How to SAP Upload Excel File with TEXT_CONVERT_XLS_TO_SAP

July 29, 2015November 10, 2016 Sab125ABAP Sample, Excel, File, Internal Table

Upload Excel File to internal table in SAP using the standard FM

TEXT_CONVERT_XLS_TO_SAP is common business requirement for fast upload data or mass
data manipulation. Find also a full ABAP Program, just copy and paste it and start
playing with excel.
TEXT_CONVERT_XLS_TO_SAP: Excel FM in SAP

The simplext way is to use standard function TEXT_CONVERT_XLS_TO_SAP

i_line_header: defines if the file has a header line ( column for title)
i_filename : set the filename
i_tab_converted_data : is the internal table containing data from excel file.

SAP Upload Excel File to ABAP Internal Table

Here a sample ABAP Program to upload excel file to internal table in sap. It will
take an Excel file as input and import the content to an ABAP internal Table.

The step-step guide is :

Call to Function F4_FILENAME: This function will help select the Excel file
from your local driver.
Call to the magical standard SAP TEXT_CONVERT_XLS_TO_SAP.
Look above for the Function TEXT_CONVERT_XLS_TO_SAP signature and description.
These function will return the data in Excel into SAP internal table.
Display Excel content with a sample Write Structure.
Do whatever you want with the data.

ABAP Report to Upload Excel File in SAP

Here a sampe ABAP Report ready to be copied and which, hopefully, will help you as
a skeleton for your Excel File processing in SAP.
In fact, this ABAP code will

upload an Excel File for Local ( using the F4_FILENAME to select the excel file
)
and transfer all the excel data to ABAP internal Table using
TEXT_CONVERT_XLS_TO_SAP ( to be displayed later ).

TYPE-POOLS: truxs.

PARAMETERS: p_file TYPE rlgrap-filename.

PARAMETERS: p_head TYPE char01 DEFAULT 'X'.

TYPES: BEGIN OF t_datatab,

col1(30) TYPE c,
col2(30) TYPE c,
col3(30) TYPE c,
END OF t_datatab.
DATA: it_datatab TYPE STANDARD TABLE OF t_datatab,
wa_datatab TYPE t_datatab.

DATA: it_raw TYPE truxs_t_text_data.

* At selection screen
AT SELECTION-SCREEN ON VALUE-REQUEST FOR p_file.
CALL FUNCTION 'F4_FILENAME'
 EXPORTING
field_name = 'P_FILE'
IMPORTING
file_name = p_file.

START-OF-SELECTION.
" Convert Excel Data to SAP internal Table Data
CALL FUNCTION 'TEXT_CONVERT_XLS_TO_SAP'
EXPORTING
* I_FIELD_SEPERATOR =
i_line_header = p_head
i_tab_raw_data = it_raw " WORK TABLE
i_filename = p_file
TABLES
i_tab_converted_data = it_datatab[] "ACTUAL DATA
EXCEPTIONS
conversion_failed = 1
OTHERS = 2.

IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.

***********************************************************************
* END-OF-SELECTION.
END-OF-SELECTION.
" For sample, Excel Data transfered to internal table is displayed with write
LOOP AT it_datatab INTO wa_datatab.
WRITE:/ wa_datatab-col1,
wa_datatab-col2,
wa_datatab-col3.
ENDLOOP.
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TYPE-POOLS: truxs.

PARAMETERS: p_file TYPE rlgrap-filename.

PARAMETERS: p_head TYPE char01 DEFAULT 'X'.

TYPES: BEGIN OF t_datatab,

col1(30) TYPE c,
col2(30) TYPE c,
col3(30) TYPE c,
END OF t_datatab.
DATA: it_datatab TYPE STANDARD TABLE OF t_datatab,
wa_datatab TYPE t_datatab.

DATA: it_raw TYPE truxs_t_text_data.

* At selection screen
AT SELECTION-SCREEN ON VALUE-REQUEST FOR p_file.
CALL FUNCTION 'F4_FILENAME'
EXPORTING
field_name = 'P_FILE'
IMPORTING
file_name = p_file.

START-OF-SELECTION.
" Convert Excel Data to SAP internal Table Data
CALL FUNCTION 'TEXT_CONVERT_XLS_TO_SAP'
EXPORTING
* I_FIELD_SEPERATOR =
i_line_header = p_head
i_tab_raw_data = it_raw " WORK TABLE
i_filename = p_file
 TABLES
i_tab_converted_data = it_datatab[] "ACTUAL DATA
EXCEPTIONS
conversion_failed = 1
OTHERS = 2.

IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.

***********************************************************************
* END-OF-SELECTION.
END-OF-SELECTION.
" For sample, Excel Data transfered to internal table is displayed with write
LOOP AT it_datatab INTO wa_datatab.
WRITE:/ wa_datatab-col1,
wa_datatab-col2,
wa_datatab-col3.
ENDLOOP.

Managing Excel file with ABAP: ABAP2XLSX

If you want to go further with Excel in SAP, have a look on the SAPLINK ABAP2XLSX.
It is available in GITHUB.
I have already used it with a productive project and I was suprised with how many
opportunities it gives.

For example, you can manage very easily the formating of Cell with the ABAP2XLSX
classes.
Handling Data to and from Excel, is a way more completed and easily using the
predefined methods.

ABAP - Upload data from multiple worksheets of an excel file into SAP

This program demonstrates hoe to read data from multiple worksheets of an excel
file.
I developed this code using SAP class:
CL_GUI_CUSTOM_CONTAINER
and intefaces:
I_OI_CONTAINER_CONTROL,
I_OI_DOCUMENT_PROXY AND
I_OI_SPREADSHEET.

The test file:

The selection screen:

The output:
The Code:

*&---------------------------------------------------------------------*
*& Report ZTEST_SOURAV_EXCEL
*&
*&---------------------------------------------------------------------*
*& Sourav Bhaduri 02-Dec-2008
*&---------------------------------------------------------------------*

REPORT ztest_sourav_excel NO STANDARD PAGE HEADING.

DATA:
oref_container TYPE REF TO cl_gui_custom_container,
iref_control TYPE REF TO i_oi_container_control,
iref_document TYPE REF TO i_oi_document_proxy,
iref_spreadsheet TYPE REF TO i_oi_spreadsheet,
iref_error TYPE REF TO i_oi_error.

DATA:
v_document_url TYPE c LENGTH 256,
i_sheets TYPE soi_sheets_table,
wa_sheets TYPE soi_sheets,
i_data TYPE soi_generic_table,
wa_data TYPE soi_generic_item,
i_ranges TYPE soi_range_list.

PARAMETERS:
p_file TYPE localfile OBLIGATORY,
p_rows TYPE i DEFAULT 100 OBLIGATORY, "Rows (Maximum 65536)
p_cols TYPE i DEFAULT 10 OBLIGATORY. "Columns (Maximum 256)

INITIALIZATION.

CALL METHOD c_oi_container_control_creator=>get_container_control

IMPORTING
control = iref_control
error = iref_error.
IF iref_error->has_failed = 'X'.
CALL METHOD iref_error->raise_message
EXPORTING
type = 'E'.
ENDIF.

CREATE OBJECT oref_container

EXPORTING
container_name = 'CONT'
EXCEPTIONS
cntl_error = 1
cntl_system_error = 2
create_error = 3
lifetime_error = 4
lifetime_dynpro_dynpro_link = 5
OTHERS = 6.
IF sy-subrc <> 0.
MESSAGE e001(00) WITH 'Error while creating container'.
ENDIF.
CALL METHOD iref_control->init_control
EXPORTING
inplace_enabled = 'X'
r3_application_name = 'EXCEL CONTAINER'
parent = oref_container
IMPORTING
error = iref_error
EXCEPTIONS
javabeannotsupported = 1
OTHERS = 2.
IF iref_error->has_failed = 'X'.
CALL METHOD iref_error->raise_message
EXPORTING
type = 'E'.
ENDIF.

CALL METHOD iref_control->get_document_proxy

EXPORTING
document_type = soi_doctype_excel_sheet
IMPORTING
document_proxy = iref_document
error = iref_error.
IF iref_error->has_failed = 'X'.
CALL METHOD iref_error->raise_message
EXPORTING
type = 'E'.
ENDIF.

AT SELECTION-SCREEN ON VALUE-REQUEST FOR p_file.

* To provide F4 help for the file

PERFORM sub_file_f4.

START-OF-SELECTION.

CONCATENATE 'FILE://' p_file INTO v_document_url.

CALL METHOD iref_document->open_document

EXPORTING
document_title = 'Excel'
document_url = v_document_url
open_inplace = 'X'
IMPORTING
error = iref_error.
IF iref_error->has_failed = 'X'.
CALL METHOD iref_error->raise_message
EXPORTING
type = 'I'.
LEAVE LIST-PROCESSING.
ENDIF.

