NthDimenzion’s

EasyHRMS

NTHDIMENZION
NthDimenzion’s HRMS product overview – Available on
Premise as well as On Demand

NTHDIMENZION SOLUTIONS (P) LTD.

847, A BLOCK, 1ST MAIN ROAD,

SAHAKARNAGAR, BANGALORE-560092

PHONE [+91-80-4213 5006]

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EasyHRMS Overview
Perspectives do change and it has now, for HR. On careful observation, one can clearly see the
shift that is occurring in the way HR is perceived and is expected to function. Shifting workforce
demographics, rapid changes in technology and the globalization of world economy have resulted
in a shift in the way businesses operate and consequently the way HR functions. Usually, at least
in the past, HR has had the misfortune of being considered as a necessary, but yet unessential or
unproductive department in an organization. It was considered an administrative doer rather than a
strategic partner and catalyst. HR in that context merely meant regular administrative & record-
keeping functionality. This perspective though, has rapidly changed in today's knowledge era.

Are you seeking to transform your HR department into a key strategic player? It may seem to be a
steep challenge, but it may not be so, with the help of technology. EasyHRMS opens up innumer-
able opportunities to spruce your HR and to make a tremendous impact on your organizations bot-
tom line.

EasyHRMS leverages latest technology to streamline and speedup processes, cut costs and in-
crease efficiency. You can benefit the same from it, which incorporates leading HR experts advises
and recommendations that would mostly be suitable for your organization.

EasyHRMS in engineered on the strong foundations of global Data Resource Modeling latest Web
2.0 technologies and SOA principles thus providing high degree of Rich User Interface, faster re-
sponse, higher degree of flexibility, portability, reliability, robustness and seamless integration. It
has out of the box support for multiple currencies, custom security implementation. All the above
features caters to all the facets of Human Resource Management and acts as a decision support
tool with lots of in built workflows.

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Core Capabilities
 Employee Database: The employee database contains fields for most of the
information that is required to file an employee. It provides additional attributes to be added
as your organization deems necessary. With the employee data being contained within a
database, you will have the ability to report and manipulate the data. Organization chat
gives quick access to the employee reporting structure and communication address.
 Position Control: It provides handy Web Interface to quickly create custom Position
Types and their reporting Structure. Career progression plan at an organization level can
be defined. The Position control module associates open requisitions data like (pay, salary
grade, job title, responsibilities) to the position.
 Payroll Management: The largest benefit of this module is that all of both the HR and
payroll data is contained in a single system. Therefore, double input or the transfer of data
does not exist. The payroll module is adaptive and user friendly apart from being flexible
and diverse to accommodate the most complex requirements across industries and
organizations. Been a part of the Web based Architecture, it allows intranet or internet
based interface for employee self-service. This allows each employee in an organization to
view and update certain payroll related information such as income tax computation, leave
data, loan data, etc. Flexibility to define salary structures for various employee position type
and supplements it by having options to include optional salary heads in a payroll from time
to time.
 Performance Management: Basically, this module automates the process and reduces
the paperwork associated with reviews. Managers will score employees based on a number
of user determined competencies and objectives. Based on the score, the body text under
the competency can be automated as well. During the year, goals can be established for
each employee. Then, employees and managers can track the success and progress of
each goal before, during and after the review process. Review templates can be associated
with all Position Type or at an employee level which helps in evaluating the employee
based on this role and responsibilities.

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 Time off Management: Employees would typically have the ability to view their time off
history, balances, leave balances, and request time off. Managers are typically provided the
ability to approve or disapprove this time and view reports relating to when employees are
scheduled to be out or view summary reports. The working days and holiday calendar can
be set up for Loss of Pay calculations.
 Talent Management: In-built workflows to handle the process of recruiting, managing,
improving, evaluating and developing the employee base of an organization. It is the end-
to-end process of planning, budgeting, scheduling interviews, tracking interview
performance, generation of Offer Letter, acceptance and recording remuneration
negotiations. This history of requisition of an associate is maintained throughout the
employee lifecycle. It maintains a Job Openings in the organization which can then be
linked from external or from 3rd Party internal Applications, thus giving the visibility of
openings and hiring to the prospective applicants. The advantage is that all of this data is
contained in a data base that can be searched to determine who the most qualified
candidate is.
 Employee Relations: is the generic term for the part of the EasyHRMS application that
covers Discipline, Grievance and Appeal. The stages of these processes are tracked
through the application, and will generate reminders where required.
 Employee Self Service (ESS): is a web based application that provides employees
with access to their personal records (address, contact, and emergency contact details) and
their payroll records (bank account and pay slips). The employees have the option to
change or modify certain fields such as Address, Bank Details or Emergency Contact, as
well as generate requests for Training.
 Manager Self Service: A key element, and sometimes a more important element, of
Employee Self Service is manager self service which provides managers the ability to view
data and, if allowed, change data on their direct and indirect employees.
 Loan Management :module provides multiple user definable loans/advances with con-
figurable interest rate and auto calculation of Interest on Loans based on reducing balance.

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 Customization: Platform on which it is built uses scripting and templates which can be
easily tweaked to provided customization if any required fairly quick. The UI Framework
supports multiple themes which can be selected to change the overall look and feel during
deployment. It also enables rapid migration of organizations existing employee details (in-
cluding salary details) by means of providing a Excel Spreadsheet standardized upload
mechanism.
 Training Management :makes managing training schedules easier and provides the
ability to track basic training data such as when someone took a class and when they are
due to take it again. The training data may include location, instructor, an enrolled list,
costs, grades and/or credits received from the class.

Key Features
 Dashboard for instant access to information

 Employee Profile

 Employee Joining Information.

