Company Safety, Health & Environmental Induction Guidance

General Note: No persons are allowed to work for the Company until they have received Company
Safety Induction. A record should be kept of all persons who have received Induction. Induction to
include the following:-
Company Health and Safety Policy:
Remind personnel of the Policy and its contents;
Inform personnel where a copy of the Policy is displayed.
Management Structure:
Outline Line Management for the Company.
Welfare and First Aid facilities:
Inform personnel where canteen and toilet facilities are located;
Ask personnel if they have any health issues that the Company should be aware of, or which may affect
their work or their interaction with others;
Ensure personnel complete a Health Questionnaire;
Inform personnel where the First Aid facilities are located;
Inform personnel who are the Company First Aiders and appointed persons;
Remind personnel about good hygiene practices.
Personal Protective Equipment:
Advise personnel when and where it would be required to wear PPE;
PPE to be worn when using potentially hazardous substances;
PPE to be worn related to other risk factors and conditions.
Emergency Evacuation Procedures:
Outline the important factors of the Fire Plan for the Company premises, in particular:-
The fire alarm, how it sounds and how to raise the alarm;
Fire escapes;
Fire fighting equipment;
Fire Wardens;
Fire prevention.
General Company Safety Rules:
Outline any agreed Company safety rules;
Risk Assessment:
Outline Risk Assessments to Company personnel where necessary.
Method Statements:
Ensure that Company personnel understand Method Statements for their work.
Other Safety Information:
Ensure that personnel are provided with drawings, Manufacturers Safety Data, etc., where necessary.
Explain current and imminent works in progress, including any specific hazards and control measures.
Ensure personnel understand they should only use plant and equipment for which they have been properly
instructed on.
Phasing and Scheduling of the works:
Ensure that all personnel understand the importance of the scheduling of works in relation to the safety of
themselves and others who may be working in their working environment.
 General Safety Precautions and Rules:
All personnel will sign in and out of the Company premises with security or make their presence known
to Management.
All appropriate PPE must be worn as and when required.
General public safety will be maintained at all times.
Use the right tools and equipment for the job.
Plant and equipment to be kept in good order and not misused.
Report any safety defects to Management.
No smoking, no naked flames in areas at risk from fire and explosions.
Check the working environment for hazards before working.
Ensure instructions are fully understood before working.
Maintain personal hygiene.
Be aware of others safety - do not create hazards.
Always take precautions to prevent materials and tools etc., from falling.
Ensure that debris and rubbish does not accumulate unsafely.
Do not obstruct access ways unsafely.
Do not carry loads that cannot be managed comfortably to prevent the risk of injury.
Report all accidents and dangerous occurrences immediately to Management.
Company Environmental Policy & System:
Outline the Policy and Management System.

HEALTH & SAFETY POLICY STATEMENT PART 3

Contents information Part 3

 Working Documentation Appendices

 Appendices Cover Sheet
 Appendices Contents Page

Generic Information & Guidance

 Accident / Incident Reporting Procedures for Sites
 Company Safety, Health & Environmental Induction Guidance
 Core Semi-Generic Risk Assessment & Safety Controls for Method of Work
 Generic PPE Assessment Guidance
 Generic Safe Method of Work Statement
 Health and Safety At Work Etc. Act 1974
 Information Signs for Action to be taken in the event of a major or small fire
 Lifting Operations and Lifting Equipment Regulations 1998 - Notes
 Risk Assessment Guidance Notes
 Site Safety Induction Guidance
 Scaffolding, Excavations, Cofferdams & Caissons Inspection Report Notes
 Welding References
 Provision and Use of Work Equipment Regulations 1998 - Notes
 Working Time Directive – Explanation of Regulations

Checklists
 Asbestos Project Planning Checklist
 Ladder / Stepladder Inspection Checklist
 Management Teams Health & Safety Checklist for Sites
 Personal Protective Equipment Assessment Checklist & Record of Instruction / Issue
 Portable Electrical Equipment Pre-Use Visual Inspection Checklist
 Project Safety & Health Management Plan Checklist Guidance

Permits to Work
 Abrasive Wheel – Hot Work – Permit to Work
 Confined Spaces - Permit to Work
 Electric Arc Welding – Hot Work – Permit to Work
 Electrical Permit to Work
 Gas Welding and Cutting – Hot Work – Permit to Work
 Hot Works Permit
 Machine Excavation Works – Permit to Dig
 Temporary Works - Permit to Work
 Work At Height Permit

Registers
 COSHH Assessment Register
 Display Screen Equipment Assessment Register
 Employees Health Record Register
 Fire Drill Register
 Fire Instruction Training / Induction Register
 Health Surveillance Operatives Hand & Arm Vibration Register
 Risk Assessment / Method Statement Controls Register (for Personnel who have been instructed on this
information)
 Safety Tool Box Talk Register
 Site Safety Induction Register
 Temporary Works Register

Reports
 Electrical Installations - Forms of Completion and Inspection Certificate
 Internal Health & Safety Management System Core Audit
 Project Health & Safety Management Audit

Forms
 Accident Record Form
 COSHH Assessment - Blank Form and Guidance
 Disciplinary Procedure Record Form
 Display Screen Equipment (DSE) Workstation Assessment
 Emergency Lighting Test Record Form
 Employee Competence & Security Assessment Form
 Environmental Monitoring / Inspection Record Form
 Escape Routes Check Record Form
 Fire Alarm System Test Record Form
 Fire Doors Check Record Form
 Fire Fighting Equipment Inspection Record Form
 Fire Risk Assessment & Fire Control Arrangements - Blank Pro-forma
 Hand / Arm Vibration Assessment Record Form
 Health Surveillance Assessment Form for Site Personnel
 Health Questionnaire for New Employees (Confidential)
 Incident Report Form
 Project Lifting Plan
 Manual Handling Operations Assessment Form
 Noise Assessment Record Form
 Plant & Equipment Maintenance Record Form
 Risk Assessment - Blank Pro-forma
 Risk Assessment / Method Statement Appraisal Form
 Safety Improvement Scheme & Workforce Consultation Form
 Site Emergency Procedure Form
 Fire Safety Plan
 Work At Height Rescue Plan Form

Mandatory Forms & Reports

 Contractors Competency Safety Questionnaire – Stage 1 Initial Assessment
 Contractors Competency Safety Questionnaire – Stage 2 Project Specific Assessment
 Controlled Waste Transfer Notice Form
 F10 Notification of Construction Project
 F2508 Form for Reporting of an injury or dangerous occurrence
 Fall Arrest Equipment Weekly Inspection Report Form
 Inspection Report Form for Excavations, Cofferdams and Caissons
 Inspection Report Form for Scaffolding
 Lifting Operations and Lifting Equipment Regulations 1998 – Report of Inspection – Section A
 Lifting Operations and Lifting Equipment Regulations 1998 – Report of Thorough Examination –
Section B
 Personal Protective Equipment Check Record
 PPE Record Form for Client / Principal Contractor Project Requirements
 Professional Team Competence & Resource Questionnaire
 Provision and Use of Work Equipment Regulations 1998 – Report of Inspection
 Premises Fire Safety Assessment