Aide Memoire

18
property boundaries for ease in connecting household and

community connections; (iii) installation of bulk/system water
meters; (iv) a leak detection program for rehabilitation and
strengthening of the existing distribution network; and (v)
spare parts and maintenance equipment.
Sewerage and Sanitation. Provision of a phased sanitation
system comprises: (i) sewage collection system," (ii) sewage
treatment plant, (iii) treated effluent sea outfall, and (iv)
maintenance equipment. The Project will also provide low
cost sanitation programs for poor communities, in the form of
individual household or communal latrines. Given the fragility
of the aquifer, all latrines built under this component will be
connected to a septic tank, unless located within the Jaffna
Municipal Council (JMC) area served by sewerage, where a
connection to the main system will be compulsory. Septic
tank cleaning machines will also be provided.
2. Strengthening Jaffna Water This component will (i) assist the Jaffna Water Resources
Resource Management Management Committee (JWRMC) in designing a policy and
institutional framework for integrated water resource
management by financing a study to develop a medium-term
framework for JWRMC, (ii) support the National Water
Supply and Drainage Board (NWSDB) in coordination with
the Water Resources Board (WRB) and other relevant
institutions in developing groundwater quality and quantity
monitoring system, (iii) support municipalities, urban councils,
and pradesihya sabhas in monitoring and enforcement
through the preparation of by-laws and implementing rules
and regulation, and a program for community monitoring; and
(iv) conduct public water conservation, environmental, and
hvciene awareness campaiqns.
3. Building Implementation Capacity This component will (i) construct and establish an NWSDB
regional office in Jaffna; and (ii) provide project
implementation capacity and administration support.
5. Rationale for Grant Funding Versus ADS Lending
The government acknowledges the large urban-rural disparity in the level and quality of water
and that rehabilitation of urban infrastructure-while contributing to the overarching goal of
poverty reduction-s-should be complemented by investments in rural areas to ensure benefits
are distributed equally. In light of limited financial resources, ADB loan allocations will be used
for improvements to water supply in mostly small towns and urban areas of Jaffna and
Kilinichchi districts. Rural areas, particularly islands and coastal communities are left out of the
loan's service area.
Without this JFPR-funded project, the impacts of the ADB loan project-in terms of enhanced
access to water supply, sanitation, and social services-would be limited. This grant project will
support approaches to enhance the commitment of rural communities to become self-reliant and
to maintain improved WSS in the long term.
Discussions with the MWSD, the External Relations Department and other development
partners (including JICA, World Bank, UNICEF, GTZ) in Colombo and Jaffna confirm the
28 The sewerage system will cover the most densely populated areas of JMC benefiting 80,00.0 persons.
19
interest of the government and development partners to learn from the JFPR-financed activities,
which will provide pilot models that could be replicated in future efforts. In summary, ADS
believes the grant is needed, and will significantly increase the socioeconomic benefits for
conflict-affected and poor rural communities in Jaffna and Kilinochchi.
D. Implementation of the Proposed Grant
1. Provide the Name of the Implementing The Ministry of Water Supply and Drainage is the
Agency Executing Agency. The National Water Supply and
Drainage Board is the Implementing Agency. NWSDB will
host the PMU in its Jaffna Office.' Pradeshiya Sabhas
(local authorities) in each project area will host PIUs. A
detailed description of the implementation arrangements
is in Appendix 5.
All procurements under the JFPR grant will be

conducted in accordance with ADS's
Procurement Guidelines (2007, .as amended from
time to time). Recruitment will be in
accordance with ADS's Guidelines on the Use of Consultants (2007, as amended from time to
time) to provide the services for implementation, management, and progress monitoring of the
JFPR grant. Local NGOs and consultants will be contracted by the project management unit
(PMU) in accordance with ADS's Guidelines on the Use of Consultants."
2. Risks Affecting Grant Implementation
Type of Risk Brief Description Measure to Mitigate the Risk

Lack of local capacity Rural villages currently have low The Project includes a
and commitment to capacity and limited prior experience in comprehensive capacity building
participate in service maintaining WSS facilities. There is risk program in technical and financial
delivery that social mobilization and training may matters needed for maintenance.
take a long time and not be effective in Training engages multiple institutions
sustaining investments. including NWSDB and selected local
authorities to ensure more reliable
troubleshooting during operation.
Essential water tariff Selected communities utilize unmetered NWSDB and/or local authorities to
revisions not community standposts and local agree with CBOs on tariff structures
undertaken authorities are not accustomed to' as a key activity in project
charging tariffs. Under this situation, interventions. Awareness building to
there is risk that investments may not educate local beneficiaries of the
be maintained. need to pay for water.
No behavioral change There is a risk that communities The Project includes extensive
required for water continue their existing behaviors of awareness program on water
conservation and inefficient water use leading to conservation.
rnanaoernent. continued water scarcity.
Tensions related to Given the post-conflict situation, there is Subproject selection criteria ensures
Internally Displaced risk that the project would create eligible communities are either
Persons (lOPs) disputes in communities where lOPs communities where original residents
have not yet returned. Selecting had not been physically displaced or
communities that are harboring many if they had been displaced they have
lOPs could provide incentives for them already returned to their original
to stay on indefinitely and therefore communities. Therefore, subproject
create more tensions with original selection criteria ensures that project
residents. Also, any investment will communities are considered stable
inevitably increase the value of land, and would ensure sustained
which would adversely affect the land consultation and participation with all
issue if there are any contestations over relevant stakeholders. The project will
the same plot of land. This also not target lOP camps to avoid
phenomenon is common in post-conflict the creation of further conflict/tension
20
________ I_e::..:n..:...:vc.:..:ir-=o..:...:n.:..:.m.:..:e..:...:nc:..:ts:.:..
I...:.i:..;.nc.:..:th..:...:e:c..a=r..c::e-=a.:.....
----------
3. Incremental ADS Costs

Component Incremental Bank Cost
Amount requested $0
Justification Not applicable. .
Type of work to be rendered by ADS Not applicable
4 Mom lt ormg
. an dE va ua fIon
Key Performance Indicator Reporting Mechanism Plan and Timetable for M&E
At least 1,900 HHs provided with Progress Reports Quarterly mission review by
safe water through a combination of ADS
new and/or rehabilitated simple
piped water supply schemes,
rainwater harvesting, or small-scale
demonstration solar distillation
facilities;
At least 550 HHs provided with new Progress Reports Monthly reports from PMU to
low-cost sanitation systems with ADS
,
septic tanks Quarterly mission review by
ADS
I
Quarterly progress review by
the project coordinating
committee
At least 200 persons' trained in Progress Reports Monthly reports from PMU.
water supply and sanitation design, Quarterly mission review by
construction, and operation and ADS
maintenance including' financial
management;
At least 1;500 HHs undergone Progress Reports Monthly reports from PMU
hygiene awareness training; Quarterly mission review by
ADS
At least 1,000 persons engaged in Progress Reports Monthly reports from PMU
cash-for -work . programs tied to Quarterly mission review by
construction activities under the ADS
project.
5. Estimated Disbursement Schedule
Fiscal Year (FY) Amount ($)

FY 2011 400,000
FY 2012 800,000
FY 2013 800,000
Total Disbursements 2,000,000
21
II. ACTIONS FOR FURTHER PROCESSING
(i) Government to .send official confirmation of the Aide Memoire to ADS by 25 September,
2010.
III. PROCESSING SCHEDULE
JFPR PROCESSING SCHEDULE

Date I Activity
JFPR Proposal Preparation
12-15 September 1. Appraisal mission
2. Finalize draft JFPR Grant Proposal
JFPR Proposal Review and Revision
16 September Circulate JFPR proposal for ADB interdepartmental review
22 September Submit revised JFPR proposal to Director, SAUD
24 September Send out invitation for Staff Review Meetinq
25 September Receive confirmation of Aide Memoire from Government
29 September Staff Review Meetinq (SRM) meetinq
JFPR Finalization
1-3 October Revise and finalize JFPR proposal based on SRM
4 October Submit JFPR Proposal through Division/Country Director to DG Regional Department for
endorsement
7 October Submit the JFPR Proposal to Office of Cofinancing (OCO)for clearance and submission to
GOJ
11 October OCO submission to GOJ .
25 November Board Circulation
16 December Board Approval
III. ACKNOWLEDGEMENT AND WITNESS
The Mission would like to extend its sincere appreciation to the Government for the hospitality,
assistance, and cooperation extended during the Mission. Findings ·and recommendations
contained in this Aide Memoire were discussed at a wrap-up meeting held on 15 September
2010 chaired by the Secretary, MWSDS. Confirmation of this Aide Memoire is requested by 25
September, 2010.
Signed in Colombo, Sri Lanka on 15 September 2010
Mission Leader
Asian Development Sank
22
Appendixes
1. Design and Monitoring Framework

2. Summary Costs
3. Detailed Cost Estimates
4. Fund Flow Arrangement
5. Implementation Arrangements
6. Summary Poverty Reduction and Social Strategy (SPRSS)
7. Outline Terms of Reference for Consultant Services
8. Gender Action Plan
9. Procurement Plan
10. Environmental Assessment and Review Framework
11. Community and Participation Plan
~----- --------...,...,. __ ~ •• _---!!!!IIf"'------------ --

23
Appendix 1 Design and Monitoring Framework
Design Performance Data Sources/Reporting Assumptions

Summary Targetsllndicators Mechanisms and Risks
Impact Reduction in cases of Final report Project Assumptions
Improved health and waterborne diseases Monitoring Evaluation Beneficiaries make full use of
human development in (20% below 2007 baseline) Specialist improved water supply and
selected rural poor sanitation
communities of Jaffna and Improvement in wellbeing as End of project evaluation
Kilinochchi Districts measured by the UN human reports by PMU Sustained economic growth
development indicators
and vulnerability index. Risks
Economic and political
instability
Lack of employment
opportunities for beneficiaries
with improved human capital
Outcome 7,500 poor rural population Quarterly progress reports by Assumptions
Residents in target areas gain access to clean drinking PMU All institution's, including
use improved water water with at least 25 Ipcd of Local Governments
supply and sanitation piped drinking water through actively participate in the
infrastructure metered community facilities. planning and development
process.
2,200 poor rural population Midterm and project
gain access to new completion EA supports PMU in carrying
household latrine with septic reports out tasks
tank.
PIU engages with local
government agencies and
stakeholders in an effectively
and timely manner.
Outputs Baseline study submitted by Baseline surveys Assumptions