 Probation Confirmation details.
 Employee Profile.
 Employee Current position and job profile.
 Family background details.
 Employee Local address and References details.
 Employee Emergency address and contact person details.
 Employee Qualification and experience details.
 Provision to define new skill type and specializations.
 Employee Medical History.
 Awards given to Employee.
 Documents submitted by employee.
 Assets given to employee.
 Employee Training details.
 Employee Probation Details

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 Leave Management System

 User Defined Leave types.

 Leave Balance Details.
 Leave Application.
 Leave Approvals.
 Leave Rules.
 Leave accruals.
 Loan Management System

 User Defined Loan Types and Interest rate.

 Employee loans & Repayments and History Management.
 Loan Application.
 Loan Approvals.
 Loan Types
 Loan Balance Details
 Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
 Automatic Leave payout on termination of Employees (in Full & Final Settlement)

 Associate/Employee Life Cycle(Recruitment through Exit) Process

 Department Requisition & Consolidation.

 Can define requirements in terms of specific skills, experience, qualifications.
 Goes through an Approval cycle which includes budgeting.
 The requirement generated in user friendly and can be hooked up as Job Openings in
company website.
 Provision to create prospects which are stored in Candidate Profile Bank.
 Candidate Profile against Department Requisition.
 Candidates by Employee References.
 Candidates by Placement Agencies.
 Forwarding the Job Openings to the Placement Agencies
 Creation of Online account for the Placement Agencies
 Interview Schedules and Selection.
 Interview Details.
 Offer Letter generation and capability to send to the prospect as attachment.
 Recording the negotiations of Salary
 History of prospect with employee.

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 Exit Process ( from the organization – Resignation/Termination Process)

 Payroll Management

 Multi geographical and multi currency support.

 User defined Salary Heads
 Salary formula.
 Salary Structure for Position Type.
 Attach employee to the Salary Structure.
 Generate the CTC by supplying values for each Salary Heads.
 Can attach more than 1 Salary Structure with an employee with history of changes
made.
 Can change the CTC any given time.
 Bonus salary head and arrears inclusion.
 LOP, loan advances calculation can be configured on pay slip generation
 Pay slip generation which can be schedules from the UI
 Salary Slips can be viewed after generation available to all employees.
 Define Tax Declaration form.
 Define custom time periods.
 Configuring the Tax Declaration system.
 Approval of Tax Declaration
 Generation of Challans and Statutory Forms like Form16, Form 6A
 Generation PF
 Tax deductions and Professional Tax calculation

 Training Management

 Training Schedule.
 Assigning Employee to training.
 Assigning Department to training
 Training feedback
 Training history
 Instructions details
 User definable course details, number of trainees, trainer details and course material
with pre requisites for attending training.
 Intimation to participants and recording their confirmation/attendance.

 Performance Management

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 Appraisal template setup

 Appraisal multiple sections in a template
 Appraisal custom ratings
 Reviews from multiple managers reported by the employee
 Custom appraisal cycles and configuration duration to fill in self appraisals
 Inbuilt workflow of Self Appraisal Manager Appraisal Agree/Disagree by Em-
ployee  Final Processing by Admin

 Employee Relations

 Provision to record grievances and any requests from the employees.

 Provision to send birth day message automatically to that employee.
 Provision for opinion poll.
 Provision for questioner
 Provision for suggestion or notification message.

 Full and Final Settlement

 Employees Full & Final settlement can be prepared based on resignation of employ-
ees either in the current month or in the previous month
 Automatically calculates outstanding Loan balances, Notice pay and Leave Encash-
ment, and recovers all Loan balances and Income Tax.
 Generates Full & Final Settlement Calculation sheet for all the calculations done.
 Provision for defining exit reasons

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Architecture Overview
A quick technical overview of the product’s tiered/layered architecture leveraging different open
solutions is provided below:

 Framework Highlights

 Platform and Database independent

 Highly versatile development style.
 Plug-in Architecture can add new features and services easily
 Typical Request Flow
 Much better code re use with Service Oriented Architecture

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Presentation Layer

EasyHRMS uses the concept of "screens" to represent the UI pages. Each page is, normally, rep-
resented as a screen. A page in EasyHRMS consists of components. A component can be a
header, footer, etc. When the page is rendered all the components are combined together as spec-
ified in the screen definition. Components might be Java Server Pages ([JSP]s) , FTL pages built
around Free Marker template engine, Forms and Menus Widgets : an EasyHRMS specific tech-
nology or ZKOSS ( ZK Rich Internet Application Framework – www.zkoss.org). This architec-
ture enables a very powerful capability to configure screens very rapidly.

Business Layer

Application layer defines services provided to the user. The services can be of several types: java
methods, SOAP, simple services, workflow, etc. A service engine is responsible for aspects such
as invocation, transactions, security, etc. EasyHRMS uses a set of well established, open source
technologies and standards such as Java, Java EE, XML, SOAP, etc. Although it is built around
the concepts used by Java EE, many of its concepts are implemented in different ways to that in
Java EE. While the architecture enables access to the business layer in several ways the core
strength is the SOA capability which lends itself scalability, adaptable to changing business pro-
cesses and facilitates easy maintenance.

Data Layer

Data layer is responsible for database access, storage and providing a common data interface to
the Business layer. Data is accessed not in Object Oriented fashion but in a "relational way".

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Each entity (represented as a row in the database) is provided to the business layer as a Generic
Value. A generic value is not typified, so, fields of an entity are accessed by the column name.

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Contact
For any detailed enquiries please contact: ramprasad_nagaraja@nthdimenzion.com or mo-
han_srinivasan@nthdimenzion.com.

Development Office Address:

NthDimenzion Solutions (P) Ltd.

847, A Block, 2nd Floor, 1st Main Road,
Sahakarnagar, Bangalore - 560092
Karnataka, India
Phone: +91-80-42135006/007

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