, bank 2%

draft/ guarantee confirmed

by a Universal or Commercial Bank

b. Irrevocable letter of credit issued by a

Pany duly certified by the Bank:

Provided, however, that it shall be confirmed

or authenticated by a Universal or Commercial

Bank, if issued by a foreign bank.

c. Surety Bond callable upon demand

issued by a surety or insurance company,

duly certified by the Insurance Commission as

authorized to issue such security.

d. Any combination of the foregoing

 proportionate to the share of form with

respect to total amount of security.

Documents Comprising the Bid: Financial Component PASSED

(a) Financial Bid Form, which includes bid prices and the

bill of quantities and the applicable Price schedules,

in accordance with ITB Clauses 15.1 and 15.4

(b) If the Bidder claims preferences as a Domestic

Bidder or Domestic Entity, a certification from DTI, SEC

or CDA issued in accordance with ITB Clause 27, unless

otherwise provided in the BDS; and

© Any other document related to the financial

component of the bid as states in the BDS.

Opening and Examination of Bids and Determination of Responsiveness

Reading of Bids and the Approved Budget for the Contract (ABC)
A. Required Bid Security

Form of Bid Security Amount of Bid Security

(Equal to Percentage of the ABC)

1. Cash, cashier’s/manager’s check two percent (2%)

bank draft / guarantee confirmed by a P 3,194.35

Universal or Commercial Bank.

2. Irrevocable letter of credit issued by a
Universal or Commercial Bank:
Provided, however, that it shall be
confirmed or authenticated by a
Universal or Commercial Bank, if
issued by a foreign bank.

five percent (5%)

3. Surety Bond callable upon demand
issued by a surety or insurance
company duly certified by the
Insurance Commission as authorized
to issue such security.

Proportionate to share of form with

4. Any combination of the foregoing. respect to total amount of security.

Bidder’s Name Name/Type of Bid Amount of Bid Amount of Bid as

Security Security Read

Cash P 3,194.35 P 158, 920.00

1. Iloilo City Hardware

B. Approved Budget for the Contract (ABC) – P 159,718.00

Cash submitted by Iloilo City Hardware was turned over to the barangay treasurer. Official Receipt
was issued to its representative.
The committee will again meet for the succeeding schedule of activities.
There having no other remaining topics for discussion, the bidding was adjourned at 11:30 a.m.

Prepared by:

AMALIA C. ASCURA
BAC Secretariat
Noted by:

ERLINDA P. PEREZ
BAC Chairman