Document Code: SDO-PM-OSDS-LEG-003

Procedure Manual for Revision: 00

QMS and ISO 9001:2015
Effectivity date: 05-08-2018
PROCESS TITLE:
Name of Office:
Issuance of Formal Charge, Recommendation of Formal Legal Services Unit
Hearing Officers, Conduct of Formal Investigation

Prepared by: Reviewed by: Recommended for Approval: Approved by:

JONATHAN CHRISTIAN P. MALLARI ATTY. GERMI E. GONZALES ROWENA T. QUIAMBAO, CESE / LEONARDO C. CANLAS, Ed. D., CESE LEONARDO D. ZAPANTA, Ed. D., CESO VI
Document Controller Head of Office Asst. Schools Division Superintendents /Quality Management Representatives Schools Division Superintendent

Objective: To issue Notices of Charge / Formal Charges, recommend Formal Hearing Officers, and conduct Formal Investigation

Scope: This procedure covers the issuance of Notices of Charge / Formal Charges, recommendation of Formal Hearing Officers, and conduct
Formal Investigation in accordance with DepEd Order 49, s. 2006.
RESPONSIBILITY PROCESS FLOW INTERFACE KPM RECORDS DOCUMENT QUALITY CONTROL
REFERENCE STANDARDS METHOD
START

Formal Charge /
Legal Receives Notice of Charge, Order to file OSDS Notice of Charge D.O. 49 s. 2006 100% accurate Recording
Answer to the Formal
AccountiCharge, and
1-3min.
Assistant / ng Revised Rules of 100% complete Checking
Preventive Suspension Order (if Adherence to
Attorney III Analyst/ Procedures of the
applicable) from Sr.
OSDS
Department of applicable laws
Legal Education in such as:
Prepares transmittal and Order for the
10-
Assistant / 15mins. Order to submit Administrative
respondent to file answer to the Formal Adherence to
Attorney III Answer to Formal Cases
Charge applicable
Concern Charge
ed regulatory
Legal SBMA requirements such
Assistant / Logs and forwards transmittal and Order
for the respondent to
1 file answer to the 1-3min. as:
Attorney III day
Formal Charge to OSDS for signing
Accounti Order to submit Customer
SDS
ng
Answer to formal satisfaction
Signs the Speciali
transmittal for
the Order to file
st charge, composition
Answer to Formal Charge
of the investigation
committee,
Forwards signed documents to Records transmittal, logbook
OSDS Records for administrative
Unit for releasingDepartm
ents Unit complaints
and
other
A

QM - Page 1 of 5
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QMS and ISO 9001:2015
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Effectivity date: 05-08-2018
PROCESS TITLE:
l
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s Name of Office:
t
Issuance of Formal Charge, Recommendation of Formal
/ Legal Services Unit
30mins
Hearing Officers, Conduct of Formal Investigation
S
r
.
Prepared by: Reviewed by: Recommended for Approval: Approved by:
Accounti
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Speciali
JONATHAN CHRISTIAN P. MALLARI stATTY. GERMI E. GONZALES ROWENA T. QUIAMBAO, CESE / LEONARDO C. CANLAS, Ed. D., CESE LEONARDO D. ZAPANTA, Ed. D., CESO VI
Document Controller Head of Office Asst. Schools Division Superintendents /Quality Management Representatives Schools Division Superintendent

