IMPLEMENTING RULES

AND REGULATIONS ON
MEMBERSHIP
Version Date Revised by Approved by Noted by Details
No.

1 05/30/2013 Neil Martin E. Matthew U. Mr. Roel Initial Update

Pilapil Gopez Hermosilla
2 05/29/2014 Silver Kim B. Janine Nicole Mr. Asser S. Annual Update
Ibale C. Orcena Tamayo

3 05/29/2015 Christian R. Dela Rushnell B. De Mr. Nilo Annual Update

Rosa Vera M. Burgos
4 05/29/2016 Ralph Marvin Francoise Dale Annual Update
T. Cabigas C.
Fua
5 05/13/2017 Lorie Anne M. John Michael Mr. Francis Annual Update
Abrazaldo R. Ricamora and
Mujer Amendments
on LC
Members
Database
6 05/31/2018 Hanz Kennard B. Mark David C. Annual Update
Ramilla Fuellas

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TABLE OF CONTENTS

IRR 1.0 BACKGROUND ..........................................................................................................3

IRR 2.0 OBJECTIVES................................................................................................................3
IRR 3.0 APPLICATION AND ADMISSION FOR MEMBERSHIP........................................6
IRR 4.0 NFJPIA MEMBERSHIP CARD...................................................................................7
IRR 5.0 NFJPIA MEMBERSHIP CERTIFICATE.....................................................................7
IRR 6.0 NATIONAL/REGIONAL/LOCAL MEMBERSHIP CONTRIBUTION.....................8
IRR 7.0 DEADLINE OF SUBMISSION AND PAYMENT.................................................... 10
IRR 8.0 PERKS ON EARLY COMPLIANCE......................................................................... 11
IRR 9.0 MEMBERSHIP BENEFITS........................................................................................ 12
IRR 10.0 MEMBERS CLASSIFICATION................................................................................. 12
IRR 11.0 MEMBERSHIP TERM................................................................................................ 13
IRR 12.0 TERMINATION OF MEMBERSHIP......................................................................... 13
IRR 13.0 RIGHTS, RESPONSIBILITY, AND DUTIES OF MEMBERS................................. 14
IRR 14.0 VIOLATION OF MEMBERS..................................................................................... 15
IRR 15.0 ENFORCEMENT OF THE IMPLEMENTING RULES AND REGULATIONS...... 15
IRR 16.0 AMENDMENTS OR REVISIONS ............................................................................ 16
IRR 17.0 SEPARABILITY CLAUSE .............................................................................. ......... 16
IRR 18.0 REPEALING CLAUSE............................................................................................... 16
IRR 19.0 EFFECTIVITY..............................................................................................................17

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IRR 1.0 BACKGROUND
IRR 1.1 Article V Section 1.a and 1.b of the 2011 NFJPIA
Constitution and By Laws stated that the membership into the
Federation is mandatory to all JPIA Local Chapters of
tertiary schools duly recognized by the Commission on
Higher Education (CHED). Only Local Chapters duly
recognized by the Federation can use the name JPIA. The
National Vice President for Membership and the National
Executive Officers are responsible for the implementing
rules and regulations for the acceptance of qualified
applicants and to ensure adequate controls to address risk
of unauthorized, inaccurate and incomplete handling of
membership matters in the organization.

IRR 2.0 OBJECTIVES

IRR 2.1 To establish standard procedures for application and
admission for membership to the organization.
IRR 2.2 To define the membership requirements including the
documents that shall be submitted by the Local Chapters
and Regional Councils and guidelines of recruitment for
the Senior High School students taking up Accountancy,
Business and Management allied courses.
IRR 2.3 To determine the Regional Council Membership
Contribution of the organization.
IRR 2.4 To define rights, duties and responsibilities of all the members.
IRR 2.5 To define the terms of membership and grounds for
termination.
IRR 3.0 APPLICATION AND ADMISSION FOR MEMBERSHIP
IRR 3.1 Documentary Requirements for Local Chapters. All Local
Chapters shall submit the following to the Regional Council:

1. LC Members Database. In filling out the LC

Members Database under Renewing Members sheet, you

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will just have to encode the last federation year’s JPIA
Number under the “JPIA number” column. And all the
basic information like; name, gender (you may change, if
encoded wrong or no entry recorded), a n d local chapter
name shall be ready available but the course, contact
number and email address must be updated on a regular
basis. Under New Members sheet, all the required
information must be encoded upon registration except the
JPIA Number. The JPIA Number to be used shall be given by
your respective RVP Membership. While under backup
file sheet, all those who cannot search their JPIA number
and/or those who has misspelled name, must be encoded
here. Under their name, kindly use lower case letters only and
following this format: Surname, Given Name, and Middle
Initial. (See the LC Members Database.xlsx)

JPIA Number Example: RC CODE-LC CODE-JPIANUMBER

(04-01-0001)

Name Format Example: Ramilla, Hanz Kennard B.

2. Local Chapter Requirements (See the NFJPIA1718 LC

Membership Requirements.xlsx)
Local Chapter Information and summary of members
Local Chapter Officers with ID Picture
Local Chapter General Plan of Activity (GPOA) or Calendar
ofActivities
(COA)
Membership report
LC Members Count

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The filename to be used shall be School
Name_Requirements.xlsx.Use the given template for uniformity
purposes.

Ex. University of Eastern Philippines_Requirements.xlsx

3. List of enrollees or number of students enrolled in BSA,

BSMA, BSAT or ANY accounting related courses certified by
Registrar. Scanned copy must be sent to the council.

4. Certification Letter from the Office Students Affairs

(OSA) stating that the organization is duly recognized by the
school. Scanned copy must be
sent to the Council.

5. For first time applicants: Constitution and By-Laws.

For renewing members: Amendments or Revisions of the
Local Chapter
Constitution and By-Laws only (if any).

6. Annual Report of the previous federation.

7. Deposit slip of membership contribution.

8. Resume of Local Chapter Officers. Local chapters may

also include the resume of their graduating students. (5th
year students for 5-year program, while 4th year students for
4-year program). Kindly use the prescribed format and
compile it in a separate folder for LC Officers and for the
Graduating students according to its course/degree. Use
this format in naming your resume:

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 For the officers: FullName_Position_School Name(Acronym)

Ex. Ramilla, Hanz Kennard B._Vice President for

Membership_UEP

For graduating students: Full Name_Resume

Ex. Ramilla, Hanz Kennard B._Resume

IRR 3.2 All membership requirements shall be uploaded to the drive
folder sent by your respective regional council.
IRR 3.3 Documentation Requirements for Regional Councils. All
Regional
Councils shall submit the following to the National Federation:

1. Annual Report of previous federation

2. Regional Council Requirements (Please see the

NFJPIA1819_RC Membership Form.xlsx)

• Regional Council Information

• Regional Council Officers
• Regional Council Calendar of Activities
• LC Membership Count and Membership Tracker
• Summary of LC Members Count

3. Regional Council Membership Contribution tracker

and the scanned copy of the deposit slip for the easy
monitoring of the payments of the Regional Council. (See
the Regional Council Membership Contribution Tracker.xlsx).

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Note: At time of deposit, the Scanned copy of the deposit
slip for the payment of Regional Council Membership
Contribution shall be submitted immediately.

4. Non-member Schools Checklist – An excel file containing a

list of all the non-member accounting schools in the Region.
On the first column should be the name of the School, the
second column be the estimated number of members
(Estimate should be in multiples of 10. E.g. 10, 20, 30, 40 ….) the
third column should be the remarks/note/respnse of the
school upon inviting the school to join NFJPIA. The copy of the
new Non-member Schools Checklist.xls will be included in the
packet released by the National vice President for Membership

IRR 3.4 All regional council requirements shall be uploaded

in a drive folder sent by the national federation.