CALL METHOD iref_document->get_spreadsheet_interface

EXPORTING
no_flush = ' '
IMPORTING
error = iref_error
sheet_interface = iref_spreadsheet.
IF iref_error->has_failed = 'X'.
CALL METHOD iref_error->raise_message
EXPORTING
type = 'I'.
LEAVE LIST-PROCESSING.
ENDIF.

CALL METHOD iref_spreadsheet->get_sheets

EXPORTING
no_flush = ' '
IMPORTING
sheets = i_sheets
error = iref_error.
IF iref_error->has_failed = 'X'.
CALL METHOD iref_error->raise_message
EXPORTING
type = 'I'.
LEAVE LIST-PROCESSING.
ENDIF.
LOOP AT i_sheets INTO wa_sheets.
CALL METHOD iref_spreadsheet->select_sheet
EXPORTING
name = wa_sheets-sheet_name
IMPORTING
error = iref_error.
IF iref_error->has_failed = 'X'.
EXIT.
ENDIF.
CALL METHOD iref_spreadsheet->set_selection
EXPORTING
top = 1
left = 1
rows = p_rows
columns = p_cols.

CALL METHOD iref_spreadsheet->insert_range

EXPORTING
name = 'Test'
rows = p_rows
columns = p_cols
no_flush = ''
IMPORTING
error = iref_error.
IF iref_error->has_failed = 'X'.
EXIT.
ENDIF.

REFRESH i_data.

CALL METHOD iref_spreadsheet->get_ranges_data

EXPORTING
all = 'X'
IMPORTING
contents = i_data
error = iref_error
CHANGING
ranges = i_ranges.
DELETE i_data WHERE value IS INITIAL OR value = space.
ULINE.
WRITE:/1 wa_sheets-sheet_name COLOR 3.
ULINE.

LOOP AT i_data INTO wa_data.

WRITE:(50) wa_data-value.
AT END OF row.
NEW-LINE.
ENDAT.
ENDLOOP.
ENDLOOP.

CALL METHOD iref_document->close_document

IMPORTING
error = iref_error.
IF iref_error->has_failed = 'X'.
CALL METHOD iref_error->raise_message
EXPORTING
type = 'I'.
LEAVE LIST-PROCESSING.
ENDIF.

CALL METHOD iref_document->release_document

IMPORTING
error = iref_error.
IF iref_error->has_failed = 'X'.
CALL METHOD iref_error->raise_message
EXPORTING
type = 'I'.
LEAVE LIST-PROCESSING.
ENDIF.

*&---------------------------------------------------------------------*
*& Form SUB_FILE_F4
*&---------------------------------------------------------------------*
* F4 help for file path
*----------------------------------------------------------------------*
FORM sub_file_f4 .
DATA:
l_desktop TYPE string,
l_i_files TYPE filetable,
l_wa_files TYPE file_table,
l_rcode TYPE int4.

* Finding desktop
CALL METHOD cl_gui_frontend_services=>get_desktop_directory
CHANGING
desktop_directory = l_desktop
EXCEPTIONS
cntl_error = 1
error_no_gui = 2
not_supported_by_gui = 3
OTHERS = 4.
IF sy-subrc <> 0.
MESSAGE e001(00) WITH
'Desktop not found'.
ENDIF.

* Update View
CALL METHOD cl_gui_cfw=>update_view
EXCEPTIONS
cntl_system_error = 1
cntl_error = 2
OTHERS = 3.

CALL METHOD cl_gui_frontend_services=>file_open_dialog

EXPORTING
window_title = 'Select Excel file'
default_extension = '.xls'
file_filter = '.xls'
initial_directory = l_desktop
CHANGING
file_table = l_i_files
rc = l_rcode
EXCEPTIONS
file_open_dialog_failed = 1
cntl_error = 2
error_no_gui = 3
not_supported_by_gui = 4
OTHERS = 5.
IF sy-subrc <> 0.
MESSAGE e001(00) WITH 'Error while opening file'.
ENDIF.

READ TABLE l_i_files INDEX 1 INTO l_wa_files.

IF sy-subrc = 0.
p_file = l_wa_files-filename.
ELSE.
MESSAGE e001(00) WITH 'Error while opening file'.
ENDIF.

ENDFORM. " SUB_FILE_F4

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