RESPONSIBILITY PROCESS FLOW INTERFACE KPM RECORDS DOCUMENT QUALITY CONTROL

REFERENCE STANDARDS METHOD
A
Records
Unit Releases and sends the file copy to Legal Unit
Transmittal, Order D.O. 49, s. 2006 100% accurate Recording
Division
Receives and filesChief
copyIII Records 1-3min. to submit Answer to or the Revised 100% complete Checking
Unit formal charge, Adherence to
Legal Rules of
Assistant / C Formal Charge, log Procedure of applicable laws
o
Receives and files Answer to Formal
Attorney III n OSDS 1-3min. book Administrative such as:
Charge from OSDSAcc
ce
Cases in the
or Answer to Formal Department of Adherence to
Prepares transmittalunto Regional Office Charge and applicable
Legal ne 10-60 Education
recommending the composition
- of Formal supporting regulatory
Assistant / t d-
Investigation committee
do and the Answer to min.
Attorney III i documents SDO-PM-OSDS- requirements such
the Formal Charge nS
gB 001 as:
10mins
M Indorsement to SDO-PM-OSDS-
Legal
A
Logs and forwardsAn transmittal and Order OSDS
1-3min. DepED RO III, Customer
REC-002
Assistant / for the respondenta to file answer to the Answer to formal satisfaction
Attorney III Formal Charge to OSDS
l for signing charge,
y
Departm
s
ent Composition of
t
SDS Manage
Signs the transmittal for the Order to file Formal Investigation
r/
Answer to Formal Charge
S Committee
r
.
OSDS Forwards signed documents to Records Records Indorsement to
Unit for releasing Unit DepED RO III,
Answer to formal
charge,
1
- do -
Composiition of
d
Investigation
a Committee
y
RESPONSIBILITY 5mins
PROCESS FLOW INTERFACE KPM RECORDS DOCUMENT QUALITY CONTROL
B
REFERENCE STANDARDS METHOD
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QMS and ISO 9001:2015
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Name of Office:
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s Issuance
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of Formal Charge, Recommendation of Formal Legal Services Unit
t
/ Hearing Officers, Conduct of Formal Investigation
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Prepared by:
. Reviewed by: Recommended for Approval: Approved by:

JONATHAN CHRISTIAN P. MALLARI ATTY. GERMI E. GONZALES ROWENA T. QUIAMBAO, CESE / LEONARDO C. CANLAS, Ed. D., CESE LEONARDO D. ZAPANTA, Ed. D., CESO VI
Document Controller Head of Office Asst. Schools Division Superintendents /Quality Management Representatives Schools Division Superintendent