IRR 3.5 For the JPIA Number Code, this format shall be
followed:

2018-WW– XX – YYYY

2017 Federation Code

WW Region Code
XX Local Chapter Code
YYYY Member Number

IMPORTANT NOTE: For federation year 2018-2019, renewing

members shall used their respective JPIA number last
federation year 2017-2018 but the federation code shall be

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 changed accordingly (ie., 2018). It means that, your registered
RC, LC Code and JPIA number this year will serve as
your permanent number on the next federation years, only the
federation code will be subject to change. For new local chapters,
a new LC Code shall be assigned by the Regional Vice President
for Membership provided that he/she will not use the LC Code
of existing LCs. And for new members, the Regional Vice
President for Membership shall have the discretion in providing
JPIA number for their respective local chapters in their regions.
The Regional Vice President for Membership will just inform the
local chapters regarding such.
IRR 4.0 NFJPIA MEMBERSHIP CARD
IRR 4.1 There will be a uniform membership card design.
IRR 4.2 All regional councils are mandated to produce the
membership card but they have the freedom as to their choice
of supplier.
IRR 4.3 In case of the need of supplier, the NFJPIA may also
look for supplier for the Regional Council.
IRR 4.4 The NFJPIA shall accredit membership card suppliers.
Transactions (e.g., negotiations and payments) between the
Regional Council and their own supplier are no longer required
to pass through NFJPIA
IRR 4.5 The National Federation will look for industry partner
who will give discounts to bearer of the National Federation
card.

However, the Regional Councils are also empowered to

look for their own industry partners.

Note: We highly encourage the Regional Council to look

for their industry partners within the region.
IRR 4.6 All members who paid the Regional Council
Membership Contribution shall be entitled for a

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 membership card that will serve as an
acknowledgement of their active involvement of
the organization.
IRR 4.7 The membership card is valid upon receiving the
membership card and October 1, 2019 will be the expiration
date. The validity implies to as an Identification Card and
proof to avail discounts within the geographical location, if
any.
IRR 4.8 Membership cards shall be based on the Local Chapter
Database. Regional Council shall be only liable to replace the
membership cards which have errors in details due to the fault
of the membership cards provided or printer, otherwise liability
shall be void.
IRR 5.0 NFJPIA MEMBERSHIP CERTIFICATE
IRR 5.1 Membership certificate shall be designed by the National
Federation. IRR 5.2 All Regional Councils are mandated
to provide a Membership certificate to the members of the
National Federation.
IRR 5.3 Regional Council, so as to promote ownership and efficiency
of work.
IRR 5.4 Membership certificate will not be valid without the
Regional Council’s dry seal.
IRR 6.0 NATIONAL/REGIONAL/LOCAL MEMBERSHIP CONTRIBUTION

IRR 6.1 Required Regional Council Membership Contribution

for the federation year 2017-2018 shall be P 19. 00
IRR 6.2 Breakdown of P 19.00 will be sent by the National Vice
President for Finance through Memorandum.
IRR 6.3 The Regional Council must declare 100% of their members.
IRR 7.0 DEADLINE OF SUBMISSION AND PAYMENT
IRR 7.1 FOR LOCAL CHAPTERS
IRR 7.1.1 All soft copy requirements shall be uploaded
to the official share drive folder or link sent

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 by the Regional Vice President for
Membership. Uploaded files must be on their
local chapter respective folders. After
uploading the said requirements on their
respective folders, notify the Regional Vice
President for Membership that they already
uploaded the files.
IRR 7.1.2 All hard copy requirements, if there is any, shall
be placed inside a long brown envelope and
shall be submitted to the National Vice President
for Membership via mail.
IRR 7.2 FOR REGIONAL COUNCILS
IRR 7.2.1 All soft copy requirements submitted by local
chapters and regional councils must be
uploaded to the share drive folder provided
by the National Federation. A summary report of
their local chapter’s shared files must be sent to
the official e-mail address of the Standing
Committee at
membership.nfjpianorthluzon@gmail.com
(for Regions 1,2,3 and NCR),
membership.nfjpiasouthluzon@gmail.com
(for Region 4 and 5),
membership.nfjpiavisayas@gmail.com
(for Regions 6,7, and 8), and
membership.nfjpiamindanao@gmail.com
(for Regions 9,10,11 and 12 and kindly carbon
copy to the National Vice President for
Membership at
nvpmembership.nfjpia1819@gmail.com.

