Advanced Word

Processing
Skills
Objectives
Use the advanced capabilities of Microsoft Word used to
increase productivity and efficiency;

Use these features effectively to help improve productivity

of the organization;

Create form letters or documents for distribution to various

recipients;

Create labels and envelopes for distribution; and

Create media-rich documents for printing or publishing.

 Microsoft Word
• A productivity tool that is a
part of Microsoft Office
• It allows us to create all
kinds of documents
• Available in most platforms
and devices
MS WORD
ADVANCED
FEATURES.
 Allows you to

Mail create documents

and combine or
merge them with
Merge another document
or data file.
 It is commonly

Mail used when

sending out
advertising
Merge materials to
various recipients.
Components of
Mail Merge:
1. Form Document
It is generally the document that contains the
main body of the message we want to convey
or send.
2. List or Data File
It is the individual information or data that
needs to be plugged in (merge) to the form
document.
FORM DOCUMENT:
LIST or DATA FILE
 Creating a
LIST
or DATA FILE
STEP 1:
Click
MAILINGS
TAB in the
menu bar.
STEP 2.1:

Click SELECT
RECIPIENTS.
STEP 2.2:

Click TYPE a
NEW LIST.
STEP 3:
a DIALOG
BOX: NEW
ADDRESS
LIST will
appear. Create
your Data File
STEP 3.1:

Click
CUSTOMIZE
COLUMNS to
edit
placeholders.
STEP 3.1.1:
PLACEHOLDE
RS will contain
Data or the
Information you
will provide.
STEP 3.1.1:
Example of a
CUSTOMIZED
PLACEHOLDE
R.
STEP 3.2:

Click the CELLS

to add Data.
STEP 3.2.1:

Click NEW
ENTRY to add a
set of Data.
STEP 3.2.2:

Add more DATA,

repeat the same
process if
needed.
STEP 3.2.2:

Add more DATA,

repeat the same
process if
needed.
STEP 4:

Click OK to save
your Data File.
STEP 4.1:

Click SAVE to
finish the process
of saving your
data file.
 HOW TO USE MAIL MERGE?

Form List or Data

Document File
(Create your Letter) (Create Recipients)
STEP 1: Create your Letter
STEP 2: Create your Data File
STEP 3: Insert Data to your Letter
STEP 4: Select a Placeholder
STEP 4: Example
STEP 4: Example
STEP 5: Click Finish & Merge to complete Mail
Merge
Options on how you want to finish
Edit Individual Documents
Print Documents
Print Documents
Send Email Documents
 Allows you to
create labels for
Label Envelopes and
Letters or combine
Generator it to mail merge.
Integrating External Materials to Word Document
 Integrating External Materials to Word Document
We can add the
following materials
in Word Document:
1. Pictures
2. Clip Art
3. Shapes
4. Smart Chart
5. Chart
6. Screenshots