1. Project baseline and June 2011 undertaken on project Adequate government and
performance monitoring inception and project community contributions
system PPMS established by march completion and data report provided
2010
2. Improved rural water 7,500 poor rural population Quarterly project reports EA Supports the PMU in
supply infrastructure with new access to clean carrying out its tasks
drinking water by 2015
3. Capacity Development Limited commitment of
for maintenance of rural At least 5 new CBOs formed Pradeshiya Sabhas to rural
water supply systems and strengthened through water supply maintenance
needs-based training in
community water supply Risks
design, construction, and Fielding of staff
O&M. [Target: 33% women delayed
participation and
representation in leadership Quarterly project reports by
positions] PIUs to PMU with indication
of payment and savings
At least 200 persons trained records.
in water supply and
sanitation design,
construction, and operation
and maintenance [Target:
50% women participation]
1000 workers selected from

poor families for cash-for-
work program tied to
construction.
24
4. Improved rural 2,200 poor rural population Quarterly project reports

sanitation infrastructure with new household latrines
and septic tanks
5. Hygiene and water At least 1,500 HHs educated Quarterly project reports
conservation education in hygiene awareness and
participation, and water conservation. [Target:
livelihood development 50% women participation] Quarterly project reports by
PIUs to PMU with indication
200 persons provided of payment and savings
relevant skill training and records.
livelihood enhancement.
Activities with Milestones Inputs
• PMU staff
I. Project Management • PIU Staff
1.1 Establish PMU in new RWS unit (month 1) • NGO (6 months total)
1.2 Establish PIU in selected PS • Independent Auditor (1.5
months)
II. Project Baseline and Performance Monitoring • ADB-administered grant
2.1 Inception meetinq (month 1) financing ($2 million)
2.2 Recruit consultants and contract staff (months 1-3) • Government contribution ($0.2
2.3 Establish PPMS (months 3-6) million)
• Community Contribution
III. Capacity Development ($0.14 million)
3.1 Carry out selection of communities based on selection criteria (months 3-6)
3.2 Community Mobilization and training (months 3-12)
IV. Water Supply and Sanitation

4.1 CBOs commence civil works (months 21-30)
4.2 CBOs commission services (months 30-36)
V. Increased public awareness on improved hygiene behaviors

5.1 Outreach and education oroorarns (months 3-36)
25
Appendix 2 Summary Cost Table
Component A Component B ComponentC Component D Total Percent

Project Baseline and Improvement and Hygiene, Grant ($)
Performance Monitoring Maintenance of Environmental, and Management,
System Rural Water Supply Water Monitoring and
and Sanitation Conservation and Audit}
Systems Management
Awareness Buildinq
1. Civil Works 849,589 849,589 36%
2. Equipment and Supplies 495,175 6,327 13,410 514,912 22%
3. Training, Workshops, Seminars, 3,742 27,498 8,013 393 39,646 2%
and Public Campaigns
4. Consulting Services 18,181 125,596 21,161 7,143 172,081 7%
5. Grant Management 16,495 281,407 6,964 14,168 319,034 14%
6. Other Inputs 4,821 4,821 0%
7. Contingencies (0-10% of total 99,754 4%
estimated grant fund):
Use of Contingencies requires prior
approval from ADB.
Subtotal JFPR Grant Financed 2,000,000
Government Contribution 1,241 189,165 325 9,269 200,000 9%
Other Donor(s) -PSS
Community's Contributions (mostly in 138,699 99 139,000 6%
kind):
Total Estimated Costs 39,658 2,107,129 42,790 49,203 2,339,000
Incremental Costs
JFPR - Japan Fund for Poverty
Reduction
Source(s): ADB Project Preparation
26
Appendix 3 Detailed Cost Estimates
Supplies and Services Rendered Costs (USD) Contributions (USD)

Unit Quant Cost Per Unit Total JFPR Govt. Oth Communities
Units er
Do
nor
s
Amount Method of
Procurement
Component A. Project Baseline and Performance Monitoring Subtotal 39,757 38,418 1,241 99
System
1.1 Baseline Survey
1.1.1 Social Mapping & Stakeholder interviews
(FGD)
Delft Villages 14 86 1,200 960 Community 180 60
Contract
Madagal & Shanthai Villages 6 86 514 411 Community 77 '26
Contract
Vaddakachchi Villages 3 86 257 206 Community 39 13
Contract
1.1.2 Sample HH surveys (10% sample)
Delft HH 140 13 1,800 1,530 Community 270
Contract
Madagal & Shanthai HH 75 12 878 746 Community 132
Contract
Vaddakachchi HH 40 12 471 401 Community 71
Contract
1.2 Trainina. Workshops and Seminars
1.2.1 PRA & survey techniques for survev orouos oroarams 7 190 1,331 1,331
1.2.2 Stakeholder Workshops oroarams 3 268 804 804
1.3 BME/lmpact Assessment(End of the
Project)
1.3.1 Stakeholder Workshops Proqrarns 5 321 1,607 1,607
1.3.2 Sample HH surveys (10% sample)
Delft HH 140 13 1,800 1,530 Community 270
Contract
Madagal & Shanthai HH 75 12 878 746 Community 132
Contract
Vaddakachchi HH 40 12 471 401 Community 71
Contract
1.4 Consulting Services Individual
Consultancy
27
1.4.1 Monitorinq & Evaluation specialist MM 4 2,109 8,438 8,438

1.4.2 Data analvsis's MM 2 1406 2,813 2,813
1.5 Management and Coordination of the Component
1.5.1 Transport cost for Survev crouos Item sum 3,375 5,625 5,625
1.5.2 Vehicle hiring for Consultancy staff Item sum 3,214 3,536 3,536'
1.5.3 Perdiums for survey groups days 280 7 1,875 1,875
1.5.4 perdiums for Consultancy staff days 75 27 2;009 2,009
1.5.5 Pritinq & Stationary Item sum 2,250 2,250 2,250
1.5.6 Communication expenses Item sum 1200 1,200 1,200
Component B Improvement and Maintenance of Rural Water Supply and Total (B) 2,107,129 1,779,265 189,1 138,699
Sanitation Systems 65
B1 Rehabilitation and Construction of Rural Water Supply and Sanitation Subtotal (B1) 2,040,816 1,719,567 183,4 137,806
Systems 43
Civil Works - Delft
2.1 Improvements to water sources
2.1.1 Geo-technical investigations at two well Item slim sum 5,819 5,819
fields includino test pumping
2.1.2 . Rehabilitation of abandoned wells at Item sum sum 6,786 5,564 Community 1,018 204
Sarapiddy well field (2.5 m dia & 3.0m deep Contract
06 wells and 5.0 m dia & 3.5 m deep 01
well)
2.1.3 Construction of storm water collection earth Item sum sum 6,696 5,692 Community 1,004
bund around the Sarapiddy well field for Contract
improving recharge (approximate length of
700m)
2.1.4 Rehabilitation of damage wells at Item sum sum 4,821 3,954 Community 723 145
Manalkinaru well field (2m dia and 3.5 m Contract
deep total of 06 Nos)
2.1.5 Construction of spill canal out flow control Item sum sum 8,482 7,210 NCB-Works 1,272
structures for improving recharge of sand
dune of Manalkinaru well field
2.1.6 Rehabilitation of ponds in Delft OS division Item sum sum 22,321 16,741 Community 3,348 2,232
to improve recharge (approximately 05 Contract
tanks)
2.1.7 Construction of Control Room at new sump Item sum sum 2,679 2,277 NCB-Works 402
area for baroe operations (150 sq.ft)
New storaae Facilities (Ferro-cement)
2.1.8 Construction of 60 m3 capacity ferrocement Item sum sum 22,998 19,548 NCB-Works 3,450
water tower (with RC portal frame) at the
cultural centre land
Sarapiddy well field
2.1.10 .Construction 40 m3 capacity ferrocement Item sum sum 4,626 3,932 NCB-Works 694
28
ground sump to provide temporary storage

facilitv for proposed baroe operation
2.1.11 Construction 1 m3 capacity new cistern Nos 15 580 8,705 6,964 Community 1,306· 435
tanks (PE Tanks, cost includes metering the Contract
suoolv)
2.1.12 Lands for Construction 9,228 7,944 1 284
Laying of Pipes (40mm to 90mm PVC Pipes ,26.6 Km
with associated civil works)
2.1.13 Labour Un-Skilled Cash for labour davs 3550 6 22188 21,078 1 109
2.1.14 Labour skilled, cash for labour davs 600 9 5,357 5,089 268
2.1.15 Other Civil works Item sum sum 23,890 20,306 Community 3,583
Contract
2.1.16 Road reinstatement (tar roads by project - Item sum sum 69,911 50,138 NCB-Works 17,45 2,321
13500 m & oravel roads - 13000 m by PSI 1
Rainwater harvesting
2.1.17 Construction of Rain water collection Item Item sum 117,305 105,575 NCB-Works 11,73
demonstration tanks at institutions(Fero- 1
cement ground tanks of 100 m3-05 Nos, 60
m3- 05 Nos, 40 m3- 10 Nos with first drain
facilitv)
2.1.18 Provision for further HH level rain water Nos 100 615 61,518 46,138 Individual HH 15,379
harvesting tanks on demand of the
community (Capacity will be 8 to 10 m3)
Sanitation facilities
2.1.19 Provision for construction of HH latrines Nos 350 804 281,250 210,938 Individual HH 70,313
with septic tanks or ecological models on
demand
2.2 Supply of Pipes, pumps & equipment -
Delft
2.2.1 Supply & installation of solar operated Nos 12 4,071 48,857 37,620 NCB-Goods 11,23
submersible pumps for rehabilitated wells
7
(app 0.5 HP) including level cutoff sensors
& solar panels
2.2.2 Improvements to existing pumps at Item sum sum 2,786 2,145 NCB-Goods 641
Saraoiddv well field
2.2.3 Supply & installation new solar operated Nos 2 4,982 9,964 7,673 NCB-Goods 2,292
pumps with solar panels(new sump for
barge operation to 60 m3 new tower) 02
pumps 1.5 HP each approximately
2.2.4 Supply & installed constant head chlorinator units 2 1,768 3,536 2,723 NCB-Goods 813
with plastic mixing & solution tanks and
feeder pumps
2.2.5 Supply of Trailer mounted stainless steel Item sum .sum 4,018 .2,933 Shopping 1,085
bowser (4000 Itrs capacity) to cater
emeroency situation
I
29
2.2.6 Supply of barge for transporting water from Item sum sum 130,339 120,955 NCB-Goods 9,384
Kurikattuwan Jetty to Oelft(The size of the
barge 8mxi5mx2m with stainless steel
tanker of 30000 Itrs capacity and unloading
water pump)
2.2.7 Supply and install Solar Still Units at part of Units 40 150 6,000 4,620 NCB-Goods 1,380
J6 GNO·on pilot basis (locally made units
havino 50ltrs/dav capacity)
2.2.8 Supply of Pipes & Fittings (dia varying from Item sum sum 77,362 74,321 NCB-Goods 3,041
100mm to 40mm), lenqth 26650 m
2.3 Civil Works - Madagal East, Sandilipay .
PS
.Water resources improvements
2.3.1 Geo-technical investigations for safe yield . Item sum sum 2,055 2,055
analysis for new well field including test
ournolno
2.3.2 Construction of new well field at Periyavilan Nos 2 1,929 3,857 3,279· Community 579
to facilitate bowser supply to Madagal (well Contract
field will have minimum of 02 numbers wells
depend upon the yeild. The approximate
dimensions will be 6m diameter & 12m
deep
2.3.3 Improvements to common shallow dug Nos 20 982 19,643 14,732 Community 2,946 1,964
wells at the Sahavaouram & Shanthai areas Contract
New Storaae Facilities (PE Tanks)
2.3.4 Construction of 1 m3 capacity Cistern tanks Nos 12 580 6,964 5,571 Community 1,045 348
(in 04 villages). Cost includes metering the Contract
supply
2.3.5 Construction of 20 m3 capacity ferrocement Item sum sum 12,060 10,251 NCB-Works , 1,809
Sarapiddy Periyawalana well field
2.3.6 Construction of Rain water collection Nos 10 4,626 46,261 41,635 NCB-Works 4,626
demonstration tanks (Fero-cement tanks of
40 m3 capacity with first drain facility)
2.3.7 Provision for further HH level rain water Nos 50 615 30,759 23,069 Individual HH 7,690
harvesting tanks on demand of the .
Sanitation facilities
2.3.8 Provision for construction of HH latrines Nos 75 804 60,268 45,201 Individual HH 15,067
with septic tanks on demand
2.3.9 Lands for Construction 5,124 4018 1 106
2.4 Supply of Pumps & Equipment - Madagal 26,175
East
submersible pumps for new wells at
30
Periyawalana wells (app 1.0 HP, 02 units)