IRR 7.2.2 All hard copy requirements, if there is any, shall

be placed inside a long brown envelope and

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 shall be submitted to the National Vice
President for Membership via mail to:

Hanz Kennard B. Ramilla

College of Business Administration
University of Eastern Philippines
Veloso Blvd. University Town, Catarman N.
Samar
IRR 7.2.3 For the deadline of submission, please see
NFJPIA1819_Membership Deadlines.pdf.
IRR 7.3 The membership fee shall be deposited to the official bank
accounts of the council.
IRR 7.4 5 days after every deadline of the LC Members Database, the
National Vice President for Finance will
immediately send Billing statement to the Regional Council
IRR 7.5 Kindly send the scanned copy of the deposit slip and the
payment details to vpmembership.nfjpia1819@gmail.com and
carbon copy to nvpfinance.nfjpia1819@gmail.com.
Payment details shall be documented in the
NFJPIA_1819_Membership FeeTracker.xslx.
IRR 7.6 The National Federation may deem it imperative to waive
the rights of membership if no payment from Regional
Council has been deposited on or before the given deadline.
IRR 7.7 Late registration will be entertained with the
consideration that benefits are limited upon the date of the
registration.
IRR 7.8 All Local Chapters are required to follow the prescribed
format of the Regional Council. All Regional Councils are
required to follow the prescribed format of the National
Federation. This is to keep a well- tracked record.
Templates and prescribe formats shall be available the social
networking sites for reference.

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 IRR 7.9 The Regional Vice President for Membership shall confirm and
verify the files to the Local Chapters they have submitted.
IRR 7.10 If the Local Chapter did not receive any confirmation
regarding the submission of files; it means that the Regional
Council did not receive any file from the respective Local
Chapter.
IRR 7.11 Regional Councils shall be required to follow the same scheme
like the Local Chapter submitting their membership
requirements, wherein the Regional Vice President for
Membership shall attest via email or message regarding
the verification of the files submitted by the Local Chapters.
IRR 7.12 Confirmation email or message shall be sent to respective
Regional Councils regarding the verification of the
files sent and the Membership Committee, headed by
the National Vice for Membership shall confirm the files and
documents submitted.
IRR 7.13 If the Regional Council did not receive any confirmation
regarding the submission of files; it means that the
National Federation did not receive any files from the
respective Regional Council.
IRR 7.14 For queries and suggestions regarding membership
matters, you may contact HANZ KENNARD RAMILLA,
National Vice President for Membership either through e-
mail, vpmembership.nfjpia1819@gmail.com, or through
his mobile number, (+63) 905 358 5277.
IRR 8.0 PERKS ON EARLY COMPLIANCE
IRR 8.1 For those Local Chapters who shall submit
COMPLETE documentary requirements on or before the
stated deadlines and complete 100% payment of the
Regional Council Membership Contribution on the Regional
Council Deadline shall have additional points for the Most
Outstanding Local Chapter (MOLC).

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 IRR 8.2 For those Regional Councils who will be submitting the
COMPLETE documentary requirements on or before the
stated deadlines and complete 100% payment of the
Regional Council Membership Contribution on or before
October 7, 2018 shall have additional points for the Most
Outstanding Regional Council (MORC).
IRR 9.0 MEMBERSHIP BENEFITS
IRR 9.1 All registered members shall receive a membership
card and membership certificate which is a tangible proof
of membership to the organization.
IRR 9.2 Priority notice to the updates and events of organization.
IRR 9.3 Ability to use NFJPIA logo, name and reputation for
promotion of local or regional events.

Note: It is applicable only to the events recognized by the

National, Regional and Local Chapter.
IRR 9.4 The opportunity to serve and the ability to hold leadership
positions within various committees.
IRR 9.5 Eligibility to apply for the prestigious award: Most Outstanding
JPIAN (MOJ).
IRR 9.6 The opportunity to participate in the following ACADEMIC
EVENTS:

1. PICPA NAQDOWN
2. National Academic Competitions
3. NFJPIA Cup
4. National CPA Mock Board Examination
5. Case Study Competitions
6. Cup Series
7. Academic seminars in partnership with each region across
the country.
IRR 9.7 The opportunity to participate in the following NON
ACADEMIC EVENTS:

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 1. Socio-Civic Comprehensive Program
2. National Non-Academic League
3. National Non-Academic Tournament
IRR 9.8 Meeting and interacting with the other members, future
ST
colleagues in the accountancy profession, during the 21
th
National Mid-Year Convention and 36 Annual National
Convention.
IRR 9.9 The opportunity to avail premiums and discounts to the
National Federation Industry sponsors.
IRR 9.10 The opportunity to receive soft-copy of test banks
and review materials.
IRR 9.11 The opportunity to be a scholar of the federation year. Only
the duly registered and active members for the federation
year 2018-2019 shall be entitled to apply as a federation
scholarship program spearheaded by the Education and
Research Committee.
IRR 10.0 MEMBERS CLASSIFICATION
IRR 10.1 Regular members – Those who have fully complied with
all the requirements set forth under this article, and actively
performed the objectives of the organization.
IRR 10.2 Probationary members – Those who have fully complied with
all the requirements set forth under this article but have
committed an act discreditable to the Federation as
deemed by the Executive Board. Probationary members
shall have their right curtailed as regular members and
shall be disqualified from the activities of the
organization, unless provided otherwise under meritorious
cases by the Regional Executive Officers.
IRR 11.0 MEMBERSHIP TERM
IRR 11.1 Membership in the federation is for a period of one
federation year and is renewable annually.

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IRR 12.0 TERMINATION OF MEMBERSHIP
IRR 12.1 Graduation – any member who is duly recommended
by their school’s Office of the Registrar for graduation
in Bachelor of Science in Accountancy degree ceases to
become a member.
IRR 12.2 Degree Program Shift – any member who is disqualified
to enroll in the Bachelor of Science in Accountancy or any
accounting-related degree program of his member school
ceases to become a member.
IRR 12.3 Others – any member who, in one way or another, has
failed to uphold the purposes, for which this Federation
was established, upon the discretion of the Federation
Officers and Adviser, ceases to become a member.
IRR 13.0 RIGHTS, RESPONSIBILITY, AND DUTIES OF MEMBERS
IRR 13.1 The regular Local Chapter members of the Regional
Council shall have the following expressed rights:
IRR 13.1.1 The right to participate in the discussion in all
assemblies of the Federation and Regional
Council.
IRR 13.1.2 The right to inspect the records and financial
reports of the Federation and Council within a
reasonable time and place.
IRR 13.1.3 The right to vote in all of the major activities of the
Federation and Council.
IRR The right to participate in all of the activities
13.1.4 of the Federation and Council aimed towards their
development and improvement.
IRR 13.2 The regular Local Chapter members of this Federation
through their representatives shall have the following
expressed duties and obligations:
IRR 13.2.1 The duty to comply with the provisions of this
Constitution and By-Laws and other rules that may

15
 be promulgated by the Regional Executive Board,
National Executive Board or may be agreed upon.
IRR 13.2.2 The duty to attend meetings whether general or
special.
IRR 13.2.3 The duty to pay the membership fee and such
other fees that may be deemed appropriate by the
Regional Executive Board and National
Executive Board in accordance with the
Constitution and By-Laws.
IRR The duty to comply with any other
13.2.4 requirements set by the
Regional Executive Board and National Executive
Board.
IRR The duty to defend the honor, prestige and
13.2.5 integrity of the Federation and Regional Council.

IRR 13.2.6 The duty to respect the other members of the

Federation and Regional Council.

IRR The duty to support all the

13.2.7 undertakings of the organization and
participate actively in all the activities and
functions of the Federation and the Council.
IRR 13.2.8 The duty to deepen their understanding of the
concept of the Federation and Regional Council.
IRR 13.2.9 The duty to engender academic excellence in
theFederation. IRR 13.3 The act of a Local
Chapter/Regional Council representative or his
proxy shall mean act of the Local
Chapter/Regional Council as a whole.
IRR 14.0 VIOLATION OF MEMBERS
IRR 14.1 Culpable Violations on any provisions of the Constitution
and By- Laws.

