Office Note

Subject:- Remark on the attendance Register of the accounts branch.

With reference to the subject as referred above it is intimated that I was

advised and directed by the AG Authorities to get the balances under the
Head 8009 GPF in respect of work charged staff converted into regular
establishment and CSSA during various telephonically massages and also
during the office visits in the recent past with regards to Both the
Divisions for which I am holding the charge as per the orders of the
Worthy Accountant General HP. For this the records have been checked
and compiled at both the divisions so that the figures could be gat adjusted
at AG Office level. The same have also been intimated to your good self
personally by me and took directions for attending the matter and AG
Office. The tour schedule in respect of undersigned w.e.f. 1.11.2008 to
date is as bellow.
Date Office and purpose

4.11.11.2008 To attend the O/o EE IPH Division Rampur

5.11.2008 and To attend the Arbitration cases at Solan along with your good self
6.11.2008
7.11.2008 Halt at Rampur To attend the O/o EE IPH Division Rampur
10.11.2008 To attend the O/o EE IPH Division Rampur
11.11.2008 and To attend the O/o Accountant General HP Shimla for reconciliation of
12.11.2008 the balances as referred above in respect of both the Divisions
13.11.2008 To attend the O/o EE IPH Division Rampur
15.11.2008 and To attend the O/o EE IPH Division Rampur and to visit IPH Sub
16.11.2008 Division Nankhari for Divisional Inspection as per schedule conveyed to
me.
17.11.2008 To attend the O/o EE IPH Division Rampur
18.11.2008 and To attend the O/o Accountant General HP Shimla for reconciliation of
19.11.2008 the balances as referred above in respect of both the Divisions.

It is further intimated that the balances under the head 8009 GPF and CSSA in
respect of this division have since been reconciled and necessary adjustments
have also done at AG Office. The out come will be intimated after the updating
the records. As per the above chronological events it is requested that the
comments/remarks posted on the attendance register regarding absence from
Govt. duty may be reviewed and directions may also be given to the concerned.
As far as absence relating to Sh. Krishan Chand Sr. Assistant is
concerned it is intimated that the official was advised to hand over the Divisional
Monthly account for the month of 10.2008 at AG Office being the last date of
submission was 10th of every month. The tour was marked by me on the
attendance register. It is also to mention that the Earned Leave application of
Sh. Krishan Chand Sr. Assistant was handed over to me on dated 20.11.2008 by
Sh. PC khachi Assistant, the official has never intimated regarding earned leave
during the period.

The note is submitted for information and appraisal of the events

for which remarks were posted on the attendance register by your good self.

( Vikas Sharma)
 Divisional Accounts Officer.
HPPWD Karcham -at bhabanagar

1. Brief description of duties. :- All the duties as defined in the CPWD Account code and working manuals are
to be adhered in all. However to advice the Divisional Officer on the specific matters relating to the budget,
expenditure and other financial matters is important duty to be performed in the best interest of the Govt. financing.
To maintain official decorum among the accounts branch with other branches, to check the working of the officials in
accounts branch and get the accounts compiled as per the provisions and allotments made by the Govt., to check the
financial recoveries from the contractor claims as per the agreement and standard Govt. instructions and disposing
them in the correct accountal heads, to see that all the financial returns have been compiled and submitted to the
concerned as per the provisions, to check the sub divisional accounts in the light of prevailing rules and instructions of
the HP Govt. and incorporate them in the divisional accounts, to see the better arrangements for the proper replies of
the AG Audit paras, CAG reports and PAC observations are Other duties to be performed.

2. (a) Targets/objectives/goals and Achievements thereof. All the duties stated in point 1 above
and other works assigned by the Accountant General office and Divisional Officer are treated as targets and goals to
be achieved. All the duties/targets assigned will be achieved in all with regards to both the divisions i.e . B&R Div.
Bhabanagar and IPH Div. Rampur. Up to June 2009 and after wards B&R Div. Una in spite of the shortage of
the staff in all the Divisions. All the financial returns were compiled as per the provisions and submitted to the
concerned well in time. Reply to the audit paras and on spot objections from the AG Inspection will be dealt in right
perspective leaving no scope for major financial objections thereof. Efforts were made to get the maximum audit
paras settled The PMGSY project reports and financial accounting have also done as per the guidelines of the NRRDA
and SRRDA. The suspense balances was also kept at the lowest levels by putting extra efforts while clearing the
accountal heads. Personal efforts was also given to clear the old outstanding contractor claims as per the rules and
regulations. All the statutory recoveries were made good from the contractor claims and be deposited in the concerned
accountal heads. All the monthly accounts were submitted well in time to the AG Office in respect of the divisions.