including level cutoff sensors& Solar panel
feeder pumps
2.4.3 Supply of Trailer mounted stainless steel Item sum sum 22,991 16,783 Shopping 6,208
bowser (4000 liters capacity) & Tractor to
transport water from Periyawalana well field
to Madagal East
2.4.4 Supply of Domestic filters (removal of Units 25 144 3,604 3,244 NCB-Goods 360
Calcium hardness) where the locations of
wells identified with Calcium hardness
2.5 Civil Works - Vaddakachchi East &
Central Karachchi PS
Water resources improvements
2.5.1 Geo-technical investigations for new well & Item sum sum 2,055 2,055
test ournoino for new & existino wells
2.5.2 Cleaning of the existing well and provide Item sum sum 793 674 Community 119
RC cover slab for the well Contract
2.5.3 Construction of new well at close proximity Nos 1 1,929 1,929 1,639 Community 289
to Kovil premises. The approximate Contract
dimensions will be 6m diameter & 10m
deep. Cost includes masonry works and RC
cover slab for the wE='!II
New Storage Facilities(Ferro-cement)
existino well premises
Laving of Pipes (40mm to 90mm PVC Pipes 15.3 Km with associated civil works)
2.5.5 Labour Un-Skilled, Cash for labour .days 2,050 6 12,813 12,172 641
2.5.6 Labour skilled cash for labour days 330 9 2,946 2,799 147
2.5.7 Other Civil works Item sum sum 11,892 10,108 Community 1,78;4
Contract
2.5.8 Road reinstatement (Final reinstatement of Item sum sum 13,393 6,571 NCB-Works 4,446 2,375
major by project 5000 m & minor roads -
8300 m by PSI
2.5.9 . Construction of Rain water collection Nos 5 1,663 8,317 7,485 NCB-Works 832
demonstration tanks (Fero-cement tanks of
30 m3 capacity with first drain facility)
2.5.10 Provision for further HH level rain water Nos 25 615 15,379 11,535 Individual HH
harvesting tanks on demand of the
2.5.11 Sanitation facilities
2.5.12. Provision for construction of HH latrines Nos 125 804 100,446 75,335 Individual HH 25,112
31
with septic tanks on demand
2.5.13 Lands for Construction 2,536 2455 80
2.6 Supply of pumps & equipment-
Vaddakachchi
submersible pumps for new wells (app 1.0
HP, 02 units) including level cutoff sensors
& solar panels
feeder pumps
2.6.3 Renovation of existing Pump house & Item sum sum 4,520 3,842 NCB-Works 678
. extended facility for small office for O&M
(250 SQ.ft)
2.6.4 Supply of Pipes & Fittings (dia varying from Item sum sum 30,728 29,351 NCB-Goods 1,376
100mm to 40mm), length 13300 m
2.6.5 Supply of water meters & associated fittings Nos 200 47 9,429 5,053 NCB-Goods 1,697 2,679
for new house connections (provisional
quantity)
2.7 Supply of M&E equipment for General Maintenance of Water Systems in Project areas
2.7.1 Rehabilitation of selected tube wells with Nos 100 982 98,195 95,249 Shopping 9,753 982
Hand Pumps including flushing (Provisional
Quantity for both districts)
2.7.2 Purchase Vehicle for Project Item sum sum 48,750 19,500 Shopping goods 29,25
operations(Duble Cab-01, M/bicycles-06 0
2.7.3 Provision for Bridging Finance for Item sum sum 30,000 24,000 Shopping goods 6,000
emergency O&M Requirements (RWS
Fund)
2.8 Training, Workshops, and Seminars, for the
component
2.8.1 Community Leaders /Stakeholders programs 2 638 1,277 1,277
awareness on project concepts&
implementation
2.8.2 Construction oriented training (water Programs 10 457 4,567 4,567
resources development, pipe laying, civil
construction & supervision, contract
management and oualitv control
2.8.3 Construction oriented training for Electro - Programs 5 300 1,498 1,498
mechanical appliances including OJT
2.8.4 Demonstration sessions for promoting rain programs 50 88 4,420 4,420
water harvesting
2.9 Consultina Services
2.9.1 Consultancy staff for Planning design &
construction supervision (PMU)
a) Snr Engineer, Desiqns & Construction PM 36 2,438 87,750 87,750
Supervision
32
b) Snr Geo Geologist PM 6 2,109 12,656 12,656

c Health & Sanitation soecialist PM 6 1 875 11,250 11,250
d) Environmental Soecialist PM 3 2813 . 7,031 7,031
2.9.2 Provision for Consultancy services for Item sum .sum 1,339 1,339
promotion of Rainwater harvesting & GW
recharge
2.9.3 Provision for Consultancy services for Item sum sum 2,232 2,232
analysis of aquifer behavior and safe yeild
2.10 Management and Coordination of this
Component
2.10.1 Contract Staff (PIU)
a) Snr Technical Officers (03 persons) PM 72 844 60,750 60,750
b) Snr Community Development Officers PM 72 703 50,625 50,625
Contract Staff (PMU)
a Accounts Assistants/Office assistance PM 36 469 16,875 16,875
b Draftsperson PM 36 609 21,938 21,938
c Driver PM 36 328 11,813 11,813
2.10.2 NWSDB Staff (PMU) 70,75
7
a Proiect Director PM 12
b RWS Engineer PM 36
c Sociologist PM 12
d Accountant - PM 12
e Chemist PM 4
f Geolouist PM 4
2.10.3 PS/DS Staff (PIU) 8,009
Technical Officer PM 12
Community Development Officerl Social PM 8
Officer
2.10.4 RDS Contracts for Social Mobilization & Facilitation During
Implementation
a) Delft OS Division Item sum sum 34,971 34,971 Community 5,246
Contracts
b) Sandilipay OS Division Item sum sum 17,486 17,486 Community 2,623
Contracts
c) Karachchi OS Division Item sum sum 17,486 17,486 Community 2,623
Contracts
2.10.5 Travel and Per diem Item sum sum . 32,321 32,321
2.10.6 Operational Costs Item sum sum 17,143 17,143
B2 Capacity Development for Maintenance of Water Supply & Sub Total 66,314 59,698 5,723 893
Sanitation Systems
3.1 Establishment of RWS Unit- Furniture and Item sum sum 13,790 12,971 Shopping goods 819
equipment (fax and copy machine, GPS, white
board, etc.) to establish Rural Water Supply
33
unit in Jaffna NWSDB Office.
3.2 Training, Workshops, and Seminars, for

the comoonent
3.2.1 Technical Training for O&M bodies Programs 6 444 2,667 2,667
includinq PS & CBO staff (about 45 person)
3.2.2 General Management training for O&M staff Programs 9 395 3,558 3,558
(45 person)
3.2.3 Technical training in Poultry management, No of 500 13 6,696 6,696
Diary farming, handicraft & land person
improvement
3.2.4 Seminar on RWS best practices (02 days, Programs 2 496 992 992
25 participants)
3.2.5 Demonstration site visits of RWS systems Programs 2 643 1,287 1,287
in NCP
3.2.6 Technical trainina on Asset Manaaement Proarams 3 179 538 538
3.3 Tools & Equipment
3.3.1 Supply of basic field kits (EC, PH, Turbidity) sets 3 2,232 6,696 5,893 Shopping goods 804
for water auality testinq
3.3.2 5 year spare parts for pumps & eauipment Item sum sum 17,824 13,725 NCB-Goods 4,100
3.1.2 Development of home gardening through plot 500 18 8,929 8,036 Individual HH 893
seeds & technoloqv
3.4 Consulting Services Individual
Consultancy
3.4.1 Provision for advisory support for Item sum sum 2,109 2,109
developing technical training & O&M
modules
3.4.2 Provision for advisory support for livelihood Item sum sum 1,228 1,228
oroorarns
Component C -Hygiene, Environmental, and Water Conservation and Sub Total 42,790 42,465 325
ManaQement Awareness Buildlnq
4 Equipment and Supplies
4.1.1 Multi-media projector, Screen & OH sets 2 2,321 4,643 4,318 Shopping goods 325
Projector for awareness programs (To dept
of Health Jaffna & Kilinochchi)
4.1.2 Reproduction of Health Bulletins sets 1 500 1 2,009 2,009
4.2 Training, Workshops and Seminars
4.2.1 General awareness programs at village programs 24 89 2,143 2,143
levels
4.2.2 Conductinq health clinics & demonstrations orocrarns 10 268 2,679 2,679
4.2.3 School Hygiene education proqrarns Proqrarns 50 64 3,192 3,192
4.3 Consulting Services
4.3.1 Provision for advisory support for Hvqiene Item sum sum 1,071 1,071 Individual
34
promotion programs (HEOl Consultancy

4.3.2 Utilization of local NGO for Hygiene Item sum sum 20,089 20,089 Community
Promotion functions Contract
4 Management and Coordination of this 21,161
Component
4.4.2 Travel and Per diem Item sum sum 5,357 5,357
Component D - Grant Management Monitorina and Audit Subtotal 49,203 39,935 9269
5.1 . Equipment and Supplies
5.1.1 Office equipment for Kilinochchi & Delft Item sum sum 8,429 7,839 Shopping goods 590
(Office space shall be from PSS, Jaffna
office space will be from NWSDB)
5.1.2 Printinq & Stationary Item sum sum 5,571 5,571
5.2 Tralninq, Workshops and Seminars
5.2.1 General awareness for Project staff on programs 1 246 246 246
Proiect concepts & principles
5.2.2 Training for project accounts & progress programs 1 147 147 147
control
5.3 Consultina Services'
5.3.1 External Audit Item sum sum 4,464 4,464 Consultancy-
QCBS
5.3,2 Advisory inputs for Asset Manaqement Item sum sum 2,679 2,679
5.4 Management and Coordination of this -
Component
5.4.1 Component 1 - Staff included in Component Item sum sum 12,936 4,257 8,679
A, In addition NWSDB will provide Project
Director part time, Pad's operational
expenses are included here
5.4.2 Travel and Per diem Item sum sum 7,768 7,768
5.5 . Other Project Inputs (specify)
5.5.1 Conducting National & Provincial level Item sum sum 4,821 4,821
Coordination meetings (Quarterly & Bi-
monthly respectively)
Components A to D = Subtotal 2,238,880 1,900,083 199,9 138,797
99
Contingency (Maximum 10% of Total 99,754
JFPR Contribution)
TOTAL Grant Costs Total 2,338,634 1,999,838
Incremental Cost Details

