PO_DISTRIBUTIONS_ALL (REQ_HEADER_REFERENCE_NUM in Distributions table is the

Requisition number for this PO)

PO_LINE_LOCATIONS_ALL
R12

For creating a Purchase order, let us use the “Autocreate Documents” Form. Follow the below
Navigation and Query for the Requisition.

Click on Automatic as shown in the above figure to create a Purchase Order

Click on “Create” button to create a Purchase order

View the shipment screen to change the “Match Approval Level” to “2-Way”.

Click the “Receiving Controls” to make sure that the “Routing” is made as “Direct Routing”
Click Save and submit for Approval.
Note down the PO number.

Note:
1. In Release 11i10 generation of purchasing documents in Adobe PDF format required
organizations to create layout templates in the form of XSL-FO style sheets. With Release
12.0 organizations can also use RTF or PDF layout templates which require little training to
configure and maintain.
2. Base tables are same as 11i but few extra columns.
3. Release 12.0 allows finer control of how blanket agreements are enabled for
automatic document sourcing. Buyers can now choose to enable them only in specific
inventory organizations.

3) Create Receipt

11i

Create a receipt to receive the items in the Purchase Order.

Navigation: ReceivingReceipts
Enter the PO Number and select find button.

Go to Lines, check the lines you want to receive in the PO.

Click on Header button and Save which creates the receipt.

Now can check the Inventory in the same sub inventory for the item's on-hand quantity.

Receipt Tables are:

RCV_SHIPMENT_HEADERS
RCV_SHIPMENT_LINES (Lines Table has PO_HEADER_ID)
R12

Navigate to RECEIVING-->RECEIPTS
Query with the Purchase order created in the above stage.

Check the check box near to the lines that are received and click save.
Click the “Header Button” to view the Receipt Number.(8457)

4) Create Invoice in Payables

11i

Once the goods are received, its time to pay the vendor for the goods purchased and hence the
invoices are created.
Navigation: Payables, Vision Operations (USA) > InvoicesEntryInvoices
Enter type --Standard, supplier information and amount.

Click the Match button to match to either Purchase Order or Receipt (depending on the Invoice Match
option specified on the PO) and avoid manually entering the invoice.

Enter the PO Number you want match to and click Find.

Select the lines required and click on Match button.

Click on Distribute button to navigate to the Match to Purchase Order Distributions window.

This creates the invoice and you can see the status of the invoice as Never Validated. it has to be
Validated and Accounted before you can pay it.
Validating the Invoice: Click on Actions Button and Select Validate. Click on OK button.

Now you can see the status of the invoice as Validated, if there are no issues during validation.