Infrastructure Affairs Strategic Objectives 2018

Objective 2a – Workers Accommodation compliance with Required Standards

Contractors working on IA projects are required to ensure that Workers Accommodation and
Welfare is fully compliant with standards, laws and statutes of the State of Qatar. Similarly under
the Contractors construction contract they are required to ensure that their sub-contractors comply
with the same terms as conditions under their contracts as the main contractor under contract with
ASHGHAL. Therefore the main Contractor on each project is responsible for ensuring that his
sub-contractors are fully compliant with regard to Workers Accommodation and Welfare
arrangements.

The evaluation of the arrangements for workers accommodation and welfare requires
engagement by the Engineer’s Representative/Supervision Consultant (SC) and the Construction
Contractor (CC) and is to be applied throughout the project’s lifecycle. The evaluation of the
arrangements for workers accommodation and welfare is linked to this year’s Key Performance
Indicators (KPI’s). Non-compliance or obstruction of the audit process shall be construed as a
breach of contract obligations.

Engineers Representative (SC)

The SC is to conduct compliance audits of all accommodation facilities used by project workers
(main Contractor and Sub-Contractors) at least once every month using the “Workers
Accommodation & Welfare Audit and KPI Score Sheet”. This is to include all accommodation
owned or rented by the CC and those of any Sub-Contractor where employees reside who are
employed on the IA capital programme. The compliance audit is to be carried out against the
“Workers Accommodation and Welfare KPI Score Sheet”. A copy of the Audit and KPI Score
Sheet to be used is attached herewith.

Completed Audit and KPI Score Sheets are to be filed in the Project site office and are to be
available to the PWA PM for audit on request. The SC’s Senior Resident Engineer (SRE) and the
CC Project Director are required to sign off the bottom of the Audit and KPI Score Sheet to
confirm that they have seen the findings and issued instructions for resolution. All actions
identified on the KPI Score Sheet are to be “closed out” within 30 days or as agreed between the
SC and CC.

It is understood that monthly audits can be an onerous responsibility for both the Supervision
Consultants and Construction Contractors. Therefore any facility which is scored in the Green at
“7” or more by the SC will thereafter be audited by the SC every 2 months. In any month where

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the facility is not audited as a result of this initiative the score from the previous month will be
carried forward and used for calculation of the project KPI average. Should the facility score
subsequently drop below the Green “7” at any time that facility will revert to monthly audits until
such time as it regains a Green status.

Key Performance Indicators (KPI’s)

KPI Scoring
To assist in determining the audit score, the possible criterion is defined in table 2 below:
Workers Accommodation & Welfare Evaluation and Rationale
Audit Checklist & KPI Scorecard
Evaluation and Rationale Score
1 The facility is 100% compliant. Any
comments are of very minor nature
0.5 The facility is at least 50% compliant but
not fully compliant. A committed
programme of Improvements should be in
place to achieve compliance, but
significant works may still be required. NB.
The facility must be at least 50% compliant
to be scored 0.5.
0 The facility is not compliant or is less than
50% compliant. Significant improvements
are required.

On the KPI Score Sheet some lines have the option to enter either “0” or “1” other lines have the
option to enter “0”, “0.5” or “1”. Please note that only the possible options shown for that line item
may be entered.
Where a score of 0.5 is available as an option and entered, it is only to be entered for up to two
months consecutively. On the third month if the issue has not been resolved sufficiently to enter a
fully compliant status “1” then a score of “0” is to be entered for the third and subsequent months
until significant improvement is evident.
The SC is expected to follow up rigorously with the CC on individual facilities which result in a total
score of less than “7”. It is the CC’s responsibility to endure that his sub-contractors are in
compliance.
The SC is to consider withdrawing approval of the CC’s sub-contractor in extreme cases or where
the CC is unable to resolve compliance issues to a satisfactory level.

Version 1 28 May 2018