TOTAL Incremental Costs
JFPR = Japan Fund for Poverty Reduction;

35
I Source(s): ADB Project Preparation

36
Appendix 4 Fund Flow Arrangement
ADB CBSL
~
Component A:
I Project Baseline and
Imprest Account established r-e- Performance Monitoring
by MWDB for PMU System
Component B:
Improvement arid
'""" Maintenance of Rural
Water Supply and
Sanitation Svstems
Component C:
Hygiene, Environmental,
and Water Conservation
'""" and Management
Awareness Buildina
Component D: .
Project Administration,
- Implementation Support,
Monitorina. and Auditina
38
Implementation Chart
National Project Asian

-------------
Coordination Committee Development
Bank
I
Executing Agency
Ministry of Water Supply and
Drainage
I ,
Implementing Agency
National Water Supply and
Drainage Board
I
Project Management Unit Project Coordination
NWSDB - Jaffna Office Committee
,
I
Project Implementing Unit
Pradeshiya Sabhas
(local authorities)
I
eBOs in rural villages
I I
II. Selection Criteria for Communities
During implementation, the PMU may utilize savings and unallocated budget for additional
interventions in other rural villages. Subprojects will target communities within Jaffna Peninsula,
which refers to the area covering the Jaffna District and Pachcilaipallai Division of the adjoining
Kilinochichi District. Below are the selection criteria for choosing additional communities.
Communities shall be selected based on the following criteria:

• Have a minimum population of 150 beneficiary families.
• Areas contaminated by mines should be free of landmines and approved by the relevant
authorities prior to assessment and intervention.
• Communities are to include poor households as the primary beneficiaries.
• Communities should be free of land disputes, ethnic tensions, and power struggles.
• The project will not target lOP camps.
39
• Communities are either communities where original residents had not been physically
displaced or if they had been displaced they have already returned to their original
communities.
• Will avoid any resettlement impacts and sensitive ecological areas.
IV. Sector-Specific Criteria
Subprojects will include (i) water supply, (ii) sanitation facilities, (iii) hygiene education, and (iv)
livelihood development programs.
i. Water Supply
Water supply subprojects will include the rehabilitation/construction/installation of any number of

the following:
• tube wells and hand pumps,
• dug wells,
• small scale water pipe systems from productive wells,
• rainwater harvesting,
• household water treatment (HHWT),
• small-scale check dams to recharge groundwater aquifers,
• water trucking (private operators).
Criteria for selecting water supply projects include:

• Augmentation of water production will be allowed only after confirming the sources which
can be utilized in a sustainable manner.
• Should be outside the service coverage of the ADB loan project or any other donor
projects.
• Water works superintendent is recruited
• The subproject is accompanied with awareness campaign for hygiene and water
conservation.
• CBO is formally committed to introduce volume metric tariff for piped systems and
submits a tariff proposal to the NWSDB, or local authority (whichever is applicable).
• Financial projection has confirmed that estimated water tariff and other revenues will
sufficiently cover the O&M costs.
• CBO committed to establish a separate account for water revenues and expenditures,
and revenues are solely used for water works.
Water quantity and quality will meet UNICEF's WASH standards as follows:
• av.erage water use for drinking, cooking and personal hygiene in any household is at
least 15 liters per person per day (see table below).
• queuing time at a water source is no more than 15 minutes.
• it takes no more than three minutes to fill a 20-litre container.
• water sources and systems are maintained such that appropriate quantities of water are
available consistently or on a regular basis.
• The maximum distance from any household to the nearest water point is 200 meters.
• There should be a chlorine residual of 0.2 to 0.5 mg/I at point of consumption. There
should be a chlorine residual of 1mg/L when water leaves the treatment plant.
40
Simplified table of basic survival water needs (in Ipcd)

Survival needs: water intake 2.5-3 liters per day Depends on: the climate and
(drinking and food) individual physiology
Basic hygiene practices 2-6 liters per day Depends on: social and
cultural norms
Basic cooking needs 3-6 liters per day Depends on: food type, social
as well as cultural norms
Total basic water needs 7.5-15 liters per day
ii. Sanitation
Sanitation subprojects will include the rehabilitation/construction/installation of any number of

the following: .
• .public toilets
• community sanitation facilities (e.g., schools, community halls, public offices)
• private household latrines
A sanitation subproject will be selected from the communities identified for water supply,
according to the following criteria:
• beneficiaries have indicated an interest in improved hygiene, improved sanitation, and a
willingness to contribute materials and labor for the construction of their latrines.
• environmental impact has been identified, mitigation measures have been proposed and
necessary approvals obtained, and
• beneficiaries have participated in the hygiene education program and have agreed to
maintain their latrines:
• To enhance ownership and use of latrines in community settings, individual latrines or
cluster of families sharing a latrine should be made in preference to public latrines.
• Wherever possible communities will be involved in locating latrines and in consultation.
• Selection of the appropriate latrine type will be' based on availability of water and
distance to source, ground water situation, soil (type, permeability and the general
structure of the terrain), availability of space, local regulations in force, cultural
acceptance, affordability, local customs, environmental friendliness and means of
disposal of sludge and waste water.
• OMU staff must be involved in approving latrine designs and positioning them.
41
Appendix 6 Summary Poverty Reduction and Social Strategy
I. POVERTY ANALYSIS AND STRATEGY

A. Link to the National Poverty Reduction Strategy and Country Partnership Strategy
Bridging the urban-rural gap in access to services, reducing poverty and stimulating economic growth in the war-
affected areas is a key objective of the Government's 10-year development plan (2006-2016), known as the Mahinda
Chinthana, which seeks to restore basic services and social infrastructure, and reconstruct the economic and physical
infrastructure with the aim of assuring sustained long-term development of the Northern province. The Country
Partnership Strategy (CPS) 2009-2011 is closely aligned with the Mahinda Chinthana and assistance to the Northem
province falls within the two pillars of the CPS-a stronger investment climate, and socially inclusive economic growth.
With the ending of military operations in May 2009 the government formulated a 3-year development plan for Northem
Province (Wadakkin Wasantham), in line with the Mahinda Chinthana, with the aim of converting the north from a
lagging region to ensuring the integration of the northern economy and its people into the rest of the country. In line
with the Wadakkin Wasantham, the government is seeking development partner assistance for infrastructure
development and rebuilding community life in this province. The proposed project will be closely aligned with these
plans.
B. Poverty Analysis Targeting Classification: General intervention (GI)
Key Issues.
The isolation of rural areas coupled by the long years of conflict and natural disasters created disproportionately high
levels of poverty. The former war-affected rural areas are clearly lagging compared to urban areas, though in general,
the north is characterized by high levels of income poverty and income inequality. Poverty incidence is 43.4% and
64.0% (poverty incidence in Sri Lanka as a whole is 23%) and the Gini Concentration Ratio is 0.80 and 0.81 in Jaffna
District and northern Kilinochchi District, respectively. Average per capita income is 30% less than national average.
Poverty mapping shows wide distribution of the poor in the project area, particularly in rural areas. The (i) acute lack of
economic opportunities (with a lack of entrepreneurship, unemployment and underemployment, lack of inputs,
increased dependency ratios, and increased work loads for women having larger negative impacts on the poor), (ii)
threats of natural disasters, and (iii) lack of social capital in addition to the lack of infrastructure and services are
further impediments to poverty reduction. Against this background, the project area population lacks access to the
most basic services and infrastructure. The 1,414 households of Delft receive about 8~10 Ipcd of pipe bome water.
They fetch the balance requirement of drinking water from the well fields situated within a distance of 2-5 km. In
Mathagal East Village most of the 645 households receive drinking water at the rate of 20 Ipcd from common wells
situated within a distance of 1-3 km. The cistern-based water system in Vaddakachchi Village in Kilinochchi was
destroyed during the final phase of the conflict and the open dug well has been badly polluted While 70% of
households of Delft villages, 30% of Mathagal village in Jaffna District and 25% in Vaddakkachci village have access
to some form of latrine (mostly water sealed pour), others use their backyard with temporary makeshift huts for
sanitation needs. Latrines are often situated near wells and fecal contamination is common, primarily from the highly
permeable karstic limestone geology allowing rapid percolation and transmission of wastewater with virtually no
purification. Water is often stored in uncovered containers, and half the time is consumed without boiling. Only half the
children surveyed washed hands after using the latrine or before eating. Moreover, nearly 1,500 families Delft villages
and 275 out of 625 families of Mathagal village receive Sarnurthi welfare allowance. About 80 of 150 families of
Vaddakkachci are entitled for Samurthi allowance, however, they do not receive this benefit as registering process is
not completed yet.
Design Features. Targeting the rural poor is ensured through provision of community-based metered public water
facilities for the rural poor populations unable to afford household connections. The NWSDB provides a subsidized
tariff structure for rural areas. The project provides both short and long-term income generation through cash for work,
community contracts, and livelihood training. The provision of low-cost latrine and hygiene and sanitation support
program to poorer families. Nearly all benefits will accrue to the poor.
II. SOCIAL ANALYSIS AND STRATEGY

A. Findings of Social Analysis
Key Issues.
Rural areas suffer hardships due to a lack of basic services, such as water and sanitation, a lack of jobs and
economic opportunities. These factors push residents, such as those surveyed during project preparation, to migrate
away from their villages in islands, coastal communities, and inland villages to Jaffna or other urban areas in the south
of the country. The causes of the rural poverty are strongly associated with their deprivation from safe drinking water,
sanitation, and healthcare. Fifteen percent of the project area's households are female-headed." Most are widows
who lost their husbands in the civil war. Over 13,000 households in Jaffna were adversely affected by the tsunami-a
29 This refers to single-parent female-headed households. In comparison, only 1.5% hous~holds are male-headed
single-parent households.
42
fifth of which remain in temporary accommodation centers, a third remain living with relatives and friends and the
remainder are economically handicapped. While not physically affected by the tsunami, the northern Kilinochchi area
was economically affected with over 5,000 fishermen losing their livelihood. Many tsunami affected persons now rely
on relief.
B. Consultation and Participation
Stakeholder consultations were undertaken during project preparation. Stakeholders consulted include the project
area populations, anticipated project beneficiaries, and community leaders, the local government (Pradeshiya Sabhas,
District Secretariats, Government Agents, Divisional Secretaries, and Grama Sevaka Divisions); donors (GTZ, JICA,
World Bank, IFCRC, UNICEF); and civil society (rural development societies). The main issues raised during
consultations include: lack of safe drinking water, and sanitation facilities, and participation. All issues and suggestions
raised during stakeholder consultations have been considered during project design.
2. What level of C&P is envisaged during the project implementation and monitoring?
~ Information sharing ~ Consultation ~ Collaborative decision making ~ Empowerment
3. Was a C&P plan prepared? ~ Yes 0 No

