■ CONTENTS

New Group—Creating a New Workbook ...................................................................... 185

Open Group—Open a Workbook .................................................................................. 188
Opening an Existing Workbook ........................................................................................................... 188
Options Affecting the Open Group ...................................................................................................... 191

Save and Save As groups—Saving a Workbook Using Save or Save As ...................... 192
Document Recovery ........................................................................................................................... 194
Saving Workbooks with Protections: Backups and Limiting Changes ................................................ 201

Print Group—Printing a Workbook ............................................................................... 205

Selecting a Printer .............................................................................................................................. 206
Printer Settings ................................................................................................................................... 207

Share Group—Sharing Workbooks .............................................................................. 213

Sharing Online with OneDrive............................................................................................................. 214
Sharing Files Using E-mail ................................................................................................................. 217

Account Group .............................................................................................................. 218

Summary ...................................................................................................................... 218
■Chapter 7: Creating and Using Formulas ........................................................... 219
Formulas ...................................................................................................................... 219
Introducing Formulas ......................................................................................................................... 219
Entering Formulas .............................................................................................................................. 221
Copying Formulas ............................................................................................................................... 226

AutoCalculate Tools ...................................................................................................... 229

AutoSum ............................................................................................................................................. 229
Average, Count Numbers, Max, Min .................................................................................................... 233

Viewing Formulas ......................................................................................................... 237

Creating Named Ranges and Constants ....................................................................... 238
Naming Ranges .................................................................................................................................. 238
Naming Noncontiguous Ranges ......................................................................................................... 239
Naming Constants .............................................................................................................................. 240
Name Manager ................................................................................................................................... 241
Using Column or Row Headings for Range Names ............................................................................ 242
Selecting Named Ranges Rather Than Typing Them into Formulas ................................................... 244
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Absolute Cell References ............................................................................................. 254

Mixed Cell References.................................................................................................. 259
Order of Precedence ........................................................................................................................... 263

Summary ...................................................................................................................... 264

■Chapter 8: Excel’s Pre-existing Functions ......................................................... 265
Excel’s Built-in Functions ............................................................................................. 265
Function Construction .................................................................................................. 267
Functions That Sum Values .......................................................................................... 267
SUM Function ..................................................................................................................................... 268
Using the Insert Function Option ........................................................................................................ 270
SUMIF—Adds the Cells That Meet a Specified Criteria ...................................................................... 276
SUMIFS—Adds the Cells That Meet Multiple Criteria ......................................................................... 278

IF—Returns Different Values Depending upon If a Condition Is True or False ............. 282
AND - Returns TRUE if All of Its Arguments Are TRUE................................................... 286
OR—Returns TRUE If Any Argument Is TRUE ............................................................... 286
Nested Functions ......................................................................................................... 287
Date Functions ............................................................................................................. 292
TODAY Function—Returns the Current Date ...................................................................................... 293
NOW Function—Returns the Current Date and Time ......................................................................... 295
DATE Function—Returns the Serial Number of the DATE................................................................... 297
MONTH, DAY, and YEAR Functions ...................................................................................................... 298
DAYS—Returns the Number of Days Between Two Dates ................................................................. 300

Summary ...................................................................................................................... 302

■Chapter 9: Auditing, Validating, and Protecting Your Data ................................ 303
Validating Your Data and Preventing Errors.................................................................. 303
Data Validation .................................................................................................................................... 304

Evaluating Formulas ..................................................................................................... 319

Using IFERROR .................................................................................................................................... 319
Correcting Circular References........................................................................................................... 320

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Formula Auditing .......................................................................................................... 322

Tracing Precedents and Dependents .................................................................................................. 322
Using the Watch Window .................................................................................................................... 325
Using the Evaluate Formula Feature to Evaluate a Nested Function One Step at a Time ................... 327

Proofreading Cell Values—Have Excel Read Back Your Entries ................................... 331
Spell Checking.............................................................................................................. 333
Thesaurus..................................................................................................................... 334
Protect Worksheets and Cells from Accidental or Intentional Changes........................ 336
Protect Your Data at the Worksheet Level........................................................................................... 336
Protect Your Data at the Cell Level ..................................................................................................... 340

