MEKELLE UNIVERSITY

MEKELLE INSTITUTE OF TECHNOLOGY-MU

DEPARTMENT OF CHEMICAL ENGINEERING

INTERNSHIP REPORT PREPARATION GUIDELINES

The purpose of the Academic Internship

The Academic Internship is meant to bring into practice the academic skills which you acquired
during your academic study programme. Within the academic internship, it is not only a goal to
work inside an organization and help, contribute or support the management, but also to apply and
expand your academic knowledge and skills.

Proposed structure of the internship report

The internship report consists of the following chapters:

1. History and background of your internship hosting company, including

• Its brief history

• It main product and service
• Its main customer or end users

• Its overall organization

• Its Overall work flows

2. Overall internship experience, including:

 In which section of the company you have been working in

 How does the work flow in the section look like
 Which work piece or work task you have been executing
 What procedures and methods you have been using while performing your tasks
 What challenges you have been facing while performing your work tasks
 What measure you have been taken in order to overcome the challenges

3. Overall advantages gained from internship, including:

• What you gained in terms of upgrading your theoretical knowledge

• What you gained in terms of improving your practical skills
• What you gained in terms of improving your industrial problem solving capability • What
you gained in terms of improving your team playing skills and leadership skills

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 MEKELLE UNIVERSITY
MEKELLE INSTITUTE OF TECHNOLOGY-MU
DEPARTMENT OF CHEMICAL ENGINEERING

• What you gained in terms of understanding about work ethical issues.

• What you gained in terms of Entrepreneurship skills

4. Conclusion and Recommendations, includes

• Present the conclusions of your internship.

• Present the recommendations for the organization and/or the department.

5. References and Appendixes.

Appearance of the Internship report

• The preferred size of the report is 15-30 pages. The language is English
• The report should be well organized and written.
• The report should free of serious grammatical errors and spelling mistakes.
• The report should be typed in standard font shall be Times New Roman of 12 pts. with
1.5 line spacing and the pages should be numbered serially.
• Margin: Left margin should be 1.5 inch and remaining margins should be 1 inch.
• Number of Copies: Three (Two for the Evaluation, one Final copy for the
department). Student must keep one copy of himself. The report should be stick or spiral
bound only and in no case it in a file.

NB: Plagiarism is strictly forbidden!

Preliminary pages (Inner matter)

A formal Internship report usually contains the following preliminary pages:

(i) Title page (The format of this page is given in Annexure A)

(ii) Acknowledgements
(iii) Table of Contents
(iv) List of Figures and Tables
(v) List of abbreviations

(vi) Chapter-I History and background of your internship hosting company

(vi) Chapter-II Overall internship experience

(vii) Chapter-III Overall advantages gained from internship

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 MEKELLE UNIVERSITY
MEKELLE INSTITUTE OF TECHNOLOGY-MU
DEPARTMENT OF CHEMICAL ENGINEERING

(viii) Chapter-IV Conclusions and/or Recommendations

(ix) References
(x) Appendices

PROJECT REPORT PREPARATION GUIDELINES

Project report is a written document submitted by the students on the project work carried by
them. The report is a formal document. It should therefore be presented with a lot of care and
thought. Before preparing the report, student should go through the following guidelines.

The following section provides a format and certain guidelines on how to write a report for a
project work.

Appearance
The size of the report should be such that it is easy to use and handle. For this purpose, the
following points are worth noting:
(a) Text Size: The standard font shall be Times New Roman of 12 pts.
(b) Writing of the Report: The report should be typed with 1.5 line spacing and the pages should
be numbered serially.
(c) Margin: Left margin should be 1.5 inch and remaining margins should be 1 inch.
(d) The Reference should be cited in the text of the report by author’s last name & year
properly.
(d) Number of Copies: Three (Two for the Evaluation, one Final copy for the department).
Student must keep one copy of himself. The report should be stick or spiral bound only and in
no case it in a file.

(e) Emphasis should be given on the resolution of the diagrams in the report.

Elements (Inner matter)

A formal report usually contains the following elements:
(i) Title page
(ii) Acknowledgements
(iii) Abstract

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 MEKELLE UNIVERSITY
MEKELLE INSTITUTE OF TECHNOLOGY-MU
DEPARTMENT OF CHEMICAL ENGINEERING

(iv) Table of Contents

(v) List of Figures
(vi) List of Tables
(vii) Introduction
(viii) Review of Literature
(ix) Materials and Methodology
(x) Results and Discussion
(viii) Conclusions and Recommendations
(ix) References
(x) Appendices
These elements are dealt in detail in the next section.

(i) Title Page

This is the first page of the report. An internship project report should contain the title of the report;
the Name(s), ID No(s) and Discipline(s) of the students; the name of the organization and the
Institute. The format of this page is given in Annexure B.

(ii) Acknowledgements

It is presented on the second page of report for thanking the persons who may have helped students
during the work carried out by them. Customarily, in internship project reports, thanks are given
to the following in the order given below:

• Head of the organization,

• Advisor of the internship programme at the university,
• Professional Expert / Supervisor of the project at the host organization,
• Head TPC, Internship Coordinator of GMRIT, Team TPC
• Other persons (from the organization and /or outside the organization, etc.)
(iii) Abstract

The Abstract is not a part of the body of the report itself. Rather, the abstract should be a brief
summary of the report contents. It should very concisely summarize the whole report: why it was
written, what was discovered or developed, and what is claimed to be the significance of the effort.