The C&P plan will include participatory activities for in project communities involving the poor and disadvantaged,
women groups, women's organizations and other interest groups. Community mobilizers will be hired from the local
area during the project period. The C&P Plan will ensure social inclusion in decision-making and operations.
C. Gender and Development
Key Issues.
Less than a sixth of all women are economically active in the project area. Nearly 15% of households are female-
headed. There are nearly 350 war widows in the Delft villages, Mathagal and Vaddakkachchi villages respectively.
The key issues to be addressed are: mainstreaming gender into water and sanitation at the project and institutional
levels, and gender capacity building to enable a gender-responsive approach in water resources management.
Women are primarily responsible for the household and home garden, and an important aspect is ensuring water for
these activities. Women face various problems to get access to sufficient safe water and sanitation facilities owing to
(i) lack of sources of water, (ii) deterioration of water quality in current sources, (iii) increased time required to obtain
water which reduces time for other activities, (iv) problems with privacy because of the lack of latrines. Water-bome
diseases affect women (55%) more than men (45%) as they more frequently handle contaminated water. Despite
women's major responsibilities in collecting, using and managing water-they are rarely involved in decision-making
on the planning, design and construction of water facilities.
Key Actions.
~ Gender plan 0 Other actions or measures 0 No action or measure
Unlike in urban areas, women in rural villages are often forced to walk long distances from their homes to collect
water. Project strategies have been developed on the basis of focus group discussions with women and men,
interviews with representatives of Rural Development Societies, Women's Rural Development Societies, Religious
Organizations" nongovernmental organizations, local authorities (Jaffna Municipality, Urban Councils, Divisional
Secretaries, Grama Sevakas, Samurdhi Officers, Water Board and Education Departments) and relevant staff of other
development projects. Maximizing the strategy for women for the Project revolves around recognizing the relationship
between water and women, mainstreaming a gender perspective in policy and institutional arrangements, ensuring
women's involvement in decision-making processes, and locating metered community water facilities with women in
mind. The gender strategy ensures that gender issues are addressed, women benefit equally from the Project, and
interventions avoid gender bias. A summary of the Gender Action Plan showing project components, activities,
targets, and responsible agencies is in Link Document 11.
III. SOCIAL SAFEGUARD ISSUES AND OTHER SOCIAL RISKS
Significant/Limitedl Strategy to Address Plan or Other Measures
Issue No Impact Issue Included in Design
Involuntary Resettlement No impact. All lands will be The PIU to confirm all o Resettlement Plan
government
donated
owned
as part of
or
the
donations
voluntary.
of land are
o Resettlement
Framework
community contribution.
o Environment and
Social Management
System
~ No Action
43
Indigenous Peoples No Impact NA o Indigenous Peoples
Plan
o Indigenous Peoples
Framework
o Environment and
Social Management
System
) ~ No Action
Labor The Project will result in o Plan

~Employment
construction
operations employment.
and
o Other Action
opportunities
~ No Action
o Labor retrenchment
~ Core labor standards
Affordability Limited In poor areas, the Project ~ Action

will provide metered
community water facilities
o No Action
managed by users groups
from which a nominal fee.
will be collected
representing the users
share in the operations and
maintenance of the facility.
Other Risks and/or NA o Plan

Vulnerabilities
o Other Action
OHIV/AIDS
~ No Action
OHuman trafficking
OOthers (conflict,
political instability, etc.)
IV. MONITORING AND EVALUATION

Are social indicators included in the design and monitoring framework to facilitate monitoring of social development
activities and/or social impacts during project implementation? ~ Yes ONo
44
Appendix 7 Outline Terms of References
Overview
A project management unit will be established in the Rural Water Supply (RWS) unit of the
NWSDB-Jaffna Office and will be responsible for the project management under the overall
guidance of the Project Director of the ADB loan funded Jaffna and Kilinochchi Water Supply
and Sanitation Project. The RWS will be headed by a full time Senior Design Engineer (Project
Manaqer) of the NWSDB for the total implementation period of 36 months. He/she will be
assisted by a Construction Engineer (local hire, 30 mm), a Hydro-Geologist (local hire, 12 mm),
Community Development Officer (local hire, 36mm), an Accounts Assistant (local hire, 36mm),
and a Draughtsman (local hire, 36mm). NWSDB will establish the RWS in the NWSDB Jaffna
Office upon approval of the JFPR grant, and appoint the PD, as well as immediately recruit the
Senior Design Engineer (Project Manager) to assume the responsibility of project management.
The other support staff will be recruited on contract basis and assigned to the RWS PMU.
Three project sites have been elected through extensive consultations with the provincial,
district, divisional level stakeholders and relevant beneficiaries. Accordingly, the PMU will
establish three project implementation units (PIUs) in Delft and Manipay West Pradeshiya
Sabha Offices of the Jaffna district and in the Karaichchi Pradeshiya Sabha Office of Kilinochchi
District, and others if selected during implementation. Each PIU will be headed by a fulltime
Senior Technical Officer with adequate experience in design and implementation of rural water
supply and sanitation facilities with the participation of beneficiary communities. He/she will be
supported by a Community Development Officer. In addition, the Technical Officer of the
relevant PS is required to serve on the Project, on a part time basis, to gain proper insights of
the design and construction techniques and procedures, and help in implementation and
supervision activities. The Development Assistant of the relevant DS Office is required to serve
on the Project to provide assistance in the project implementation monitoring and evaluation
aspects. Similarly, the Rural Development Officer/Social Service Officer of the relevant DS
office is required to support the PIU in the implementation of the livelihoods initiatives
undertaken under the Project.
A. Senior Design Engineer/RWS Engineer (Project Manager)
The Senior Design Engineer will be the head of the RWS and Project Implementation Officer of
the JFPR Project. Her/his main roles and responsibilities relate to the overall administration and
management of the Project under the direct supervision of the Project Director of the Loan
funded JWSSP. He/she will monitor and analyze regularly the physical and financial progress;
recommend ways to accelerate project implementation; assess reasons for delay and identify
measures for improvement. He/she will be responsible to liaise with the higher authorities of the
NWSDB, relevant Provincial Councils, Pradeshiya Sabhas, Government Agencies and the ADB
and ensure timely and effective access to information and data. She/he will be responsible to
coordinate the functions of the three PIUs for the effective implementation of all project tasks.
The Senior Design Engineer will develop and maintain a good working relationship with relevant
agencies and function as the main contact between the Project, the Ministry, the SLRM/ADB
and the main stakeholders. Main activities include carrying out the detailed designs, preparation
of bidding documents, procurement of goods and services, recruitment of partnering CBOs,
Project staff and Project Coordinating Committees. She/he will review, approve and monitor the
implementation of all subprojects and be responsible for the withdrawal of funds to implement
the approved sub-projects.
B. Construction Engineer
45
The Construction Engineer will support the Senior Design Engineer in the investigation activities
of the approved civil works related subprojects through the three PIUs. The Construction
Engineer's main role is to ensure completion of construction work according to specified
technical standards in consultation with the CBOs, and local authorities, as directed by the
Senior Design Engineer. The Construction engineer will appraise subproject plans and technical
aspects of selected water supply and sanitation facilities and make recommendations to the
Senior Design Engineer on the technical viability for implementation, supervise construction
work carried out by local contractors and CBOs and advise them on corrective measures -if any.
She/he will assist local government and technical staff in carrying out work assigned to them.
She/he will visit work sites, review progress including payment for the cash-for-work programs
to the beneficiaries, assist in conducting procurement matters and assist the Project Accountant
making timely payment to contractors including CBOs. She/he will be responsible to carry out
/update initial environmental examinations for subprojects before the award of contracts and
ensure environmental mitigation measures are included in the contracts. Besides, she/he will
participate as a resource person for conducting training programs in construction techniques,
construction and contract management and operation and maintenance aspects of the project
created assets.
C. Community Development Officer
The Community Development Officer will handle overall responsibilities related to social
mobilization processes including conducting PRA sessions and awareness programs, facilitation
of community participation in the design and implementation tasks, and community
empowerment aspects of the project on completion of construction works under the guidance of
the Senior Design Engineer. Particularly, she/he will oversee the initial baseline surveys of the
selected subproject villages to be conducted by the RDSslWRDSs under the Project. She/he
will maintain appropriate rapport with all local authorities and DSs to steer the social
mobilization and coordination with the PIUs and provincial authorities. The Community
Development Officer is responsible for selecting project beneficiaries in coordination with the
Divisional Secretaries and District Secretariats according to the selection criteria, organizing and
implementing training programs for beneficiaries and CBOs and responsible for all outputs as
per the contract agreement. She/he will prepare appropriate monitoring and evaluation formats
for solicit participation of RDSslWRDSs and CBOs assigned as implementing partners at the
PIUs. She/he will also support the RDOs/SSOs in the implementation of livelihoods support
initiatives including facilitation of training programs for beneficiaries.
D. Hydro-Geologist
The Hydro-Geologist will support the Senior Design Engineer in the assessment of the ground
water potential and quality of the selected subproject areas. In this regard, she/he will conduct
all necessary investigations and surveys including abstraction/depletion rates and guide the
design teams suitably.
E. Accounts Assistant
The Accounts Assistant is responsible for the financial administration of the project under the
guidance of the Senior Design Engineer and the Project Accountant of the JWSSP. She/he will
follow budgetary, finance, accounting and administrative procedures of the Project, and will be
responsible for maintaining correct records of all financial transactions including details of all
contracts awarded under the project. The Accounts Assistant will make arrangements to obtain
the necessary funds from the ADB/JFPR imprest account. She/he will assist to establish and
maintain imprest and other accounts acceptable to the Government and' ADB. The Accounts
46
Assistant will ensure appropriate system for financial control, checks and balances in respect of
all financial matters and expenditure Items. She/he should prepare recurrent and capital
expenditure budgets for the project in line with approved funding arrangements.
She/he will carry out evaluation and preparation of progress and other reports and maintain
records relating to CBO operations and beneficiary payments for smooth implementation of the
project and assist the Senior Design Engineer by providing secretarial services including
updating of documentary records etc in conformity with the requirements of the Project
document and MOU and consultancy service contracts. The Accounts Assistant will assist
Project Accountant and Construction Engineer in their activities and help monitor financial and
physical progress, implementing accounting procedures, assisting preparation of SOEs for
withdrawal applications, handling petty cash transactions and pay orders, supply orders
according to general office procedures and administrative rules and regulations.
F. Project Monitoring and Evaluation Specialist
Work with the PMU in setting up the Project Performance Management System (PPMS) as per
agreement with ADB. Design and distribute socio-economic and poverty, health surveys (after
obtaining clearance of surveys from ADB) and provide training to partner organizations (e.g,
rural development societies) selected to conduct surveys. Prepare baseline report at
commencement presenting data and at completion, coordinate surveys and prepare a benefit
and evaluation report. Assist the PMU with the implementation of PPMS developed and agreed
upon with ADB, including a benchmark survey and subsequent monitoring and evaluation
surveys. Continuously monitor progress of the project as per the PPMS' and prepare regular
progress reports identified in the PPMS, and based on the progress reports take appropriate
corrective action.
The following category of staff also will be procured on contract basis, and engaged for project
implementation activities at the three PIUs
1. Senior Technical Officer
The Senior Technical Officer will be in charge of all technical matters including investigation,
design and supervision of water supply and sanitation related infrastructure facilities under the
direction of the Construction Engineer of RWSU in coordination with the Pradeshiya Sabha and
the relevant CBOs. The Technical Officer will prepare assist the design team in the preparation
of suitable estimates for the subprojects, prepare schedule of materials with quantities, labor
. and tools and equipment required for construction work, supervise all construction works;
monitor the supply and use of materials for the construction of structures, monitor the use of
machinery on construction and submit reports regularly.
She/he will supervise construction work carried out by local contractors and CBOs and advise
them on corrective measures, if any. She/he will assist local government and technical staff in
carrying out work assigned to them. She/he will visit work sites, review progress including
payment for the cash-for-work programs to the beneficiaries, assist in conducting procurement
matters and assist the Project Accountant making timely payment to contractors including eBOs.
Besides, she/he will participate as a resource person in the construction and operation and
maintenance works related training programs of the CBOs.
2. Community Development Officer

