Professional Documents
Culture Documents
Based at: Studio 59, The Market Building, 195 High Street,
Brentford, Middlesex, TW8 8LB.
Key Responsibilities
Finance
Governance
Overseas partner support
Individual Giving Fundraising Administration
Procurement
Office Management
IT
HR
General
Finance
Financial Accounting
Lead and develop the accounting function.
Manage the processing of all income and expenditure
Ensure timely receipts from and payments of invoices
Reconciliation of restricted income and spending of restricted funds
Manage and control credit card expenditure, expenses and petty cash
Process monthly payroll
Process monthly Gift Aid returns
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Management Accounts & Reporting
Ensure timely monthly finance and management reports to staff, SMT, Finance
Sub-Committee (FSC) and Trustees
Continuously improve management reporting to increase the effectiveness and
efficiency of the organisation
Legal compliance
Ensure correct administration of PAYE and related tax payments
Ensure all payroll compliance reporting is et (e.g. P60s, P11d’s, etc)
Ensure compliance to Gift Aid requirements
Governance
Ensure that Excellent Development complies with all applicable charity and company law
and regulations and accounting standards
Ensure legal compliance to required policies and statutory reporting
Manage a Policies and Processes book for the organisation on behalf of the
SMT and Governance& Risk Sub-Committee (G&RSC)
Own quarterly reporting on Risk and Policy and Statutory Reporting
compliance to SMT and G&RSC
Coordinate annual audit of accounts and approval by the SMT, FSC and
Board
Timely submission of accounts and annual reports to the relevant authorities
Ensure suitable insurance policies covering employee and public liability,
vehicles etc
Timely submissions to HMRC, Company House and Charities Commission
Ensure legal compliance for all areas across the charity
Manage the implementation of the Anti-Bribery Act and Pensions changes
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Ensuring ‘internal audit’ of programme partners
Ensure monthly reconciliation of Excellent expenditure and partners’ income.
Note: Some overseas travel may be required to support and audit overseas
partners (maximum of 4 weeks per year).
Procurement
Processing Purchase Orders and travel requisitions
Manage purchase order processes
Finance verification and approval of purchase orders
Sourcing and/or ordering goods and services
Processing travel requisitions and booking flights
Office Management
Manage relationship and service provision form building management
company
Manage stationery and all other office related purchasing
Manage office maintenance, cleaning and recycling
Ensure compliance to Fire, PAT, H&S etc.
IT
Manage relationship and service provision from our IT supplier
Ensure management of server back ups
Ensure maintenance of software on computers and team IT housekeeping
Managing the starter and leaver configuration processes for each PC
(including new PCs)
HR
Taking the lead for the SMT on HR policies and processes
Ensuring compliance with latest legislation
Managing relationships with legal and other HR support
Managing process, documents and records for holidays, sickness and TOIL
Co-ordinating the recruitment process for volunteers and staff
General
Active member of the Senior Management Team.
Monthly reporting to Executive Director on objectives
Management and development of Finance & Office Manager
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Person Specification – Finance Manager
Overall Requirements
We are looking for a qualified accountant from a broad commercial background that is
looking for an exciting new role and is committed to the vision and purpose of Excellent.
Technical Essential
skills, Qualified accountant
knowledge and Finance, governance and office management experience in small to
experience medium organisations
Experience of managing audits and preparation of annual accounts
Experience of managing people.
Experience of managing/owning finance processes and controls
Experience of liaising and advising non-financial managers and staff
Experience of process improvements.
Working knowledge of IT software and basic hardware systems.
Advanced skills in Microsoft Excel
Experience of accounting software
Desirable
Experience of managing HR
Experience of Sage Line 50 accounting software
Knowledge of charity accounting
Experience of being the member of a Senior Management Team or
equivalent
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