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 MEKELLE UNIVERSITY
MEKELLE INSTITUTE OF TECHNOLOGY-MU
DEPARTMENT OF CHEMICAL ENGINEERING

The abstract does not include figures or tables, and only the most significant numerical values or
results can be given. The number of words in an abstract is recommended to be 250-300.

(iv) Table of Contents

The table of contents is in the same form as it is found in any book. The main divisions as well as
the sub-divisions are listed together with the number of the first page on which it appears. The
page numbers for the matter preceding the Introduction are given in small Roman Numerals i.e.
(i), (ii), (iii) etc. and in Arabic numerals i.e. 1, 2, 3 etc. from Introduction onwards.

(iv) Introduction

This should be brief and indicates the essential background information and aim of the study.
Introduction should clearly state the hypothesis or problem statement, and why the author deems
it important (significance of the study).

(v) Review of literature

Literature review is to describe the critical points of current knowledge on a particular topic. It is
a survey of scholarly articles, books and other sources (e.g. dissertations, journals, conferences
proceedings) relevant to a particular issue or area of research. It provides a description, summary,
and critical evaluation of each work (each research article).

(vi) Materials and Methods:

The purpose of this section is to describe the materials, apparatus, and procedures used to carry
out the measurements. Most importantly, the section needs to provide a clear presentation of how
key measurements were obtained and how the measurements were analyzed. The detail should
be sufficient so that the reader can easily understand what was done. An accurate, schematic
diagram depicting the apparatus should be included and referred to in the text as needed (if a
diagram has been already provided it can be used in the report, provided that the source is properly
referenced). To improve clarity of presentation, this section may be further divided into
subsections (ex. a Materials subsection, an Apparatus subsection, a Methods or Procedures
subsection, etc.).

NB: The title of this section can be rename depending on the type of the project. For example, if
the project is related to modelling, the title of this section can be renamed as Model Description
or Model Development.

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 MEKELLE UNIVERSITY
MEKELLE INSTITUTE OF TECHNOLOGY-MU
DEPARTMENT OF CHEMICAL ENGINEERING

(vii) Results and Discussion

Results and their significance should be presented clearly and concisely, preferably using graphs
and tables which should be self-explanatory. Discussion should relate the results to current
understanding of the scientific problems being investigated in the field.

(viii) Conclusion and Recommendations

The conclusions and recommendations are derived from the discussions and interpretations of the
results obtained. The purpose of the conclusions is to draw the attention of the reader to
significant findings. Sometimes conclusions contain a very brief summary of the main discussion.
Recommendations suggest ways and means of bringing about improvement to the present work.

(ix) References

The report must be numbered consecutively in the order that they are cited in the text and
designated by superscript with square brackets after the punctuation marks [X]. Other forms of
referencing can also be used, and APA style of citation is recommended. A list should be included
on separate 1.5 spaced pages at the end of the text.

References should be arranged in alphabetical order and further shorted in chronological manner.
The style and punctuation of the references should confirm to the following examples:
Journal references
• Cantarelli MA, Pellerano RG, Marchevsky EJ, Camina JM. (Title of article). Anal Sci,
2011; 27(1): 73-8.
• Sather BC, Forbes JJ, Starck DJ, Rovers JP. (Title of article). J Am Pharm Assoc, 2007;
47(1): 82-5.
Books
• Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In:
Vogelstein B and Kinzler KW (eds.). The Genetic Basis of Human Cancer, New York;
McGraw-Hill: 2002, pp. 93-113.

Websites

Database of Natural Matrix Reference Materials, Compilation prepared by International Atomic

Energy Agency (IAEA), http://www.iaea.org/programmes/nahunet/e4/nmrm/browse.htm/.

(x) Appendices

Appendices includes some items, which normally form a part of the Annexure. (a) calculation
sheets; (b) lengthy derivations of mathematical formulae; (if that is not the project itself) (c)

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 MEKELLE UNIVERSITY
MEKELLE INSTITUTE OF TECHNOLOGY-MU
DEPARTMENT OF CHEMICAL ENGINEERING

supplementary details of instructions; (d) flow charts; (e) computer programmes; (f) questionnaires
& interview sheets; (g) large maps; (h) the nomenclature; etc.

Internship Evaluation Criteria

1. Project=35%
2. Internship report=30%
3. Company performance=25%
4. University Mentor:10%

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 MEKELLE UNIVERSITY
MEKELLE INSTITUTE OF TECHNOLOGY-MU
DEPARTMENT OF CHEMICAL ENGINEERING

Annexure-A

Department of Chemical Engineering Mekelle

Institute of Technology, Mekelle University

INTERNSHIP REPORT ON (Title of project in capital letters)

By

Name (s) of the ID.No.(s)

Student(s)

----------------- ----------------------
----------------- ---------------------- -----------------
---------------------

Group Advisor name:

AT

(Company Name and Place)

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 MEKELLE UNIVERSITY
MEKELLE INSTITUTE OF TECHNOLOGY-MU
DEPARTMENT OF CHEMICAL ENGINEERING

(Month, Year)

Annexure-B

Department of Chemical Engineering Mekelle

Institute of Technology, Mekelle University

A PROJECT REPORT ON (Title of project in capital letters)

By

Name (s) of the ID.No.(s)

Student(s)

----------------- ----------------------
----------------- ---------------------- -----------------
---------------------

Group Advisor name:

AT

(Company Name and Place)

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 MEKELLE UNIVERSITY
MEKELLE INSTITUTE OF TECHNOLOGY-MU
DEPARTMENT OF CHEMICAL ENGINEERING

(Month, Year)

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