47
The Community Development Officer of the PIU will handle overall responsibilities related to
social mobilization processes including conducting PRA sessions and awareness programs,
facilitation of community participation in the design and implementation tasks, and community
empowerment aspects of the project on completion of construction works under the guidance of
the Community Development officer of the RWS. Particularly, she/he will oversee the initial
baseline surveys of the selected subproject villages to be conducted by the RDSslWRDSs
under the Project. She/he will ·maintain appropriate rapport with all local authorities and DSs to
steer the social mobilization and coordination with the PIUs and provincial authorities. The
Community Development Officer is responsible for selecting project beneficiaries in coordination
with the Divisional Secretaries and District Secretariats according to the selection criteria,
organizing and lrnplementinq training programs for beneficiaries and CBOs and responsible for
all outputs as per the contract agreement. She/he will prepare appropriate monitoring and
evaluation formats. for solicit participation of RDSslWRDSs and CBOs assigned as
implementing partners at the PIUs. She/he will also support the RDOs/SSOs in the
implementation of livelihoods support initiatives including facilitation of training programs for
beneficiaries.
PMU an d PIU S ta ffmg S umrnary

Proiect Management Unit
Hired under the Project Assigned by Government Agencies Part Time from ADS
Loan Project
Hydro-Geologist (4 pm) Project Manager (36pm) by NWSDB Project Director (36pm)
Project Benefit Monitoring & Evaluation Specialist (5 Community Development Officer (36 Project Accountant (36pm)
pm) pm) by NWSDB
Hvciene Education Officer (12pm)
Accounts Assistant (36 pm)
Draftsman person (24pm) - -
Driver (36 prn)
Project Implementation Units

Hired On Contract Basis Assigned by Government Agencies Part Time from ADS
Loan Project
3.Senior Technical Officers (24 pm) 3 Technical Officers of PSs (24 pm)- Project Director (36pm)
part time basis
3 Community Development Assistants (24 months) 3 Development Assistants of OS Project Accountant (36pm)
(24pm)-part time basis
3 Rural Development Officers of OS (24
prn)- part time basis
. . ..
Note: Four Rural Development Societies will. be engaged on social mobilization and related tasks of the project through community
contracts. PS- Pradeshiya Sabhas; OS-Divisional Secretariat
48
Appendix 8 Gender Action Plan30
Component Activity and Target Responsible Agency

1. Rehabilitation and • Conduct stakeholders consultations on water transfers and the design, construction, operation • NWSDB- Rural Water
Construction of Rural Water and maintenance (O&M) of water supply schemes and sanitation options [Target: 50% women Supply Unit- Jaffna
Supply and Sanitation participation) Office
Systems and Capacity • Establish or strengthen community-based organizations (CBOs) or committees for the • PMU and PIU
Development management, O&M of water supply schemes [Target: 33% women participation and • Pradeshiya sabhas
representation in leadership positions) • Divisional Secretariats
• Conduct training on the management and O&M of community water supply and sanitation
schemes [Target: 50% women participation)
• Include design features that address the privacy and safety needs of the elderly, children, women
J and disabled (ECWD), in community water supply and sanitation options
2. Hygiene, Environmental, • Conduct gender awareness-raising programs for relevant stakeholders pradeshiya sabhas, • NWSDB- Rural Water
and Water Conservation CBOs, rural development societies, divisional secretariat. . Supply Unit- Jaffna
and Management • Conduct gender-sensitive public water conservation, environmental, and hygiene awareness Office
Awareness Building campaigns [Target: 50% women participation) • Relevant pradeshiya
sabhas of the Jaffna
and Kilinochchi districts
3. Project Monitoring and • Conduct gender mainstreaming training for pradeshiya sabhas , divisional secretariats, and CBOs • PMU
Evaluation • Develop and maintain sex-disaggregated data base at Rural Water Supply unit and local levels • NWSDB- Rural Water
• Include social and gender-related indicators and targets in the Project Monitoring system and Supply Unit- Jaffna
develop project-specific progress report forms with specific sections on gender; and ensure timely Office
and effective incorporation of all progress in the achievement of the social- and gender-related • Pradeshiya sabhas
targets
• Conduct Performance-Based Evaluation for monitoring project implementation
30 Baseline data will be collected by the Project at the onset and gender-related targets confirmed. Current targets are based on discussion with the relevant government,
NGOs, development partners, and ADB project staff in the project area.
49
Appendix 9 Procurement Plan
Basic Data
Project Name:
Country: Executing Agency: MWSD/NWSDB
Loan/Grant Amount: $2.0 million Loan (Grant) Number: 44082
Date of First Procurement Plan: January 2011 Date of this Procurement Plan: 15 September 2010
A. Process Thresholds, Review and 18-Month Procurement Plan
1. Project Procurement Thresholds
4. Except as the Asian Development Sank (ADS) may otherwise agree, the following
process thresholds shall apply to procurement of goods and works.
Procurement of Goods and Works

Method Threshold
International Competitive Bidding (ICB) for Works Between $1,000,000 and $10,000,000,
International Competitive Bidding for Goods Between $500,000 and $1,000,000
National Competitive Bidding (NCB) for Works Beneath that stated for ICB, Works
National Competitive Bidding for Goods Beneath that stated for ICB, Goods
Shopping for Works Below $100,000
Shopping for Goods Below $100,000
2. ADS Prior or Post Review
5. Except as ADS may otherwise agree, the following prior or post review requirements
apply to the various procurement and consultant recruitment methods used for the project.
Procurement Method Prior or Post Comments

Procurement of Goods and Works
NCB Goods and Works Prior/Post National competitive
bidding requires prior
review for the first batch
Shopping for Goods Post
Recruitment of Consulting Firms

. Quality- and Cost-Based Selection (QCBS) Prior/Post Post review is adopted on a
pilot basis for all small
consulting assignments of
the project except the first
contract. Quality cost ration
is 80:20
Recruitment of Individual Consultants

Individual Consultants Prior
3. Goods and Works Contracts Estimated to Cost Less than $1 Million and
Consulting Services Contracts Less than $100,000
6. The following table groups smaller-value goods, works and consulting services contracts
for which procurement activity is either ongoing or expected to commence within the next
18 months.
50
General Value of Contracts Number of Contracts Procurement I Comments

Description (cumulative) Recruitment
Method1
Goods 30,6393 02 NCB
Goods 186,553 08 Shopping
Works 258,465 02 NCB

Works 192,624 13 Community
Contracts
Consultancy 303,723 . 16 Single source Individual
Contracts, prior
PO
B. Indicative List of Packages Required Under the Project
7. The following table provides an indicative list of all procurement (goods, works and
consulting services) over the life of the project. Contracts financed by the Borrower and others
should also be indicated, with an appropriate notation in the comments section.
General Estimated Value Estimated Procurement Domestic Comments

Description (cumulative - Number of Method Preference
US D) Contracts Applicable
Pipe Supply 108,725 1 NCB
Laying of 30,415 2 Community yes Local CBO
pipes Contract
Supply & . 197,668 NCB
Installation of
PurnpsS
equipment
Water source . 65,246 04 Community Yes Local CBO
development Contract
Construction 175,214 2 NCB

of storage
tanks
Baseline & 6,931 3 Community Yes Government

BME Surveys Contract approved
RDS
Community 6,9943 4 Community Yes Government
Facilitation Contract approved
RDS
Consultancy 303,723 ,16 Single source Pre
Contracts
C. National Competitive Bidding
1. General
7. National competitive bidding shall conform to the provisions for "National Competitive
Bidding" as prescribed in the Procurement Guidelines 2006 for Goods and Works issued in
January 2006 by the National Procurement Agency, and the specific procedures prescribed by
the Procurement Manual issued on March 2006, with the clarifications and modifications
described in the following paragraphs required for compliance with the provisions of the ADB
Procurement Guidelines.
2. Registration
51
(i) Bidding shall not be restricted to pre-registered firms under the national
registration system of the Institute for Construction, Training and Development
(ICTAD) , and such registration shall not be a condition for the submission of bids
in the bidding process.
(ii) Where registration is required prior to award of contract, bidders: (i) shall be
allowed a reasonable time to complete the ICTAD registration process; and (ii)
shall not be denied registration for reasons unrelated to their capability and
resources to successfully perform the contract, which shall be verified through
post -q ualification.
(iii) National sanction lists or blacklists may be applied only with prior approval of
ADB.
3. Prequalification
8. Post qualification shall be used unless prequalification is explicitly provided for in the
loan agreement/procurement plan. When used for large or complex Works contracts, i.e.
turnkey, design and build, or management contracts; or custom-designed equipment, industrial
plants, and specialized services, prequalification evaluation shall not include the evaluation of
equipment and personnel. This assessment shall be undertaken at the bid evaluation stage.
Irrespective of. the procedure applied (whether prequalification or postqualification), no
domestic or foreign contractor shall be precluded from participation.
4. Advertising
9. Bidding of NCB contracts estimated at $500,000 or more for goods and related services
or $1,000,000 or more for civil works shall be advertised on ADB's website via the posting of
the Procurement Plan.
5. Bidding Documents
10. Procuring entities shall use standard bidding documents acceptable to ADB for the
Procurement of Goods, Works and Consulting Services, based ideally on the standard bidding
documents issued by ADB.
6. Packaging
11. Slicing or 'splitting of contracts within a package shall not be used to change the
contract sizes and their corresponding methods of procurement as approved in the
Procurement Plan.
7. Bid Security
12. Where required, bid security shall be in the form of a bank guarantee from a reputable
bank.
8. Preferences
(i) No preference of any kind shall be given to domestic bidders or for domestically
manufactured goods.
· 52
(ii) Foreign suppliers and contractors from ADB member countries shall be allowed to
bid, without registration, licensing, and other government authorizations, leaving
compliance with these requirements for after' award and before signing of
contract.
9. Procurement of Works
(i) Specifications for works may be based on specifications recommended by

