THE ASSESS STEPS:

 Step 1 – Get Organize

PROJECT Project CIRCLE (Continuous Initiative in PROJECT CODE
TITLE Reducing Cutting Classes for Learners’
Enrichment )
School Apolinario T. Felias, SSP – II
Principal
Office Buenavista National High School DIVISION Agusan del Norte
NAME TEAM ROLES
TEAM Ruby V. Banias Team Leader
COMPOSITION
Mariefe M. Adane Scribe
Emily A. Bestudio Communications
Loudevine Grace A. Arizobal Documentation
Alodia B. Bohol Process Observer
KEY Grade 7 students
CUSTOMERS
KEY PROCESS Reducing cutting classes of Grade 7 students
OBJECTIVE To reduce the number of cutting classes in Grade 7 by 50%

BRIEF Cutting classes is a perennial problem of Buenavista National High School.

BACKGROUND Based on the survey among class advisers, 16.25% or 195 students out of
population of 1,235 have incurred cutting classes from June to July 2016 of
which 70 students are Grade 7 having the highest rate of such offense. With
these data, the school wanted to reduce cutting class before the end of the
project as stipulated in D.O. 86 s. 2010 prohibiting students from going
anywhere during their class hours.
REGULAR Tuesday: 11:00 – 12:00
MEETING Wednesday: 8:00 – 5:00 Div. CI Coaching
SCHEDULE Thursday: 4:00 – 5:00

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Proposed Project Schedule
PROJECT Target Timetable (Bi-monthly)
STEPS OUTPUT
SCHEDULE Aug Sept Oct Nov Dec Jan Feb Mar
Assess 1. Get organized CI Project
Template
2. Talk with VOC
Customers Affinity
Diagram
Defining the
Metric
3. Walk the SIPOC,
Process Process
Mapping,
activity
Chart,
Deployment
Data Collection
4. Identify Plan, Line Chart
Improvement
Areas
Root Cause
Analyze 5. Do Root Analysis, Cause
Cause Validation Tool
Analysis
6. Develop Process
Solutions Simplificatio
n, Visual
Workplace
Management
/5S, Mistake
Proofing,
Idea
Generation
Techniques
Implementation
7. Finalize Planning
Improvement
Plans
Testing, Cost-
Act 8. Pilot Solution Benefit
(4 weeks) Analysis
Change
9. Roll Out Management,
Solution (4 Communicatio
n Plan,
weeks) Standardizatio
n and
Documentatio
n, Training
Tracking,
10. Check Monitoring,
Progress Reviews and
Follow-ups,
(2 Project Closure
weeks)+2wks

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 Data Gathering Plan

Activities Persons Time Frame Materials &

Involved equipment
needed
1. Prepare Project CIRCLE Aug.27 – 30, Computer,
instruments to team members 2016 printer, paper, ink
gather data
from the key
customers
2. Conduct survey Project CIRCLE Sept. 1 – 2 , Survey
/ interview with team members 2016 questionnaire,
the key ball pen
customers
3. Consolidate Project CIRCLE Sept 8, 2016 Computer, results
data gathered team members of the interview,
from the paper, ink, printer
customers
4. Collaborate Project CIRCLE Consolidated
among Project team members report, computer
CIRCLE team
members to
a. Prepare Sept. 15, 2016
Affinity
Diagram

b. Identify Sept. 20, 2016

SIPOC Sept. 22, 2016
process and
prepare
deployment
chart

c. Identify Oct. 4, 2016

storm clouds

d. Present why- Oct. 11, 2016

why diagram

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 Step 2- Talk With Customers ( VOC )

 Survey Questionnaires and Interview

Questions:
Why did you cut class? Where did you go and what did you do?

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 Step 3- Walk the Process

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• Step 4- Identify Priority Improvement Areas

OLD PROCESS FLOW CHART

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 As of June – July 2016, 70 out of 289 Grade 7 students incurred
cutting classes due to teachers missing classes and inefficient toilet
facilities.

THE ANALYZE STEPS:

 Step 5- Do Root Cause Analysis

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  Step 6- Develop Solutions
Solution # 1: Revised the Flow Chart

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Solution # 2: Use the revised attendance sheet, form on list of students who cut class
and substitution plan.

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 Step 7- Finalize Improvement Plan

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THE ACT STEPS:
• Step 8- Pilot Your Solutions

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• Step 9- Roll-Out Your Solution

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 Step 10- Check Progress
Conduct weekly monitoring of the attendance of Grade 7 students
who cut class.

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