Summary ...................................................................................................................... 341

■ Chapter 10: Using Hyperlinks, Combining Text, and Working with the
Status Bar .......................................................................................................... 343
Working with Hyperlinks .............................................................................................. 343
Concatenation and Flash Fill ........................................................................................ 356
Using the Status Bar..................................................................................................... 364
Cell Mode ............................................................................................................................................ 366
Flash Fill Blank Cells and Flash Fill Changed Cells............................................................................. 366
Caps Lock, Num Lock ......................................................................................................................... 366
Scroll Lock .......................................................................................................................................... 366
Fixed Decimal ..................................................................................................................................... 367
Overtype Mode ................................................................................................................................... 367
End Mode............................................................................................................................................ 367
Macro Recording ................................................................................................................................ 367
Selection Mode ................................................................................................................................... 367
Page Number ...................................................................................................................................... 367
Average, Count, Numerical Count, Minimum, Maximum, Sum............................................................ 367
View Shortcuts ................................................................................................................................... 367
Zoom and Zoom Slider........................................................................................................................ 368

Summary ...................................................................................................................... 371

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■Chapter 11: Transferring and Duplicating Data to Other Locations ................... 373
Moving and Copying Data............................................................................................. 373
Moving and Copying Cells Using the Drag-and-Drop Method ............................................................ 374
Moving and Copying Cells Using the Cut and Copy Buttons ............................................................... 376
Moving and Copying Cells Using the Keyboard .................................................................................. 377
Paste Button Gallery ........................................................................................................................... 379
Copy Data to Other Worksheets Using Fill Across Worksheets ........................................................... 385
Copy Data from One Workbook to Another ......................................................................................... 387
Paste Special................................................................................................................ 390
Using Paste Special ............................................................................................................................ 391
Using Paste Special to Transpose Rows and Columns ....................................................................... 393
Using Paste Special to Perform Calculations...................................................................................... 395

Inserting Copied or Moved Cells ................................................................................... 400

Insert Copied Cells .............................................................................................................................. 400
Insert Cut Cells ................................................................................................................................... 403

Using the Microsoft Office Clipboard............................................................................ 404

Entering Data into Multiple Worksheets at the Same Time .......................................... 405
Summary ...................................................................................................................... 409
■Chapter 12: Working with Tables....................................................................... 411
Creating and Formatting Tables ................................................................................... 411
Sort and Filter a Table .................................................................................................. 413
Adding to the Excel Table ............................................................................................. 414
Filtering Data with a Slicer ........................................................................................... 422
Using Themes ............................................................................................................... 424
Applying and Defining Cell Styles................................................................................. 429
Conditional Formatting ................................................................................................. 432
Summary ...................................................................................................................... 444

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■Chapter 13: Working with Charts ...................................................................... 445

Chart Types ................................................................................................................... 445
Creating and Modifying Charts ..................................................................................... 448
Pie Charts ..................................................................................................................... 465
The Standard Pie Chart ....................................................................................................................... 465
Pie of Pie Subtype............................................................................................................................... 469

Combination Chart........................................................................................................ 477

Hierarchical Charts ....................................................................................................... 481
Treemap Chart .................................................................................................................................... 481
Sunburst Chart.................................................................................................................................... 487

Sparklines .................................................................................................................... 495

Summary ...................................................................................................................... 501
■Chapter 14: Importing Data ............................................................................... 503
Importing Data into Excel ............................................................................................. 503
Importing Text Files ...................................................................................................... 504
Delimited Text Files............................................................................................................................. 504
Fixed-Width Text Files......................................................................................................................... 518

Importing Data from an Access Database .................................................................... 521

Importing Data from a Web Site ................................................................................... 524
Importing Data Using a Query ...................................................................................... 527
Summary ..................................................................................................................... 539
■Chapter 15: Using PivotTables and PivotCharts ................................................ 541
Working with PivotTables ............................................................................................. 541
Creating a PivotChart ................................................................................................... 569
Creating PivotTable on a Relational Database .............................................................. 579
Summary ...................................................................................................................... 589

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