ICTAD to the extent possible, but ICTAD approval shall not be required for
adoption of specifications in a particular procurement activity.
(ii) The determination of the financial capacity of a bidder for award of the contract in
postqualification evaluation shall take into account current contract commitments
and shall not be confined, for domestic bidders, to the ICTAD registration.
10. Bid Rejection for Unrealistic Rates
13. Bids shall not be subjected to a test for unrealistic rates. No lowest evaluated and
substantially responsive bid shall be rejected on the 'basis of comparison to rates, including but
not limited to market, historical, or agency established rates, without prior approval of ADB.
11. Rejection of All Bids and Rebidding
14. Bids shall not be rejected and new bids solicited without the ADB's prior concurrence.
12. Price Negotiations
15. Price negotiation shall be allowed only where the price offered by the lowest evaluated
and substantially responsive bidder substantially exceeds costs estimates. Approval of ADB is
required prior to any negotiation of prices.
13. Participation by Government-Owned Enterprises
16. Government-owned enterprises in the Democratic Socialist Republic of Sri Lanka shall
be eligible to participate only if they can establish that they are legally and financially
autonomous, operate under commercial law, and are not a dependent agency of the procuring
entity, or the Project Executing Agency or Implementing Agency.
14. Member Country Restrictions
17. Bidders must be nationals of member countries of ADB, and offered goods, works and
services must be produced in and supplied from member countries of ADB.
53
Appendix 10 Summary Environmental Assessment
A. Introduction
This Summary Environmental Assessment covers the assessment of environmental impacts

associated with the proposed JFPR: Improving Community-Based Rural Water Supply and
Sanitation in Jaffna and Kilinochchi (The Project). The primary objective of the project is to
reduce poverty in post-conflict rural communities through improved water supply and sanitation
(WSS) services. The project will: (i) construct and rehabilitate rural WSS facilities; (ii) build
capacity of local community based organizations (CBOs) for operations and maintenance; (iii)
strengthen Rural Water Supply (RWS) unit in the National Water Supply and Drainage Board
(NWSDB) Jaffna Office; (iv) enhance awareness of good hygiene and water conservation
practices; and (v) provide income and livelihood support to beneficiary communities. All
activities will be carried out in consultation with central, provincial, and local government
authorities and communities. The project will be implemented taking into account the ongoing
development programs and approaches of the government and development partners in the
project areas.
The Project will be implemented taking into account of Government's and development partners'
on-going development programs and approaches in the targeted areas. The Project is
categorized as 'B' project in accordance with the ADB's Safeguards Policy Statement (2009).
Since the Project envisions minor rehabilitation and civil works of pipelines, wellfields, and
storage tanks, and does not include significant impacts outside the road shoulder or right of
way, or far from the vicinity of existing facilities, and' avoids encroachment to any
environmentally-sensitive areas under the Government's policy or as validated during field
visits, the detailed environmental impact assessment report is not required. Minimal impacts are
envisioned due to location, construction, and operations, and significant environmental benefits
are envisioned as a result of the project. Based on these considerations, an initial environmental
examination (lEE) report for the Project has been prepared for the three divisions where the
project will target rural communities. This. lEE is based on the preparatory work carried out
through the lEE prepared for the ADB loan project titled Jaffna and Kilinochchi Water Supply
and Sanitation Project to which the (proposed) JFPR is piggy-backed. The loan project was
Categorized as B.
The lEE has been prepared in accordance with the ADB's Safeguards Policy Statement (2009).
The lEE will be updated during detailed design stage and submitted for ADB approval prior to
award of contracts. In accordance with national law, clearance from CEAwill be obtained prior
to starting works for individual components.
B. Description of Project Components
The main components to be financed by the JFPR grant include the rehabilitation, improvement,
and expansion of rural infrastructure on Jaffna peninsula, including water supply and sanitation
improvements in rural villages, and building management and implementation capacity for
community and institutions, including water conservation and hygiene awareness building.
The water supply subcomponent will primarily include the provision rehabilitated rural water
infrastructure in selected small villages, and new rural water distribution networks. The Project
will: (i) rehabilitate and improve wellfields for groundwater recharge; (ii) provide new pumps,
some solar powered, and water pipes to community metered facilities. The sanitation
component will support the construction of a new household latrines with septic tanks.
C. Description of the Environment

54
The Jaffna peninsula, comprising the Jaffna District and Pachcilaipallai division of Kilinochchi
District, is the northern most part of Sri Lanka. The project area is essentially flat with a surface
gradient not exceeding 1%. The highest location in the peninsula is 11 m AMSL. There are no
perennial rivers in Jaffna District, but several drainage canals flow during the wet season filling
more than 1000 ponds. The land mass in the Peninsula, excluding lagoons, is 950 km2. Inland
lakes occupy around 89 skm". The land use of the peninsula includes (rain fed) paddy fields, lift
irrigated crop gardens, homesteads with horticultural home gardens, coconut and palmyrah
plantations, urban areas, waste lands, beach and sand dunes.
Jaffna has the typical dry zone climate of Sri Lanka, characterized by a wet season and a dry
season. The bulk of the rainfall (average of about 1290 mm) is received during the rainy months
of October to January and with little or no rainfall afterwards. Average temperatures are around
27°C and maximum temperature in April can reach 39°C. High wind speeds, exceeding 75km
per hour, are experienced in July and August leading to high evaporation rates and promoting
drought conditions. Relative humidity can go up. to 98% in Jaffna and the climate is described as
hot and humid. There are two types of aquifer in the Jaffna area: karstic limestone aquifers and
sand aquifers. The geology, geomorphology, climatic conditions and proximity to the ocean
combined to create a balanced dynamic groundwater system that is vulnerable to a variety of
factors. The occurrence of such large body of fresh water is exceptional.
Sites of historical, cultural and/or religious significance include the Jaffna fort, Nallur temple,
Vallipuram temple, Nagadeepa Buddhist temple, Keerimalai sub-sea fresh water spring .and
Puttur bottomless well. Wildlife protected areas in the Jaffna peninsula include Pariyathivu
Island and Chundikulam Bird Sanctuary; however neither of these are within the immediate
vicinity of construction areas. Wetlands of relative importance, as identified by the CEA, within
the Project area, include the Jaffna lagoon, Chundikulam lagoon, Thondamanar lagoon and
Uppu Aru laqoon. The project has been designed to ensure their protection and enhance their
ecological conditions.
D. Forecasting Environmental Impacts and Mitigation Measures
a. Location
It is anticipated that the construction of all infrastructure will avoid any land acquisition and will
avoid resettlement as a basic principle of the project. Project implementation will avoid loss of
on-site ecology and will minimize and or avoid conversion of small amounts of rural barren land,
associated with loss of some trees and crops for construction of cistern tanks. Engineering
design will be optimized by the community contractors to ensure that environmental impacts to
ecosystems are minimized. Jaffna peninsula has been affected years of conflict however, the
Project avoids all areas identified with unexploded mines.
b. Design
In each individual instance, water supply works and community and pro-poor sanitation design
criteria including type and soil permeability, depth of the water table, well location, and well and
pond quality. Maximum distance will be allowed between household and neighboring wells and
septic tanks, ensuring maximum length for pollutant migration paths.
c. Construction
55
Soil erosion and associated damage to water and land quality resulting from silt run off during
construction will be prevented through strict construction site management practices, which will
include (i) minimizing site clearance and disturbance to adjoining vegetation and natural areas,
(ii) protection of unstable soil surfaces from high velocity runoff through interception drains and
temporary stabilization, (iii) management of open cuttings through stabilization and minimized
exposure duration, (iv) location and transportation of construction materials and stockpiles to
minimize nuisance and land erosion and impact on vegetation resulting from inadequate topsoil
protection, (v) using siltation protection measures and sediment barriers at drainage points.
Noise and dust nuisance from preparation, construction and waste disposal activities will be
minimized by the contractor through (i) implementation of a construction site management plan,
(ii) operation scheduling, and (iii) water spraying and covering of open surfaces. The
construction site management plan will also minimize road blocking. Delivery vehicles will be
covered. The local community, and particularly affected people, will be provided with timely
information. Preplanning of working site and installation of barrier nets and warning signs will
ensure minimal accident risk and nuisances. Prevention against environmental contamination
from indiscriminate disposal of silt/spoil material will be achieved through the formulation and
implementation of a Silt/Spoil Handling and Disposal Plan addressing: (i) proper stockpiling of
silt/spoil materials on site, (ii) identification of re-use opportunities, (iii) identification of optimal
sites for disposal of unutilized silt/spoil, (iv) covering of disposal sites after completion of works,
(v) and (vi) regular maintenance of desilting and transportation equipment.
d. Operation
Based on adequate construction management practices, Occupational Health and Safety Plans
will be modified/developed for all sites. Water abstraction should not exceed agreed sustainable
levels of extraction. Water levels should be introduced in the Tank and continuously monitored
and recorded to establish baseline and revised lines to be correlated with annual precipitation
rates.
E. Environmental Monitoring Plan and Institutional Requirements
Technical and institutional mitigation measures will be incorporated in the detailed design of the
project. Measures of a planning, functional, institutional and procedural character will be
included in tender documents and in the Occupational Health and Safety and the Traffic Plans.
Mitigation measures related to the construction works will be stated in the contract with the
Contractor. Based on specific responsibilities. Project Management Unit (PMU) and Project
Implementation Units (PIUs) will be accountable for ensuring that the above have been included.
The PMU and PIUs, will be responsible for monitoring and enforcement during construction. An
environmental specialist will be engaged under the Project to facilitate, supervise and monitor
environmental requirements described in the lEE, as well as update the lEE. During the
operational phase, NWSDB and local authorities will be responsible for implementing
environmental measures in the sector of water, and sewerage and solid waste management,
respectively. The CEA (Jaffna Office) will be responsible for overseeing overall environmental
compliance, where determined necessary. During its review missions, ADB will also assess
environmental compliance for the different components.
G. Public Consultation and Disclosure
Formal and informal consultation exercises were undertaken during the preparation of the
feasibility study. The meetings were attended by civil society representatives, local authority and
Government representatives, and community members. The consultation meetings provided
clarifications on the design of project proposals as well as mitigation measures.
56
H. Findings, Recommendations and Conclusions
Environmental screening processes were carried out in both Jaffna and Kilinochchi Districts.
Positive environmental impacts resulting from improved sanitation and reduced water losses
have been highlighted. Mitigation measures and an environmental monitoring plan have been
formulated to minimize minor negative environmental impacts. The Project is considered not to
have significant environmental impacts and therefore classification B to be appropriate.
Therefore, there is no need for a full Environmental Impact Assessment.
57
Appendix 11 Community Participation and Mobilization Plan
A. Participation Strategy
A participation strategy was prepared based on a stakeholder analysis at the community and
organizational level. The strategy is summarized in Table 1.
Table 1: Participation Strategy Summary Chart
Stakeholder Objective of Type of Participation Methods