1
Sr.
d
Accounti
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ng
y
BSpeciali
D
st
e
p
a
100% accurate Recording
Order to conduct 100% complete
-Receives from OSDS
Ar the approval of
OSDS D.O. 49, s. 2006 Checking
the Composition ofcctmthe Investigation 3min. Formal Adherence to
Legal or the Revised
Committee and the oe Order to conduct
Investigation, applicable laws
Assistant Procedures in
Formal Investigation
un from DepEd RO; Approved such as:
/ Attorney t Administrative
C A n Officers.
copy furnish hearing - Composition of the
III o c t s-
do
-Coordinates with ithe committee for Cases
n c Investigation Adherence to
the schedule of hearings
on
a
Committee; Formal
c
e
gn
u5mins
applicable
r n
d Charge, Answer to regulatory
t S formal charge and
n
i p
o requirements such
e
d Prepares Notice of
n e Hearing and
t
5min. supporting as:
h
Legal gc
calendars of hearing documents;
ie
Assistant
S
B Aa
r Notice of hearing; Customer
M n li satisfaction
A as
l t Notice of hearing
Attorney Checks Notice of Hearing 1min.
y
III s
t
/ D. A.
Forwards Notice Sof
for Hearing to the SDS
OSDS, ASDS, Notice of hearing
Legal rFinance
and to the Chair of the Investigation for
. Hearing Officers
Assistant signature SDO-PM-OSDS-
G 001, SDO-PM-
o
Notice of hearing OSDS-REC-
v
Approves Schedulee of Hearing, ASDS, OSDS, 001,SDO-PM-
ASDS / forwards to OSDS forr SDS’ signature Records Officer, OSDS-REC-002
and to Record Officen for release to
Chair, m
concerned
SDS1 parties concerned e parties
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n
d
RESPONSIBILITY
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FLOW INTERFACE KPM RECORDS DOCUMENT QUALITY CONTROL
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REFERENCE STANDARDS METHOD
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PROCESS TITLE:
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START
Name of Office:
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Issuance of Formal Charge, Recommendation of Formal
STAR
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Legal Services Unit
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Hearing Officers, Conduct of Formal Investigation
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Prepared by: Reviewed by:
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Recommended for Approval: Approved by:
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G . ROWENA T. QUIAMBAO, CESE / LEONARDO C. CANLAS, Ed. D., CESE LEONARDO D. ZAPANTA, Ed. D., CESO VI
JONATHAN CHRISTIAN P. MALLARI ATTY. GERMI E. GONZALES
o Asst. Schools Division Superintendents /Quality Management Representatives Schools Division Superintendent
Document Controller v Head of Office
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Conducts Pre-Hearing Conference / D.O. 49, s. 2006 100% accurate Recording
Investigation SDO-QF-LEG-03
Investigating
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Formal Investigation, Committee 1 to or the Revised 100% complete Checking
r ci
Committee
t oe 2hrs. Rules in Adherence to
m us min. applicable laws
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Administrative
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Ai C
-Provides SDO-QF-LEG-003 during
Legal ts co
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conduct of hearings,
cgn facilitates the Adherence to
Assistant Concerned
signing of said forms
oc by all parties applicable
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uSe /Investigation
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-Assist the Attorney
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-Assist or Presides
a Ai din the hearings; Parties satisfaction
Attorney III -does the Minutes l nof o the Hearing; Concerned/
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-provides assistance
s - in the drafting of Investigation
Formal Investigation
t A Report and Committee
Recommendation/ n
Sa
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. y
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Drafts the Formal tInvestigation Report
Chairman of SDS/ASDS
and Recommendation / and convenes Investigation
the G o
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with the hearing Officers for
Investigation
v
r Committee
consensus; forwards . to Legal Unit for
e
Committee
r the attachment of the case files
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Document Code: SDO-PM-OSDS-LEG-003
Procedure Manual for
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t A Revision: 00
u hi
Sa n
QMS and ISO 9001:2015
n e Effectivity date: 05-08-2018
Br li a
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i PROCESS TITLE:
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Name of Office:
d
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Issuance of Formal Charge, Recommendation of Formal
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Legal Services Unit
n Hearing Officers, Conduct of Formal Investigation
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Prepared by:
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Reviewed by: Recommended for Approval: Approved by:
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JONATHAN CHRISTIAN
r P. MALLARI o ATTY. GERMI E. GONZALES ROWENA T. QUIAMBAO, CESE / LEONARDO C. CANLAS, Ed. D., CESE LEONARDO D. ZAPANTA, Ed. D., CESO VI
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. v Asst. Schools Division Superintendents /Quality Management Representatives Schools Division Superintendent
Document Controller o Head of Office
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RESPONSIBILITY d n
PROCESS
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Receives & filesn eFormal
s Investigation Formal D.O. 49, s. 2006 100% accurate
n OSDS, Investigation 100% complete Checking
Legal Report and drafts
t n transmittal for 3min. or the Revised
i t c Formal
Assistant submission to DepED
ns e
RO III together Report Rules in Adherence to
Investigation
with the complete r
g records of the case
n Committee Administrative applicable laws
ae
Sn A Cases such as:
A cd
pcd Indorsement,
e c
c
coo oS DepED RO Case File: Adherence to
Records Unit
Releases and forwards
i t uB
Case file to 3min. Investigation applicable
DepED RO III for u III, Parties
anh nDecision / Resolution
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Report, Evidences regulatory
li e A
t concerned
t
si r i (complainant’s & requirements such
t n respondent’s), as:
- n g
Legal d g Minutes of
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-Receives from OSDS the Decision / DepED RO
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Assistant / Resolution fromADepEd n RO III, III, Parties Proceedings, Customer
Attorney- III n a
-Furnish the concerned
a l
parties a copy concerned, Attendance, satisfaction
of Resolution / Decision
l y Records Unit, Notice of
-Furnish Accounting
y s Unit, Budget Unit, OSDS, hearings, Answer
Personnel Unit, sRPSU,t Chairman of Accounting,
t / to Formal Charge,
the Formal Investigating Committee Budget,
/ S
(ASDSs), & Commission on Audit as a Personnel,
Formal Charge,
Sr
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reference for their OASDSs, Proof of Service,
. oA Complaint and
procedures. vc1 COA, RPSU
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END
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