2. (b) Targets set and quantum of work done in rendering of monthly accounts, maintenance of guard files and other
accountal records. With regards to this duty and target all the monthly accounts were submitted in time and
with no financial objections from any quarter. Proper checking of the accounts work was done by putting extra efforts
personally, all the important correspondences relating to the budget and accounts were monitored personally leaving no
scope of objections. All the returns relating to the accounts and other financial matters were submitted in time to various
offices. All the accountal registers were got maintained as per standard codified provisions relating to the deposit, suspense
heads, contractor ledgers,. Regular observations were made to the sub divisional accounts. Proper scrutiny of stock accounts
were also done in the interest of the public exchequer.

3. (a) Short falls/Constraints in achieving the targets. There were no left out targets in all the divisions having
working charge . However some important works were also done in spite of the staff shortage in the B&R Divisions,
minor delay was there in rendering the information relating to the deposit and returns are concerned but was fully
overcome by putting extra efforts personally and by motivating the staff working in the branch.

3 (b) Items having significant achievements and contribution there off .

In spite of the fact regarding shortage of staff in PWD Divisions at Bhabanagar and Una
the working of the Account Branch was not allow to suffer by initiating personally checking process and motivate the staff
working in the branch. Important correspondences were done personally by putting extra efforts. Proper recoveries from the
contractor claims are ascertained.
 1. Brief description of duties. :- All the duties as defined in the CPWD Account code and working manuals are
to be adhered in all. However to advice the Divisional Officer on the specific matters relating to the budget,
expenditure and other financial matters is important duty to be performed in the best interest of the Govt. financing.
To maintain official decorum among the accounts branch with other branches, to check the working of the officials in
accounts branch and get the accounts compiled as per the provisions and allotments made by the Govt., to check the
financial recoveries from the contractor claims as per the agreement and standard Govt. instructions and disposing
them in the correct accountal heads, to see that all the financial returns have been compiled and submitted to the
concerned as per the provisions, to check the sub divisional accounts in the light of prevailing rules and instructions of
the HP Govt. and incorporate them in the divisional accounts, to see the better arrangements for the proper replies of
the AG Audit paras, CAG reports and PAC observations are Other duties to be performed.

2. (a) Targets/objectives/goals and Achievements thereof. All the duties stated in point 1 above
and other works assigned by the Accountant General office and Divisional Officer are treated as targets and goals to
be achieved. All the duties/targets assigned will be achieved in all with regards to B&R Div. Una in spite of the
shortage of the staff in the Division. All the financial returns were compiled as per the provisions and submitted to
the concerned well in time. Reply to the audit paras and on spot objections from the AG Inspection will be dealt in
right perspective leaving no scope for major financial objections thereof. Efforts were made to get the maximum audit
paras settled. The suspense balances was also kept at the lowest levels by putting extra efforts while clearing the
accountal heads. Personal efforts was also given to clear the old outstanding contractor claims as per the rules and
regulations. All the statutory recoveries were made good from the contractor claims and be deposited in the concerned
accountal heads. All the monthly accounts were submitted well in time to the AG Office in respect of the divisions.

2. (b) Targets set and quantum of work done in rendering of monthly accounts, maintenance of guard files and other
accountal records. With regards to this duty and target all the monthly accounts were submitted in time and
with no financial objections from any quarter. Proper checking of the accounts work was done by putting extra efforts
personally, all the important correspondences relating to the budget and accounts were monitored personally leaving no
scope of objections. All the returns relating to the accounts and other financial matters were submitted in time to various
offices. All the accountal registers were got maintained as per standard codified provisions relating to the deposit, suspense
heads, contractor ledgers,. Regular observations were made to the sub divisional accounts. Proper scrutiny of stock accounts
were also done in the interest of the public exchequer.

3. (a) Short falls/Constraints in achieving the targets. There were no left out in the division. However some
important works were also done in spite of the staff shortage in the Division, minor delay was there in rendering the
information relating to the deposit and returns are concerned but was fully overcome by putting extra efforts
personally and by motivating the staff working in the branch.

3 (b) Items having significant achievements and contribution there off .

In spite of the fact regarding shortage of staff in PWD Divisions at Bhabanagar and Una
the working of the Account Branch was not allow to suffer by initiating personally checking process and motivate the staff
working in the branch. Important correspondences were done personally by putting extra efforts. Proper recoveries from the
contractor claims are ascertained.