SCHOOL OF ARCHITECTURE, BUILDING & DESIGN

BACHELOR OF QUANTITY SURVEYING (HONOURS)

COMMUNITY SERVICE INITIATIVE

UCM60102U4

INDIVIDUAL JOURNAL

Name : Tan Vin Nie

Student ID : 0323706

Lecturer : Ms Tay Shir Men

Table of Content

Topic Page

1.0 Introduction 3

2.0 Brief Introduction of the Orphanage Homes 4

3.0 Organization Chart 5

4.0 Project Timeline 6-7

5.0 Pre-Event 8-11

6.0 Post-Event 12-16

7.0 Reflection 16
1.0 Introduction

According to our module Community Service Initiative (CSI), we are required to

organize a voluntary event, which are either organizing a visit to orphanage homes or street
feeding. Both activities intend to create a community of students to be more responsible,
sensitive and knowledgeable about the community and their needs.

After discussing among the group members, we had decided to organize a visit to
orphanage homes, named Rumah K.I.D.S. This homes is located at Subang Jaya, Selangor,
which is about 15 minutes of driving distances from Taylor’s University. After several
meetings, our commander, Teoh had set a date of the visit, which is on 14th October 2018.
This event takes about half day which is from 12:30pm to 5:30pm.

We had visited the homes before the event day in order to oversee their living
conditions and identify what are their current needs. After understanding their current
situations, we start to develop plan and assign jobs to each of the members for the
preparation of the upcoming visit. The preparation of the event had took about 2 months.
Every member was cooperative and responsible in performing their jobs according to the
orders of the commander. On the event day, we had done a perfect job in making the event
success and the kids truly enjoyed the activities that we had planned.

This journal will give more detailed information about the overall process from the
preparation to the event day. It will describe further about the preparations and activities
that I have involved and will also express my own opinions and feelings about the visit.
2.0 Brief Introduction of the Orphanage Homes

Rumah K.I.D.S are founded in 1991, reaching out to abused, orphaned and
abandoned children. The children are introduced to a new family to develop friendships in
a loving environment under the guidance of house parents. Through the last 26 years,
Rumah K.I.D.S has housed, fed and nurtured over 800 children.

Rumah K.I.D.S has two branches, which are located at Subang Jaya and Klang,
Selangor. We had visited one of their branches at Subang Jaya which is located just 15
minutes of driving distances from Taylor’s University. This homes consists of 24 children,
age ranging from 4 to 17 years old. The children are taking care by an Indian family, which
the owner of this homes is called Mr. Eric. He is a kind and responsible man who has
educated their children to be in good manner and friendly whenever people visit their
homes. He always welcome the kind-hearted outsiders to have a visit, bringing some good
values to the children.

Rumah K.I.D.S hopes that the children can grow up in a safe and loving
environment, completing their education and are empowered to lead productive lives in the
community.
 3.0 Organization Chart

COMMANDER
Teoh Zi Wei

DEPUTY
COMMANDER
Tham Kai Loon

FINANCIAL PROGRAM HUMAN PHOTOGRAPHER

CONTROLLER TRANSPORTATION
TEAM RESOURCE MANAGER Chin Qi Yu
Vivian Tay Huey Tey Cheng Fern MANAGER
Shuen Tan Jit Kim Yong Zkang
Tan Vin Nie Lee Xin Ying

GAME MASTER
DEPUTY SPONSORSHIP FIRST-AID
FINANCIAL TEAM Adam Wong
CONTROLLER Fong Kah Yan
Ng Zhen Huan Yeoh Sin Yuen
Loh Wen Jun
Chia Sze Sian Kok Ka Shing
Kok Ee Shing Calvin Wong Ping
Ket
Chiang Lin Chew
Zachary Ooi Cheng
En
Yeong Poh Ling
4.0 Project Timeline

Date Activity

4th September 2018 Project briefing by our lecturer.

5th September 2018 Forming into a group and deciding the direction of the
project.
7th September 2018 First meeting with the group members. Commander briefed
us on the proposed date of visit, overall project timeline,
the purpose of visit and financial related issues.

12th September 2018 Second meeting with the group members to allocate the
budget for this project, send out the authorized letter to
several orphanage homes and updating the progress of the
work.

16th September 2018 We had received the approval from Rumah K.I.D.S. Third
meeting to discuss about the game activities.

25th September 2018 Fourth meeting with the commander, game team and
program team to plan the event flow.

27th September 2018 Pre-visit to Rumah K.I.D.S with our commander and
several members.

10th October 2018 Fifth meeting for preparation of comedy.

12th October 2018 Last meeting for the pre-event. Demonstration for first-aid
session and comedy.
14th October 2018 Event Day.

30th October 2018 Reflection video shooting day.