Intervention Participation
Method Responsibility
National Steering -Provide advice and approve major -Shared decision -Meetings PMU
Committee project issues making -Seminars
-Shared
responsibility
Project -Provide advice and approve major -Shared decision -Meetings PMU
Coordination project issues making -Seminars
Committee -Monitor project implementation -Shared
responsibility
North Provincial -Authority for water supply and -Consultation -Meetings PMU
Council sanitation at the regional level -Shared decision -Seminars
making
-Information sharino
The District -Authority for approving administrative -Consultation -Meetings PMU
Secretariats: Jaffna matters related to project -Shared decision -Discussions
and Kilinochchi implementation making -Workshops
-Shared
responsibility
Pradeshiya Sabha -Authority for existing water supply & -Consultation -Meetings PMU/PIU
(PS) sanitation within the PS area -Shared decision -Discussions
-Implementing agencies making -Workshops
-Coordinate community water facilities -Shared
-Mobilize poor households to install responsibility
metered community facilities and assist
in the formation of CBOs
-Organize water bill collection and
payment
-Coordinate/report on defective
systems and qrievances
National Water -Executing agency -Consultation -Meetings PMU
Supply and -Mobilize poor households to install -Shared decision -Discussions
Drainage Board metered community facilities and assist making -Workshops
(NWSDB) in the formation of CBOs -Shared
-Organize water bill collection and responsibility
payment
-Coordinate/report on defective
systems and qrievances
General Public -Ensure the needs and interest -Consultation -Meetinqs PMU/PIU
(Beneficiaries, addressed in the Project -Shared decision -Discussions
Marginalized -Respond to the needs of the making -Participatory
people, Farmers, vulnerable -Shared rapid appraisal
community leaders -Take remedial measure for any loss responsibility -Information
etc) -Ensure adequate consultation and -Information sharing dissemination
information dissemination -Workshops
-Ensure the participation of -Seminars
beneficiaries
-Ensure the sustainability of the Project
Representatives of -Learn from previous lessons -Consultation -Meetings PMU
Development -Avoid duplication -Information sharing -Discussions
58
Stakeholder Objective of Type of Participation' Methods

Intervention Participation
Method Responsibility
Programs -Access to required resources -Workshops
-Seminars
Civil Societies: -Mobilize people and communities -Consultation -Meetings PMU/PIU
Nongovernmental -Represent interests of the people -Information sharing -Discussions
Organizations -Provide training in planning, -Shared -Workshops,
NGOs and monitoring, and evaluating sanitation responsibility Seminars, and
Community-based and hygiene Training
Organizations -Lead awareness campaigns and -Use of various
(CBOs) information dissemination media for
-Participation in the project awareness
campaigns and
information
dissemination
CBOs for Metered -Representinq interests of water users -Consultation -Meetings PMU/PIU
Community Water -Coordination and collection of -Information sharing -Discussions
Supply payments -Shared
responsibility
ADB and -Donors -Consultation -Meetings PMU
cofinancier -Shared decision -Discussions
making -Seminars
B. Community Mobilization
Activities are required to ensure that communities are mobilized as participants in the Project.
These activities are to be undertaken by NWSDB's Rural Water Supply Unit in rural villages and
Pradeshiya Sabhas through hired community development officers (contract staff).
Activity 1: Understanding the Community. Information on the following will be collected:

dwelling settlement patterns, socio-ecorromic information of residents, areas where the poor and
marginalized concentrate, existing status of the water supply and sanitation facilities, and
available social capital in the area.
Activity 2: Beneficiary Awareness. The activity will focus on: discussion with community
leaders, existing community groups and the general public on the Project; awareness programs
on the importance of safe water and sanitation and existing situation based on information
gathered in Activity 1 (and also from information from project documents and other secondary
sources); understand the attitude of the public on safe water supply and sanitation; and
discussions on the willingness to participate in the Project and affordability to meet the cost and
modes of contribution.
Activity 3: Preparation of the Community Profile. The profile will include, but will not be
limited to: list of households (HH) based on street/lane/cluster according to the dwelling pattern
of the area; street/lane/cluster HH profile including the status of existing water and sanitation
facilities using Participatory Rapid Appraisal (PRA); listing choices of preferred modes of water
supply and sanitation facilities; categorization of HHs according to the willingness and
affordability to have a domestic connection (to indicate the percentage of HHs that opted for
domestic connections); and identification of reasons for those who cannot afford connections.
Activity 4: Formation of Community Groups. Formation of community groups is a crucial

stage in the mobilization process. HHs in a street/lane/cluster will be mobilized as community
groups that will work with the community development officers in the PIUs selected for
community mobilization. The target is 100% membership of HHs in a particular location. In
59
urban areas of Jaffna, almost all persons are members of community groups such as
Community Centers, religious groups, etc. in their respective area-such groups could also be
considered as the CBO for water and sanitation. Any water consumer groups already formed
(active or non-active), need to be taken into consideration in the formation of CBOs to prevent
conflicts. The formed CBOs will have an executive committee and a constitution based on
commonly agreed rules and regulations.
Activity 5: Functions of the Community Groups. The water related agenda of these
'community groups will be determined by the percentage of HHs that opt for domestic
connections from the public water supply system. If majority of HHs opt for domestic
connections, the few HH that cannot afford to meet the cost will be provided with flexible
financial assistance to enable them to have a domestic connection where it is not viable to
introduce a different system to a few HH that might be scattered in location. Community-based
metered public water facilities will be provided for those who cannot afford to have domestic
connections, in place of public stand posts, which is found to be ineffective in terms of revenue
collection, as well as operation and maintenance. The formation and functions of the community
groups in-charge of the community-based metered public water facility are:
(i) Establishing a CBO which could be either an existing one including rural development
societies or a newly formed one.
(ii) The physical location of the facility can be in the premises of Community Centers,
Temples or other public institutions, which is' acceptable and easily accessible to
members. This will, unlike the public stand posts, ensure its safety and care.
(iii) Distribution of water could be based on a standard container with a fixed price that the
community agrees on.
(iv) Distribution of time and duration should be decided, taking into consideration
convenience, especially the convenience of women.
(v) The mode of payment will consider various options such as daily, weekly, or monthly
using tokens or cash depending on what is convenient to the community.
(vi) The community will decide on flexible options for members for those who cannot afford
to pay for the water.
Activity 6: Formation of CSO. A water and sanitation CBO at the ward level will be formed
with the representatives of community groups formed at the street/lane/cluster level. The
number of CBOs will depend on the size of the GSD. In the project area, the number of wards of
a GSD ranges from two to five.
Activity 7: Registration of CSO. CBOs will resister with the appropriate institution to get legal
status, and will also register with the NWSDB and divisional secretariat.
Activity 8: Functions of the CSO. The CBO will:
(i) Be linked at divisional and district level and represent the interests of the community in
the decision making process
(ii) Participate in the planning and implementation of the Project in their locality
(iii) Organize and regularize the people's contribution through labor or cash as agreed at the
decision making stage
(iv) Monitor the water use and wastage, sanitation status, operations and maintenance
issues, and regular payment for services
(v) Undertake contract works in the locality
(vi) Interact with NGOs/donors
60
Table 2: Time Line for Community Mobilization
Activity Months
1 2 3 4 5 6 7 8 9
Selection of x
community
development officers
Understanding the x
community
Beneficiary x x x x
Awareness
Preparation of x x x
Community Profile
Formation of the x x x x x
community groups
Formation of CBO x x x x
Recistration of CBO x
61
ANNEX 1 List of Persons Met
Ministry of Water Supply and Drainage

Mr. A. Abeygunasekara, Secretary
NWSDB
Chairman, NWSDB
Mr. Lal Premanath, General Manager
Mr. Duleep Goonewardene, Deputy General Manager (North)
Mr. A.H. Gunapala, Chief Socioloqist
Mr. D.S.D. Jayasiriwardene, Deputy General Manager, Planning and Design Section
M. D.N.J Fernando, Additional General Manager, Policy and Planning
Mr. Yatila De Silva, Project Director, Austrian Funded Water Supply Project
Mr. T Barathithasan, Assistant General Manager (North)
Department of External Resources, Ministry of Finance and Planning

Ms. J.D. Gayoma Senanayake, Assistant Director
Embassy of Japan
Mr. Katsuho Hayashi, Second Secretary, Economic Cooperation
Mr. Kazunari Suzuki, Third Secretary, Economic and Commercial Affairs
UNICEF
Dr. Abdulai Kaikai, Chief, Water, Sanitation, Hygiene (WASH) Section
Mr. Gabriel Salas, Hydro-Geologist (consultant), Water, Sanitation, Hygiene (WASH) Section

Aide Memoire

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Aide Memoire

Uploaded by

Copyright:

Available Formats

18

property boundaries for ease in connecting household and

5. Rationale for Grant Funding Versus ADS Lending

D. Implementation of the Proposed Grant

All procurements under the JFPR grant will be

2. Risks Affecting Grant Implementation

Type of Risk Brief Description Measure to Mitigate the Risk

3. Incremental ADS Costs

5. Estimated Disbursement Schedule

Fiscal Year (FY) Amount ($)

III. PROCESSING SCHEDULE

JFPR PROCESSING SCHEDULE

III. ACKNOWLEDGEMENT AND WITNESS

Signed in Colombo, Sri Lanka on 15 September 2010

1. Design and Monitoring Framework

~----- --------...,...,. __ ~ •• _---!!!!IIf"'------------ --

Design Performance Data Sources/Reporting Assumptions

Outputs Baseline study submitted by Baseline surveys Assumptions

1000 workers selected from

4. Improved rural 2,200 poor rural population Quarterly project reports

IV. Water Supply and Sanitation

V. Increased public awareness on improved hygiene behaviors

Appendix 2 Summary Cost Table

Component A Component B ComponentC Component D Total Percent

Appendix 3 Detailed Cost Estimates

Supplies and Services Rendered Costs (USD) Contributions (USD)

1.4.1 Monitorinq & Evaluation specialist MM 4 2,109 8,438 8,438

ground sump to provide temporary storage

Periyawalana wells (app 1.0 HP, 02 units)

b) Snr Geo Geologist PM 6 2,109 12,656 12,656

unit in Jaffna NWSDB Office.

3.2 Training, Workshops, and Seminars, for

promotion programs (HEOl Consultancy

Incremental Cost Details

JFPR = Japan Fund for Poverty Reduction;

I Source(s): ADB Project Preparation

Appendix 4 Fund Flow Arrangement

National Project Asian

II. Selection Criteria for Communities

Communities shall be selected based on the following criteria:

IV. Sector-Specific Criteria

Water supply subprojects will include the rehabilitation/construction/installation of any number of

Criteria for selecting water supply projects include:

Simplified table of basic survival water needs (in Ipcd)

Sanitation subprojects will include the rehabilitation/construction/installation of any number of

I. POVERTY ANALYSIS AND STRATEGY

B. Poverty Analysis Targeting Classification: General intervention (GI)

II. SOCIAL ANALYSIS AND STRATEGY

B. Consultation and Participation

~ Information sharing ~ Consultation ~ Collaborative decision making ~ Empowerment

3. Was a C&P plan prepared? ~ Yes 0 No

C. Gender and Development

~ Gender plan 0 Other actions or measures 0 No action or measure

Labor The Project will result in o Plan

Affordability Limited In poor areas, the Project ~ Action

Other Risks and/or NA o Plan

IV. MONITORING AND EVALUATION

Appendix 7 Outline Terms of References

A. Senior Design Engineer/RWS Engineer (Project Manager)

C. Community Development Officer

F. Project Monitoring and Evaluation Specialist

1. Senior Technical Officer

2. Community Development Officer