BUSINESS COMMUNICATION – MOCK Meeting

AGENDA
New Business – Diversification Meeting
Sunday, March 26, 2017
04:00pm to 5:00pm
MS-1 Room
I. Call to Order
II. Roll Call
III. Approval of Agenda
IV. Approval of Minutes from Previous Meeting
V. Executive Director Report
A. Current Sales / Revenue and Market Scenario
B. Current Challenges of Business
C. New Business – Diversification Options
VI. New Business Feasibility Report Head Proposed Time
A. Technical / Operations Report Zain 15mins
B. HR Strategies and Plan Usman 15mins
C. Financial Overview Waleed 15mins
VII. Announcements
VIII. Adjournment

1
 BUSINESS COMMUNICATION – MOCK Meeting

Technical / Operations Head Report

1. If we want to go for acquisition of existing plant, then we would need to assess the condition of
existing facilities of that plant
2. First of all, let me tell you that the existing facility needs a lot of improvement and optimization
3. The existing layout and technology of the plant is quite obsolete. The existing plant is of
conventional type. Due to its obsolete nature it results into loss of the capital, time and product
4. We need to upgrade the facility and technology to meet the international standards and
specifications.
5. The conventional process of the plant has to be upgraded to “One Step Technology”. This new
technology makes the layout of the plant in compact size. There are other numerous advantages
of One Step Technology like lower capital investment, Energy savings, less space utilization and
less environment impact
6. There are no of machines that need relocation. Moreover, we have to take away the redundant
equipment and processes as well.
7. To start with, the Pasteurization and Intermediate storage Tank to be removed from the plant.
Moreover, the UHT treatment section to be combined with the Separation & Standardization
Section. This ensures the efficient mixing and increase the shell life of the product.
8. These changes will result into the removal of pre-treated milk and its associated automated
process. This ensures the consistent product quality and continuous process.
9. If we implement all these changes then the running cost will be reduced by 60%. This results
into less waste of product and utilities, less downtime, less equipment, and less space
requirement.
10. Moreover, w.r.t process point of view, there is a reduction in operations by 40% with One Step
Technology if we produce 1000 Million liters per year
11. Additionally, there is a 30% reduction in the capital cost. The resource allocation will be reduced
by 41 % and product loss by 33 % if we produce 1000 Million liters per year
12. With the new technology, the availability of the machines will be improved by 2%. This shows
that the mean time between maintenance will be substantially increased.
13. There is also a very good figures in terms of energy savings if we achieve just 30 % product
saving. We can save around Rs. 7 Million per Month.
14. In the end, if I sum up all the technical aspects of this acquisition, then I must say that we should
go for this option, but with all these revamping and modernization methods and procedures
that I just explained earlier
15.