 Photo 1: 4th Meeting
with game team on 16th
September 2018

Photo 2: 5th Meeting

for comedy preparation
on 10th October 2018

Photo 3: Event day on

14th October 2018
5.0 Pre-event

After our commander, Teoh Zi Wei set the date of the event, each of the members
was assigned to the particular roles for the preparation of the upcoming visit. I was assigned
to the program team which is to arrange the program flow of the whole event. I worked
with my team member, Tey Cheng Fern to come out with an appropriate event flow in
order to ensure all the activities would be running smoothly on that particular day. We had
planned and scheduled the flow multiple times in order to suit the time required by the
first-aid section, comedy section, game section as well as the activities for the kids below
8 years old. The event flow has been shown as the figure 1.

Event Flow (14th October 2018)

Time Activities The Purpose of the Activity

12:30pm – 2:00pm Preparation
2:00pm – 2:15pm Ice Breaking To introduce every member to
the kids and get closer with
them.
2:15pm – 2:45pm Age 9 & Above
To provide them some basic
First-aid Section
knowledge about how to
protect themselves.
Age 8 & Below
Colouring and Origame Section To develop creative skill
among the kids.

2:45pm – 3.00pm Comedy about future career To perform the roles and
responsibilities of different
careers to the kids.
 3:00pm – 3:30pm Ambitious Board Session To help them developing long-
term and short-term life goals
(Write out their goals and
and find out their ambitions.
ambitions on a piece of paper
and paste it on the board.)
3:30pm – 4:15pm Game Session To develop teamwork among
the kids and form a bond
between the kids and the
members.
4:15pm – 5:00pm Photo Taking Session

Figure 1: Event Flow

Besides that, several members and I had assigned to perform the first-aid session.
The purpose of first-aid session is to provide the children some basic knowledge on how
to taking care of themselves or provide assistance when there is emergency happening
around them. We had designed an A3 board with some interesting illustrations and simple
words for them to understand easily. It took about 2 days to complete the board. The A3
boards has been shown in the figure 2. Before we went for the visit, we had gone through
a demonstration for the first-aid session in order to ensure that everything was well-
prepared.
 Figure 2: A3 Board (First-aid
Session)

Photo 4 & 5: Demonstration for first-aid

session before the event day

Those are the preparations that I had made during pre-event weeks. The whole
preparation took me about 2 weeks. I enjoyed to work for this event due to it is an event
that benefits the children and the community.
6.0 Event Day

On the event day, we reached Rumah K.I.D.S at 12:30pm and started to run our
activities following the planned schedule. Every members had assigned to each particular
kid, so that the members can integrate with the children and take care of them throughout
the event. I was assigned to a 9-year-old kid, named Emmanuel. He is very talkative and
friendly. We get to know each other better after communicating with him.

Photo 6: Ice Breaking Session

After ice breaking session, my members and I started to set up for the first-aid
session. We gathered them around to ensure they were able to hear what we were going to
present. As what we had demonstrated before the event day, we had perform our job
successfully. The kids seemed to be enjoyed and gained knowledge from this session.
 Photo 7: First-aid Session

The next session was comedy session. The comedy consists of 5 different scenes,
presenting the roles and responsibilities of different careers and the professionalism. I had
perform a small character in this performance.

Right after the comedy, we were gathered around to proceed our ambitious board
session. This session allowed every children to write down their long-term and short-term
life goals as well as their ambitions on a piece of paper and paste it on the black board. I
assisted Emmanuel to write down his goals and ambition. His ambition was to become a
police to save the world. After that, we pasted it on the ambitious board and passed the
board to their house parents, so that they could view the notes that they had written and
always motivate themselves to work hard in order to pursue their dreams.
Photo 8: Writing their life goals and ambitions
on a piece of paper

Photo 9: Ambitious Board

 At 3:30pm, we started to set up for game session. Although I did not involve in the
preparation of this session, however, I did involve as a game participant. I played with
Emmanuel during the game session.

Photo 10: Game Session

After the game session, our event was coming to the end. We were gathered in front
of the homes in order to take a group photo. We truly appreciated Mr. Eric for welcoming
our visit. The children were shaking hands with us before we were leaving. It was indeed
a meaningful event for me and I hope that one day I could contribute my efforts to the
community again.
 Photo 11: Group Photo

7.0 Reflection

During the event, I have learned several new values from the children. The children
seem to be optimism with their current lives and willing to talk and integrate with every
visitors no matter where they come and how they look like. When visitor wants to leave,
each of the children will shake hands with the visitor to indicate their appreciation for their
comings. Besides, they are independent and discipline. They arranged our shoes and put
them on the shoes rack when we reached. This action had truly impressed me. Everyday
they will take turn to perform household duties in order to reduce the burdens of their house
parents. I found that they are much more mature and independent than the other kids or
even an adult. Thus, I really learned a lot from them throughout this event. In addition, I
am happy to work with my teammates as they are really helpful and friendly. I hope one
day we can visit Rumah K.I.D.S again in the future and bring more happiness to the kids.