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Gl to Ap Drill down Query R12, General ledger link to Account payables R12,AP To Gl

GL to AP Drilldown Query R12


We know that we have two types of transactions in Payables
 Invoices

 Payment
Let’s start with Invoices.

Tables involved for Journal Entry to Invoice drilldown are

 GL_JE_HEADERS

 GL_IMPORT_REFERENCES

 XLA_AE_LINES

 XLA_AE_HEADERS

 XLA_TRANSACTION_ENTITIES

 AP_INVOICES_ALL

Now, when we are given a Journal entry with JE_SOURCE as ‘Payables’ and JE_CATEGORY as ‘Purchase Invoice’, we got to track its JE_HEADER_ID. Here is the step by step
process.

Step 1: For instance, we are going to track the invoice against the maximum JE_HEADER_ID with Payables source and Purchase Invoices Category. Here is the query for it;

SELECT MAX(JE_HEADER_ID )
INTO V_JE_HEADER_ID
FROM GL_JE_HEADERS
WHERE JE_SOURCE = ‘Payables’
AND JE_CATEGORY= ‘Purchase Invoices’;

Step 2: Now we are going to check the corresponding GL_SL_LINK_ID against this JE_HEADER_ID. We can get these link ids through the query,

SELECT GL_SL_LINK_ID
FROM GL_IMPORT_REFERENCES
WHERE JE_HEADER_ID = V_JE_HEADER_ID;

Step 3: And to get to the relevant lines in sub-ledger modules we need to find lines against the identified GL_SL_LINK_IDs from XLA_AE_LINES table. Here is the query to get to
the sub-ledger lines

SELECT DISTINCT AE_HEADER_ID


INTO V_AE_HEADER_ID
FROM XLA_AE_LINES
WHERE GL_SL_LINK_ID IN (SELECT GL_SL_LINK_ID
FROM GL_IMPORT_REFERENCES
WHERE JE_HEADER_ID = V_JE_HEADER_ID
);

Step 4: Now we will find ENTITY_ID against the identified header_id. Here is the query,

SELECT ENTITY_ID
INTO V_ENTITY_ID
FROM XLA_AE_HEADERS
WHERE AE_HEADER_ID = V_AE_HEADER_ID;

Step 5: Now, we will get the SOURCE_ID_INT_1 against identified XLA_TRANSACTION to get to the Payables transaction.

SELECT SOURCE_ID_INT_1
INTO V_SOURCE_ID
FROM XLA_TRANSACTION_ENTITIES
WHERE ENTITY_ID = V_ENTITY_ID;

Step 6: Now is the last step, we will use this source id as invoice id to get to the invoice in payables.

SELECT *
FROM AP_INVOICES_ALL
WHERE INVOICE_ID = V_SOURCE_ID;

So, here is the drilldown from General Ledger to Payables Invoices. We got to change in step 1 for JE_CATEGORY as ‘Payments’ and the query becomes

SELECT MAX(JE_HEADER_ID )
INTO V_JE_HEADER_ID
FROM GL_JE_HEADERS
WHERE JE_SOURCE = ‘Payables’
AND JE_CATEGORY= ‘Payments’;

And in step 6, we got to find check details against the identified SOURCE_ID, which makes the SQL as

SELECT *
FROM AP_CHECKS_ALL
WHERE CHECK_ID = V_SOURCE_ID;

This was all about GL to Payables Drilldown.

Link Between AP and GL with XLA tables in R12 ,AP to GL Link in oracle apps, Data Flow from APto XLA to GL