How Do CHARGE ACCOUNT Defaults on PO DISTRIBUTIONS? [ID 243641.

1]

Modified 26-AUG-2011 Type HOWTO Status PUBLISHED

Applies to:

Oracle Purchasing - Version: 11.5.6 to 11.5.10 - Release: 11.5 to 11.5

Information in this document applies to any platform.

Goal

How does the CHARGE ACCOUNT default on PO DISTRIBUTIONS?

Solution

Charge account defaulting rules depend on

a) Type of Item
b) Destination Type
c) Destination Sub-inventory.

Types of Items :

There are 3 kinds of Items used in Purchasing.

Expense Items - Referred to as Item A

Inventory Expense Items - Referred to as Item B
Inventory Asset Items - Referred to Item C

1) Expense Items - Referred to as Item A.

These items normally have the following attributes...

INVENTORY_ASSET_FLAG = N
PURCHASING_ITEM_FLAG = Y
INVENTORY_ITEM_FLAG = N

2) Inventory Expense Items - Referred to as Item B

These items normally have the following attributes...

INVENTORY_ASSET_FLAG = N
PURCHASING_ITEM_FLAG = Y
INVENTORY_ITEM_FLAG = Y

c) Inventory Asset Items - Referred to Item C

These items have the following attributes...

INVENTORY_ASSET_FLAG = Y
PURCHASING_ITEM_FLAG = Y
INVENTORY_ITEM_FLAG = Y
COSTING_ENABLED_FLAG = Y

2. DESTINATION TYPE :
The Destination type determines the final destination of the
items.
This can be of two types
a) EXPENSE
b) INVENTORY -

3. DESTINATION Subinventory:
When an Item is being received into Inventory , a sub-inventory
needs to be specified. A subinventory can be
a) ASSET subinventory
b) EXPENSE sub-inventory

The sql below will help in identifying what type of a

subinventory , the item is being delivered INTO.

select
substr(EXPENSE_ACCOUNT,1,6) Exp_act ,
substr(ENCUMBRANCE_ACCOUNT,1,7) Enc_act ,
ASSET_INVENTORY,
substr(SECONDARY_INVENTORY_NAME,1,15) S_name,
substr(DESCRIPTION,1,15) descrip,
substr(SOURCE_ORGANIZATION_ID,1,8) s_o_id
from
MTL_SECONDARY_INVENTORIES
where
SECONDARY_INVENTORY_NAME = '&destination_subinventory';

pass the value of DESTINATION_SUBINVENTORY

from PO_DISTRIBUTIONS_ALL.DESTINATION_SUBINVENTORY

if the value of ASSET_INVENTORY = 1 then this is an ASSET subinventory.

if the value of ASSET_INVENTORY = 2 then this is NOT an ASSET subinventory.

3.Keeping in view of the types of Items and the destination mentioned above
These are the destination types that can be possible against each type of item
Item A can have ONLY one destination- EXPENSE

Item B can have the destination of

a) EXPENSE
b) INVENTORY -- ASSET subinventory
c) INVENTORY -- EXPENSE subinventory

Item C can have the destination of

a) EXPENSE
b) INVENTORY -- ASSET subinventory
c) INVENTORY -- EXPENSE subinventory

Defaulting Rules for

1) Item A --- Defaults from the Expense a/c defined against the ITEM in the
in the Receiving Organization.( Organization Items)

================================================================================
=======
2) Item B--- EXPENSE -Defaults from the Expense a/c defined against the ITEM in the
in the Receiving Organization.( Organization Items)

2) Item B ---INVENTORY--- ASSET Subinventory .... charge account comes from

a) EXPENSE a/c of the ASSET SUBINVENTORY in the RECEIVING Organization.
(This is ONLY if the PO Distribution , contains the Subinventory Information)

b) If the PO distribution DOES NOT have a SUBINVENTORY information

Expense a/c defined in the Organizational Parameters of the Receiving Organization.

3) Item B ---INVENTORY--- EXPENSE subinventory -- comes from

a) EXPENSE a/c of the EXPENSE SUBINVENTORY in the RECEIVING Organization.
(This is ONLY if the PO Distribution , contains the Subinventory Information)

b) If the PO distribution DOES NOT have a SUBINVENTORY information

Expense a/c defined in the Organizational Parameters of the Receiving Organization.

================================================================================
=========
4) Item C --- EXPENSE -Defaults from the Expense a/c defined against the ITEM in the
in the Receiving Organization.( Organization Items)

5) Item C ---INVENTORY---ASSEST Subinventory .... charge account comes from

a) Material a/c defined against the ASSET SUBINVENTORY /of the RECEIVING Organization.
(This is ONLY if the PO Distribution , contains the Subinventory Information)

b) Material a/c defined in the Organizational Parameters of the Receiving Organization.

6) Item C ---INVENTORY --EXPENSE Subinventory -- comes from
a) Expense a/c defined against the EXPENSE Subinventory in Receiving Organization.
(This is ONLY if the PO Distribution , contains the Subinventory Information)

b) If the PO distirbution DOES NOT have a SUBINVENTORY information

Material a/c defined in the Organizational Parameters of the Receiving Organization.