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 IRR 14.2 Gross misconduct, dishonesty, discourtesy and disloyalty
to the Federation.
IRR 14.3 Inefficiency and incompetence in the performance of official
duties.
IRR 14.4 The use of the name of NFJPIA shall be deemed inappropriate.
IRR 15.0 ENFORCEMENT OF THE IMPLEMENTING RULES AND
REGULATIONS
IRR 15.1 It shall be the primary duty of the National Vice
President for Membership and the Federation to effectively
enforce the provisions of this Implementing Rules and
Regulations. The Federation also has the sole right to
interpret the contents of this Implementing Rules &
Regulations and their decision will be binding and
irrevocable.
IRR 15.2 The National Adviser or his duly designated representative
shall act as legal adviser to the National Vice President for
Membership and the Federation and shall render legal
assistance as may be necessary in carrying out the
provisions of this Implementing Rules and Regulations.
IRR 16.0 AMENDMENTS OR REVISIONS
IRR 16.1 The Federation shall be vested with the exclusive power to
revise and amend the Implementing Rules and Regulations.
IRR 16.2 Any amendments to or revisions to this Implementing
Rules and Regulations may be proposed by any member
of any regional council/local chapter upon a written
request of such member, stating the reasons thereto.
IRR 16.3 The National Vice President for Membership must initially
review any request for amendments and revisions as
well as proposed amendments then to be forwarded to the
National Executive Officers for discussion, editing and final
approval and to be noted by the National Adviser.
IRR 16.4 The National Executive Officers shall have the right to
debunk any proposed revisions and amendments,

17
 submitted to them by the National Vice President for
Membership, which are deemed unnecessary. The final
decision on any inclusions and exclusions to this
Implementing Rules and Regulations must be determined
by a majority vote of all National Executive Officers in which
the National Regional Vice President for Membership is
included.
IRR 16.5 Amendments to particular provisions in this Implementing
Rules and Regulations shall be allowed provided that such
amendments will be communicated to stakeholders at least
two weeks before it could take effect.
IRR 17.0 SEPARABILITY CLAUSE
IRR 17.1 If any clause, provision, paragraph or part of this Implementing
Rules and Regulations shall be declared unconstitutional or
invalid, such judgment shall not affect, invalidate, or
impair any other part hereof, but shall be merely
confined to the clause, provision, paragraph or part
directly involved in the controversy in which such judgment has
been rendered.
IRR 18.0 REPEALING CLAUSE
IRR 18.1 Any rule and regulation or resolution or part/s thereof
inconsistent with the provisions of this Implementing Rules
and Regulations are hereby repealed or modified accordingly.
IRR 19.0 EFFECTIVITY
IRR 19.1 This Implementing Rules and Regulations shall take
effect immediately after its presentation and approval from
the National Executive Board. Promulgated at 3/F PICPA
bldg., 700 Shaw Blvd., Mandaluyong City Republic of the
Philippines, this 8th Day of June, 2018.

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PREPARED BY:

HANZ KENNARD B. RAMILLA

National Vice President
for Membership
University of Eastern Philippines

CERTIFIED CORRECT:

DARREN MARL M. BARNACHEA

National Secretary General
Polytechnic University of the Philippines

APPROVED BY:

MARK DAVID C. FUELLAS VYRSACE LYKA S. TOLEDO

National President National Vice President
Far Eastern University - Makati for Academics
Ateneo de Zamboanga University

FRANCES BERNADETTE BAYLOSIS HANZ KENNARD B. RAMILLA

National Vice President National Vice President
for Non-Academics for Membership
Cebu Institute of Technology - University University of Eastern Philippines

19
 KENNETH CHRISTIAN C. WILBUR LINUS JANVIER D. PAGULAYAN
National Vice President Vice President
Finance for Communications – North Luzon
Far Eastern University - Manila St. Paul University Philippines

RONA MAE B. ANDALLON JAPHET V. SUSON

Vice President Vice President
for Communications – South Luzon for Communications – Visayas
Far Eastern University - Makati University of San Jose – Recoletos

MARY CLARENCE U. ALBOS ANGELICA R. SEDANO

Vice President Vice President
for Communications – Mindanao for Graphics and Publications
Mindanao State University – Iligan State of Polytechnic University of the Philippines
Technology

PHOEBE GRACE NIÑA B. CODERA

National Vice President
for Audit
University of Cebu – Lapu Lapu and Mandaue

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